03-23-98 vI
i
CITY OF ATLANTIC BEACH
COMMISSION MEETING - March 23, 1998
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of March 9, 1998
2.Recognition of Visitors:
A. Presentation of Resolution of Esteem to Hope Van Nortwick (Mayor)
3.Unfinished Business:
A. Board Appointment: (Mayor)
Appointment to fill the unexpired term of Karen Summers on the Cultural Arts
Board (Term expires April 30, 1999)
B. Final authorization to purchase Dutton Island and authorization for the Mayor to sign
all necessary closing documents(City Attorney)
C. Kelly Elmore with status report on proposed Bull Park improvements(City Manager)
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of reports of new occupational licenses for February 1998, and
monthly report from Fire Department (City Manager)
B. Bid No. 9798-6: Award contract to Meadors Construction Company, Inc. for
Buccaneer Wastewater Treatment Plant Expansion(Base bid and Additive items No.
A2 and A4) at a total contract price of $1,753,187.00, and authorize the City
Manager to sign the contract (City Manager)
5.Action on Resolutions:
A. Resolution No. 98-12
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
Page Two AGENDA MARCH 23, 1998
6.Action on Ordinances:
7.New Business:
A. Authorize the City Manager to sign a letter of understanding adjusting the salary for
the Police union members from three percent(3%)to three point six eight five percent
3.685%) (City Manager)
B. Appropriate$439,547.00 for road reconstruction and installation of a 10" water main
on Levy Road from Mayport Road to Main Street (City Manager)
C. Approve purchase of lifeguard vehicle from Beach Buggies and 4x4's at a cost of
13,921.50 (City Manager)
D. Approve Change Order in the increased amount of$585.00 in the construction of an
animal control facility to add chain link fencing(City Manager)
E. Authorize staff to negotiate with Smith& Gillespie Engineers for a cost proposal for
Construction Engineering and Resident Observation for the Buccaneer Wastewater
Treatment Plant Expansion(City Manager)
F. Report and possible action relative to traffic light at the intersection of Atlantic
Boulevard and Ocean Boulevard (City Manager)
8. City Manager Reports and/or Correspondence:
9.Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered
at any meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure
that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon
which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance
to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM,Friday,March 20, 1998.
V v
O o
T T
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC E E
BEACH CITY COMMISSION HELD IN CITY HALL,800 S S
SEMINOLE ROAD,AT 7:15 PM ON MONDAY, MARCH 23, 1998
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
M S
AND: James Jarboe, City Manager o E
T C
Alan C. Jensen, City Attorney o Y
Maureen King, City Clerk ONE N
COMMISSIONERS N D S 0
The meeting was called to order by Mayor Shaughnessy. The invocation was
given by Public Safety Director David Thompson followed by the Pledge of
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held BEAVER X
March 9, 1998.BORNO X X
MESERVE X
Motion: Approve minutes of the Regular Meeting held MITCHELSON X X
March 9, 1998 as presented.
SHAUGHNESSY X
Mayor Shaughnessy stated she would like to amend the minutes to reflect the
following changes: Page 4,Paragraph 2, insert "because First Night
demands so many volunteers who might otherwise serve on the Cultural Arts
Board," after ...it was difficult to fill positions on the Cultural Arts Board,
Page 6,Paragraph 2, insert "Jacksonville, FL" after 378 Tilefish Court, Page
6, Item 7A,Paragraph 2, insert "because of the number of insurance claims
his agency has handled" after membrane roof, and Page 8, Item 8C.
Paragraph 1, strike "believed the property in question could be better utilized
as a soccer field" and substitute "she has had preliminary discussions with the
City Manager about possible use of the property for soccer practice fields".
Commissioner Meserve requested that changes made based on recall of the
minutes, be sent to the Commissioners before the meeting, if they are
available.
Mayor Shaughnessy stated that it was not a reinterpretation of the minutes to
ask for them to be changed. Referencing video tapes of Robert's Rules of
Order, Mayor Shaughnessy stated a request to change the minutes may be made
without approval by requesting that a change be logged. However, if a
Commissioner did not agree with the change, discussion would be allowed at
M S
O E
T C
I O Y
ONEN
COMMISSIONERS N D S 0
Minutes Page -2-
March 23, 1998
which time the Commissioner could request that the amendment be
reconsidered at a later time.
The Mayor then asked for further corrections or amendments to the minutes.
There being none,the minutes were declared approved as amended.
2. Recognition of Visitors:
A. Presentation of Resolution of Esteem to Hope Van Nortwick
Mayor)
Mayor Shaughnessy asked if Ms. Van Nortwick was present. Ms. Van
Nortwick was not present, and in her absence, Mayor Shaughnessy
praised her work with the Tree Board.
B. J.P. Marchioli of 414 Sherry Drive complimented the Public
Works Department for their handling of a complaint, recounted the
events during a rain storm which lead to a sewer backup in the Howell
Park area, and inquired as to the total cost of the improvements to the
Buccaneer Waste Water Treatment Plant.
Item 2A (readressed)
At 8:35 p.m., Hope Van Nortwick entered the meeting. Mayor
Shaughnessy read Resolution 98-9 in its entirety praising Ms. Van
Nortwick's work on the Tree Conservation Board. Mayor Shaughnessy
and Commissioner Beaver presented Ms. Van Nortwick with the
framed document.
Ms. Van Nortwick thanked the Commission for their support of the Tree
Board.
3. Unfinished Business:
A. Board Appointment: (Mayor)
Appointment to fill the unexpired term of Karen Summers on the
Cultural Arts Board(Term expires April 30, 1999)
Mayor Shaughnessy nominated Karin Clark to fill the unexpired term of Karen
M S
O E
T C
I O Y
ONE N
COMMISSIONERS N D S 0
Minutes Page -3-
March 23, 1998
Summers on the Cultural Arts Board. Mayor Shaughnessy requested
Comission input on possible candidates to fill the three vacancies occurring at
the end of April.
The appointment was unanimously approved by the Commission.
William McGee of 1831 Selva Marina Drive displayed copper pipes taken
from his water heater which were corroded and had leaked. Mr. McGee
inquired as to the cause of his problems stating he had a water softener in his
home. Other types of corroded pipes taken from his home were also displayed.
After a brief discussion concerning "hard" water, Mr. McGee was directed to
present written questions to Public Works Director Kosoy who was asked to
investigate the problem and report back his findings at the next Commission
Meeting.
B. Final Authorization to Purchase Dutton Island and Authorization
for the Mayor to Sign All Necessary Closing Documents (City
Attorney)
City Attorney Jensen stated the closing on the purchase of the Dutton Island
property was tentatively scheduled for Friday, March 27, 1998, and as
required by the City Code,the Commission needed to authorize the Mayor to
sign all documents necessary for the closing.
BEAVER X X
BORNOMotion: Authorize the Mayor to sign closing documents to ME SER EX X
purchase Dutton Island (Pine Island)with Atlantic Beach's share MICL SON
considered to be
X
approximately $277,000.00. SHAUGHNESSY X
City Attorney Jensen explained that the purchase amount to Atlantic Beach
would be reduced by a$30,000.00 contribution from the Port Authority, which
would be delivered to the City at the closing.
Mayor Shaughnessy explained that nothing had changed and the City of
Atlantic Beach was paying the same amount as the City of Jacksonville - one-
fourth of the purchase price, which has always been the arrangement.
There being no further discussion, the motion carried unanimously.
Emergency Resolution (No. 9798-13)
M S
O E
T C
I O Y
ONE N
COMMISSIONERS N D S 0
Minutes Page -4-
March 23, 1998
Mayor Shaughnessy explained that the nature of the emergency requiring
immediate action on Resolution No 9798-13 was that there is money available
from the Florida Inland Water District in the form of a grant and the
application for the grant must be submitted by April 1, 1998.
A copy of the Resolution was given each Commission Member just prior to
the meeting and Mayor Shaughnessy called a five minute recess in the
proceedings in order to allow the Commissioners time to read the document.
After five minutes,the meeting was reconvened.
BEAVER X
Motion: Adopt the Resolution (No. 9798-13) approving
BORNO X X
application for assistance from the Florida Inland Navigation ME SERVE x
MITCHEL
District, as submitted, to develop Dutton Island.
SHAUGHNESN
X X
SHAUGHNESSY X
City Manager Jarboe explained that the money received from the Florida
Inland Navigation District would be used to fund planning and development of
the park. City Manager Jarboe stated the grant application deadline was April
1, 1998 and it needed to be submitted as soon as possible.
There being no further discussion,the motion carried unanimously.
C. Kelly Elmore with Status Report on Proposed Bull Park
Improvements (City Manager)
Kelly Elmore, Senior Landscape Architect with Genesis Group, updated the
Commission on the proposed Bull Park improvements. Mr. Elmore stated the
construction plans were about 70% complete. He further stated that several
items still needed to be addressed, including playground structures,paving in
the Memorial Plaza, and lighting for security purposes in the center of the
park. He recommended using the same type of lighting found at Town
Center.
Mr. Elmore indicated he would try to have the plans completed for the April
13, 1998 Commission Meeting for review.
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND
WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
M S
O E
T C
I O Y
ONE N
COMMISSIONERS N D S 0
Minutes Page -5-
March 23, 1998
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge Receipt of Report of New Occupational
Licenses for February 1998 and Monthly Report from Fire
Department (City Manager)
B. Bid No. 9798-06 - Award Contract to Meadors Construction
Company, Inc. For Buccaneer Wastewater Treatment Plant
Expansion (Base Bid and Additive Items No. A2 and A4) at a
Total Contract Price of$1,753,187.00 and Authorize the City
Manager to Sign the Contract
Mayor Shaughnessy inquired if anyone wished to remove anything from
the consent agenda for discussion.
Commissioner Meserve requested that Item 4B be pulled for discussion.
Mayor Shaughnessy then received and acknowledged the reports listed
under 4A, New Occupational Licenses and the Fire Department Monthly
Report, and asked that they be filed.
Mayor Shaughnessy stated she would like to have Commission
comments before public comments and called for a motion.
Motion: Award Contract to Meadors Construction BEAVER
Company, Inc. for Buccaneer Wastewater Treatment Plant
MESEX
ESERVE X
Expansion (Base bid and Additive Items No. A2 and A4) at a MITCHELSON
total contract price of$1,753,187.00, and authorize the City SHAUGHNESSY
Manager to sign the contract as recommended by Staff.
The following citizens spoke in opposition to the Buccaneer Wastewater
Treatment Plant Expansion Project and presented written documentation
supporting same: Alan Potter of 374 Second Street, Joseph Posch of
M S
O E
T C
I O Y
O NE N
COMMISSIONERS N D S 0
Minutes Page -6-
March 23, 1998
142 Magnolia Street and Stephen Kuti of 1132 Linkside Drive. (The
submitted documentation is attached and made part of this official record
as Attachments A, B and C respectively).
Considerable discussion ensued concerning the points raised by the
public which the Commission felt should be addressed. The following
are some of the Commission comments/concerns expressed and some of
those made by Public Works Director Kosoy, City Manager Jarboe and
Andy May, Engineer with Eder Associates.
Commissioner Borno
Inquired as to the cost to divert the flow during peak times to the
Atlantic Beach Plant.
Inquired as to the capacity needed at the plant within the next two
years should naval housing be expanded, the Village of Mayport
added and the other developments alluded to take place.
Inquired as to the mandetory vs. courtesy notification to the
Department of Environmental Protection concerning plant
capacity. (DEP Rule 62-600.405)
Inquired as to the quality of water discharged into the St. Johns
River.
Inquired as to Fluidyne's equipment warranty.
Inquired as to plant capacity and verified the number of residential
units which could be connected to bring it up to capacity.
Inquired if money should be spent on improvements to the plant if
it was going to be sold to the Jacksonville Electric Authority in
the near future.
Mayor Shaughnessy
M S
O E
T C
I O Y
O NE N
COMMISSIONERS N D S 0
Minutes Page -7-
March 23, 1998
Explained the DEP Rule 62-600.405 and stated there was no
percentage in the rule but it gives a formula and you must declare
if you think you will reach capacity within the next four years.
Inquired as to the BOD treatment process (biochemical oxygen
demand process which measures the strength of waste) and the
city's 98% treatment level and if any reduction in the percentage
rate would prevent the city from receiving permits for the project.
Expressed concern for the cost increase of the project and asked
that it be reviewed.
Inquired if the plant was making money for the city and
requested that a cost/benefit analysis be completed to verify the
same.
Inquired as to the cost to treat a gallon of water pre and post
improvements.
Inquired if the city should be using the Atlantic Beach Plant or the
Buccaneer Plant -(efficient vs. inefficient).
Stated she would like to see in writing the figures for development
along Mayport Road, in the Village of Mayport and on the Navy
base.
Stated she did not want to rush to spend $2M.
Commissioner Beaver
Inquired as to how utilization of the Sequencing Batch Reactor
process was chosen for the project.
Expressed concern that if the plant was expanded, the plant's
additional capacity would remain unused.
Inquired as to the anticipated growth in the area and what capacity
M S
O E
T C
I O Y
O NE N
COMMISSIONERS N D S 0
Minutes Page -8-
March 23, 1998
would be used/needed should that growth occur.
Inquired as to the expenses incurred up to this point in the
expansion project.
Commissioner Borno
Inquired if the contract could be put on hold without penalty or if
it could be cancelled. Felt it might be prudent to put the project
on hold and pick it up in the future if needed.
Commissioner Meserve
Commented that the process to expand the plant was begun in
1996, and thoroughly discussed at that time. During that
discussion, it was determined the Sequencing Batch Reactor
process would not reduce the quality of effluent coming from the
plant and it was the system of choice. He then inquired where the
opposition to the project was eighteen months ago.
Commented that that he never heard the new process would be
less efficient.
Stated he favored the project and the plant needed to be expanded
and should be kept as a non-resident plant.
Believed the excess revenue from The Village of Mayport would
pay for the expansion.
Pointed out the city was rebuilding an entire plant, not just adding
capacity.
Stated the Commission was not going to find the perfect answer
and the city had contracted the project in good faith and should
move forward.
Commissioner Mitchelson
M S
O E
T C
I O Y
O NE N
COMMISSIONERS N D S 0
Minutes Page -9-
March 23, 1998
Inquired as to the maximum future growth needs of the area.
Inquired as to the lifespan of the plant after expansion.
Stated he concurred with Commissioner Meserve and after his
concerns/questions were answered he believed the Commission
should move forward with the project
Andy May of Eder Associates
Explained the BOD (biochemical oxygen demand) test utilized in
sewage treatment which measures the strength of waste, and
explained its application relative to the Sequencing Batch Reactor
process. Mr. May also explained the annual average requirement
for level of suspended solids.
Public Works Director Kosoy
In addition to the lower cost factor, stated the Sequencing Batch
Reactor process was chosen because it could be converted to
advance treatment easily, which is now happening at the Monterey
Plant.
City Manager Jarboe
Related that 15% can connect now which will put the plant at
95% capacity.
Explained if the Navy Base connects to Buccaneer, the plant
capacity will need to be doubled again ( now at 2 MGD).
Pointed out that peak flow (spike) is the worry at the plant, not
the average daily flow.
Related that completion of the Wonderwood extension in 1999
would result in an increase in residential units using the plant.
Related the City has incurred expenses of $374,000.00 to equip
M S
O E
T C
I O Y
ONE N
COMMISSIONERS N D S 0
Minutes Page -10-
March 23, 1998
and convert the plant and $145,868 for engineering services with
Eder Associates, resulting in approximately $520,000.00 in
contractual obligations. It was pointed out the design was
approved eighteen months ago.
Stated it had been discussed, but no definitive study had been
done, regarding JEA's purchase of the plant. It would have to be a
Commission policy decision as to whether to keep, improve or sell
the plant.
After some further discussion, the question was called by Commissioner
Meserve and failed for lack of a second.
Some discussion ensued concerning holding a workshop to further
discuss the expansion project, forming an ad hoc committee or deferring
action to the next Commission Meeting. It was determined that receipt
of the cost/benefit analysis from the auditors would be the governing
factor and if it would be available by the next Commission Meeting,
action could be scheduled for that time.
Substitute Motion: Defer action until information on the BEAVER X
cost/benefit analysis of the Buccaneer Wastewater BORNO x x
MESERVE X
Treatment Plant and answers to any questions submitted to MITCHELSON X
the City Manager within twenty-four hours by any SHAUGHNESSY X X
Commissioners are available. (Do not schedule the
discussion during the April 27, 1998 Commission Meeting,
due to the DRI Hearing scheduled that night for Johnston
Island).
There being no further comments or discussion, the substitute motion
carried unanimously.
5. Action on Resolutions:
A. Resolution No. 98-12
A RESOLUTION AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
M S
O E
T C
I O Y
ONEN
COMMISSIONERS N D S 0
Minutes Page-11-
March 23, 1998
FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998. BEAVER X
BORNO X X
Motion: Adopt Resolution No. 98-12
ME SERVE X X
MITCHELSON X
SHAUGHNESSY X
City Manager Jarboe explained that $30,000.00 would be received from
the Jacksonville Port Authority the day of the closing on the puchase of
the Dutton Island property, causing the need for a budget modification
to allow the City to pay the amount due at closing. The memo from
Community Development Director Worley explaining costs is attached
and made part of this official record as Attachment D.
There was no discussion and the motion carried unanimously.
6. Action on Ordinances:
None.
7. New Business:
A. Authorize the City Manager to Sign a Letter of Understanding
Adjusting the Salary for the Police Union Members from three
percent(3%) to three point six eight five percent(3.685%) (City
Manager)
Motion: Authorize the City Manager to sign a Letter of
BEAVER X
Understanding adjusting the salary for the Police Union Members
BORNo x X
VE X X
from three percent(3%)to three point six eight five percent MITCHELSON X
3.685%) effective October 1, 1997. SHAUGHNESSY X
Mayor Shaughnessy explained that the Police Union Contract provided a 3%
cost of living adjustment and a reduction to the union employees pension
contribution to .315%of salary effective October 1, 1997. It was found that
the Florida Statutes do no allow police employee contributions to be less than
1%of salary. Consequently,their contribution had to be reduced to 1%, not
the .315% specified in the contract,and the corresponding salary adjustment
made to provide the net pay increase agreed to in the contract.
There was no discussion and the motion carried unanimously.
M S
O E
T C
I O Y
ONE N
COMMISSIONERS N D S 0
Minutes Page -12-
March 23, 1998
B. Appropriate$439,547.00 for Road Reconstruction and Installation
of a 10" Water Main on Levy Road from Mayport Road to Main
Street (City Manager)
BEAVER X
Motion: Approve expenditure of$439,547.00 for road BORNO X X
reconstruction and installation of a 10" water main on Levy Road MESERVE X X
from Mayport Road to Main Street. MITCHELSON X
SHAUGHNESSY X
Commissioner Meserve stated the need for the work was apparent and long
over due. He then inquired as to the funding source for the project.
City Manager Jarboe deferred to Finance Director Van Liere who stated
payment would come from Reserves - Water Enterprise Fund because the
project was not budgeted.
Commissioner Mitchelson asked what percentage of reduction in reserves
would occur with the expenditure. Finance Director Van Liere stated there was
3 million in reserves and the expenditure would result in approximately a
17% reduction.
It was further explained that the current six inch water main would be replaced
with a ten inch main which would provide for improved water pressure and
fire hydrants in the area.
William McGee suggested the installation of a stormwater pipe which could
be utilized for pumping excess water. It was explained that installation of
such a pipe would require extensive excavation in that it must be installed ten
feet away from a water line and additional permitting would also be required.
There being no further comments or discussion, the motion carried
unanimously.
C. Approve Purchase of Lifeguard Vehicle from Beach Buggies and
4X4's at a Cost of$13,921.50 (City Manager)
BEAVER X
Motion: Approve purchase of lifeguard vehicle from Beach BORNO X X
Buggies and 4X4's at a cost of$13,921.50. MESERVE X X
MITCHELSON X
SHAUGHNESSY X
A brief discussion ensued concerning the construction of the vehicle. Bill
Witt, owner of Beach Buggies and 4X4's, was present to answer questions.
M S
0 E
T C
I O Y
ONE N
COMMISSIONERS N D S 0
Minutes Page -13-
March 23, 1998
There being no questions or further discussion, the motion carried
unanimously.
D. Approve Change Order in the Increased Amount of$585.00 in
the Construction of an Animal Control Facility to Add Chain
Link Fencing (City Manager)
BEAVER X
Motion: Approve Change Order in the increased amount of
BORNO X X
MESERVE X X
585.00 in the construction of an Animal Control Facility to add MITCHEL SON X
chain link fencing. SHAUGHNESSY X
Mayor Shaughnessy briefly explained that funding for the expenditure would
come from the Public Safety Department budget.
There was no discussion and the motion carried unanimously.
E. Authorize Staff to Negotiate with Smith and Gillespie Engineers
for a Cost Proposal for Construction Engineering and Resident
Observation for the Buccaneer Wastewater Treatment Plant
Expanision (City Manager)
BEAVER X
Motion: Defer action on the staff authorization to negotiate with BORNO x X
Smith Gillespie Engineers for a cost proposal for Construction MESERVE X X
Engineering and Resident Observation for the Buccaneer WWTP MITCHELSON X
until such time as a decision is made on construction of the
SHAUGHNESSY X
Buccaneer Wastewater Treatment Plant.
There was no discussion and the motion carried unanimously.
F. Report and Possible Action Relative to Traffic Light at the
Intersection of Atlantic Boulevard and Ocean Boulevard (City
Manager)
City Manager Jarboe reported that the City of Jacksonville would approve an
arm style light, but not pole lights located on the corners of the intersection.
Some discussion ensued concerning the type of light the Commission wanted
to install at the intersection, the possibility of seasonal blinking of the light
and appealing the City of Jacksonville's decision regarding pole lights.
Commissioner Mitchelson pointed out that a tent would still not fit under the
M S
O E
T C
I O Y
O NE N
COMMISSIONERS N D S 0
Minutes Page-14-
March 23, 1998
arm type light and defeated the purpose of requesting the change.
Commissioner Borno suggested leaving the existing light as it is.
8. City Manager Reports and/or Correspondence:
City Manager Jarboe:
Reported the Fire Department squad, which was sold for$22,000.00
plus a Chevrolet car in trade, had been picked up. Receipts from the
sale of the vehicle were put in the General Fund.
9. Reports and/or requests from City Commissioners, City Attorney
and City Clerk
City Attorney Jensen:
Distributed the Procedure for Quasi-Judicial Hearings,the City of
Atlantic Beach Resolution concerning ex-parte communications, and an
Attorney General's opinion regarding the same.
Commissioner Meserve:
Inquired as to the procedure for documenting ex-parte
communications. City Attorney Jensen advised that it should be made
part of the public record at the beginning of the meeting.
Reported that the Mayport Waterfront Partnership had met with Sam
Mousa with the City of Jacksonville and they have agreed to lease a
4,000 square foot building in Mayport for use as a maritime museum.
The Partnership is seeking a$50,000.00 grant to renovate the building.
Commissioner Beaver:
Reminded the Commision of the JTA Meeting on Thursday, March 26,
1998 at 6:00 p.m. in the Mayport Elementary School Cafeteria to
discuss the Atlantic Boulevard/Mayport Road Interchange
improvements.
Mayor Shaughnessy:
M S
O E
T C
I O Y
O NE N
COMMISSIONERS N D S 0
Minutes Page -15-
March 23, 1998
Suggested a meeting was needed to discuss the city's future policy
regarding the Fire Department. It was reported budget discussions
could not begin until a policy is set for the direction the department is
to take. There was no consensus as to when to hold the meeting, and
City Clerk King was asked arrange the meeting in the near future.
Reported that she would be attending Legislative Day in Tallahassee on
April 6, 1998 and Jacksonville Day on April 7, 1998.
Reported a request for renourishment and rip-rap along the shoreline
to shore up the road near A-1-A had been completed and sent to the
State.
There being no further comments or business to come before the Commission,
the meeting adjourned at 10:09 p.m.
A LILA 5
Suzanne Shaughne 411
Mayor/Presiding 0 er
ATTEST:
A. . . L!.a.. L k_
M. reen King, C C i
City Clerk
ATTACHMENT A
MARCH 23, 1998 COMMISSION MEETING ."...
ALAN W. POTTER,SR.
374 Second Street
Atlantic Beach,Florida 32233
904)249-9954
March 20, 1998
City of Atlantic Beach
City Commissioners
800 Seminole Road
Atlantic Beach, Florida 32233
Attn: Mrs. Suzanne Shaughnessy, Mayor
Mr. Richard Beaver, Commissioner
Mr. Mike Borno, Commissioner
Mr. John Meserve, Commissioner
Mr. Theo Mitchelson, Commissioner
Re: "BUCCANEER" Waste Water Treatment Plant
Dear Commissioners:
For your consideration and appreciation, the following is offered:
A. The operation of a water and sewer utilities system is a public service business.
Accordingly,the expenditure of funds for design, for construction and for operation has
a direct impact on rates paid by the"captive customers."
B. Important items deserving attention are the CAPACITY and the VALUE of the
utilities plants. For your information, the following is submitted:
la. The BUCCANEER Waste Water Treatment Plant is permitted by the
Florida D. E. P. as a 1.30 million gallons per day treatment plant.
1 b. The BUCCANEER Waste Water Treatment Plant is currently providing
waste water treatment for 1.00 million gallons per day.
lc. The BUCCANEER Waste Water Treatment Plant currently has an
AVAILABLE (i.e., unused) PLANT CAPACITY of 0.30 million gallons per
day(i.e. 300,000 GPD).
Id. The BUCCANEER Waste Water Treatment Plant currently is capable
of serving an ADDITIONAL 857 EQUIVALENT RESIDENTIAL
CONNECTIONS (an ERC is equal to 350 gallons per day.)
le. The BUCCANEER Waste water Treatment Plant is in need of much
postponed" routine maintenance.
Atlantic Beach City Commission
March 20, 1998
Page 2
2a. The ATLANTIC BEACH Waste Water Treatment Plant is permitted by the
Florida D.E.P.as a 3.0 million gallons per day treatment plant. The plant is new
and in very good condition.
2b. The ATLANTIC BEACH Waste Water Treatment Plant is currently pro-
viding waste water treatment for 1.80 million gallons per day.
2c. The ATLANTIC BEACH Waste Water Treatment Plant currently has an
AVAILABLE (i.e., unused) PLANT CAPACITY of 1.20 million gallons per
day
2d. The ATLANTIC BEACH Waste Water Treatment Plant currently is capable
of serving an ADDITIONAL 3,428 EQUIVALENT RESIDENTIAL
CONNECTIONS (an ERC is equal to 350 gallons per day).
3a. The present combined BUCCANEER and ATLANTIC BEACH Waste
Water Treatment Plants AVAILABLE (i.e., unused) PLANT CAPACITY is
0.30 MGD plus 1.20 MGD) 1.50 million gallons per day(i.e., 1,500,000 GPD).
3b. The ATLANTIC BEACH Waste Water Treatment Plant(3.00 MGD)was
constructed at a cost of$4,000,000; i.e., $1.33 per gallon.
3c. The value of the AVAILABLE(i.e., unused) PLANT CAPACITY at
BUCCANEER and ATLANTIC BEACH is $2,000,000.
C. Attention is invited to the "REDESIGN-EXPANSION" of BUCCANEER, as
follows:
4a. The proposed BUCCANEER Waste Water Treatment Plant"REDESIGN-
EXPANSION"will(if constructed as bid)provide 0.65 million gallons per day
capacity at a cost of$2,098,000; i.e., $3.23 per gallon. (Engineering fees for
design are additional.)
4b. The "REDESIGN-EXPANS1ON"of the BUCCANEER Waste Water
Treatment Plant will be capable of serving a NEW (greater than present)
ADDITIONAL 1,857 EQUIVALENT RESIDENTIAL CONNECTIONS (an
ERC is equal to 350 gallons per day).
4c. The"cost per gallon" for the BUCCANEER"REDESIGN-EXPANSION"
is 243 per cent of the"cost per gallon" of the ATLANTIC BEACH"available
plant capacity."
D. Illustration of FLOW DIVERSION, from BUCCANEER to ATLANTIC BEACH,
is identified:
5a. The"OCEANWALK"Subdivision water and sewer system,when originally
developed(circa 1984),was connected to the BUCCANEER water and sewer
system.
Atlantic Beach City Commission
March 20, 1998
Page 3
5b. On or about January 1992,the"OCEANWALK" Subdivision water and
sewer system,was DISCONNECTED from BUCCANEER and CONNECTED
to ATLANTIC BEACH. This effort, as to waste water, required construction
of a new sewage force main to convey the waste water to ATLANTIC BEACH.
E. Connection of a portion of the BUCCANEER system waste water flow to the
ATLANTIC BEACH system is set forth:
6a. The BUCCANEER waste water utility system includes a number of sewage
pumping stations.
6b. Significant amounts of waste water can be diverted from the BUCCANEER
waste water sewer system to the ATLANTIC BEACH waste water system.
6c. Several of the existing BUCCANEER sewage pumping stations can be
connected to the ATLANTIC BEACH waste water system by the construction
of new sewage force mains. (In the future,all of the BUCCANEER waste water
flow can be diverted to Atlantic Beach.)
It is my opinion that:
a)Diverting sewage flows from BUCCANEER to ATLANTIC BEACH is a proper use
of the physical assets and the fiscal assets owned by ATLANTIC BEACH.
b) Construction of the proposed "REDESIGN-EXPANSION" of the BUCCANEER
waste water treatment plant is an improper and wasteful use of ATLANTIC BEACH
utility funds.
c)Proper use of the physical assets owned byATLANTIC BEACH(i.e., thePPY
BUCCANEER and the ATLANTIC BEACH waste water treatment plants) can be
accomplished without constructing the planned "REDESIGN-EXPANSION" of the
BUCCANEER waste water treatment plant. Accordingly,the recent purchase order for
SBR equipment should be rescinded.
d)Expenditure of the$2,098,000 for the BUCCANEER"REDESIGN-EXPANSION"
will increase the interest burden (5.73%) by$120,215. per annum.
e)It is unknown at this time if,and when, sufficient new customers will be available to
cover the increased interest burden resulting from the"REDESIGN-EXPANSION"of
the BUCCANEER waste water treatment plant.
Respectfully submitted,
n W. Potter, Sr.
AWP/amh
THE 1996 PROJECT
The 1996 Project consists of a series of eleven items of improvements; extensions and additions
to the System and implementation of the City's Stormwater Master Plan. The 1996 Project also includes
that portion of the 1993 Project to be paid from proceeds of the Series 1996 Bonds which is
approximately $2,172,585. The estimated time for construction for the collective projects is four years,
with completion scheduled in the year 2000. The estimated aggregate cost of the 1996 Projectimprovements (including the remaining 1993 Project items) is approximately $14,841,225. A portion
of the proceeds of the Series 1996 Bonds, in the approximate amount of$13,743,993, will be deposited
into the 1996 Project Account and, together with Investment Earnings thereon, will be applied by the Citytopay1996ProjectCosts. The component parts of the 1996 Project (excluding the remaining 1993Projectitems) are as follows:
Capital Improvement Program
for Four Fiscal Years Ending September 30. 2000
in thousands)
Description Budget
1.New Well/Water Treatment
Plant #2 100,000
2.City Water Meters 15,000
3.Corrosion Reduction 5,000
4.New Master Lift Station/
Buccaneer WWTP 253,000
5.Facility Improvements/
Buccaneer WWTP 1,400,000
6.Influent Flow Meter and
Controls, Buccaneer WWTP 8,500
7.Water and Sewer Improvements
Oak Harbor 1,200,000
8.Water and Sewer Improvements
Beach Avenue 895,000
9.Water Main Ungraded
Various Location 894,000
10. Sewer Rehabilitation 3,200,000
11. Stormwater Master Plan
Implementation 3,982,000
12. Capital Improvements Program Contingency 131.500
TOTAL 12,084,000
Source: Consulting Engineer's Report
33
NEW ISSUE RATINGS:Moody's:Aaa
Standard&Poor's:AAA
See"RATINGS"and"MUNICIPAL
BOND INSURANCE"herein)
In the opinion of Squire,Sanders&Dempsey,under existing law(i)ownership and transfer of the Series 1996 Bonds and the income thereon
are exempt from taxation under the laws of the State of Florida,except for estate taxes imposed by Chapter 198,Florida Statutes,and net income
and franchise taxes imposed by Chapter 220, Florida Statutes, on corporations, banks and savings associations;and(ii)assuming compliance
with certain covenants, interest on the Series 1996 Bonds is excluded from gross income for federal income tax purposes and is not treated as an
item of tax preference for purposes of the alternative minimum tax imposed on individuals and corporations under the Internal Revenue Code of
1986, as amended(the "Code"). The interest on the Series 1996 Bonds may be subject to certain federal taxes imposed on certain corporations,
including imposition of the corporate alternative minimum and environmental taxes on a portion of that interest.(For a more complete discussion
of tax aspects,see"TAX EXEMPTION"herein.)
22,835,000
CITY OF ATLANTIC BEACH, FLORIDA
UTILITIES SYSTEM REVENUE BONDS, SERIES 1996
Dated:March 1,1996 Due:October 1,as shown below
Interest on the Utilities System Revenue Bonds,Series 1996(the"Series 1996 Bonds"),will accrue from March 1,1996,and will be payable
on October 1, 1996,and semiannually thereafter on April 1 and October 1 of each year(the"Interest Payment Dates")to their respective dates of
maturity.The Series 1996 Bonds will be issued as fully registered bonds in the denomination of$5,000 or any integral multiple thereof.Interest
on the Series 1996 Bonds will be payable by check or draft of The Bank of New York Trust Company of Florida,N.A.,Jacksonville,Florida,as
Bond Registrar and Paying Agent, made payable and mailed to the persons in whose names the Series 1996 Bonds are registered (the
Registered Owners"), as shown at the close of business on the fifteenth day(whether or not a business day) of the calendar month next
preceding an Interest Payment Date,on the registration books kept by the Bond Registrar or,such payment will,upon the written request and
at the expense of any Registered Owner of One Million Dollars($1,000,000)or more in principal amount of Series 1996 Bonds,be made by wire
transfer or other medium acceptable to the City and the Registered Owner. Principal of and redemption premium, if any, on the Series 1996
Bonds are payable to the Registered Owner upon presentation and surrender thereof on the date fixed for maturity or redemption at the
designated corporate trust office of the Paying Agent.
The Series 1996 Bonds are subject to mandatory and optional redemption as described herein.
The Series 1996 Bonds are being issued under the authority of,and in full compliance with,the Constitution and Statutes of the State of
Florida,including particularly Chapter 166,Part II,Florida Statutes,and other applicable provisions of law,and pursuant to Ordinance No.15-
95-7, enacted by the City Commission of the City, on November 13, 1995, as supplemented by Ordinance No. 15-96-8, enacted by the City
Commission on March 11, 1996 (collectively, the "Bond Ordinance"), to (i) finance the costs of the acquisition and construction of additions,
extensions and improvements to the water and sewer system (the "System") and the stormwater system of the City(the "1996 Project"), (ii)
refinance the 1996 Refunded Obligation,(iii)fund the Reserve Account by the purchase of a Reserve Account Credit Facility,and(iv)pay certain
expenses related to the issuance and sale of the Series 1996 Bonds. See "PURPOSE OF THE SERIES 1996 BONDS" and "ESTIMATED
SOURCES AND USES OF FUNDS"herein.For the definition of capitalized terms used on this cover page,see Appendix D-"FORM OF BOND
ORDINANCE"herein.
THE SERIES 1996 BONDS DO NOT CONSTITUTE GENERAL OBLIGATIONS OR INDEBTEDNESS,OR A PLEDGE OF THE
FAITH, CREDIT OR TAXING POWER, OF THE CITY OR OF THE STATE OF FLORIDA OR ANY AGENCY OR POLITICAL
SUBDIVISION THEREOF, BUT ARE LIMITED, SPECIAL OBLIGATIONS OF THE CITY, THE PRINCIPAL OF, REDEMPTION
PREMIUM,IF ANY,AND INTEREST ON WHICH ARE PAYABLE FROM AND SECURED SOLELY BY THE PLEDGED REVENUES
DESCRIBED HEREIN.NEITHER THE CITY,NOR THE STATE OF FLORIDA OR ANY AGENCY OR POLITICAL SUBDIVISION
THEREOF WILL BE OBLIGATED (I)TO EXERCISE ITS AD VALOREM TAXING POWER OR ANY OTHER TAXING POWER IN
ANY FORM ON ANY REAL OR PERSONAL PROPERTY TO PAY THE PRINCIPAL OF,REDEMPTION PREMIUM,IF ANY, OR
INTEREST ON THE SERIES 1996 BONDS, OR OTHER COSTS INCIDENT THERETO, OR (II) TO PAY THE SAME FROM ANY
FUNDS OF THE CITY EXCEPT FROM THE PLEDGED REVENUES DESCRIBED HEREIN,IN THE MANNER PROVIDED IN THE
BOND ORDINANCE.THE SERIES 1996 BONDS DO NOT CONSTITUTE A LIEN UPON THE SYSTEM,THE 1996 PROJECT, OR
ANY PROPERTY OF THE CITY OR WITHIN OR WITHOUT THE CITY, OTHER THAN THE PLEDGED REVENUES IN THE
MANNER PROVIDED IN THE BOND ORDINANCE.
The City has received a commitment from MBIA Insurance Corporation to issue a municipal bond new issue insurance policy,insuring the
payment of principal of and interest,when due,on the Series 1996 Bonds.,,See
e"^"
MUNICIPAL BOND INSURANCE"herein.
A011231111
MATURITIES,AMOUNTS,INTEREST RATES AND PRICES OR YIELDS
6,745,000 Serial Bonds
Maturity Interest Maturity Interest
October 1) Amount Rate Yield October 1) Amount Rate Yield
s:•• c . 1998 395,000 3.90% 3.95% 2005 530,000 4.80% 4.85%
fl'- r!: , 9: 410,000 4.10 4.20 2006 555,000 4.90 5.00
st-,: x,, 20•425,000 4.30 4.35 2007 585,000 5.10 5.15
E r .`•,.,; 200r 445,000 4.40 4.45 2008 615,000 5.20 5.30
2002' .'r.
v'z465,000 4,50 4.55 2009 645,000 5.30 5.40
r-485,000 4.60 4.65 2010 680,000 5.40 5.50
r••;
ALAN W.POTTER,SR.
374 Second Street
Atlantic Beach,Florida 32233
904)249-9954
March 23, 1998
City of Atlantic Beach
City Commissioners
800 Seminole Road
Atlantic Beach,Florida 32233
Attn: Mrs. Suzanne Shaughnessy,Mayor
Mr.Richard Beaver,Commissioner
Mr. Mike Borno,Commissioner
Mr. John Meserve,Commissioner
Mr. Theo Mitchelson,Commissioner
Re: "BUCCANEER"Waste Water Treatment Plant
Dear Commissioners:
The City of Atlantic Beach initiated waste water treatment(i.e., sewer)service in late 1958.
Prior to that starting time,residences and businesses utilized septic tanks for waste water treatment.
Initially,the Atlantic Beach sewer system served approximately 1,000 Equivalent Residential Connections
ERCs).
At this time(1998),some FORTY YEARS later,the average daily flow(including infiltration)is 1,800,000
gallons per day.
Current average daily flows to the Atlantic Beach waste water treatment plant equates to 5,143 Equivalent
Residential Connections.
Allowing for the initial 1958 customers,the FORTY YEAR INCREASE IN SEWER CUSTOMERS is 4,143
Equivalent Residential Connections;this is an average increase of 104 ERCs per year(an ERC is equal to
350 gallons per day.)
The Atlantic Beach Waste Water Treatment Plan has an AVAILABLE(unused) PLANT CAPACITY of
1,200,000 gallons per day;this equates to service capability for 3,428 Equivalent Residential Connections.
At this time,there is not sufficient land available in Atlantic Beach with proper zoning to construct 3,428
new Equivalent Residential Connections.
City of Atlantic Beach
City Commissioners
March 23, 1998
Page 2
At the past forty year growth of customers,the ATLANTIC BEACH Waste Water Treatment Plant will not
be fully utilized for approximately THIRTY-TWO YEARS(i.e.,the year 2030).
It is my opinion that diversion of new flow from the BUCCANEER waste water system to the ATLANTIC
BEACH Waste Water Treatment Plant is a wise and proper use of the physical assets and the fiscal assets
of the City of Atlantic Beach.
Further, it is my opinion that the proposed REDESIGN-EXPANSION of the BUCCANEER Waste Water
Treatment Plant is an unwise and improper use of the physical assets and the fiscal assets of the City of
Atlantic Beach.
You,the City Commission,are respectfully requested to do that which is truly wise and proper.
Respectfully,
171t4
A W.Potter, Sr.
AWP/amh
cc: Ms. Maureen King,City Clerk
YA B CONTINUED PAGE Ye C D
Q
G CONTINUED PAGE r H Js.s:,,,....... Firmin' Wand i ,,
iiiii E +CD
c.0
E U 5 COAST GUARD STATION
Ic JO
moi
e1
u. /I SEMINOLE t
34 \ U
s.,
I lS.
1twES.
d1, 1,. N Ip- BEACH
ane•
c ....__--
4: NAVA TATION i
i
c
fcOA MAYPORT NAVAL
I', 1t `i '
J
STATION
r 1 I
ITn
45 1sa. /BAY
t
yIEIWANAEA
ZG2Gi BUCCANEER
r ' iElls::iaT waste waterFourrineIslands
ISL
T.CAROLL`E
SHORE rl ISLAND 3$ -E:Treatment Plant ti
c
f r
w.A•..•'-iii:y ' ,s` mi
Pno.l 1_FNM. .E•eEE iE
v-/+'
a t•..,, d..--.
4
r."'K7 d"
a,.Y
3 MANHATTAN
4yL
e 0 ' _ E L] :
f
10'511 7. BEACH
v ..
w
ti.
p 4 S,
r
O.Ji_ .
r
d_
a r a- Y° in II
w
t,
Z:7 „ El.m: : it:yR ,RSP• l,u•G W
n *127
7.=-
4- -
s' au.em. , ,l 1 Kf1- `_", ..iP' 0'' 7 egs g`''`e
ia,
r iiii i..., a`.f e .3§ •k a.tE.(E.., >'..;iy1. q w. v'e^S'eJ'p;,
9
1 r
Q oa J I A
alb,%S1......."."
a 'ta of - a• , S 6
1 A`- h i I a -
G nr.Ia y H. eoa7 E si 'E..^.r". ..:,: S• ..-;, CfJL,
S ....`
b _
s °,
J ` 6 Y°. t
T 'I' rf.wrotn '" 'i 'nSELVA-. ,?,it-•S
7.%.
e+,. °Y'SSo. -'" - ,c....:, _° .
r. ,,.,
n.O••
j'
Me .= 1/WV
y0M••
t.
cr !
Sr°tr O W 3223 • reuco t cwt P•MARWA.
97A .111
v , i°,
3222 ; a,'_` P Q F a s;=,'
32 3
f.
a I 'uC'Tn
t t• i
J
o
D.',°
Loc:°:
pci.i `'
G°.1)„,„,,,;,.'.;.,,
L' O
vij F. . `,• ,• s - 5 f_
J
vM1
1. ,,-.
3) nI ATLANTIC BEACH
E- 3 r-{` e, 4Cd c., . ri .,.,c.L.•..: _
a
Water
b ilaSto
zl,c_ 1`t % ,,, 5 Y ,r . z
o
EJB"' ` - :a 6
Treatment
Plant C
Gats
as # %/
A4 p„ J 1".4;.,..„,.
c e v:
ii..tii IL;
sa. , .,
R t1j
a'` +`
y- ;lv
L .-•! D dd IRShcsia:- •l7 ilik Err
ATLANTIC
t
M
t_¢_ -• wit
J,;
nw
4.
r 4 ''^
Pr' 1 /7 / .°o ipq
BEACH
A,••, •'' ,.,
t . .
fie ..•
q,ti 4'.'..,. r,eo,/'
CCry
il°
E MEEM:•!1.. ; Ina RIFiC7IE`=1::::,,Z..-.
e t- Y '., ` c:o y.`
d
1ji
Z/ `
blond e
w^
OAx _1111,41,./
44-,
3_
1
Shp
i`
u MI~ ay NAR80 r'if ®„. . _
i' `,,
Y
A `. °
Esc
7
urtr•
a
aL114,
10
s®-°
mil; -7..2
7
ATI ANT n ,/•
0 u..,o..c
11f'l
kfa ••
e ) t rw'kfi `... -mr,T. •ior"_
11. -411111. 0
1' T.
AB CONTINUED • PAGE 4 C D
c...
EE ..c.:,
70 --
co...o.. ...a.,.'(_i1y_
FG CONTINUED • PAGE A9
H J k
eEs.
ATTACHMENT B
MARCH 23, 1998 COMMISSION MEETING
Memorandum
CITY OF ATLANTIC BEACH
To: Jim Jarboe, City Manager
From:Robert Kosoy, P.E., Public Works Director
Date: March 20, 1998
Subject: Response to Letter from Mr. Joseph E. Posch Dated March
19, 1998, Concerning the Buccaneer Wastewater Treatment
Plant Expansion Project
We are responding to a letter from Mr. Joseph E. Posch dated March 19, 1998,
concerning the Buccaneer Wastewater Treatment Plant Expansion Project. There are
several statements in the letter which question the need for construction of any expansion
or improvements to the Buccaneer WWTP.
A comment was made that the Atlantic Beach Wastewater Treatment Plant(AB WWTP)
has 1,200,000 gallons per day(gpd)of unused capacities that can be used to treat sewage
flow from the Buccaneer service district. The total plant capacity of 3,000,000 gpd at the
AB WWTP was sized for a projected growth within the City limits of Atlantic Beach for
the next twenty years. To dedicate the current unused plant capacity to any or all of the
Buccaneer service district will limit growth within the City,and require additional
expansion at the AB WWTP for required capacities. During heavy rain events,the plant
flows have increased to over 4,000,000 gpd. Therefore, some of the plant capacity must
be reserved to handle extraneous flows entering the sewerage system during storms.
The current expansion at the Buccaneer WWTP is required under the State of Florida
Department of Environmental Protection Operating Permit,which states that when a
treatment plant reaches 80%of permitted capacity, design and construction of treatment
capacity expansion must be implemented. The need for plant expansion has been
discussed before the City Commission on many occasions, including the preliminary
design of the Buccaneer WWTP. The permitted plant capacity is 1,300,000 gpd. The
current plant flow average from current operating records is 1,060,000 gpd,which is
81.5% of permitted capacity. The peak flows actually exceed the permitted capacity.
The process of Sequential Batch Reactor(SBR)was thoroughly evaluated by staff and
our engineering consultant as the best and most cost-effective treatment process to utilize
most of the existing structures and piping at the plant site,without site expansion. We
know of at least 5 treatment plants in Florida-2 in Jacksonville,and Bartow,Mulberry
and McClenney-that were successfully converted from earlier,less efficient processes
to the SBR process. The proven success of the SBR process will allow the Buccaneer
WWTP to continue proper sewage treatment for the customers of the Buccaneer District.
MEMORANDUM March 20, 1998 Page No. 2
Any diversion of a substantial quantity of sewage flows from the Buccaneer District to
the Atlantic Beach WWTP will require extensive lift station force main construction.
Since all the force mains from the Buccaneer District lift stations currently run north
from the lift stations toward the Buccaneer WWTP on Wonderwood Drive,new force
main construction will be in existing streets and roads, including State Road Al A.
Assuming typical costs of pipe,valves, excavation,asphalt and concrete replacement,
and AB WWTP plant modifications at the headworks to accept the flows,the costs for
diverting just one lift station approximately 1 mile south to the AB WWTP(see attached
map)may cost approximately$350,000 to $450,000. There are 14 lift stations in the
Buccaneer District, and an extensive evaluation would be required to determine which, if
any,lift stations could be diverted south.
The concept of diverting the Buccaneer WWTP flow to the AB WWTP has been
extensively evaluated over the last 10 years. From reports such as the Feasibility Study
on Consolidation of City and Buccaneer Sewer Districts(1988),the Duval Beaches
Master Plan for Regional Sewerage Development(1989), and The Report of the
Consulting Engineers for the Utility System Revenue Bonds, (1996),many scenarios for
plant elimination or plant expansion were explored. Many City Commissions,Public
Works staff,City Hall staff, citizen-supported Utility Committee members, and
consulting engineers have thoroughly discussed the economics,treatment efficiency,
projected population growth, and many other factors that go into determining the best
path to follow for sewage treatment in the Buccaneer District. After much deliberation,
the decision was made by the City of Atlantic Beach to proceed with plant expansion at
the Buccaneer WWTP and to continue to provide localized sewage treatment for the
customers of the Buccaneer District. This decision led to previous upgrades of the
Buccaneer WWTP; specifically,a$500,000 surge tank and a$250,000 chlorine contact
chamber.
Any reconsideration of this global concept at this time will result in a complete waste of
City funds in engineering design and material costs. The City Commission on January
26, 1998, authorized the purchase of the SBR equipment from the equipment
manufacturer,Fluidyne. Altogether,over$500,000 has been encumbered for these
services and materials. Also,precious time will be wasted in evaluating other treatment
processes that may result in less than adequate sewage treatment at the existing plan. It
has only been through the strong efforts of the current plant operators, headed by Harry
McNally,Plant Division Director, and Bill Searcy,Plant Operator,that the plant effluent
has been raised to such a high level.
The FDEP has permitted the current expansion project. This state agency, entrusted with
the goal of the State of Florida in ensuring safe and adequate treatment of sewage flows
by its citizens,has withheld any action against the Buccaneer WWTP because of the
current design plans and the trust FDEP places in the competency of the plant operators.
MEMORANDUM March 20, 1998 Page No. 3
Any redesign or delay in the plant expansion will require an FDEP permit modification,
possible revocation of permit, and possible penalties and fines.
The comments concerning start-up costs and treatment responsibility have all been
adequately addressed in the project specifications, and there are sufficient assurances that
the contractor and equipment manufacturer not only insure adequate treatment during
construction, but that the equipment perform as specified for the one year warranty
period as well.
Our Department goals have always reflected the concern of the entire Public Works staff
in maintaining and improving the quality of life of the citizens and customers being
served by public utilities. We do not take the "easy" path to solve a problem, or"waste"
the City's monies developing projects that are unneeded or impractical. The members of
the Public Works Department constantly make fiscally responsible choices in even the
most routine procedures, such as cleaning a clogged sewer main or patching a pothole.
For a very important City function such as providing adequate sewage treatment to the
customers of the Buccaneer District, many years of hard work and rational engineering
decisions by competent professionals, with many years of experience, went into the
development of the Buccaneer WWTP Expansion project as it stands today.
F.... i1 J
K
X s ion
e
w
Joseph Poach
142 MAGNOLIA ST.
ATLANTIC BEACH, FL 32233
TELEPHONE (904) 249-1935
FAX (904) 249-1504
EMAIL JPOSCH@JUNO.COF'
March 19, 1998
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Att: Mrs. Suzanne Shaughnessy, Mayor
Commissioners: Beaver, Borno, Meserve, Mitchelson
City Staff: Jarboe, Jensen, Kosoy, King
Dear Commissioners
This letter is intended to urge the Commissioners to halt the waste of City money being
directed toward the redesign and expansion of the Buccaneer Waste Water Plant.
When you consider the unused capacities of the Buccaneer Plant (3oo,00o gpd), the
Atlantic Beach Plant (1,200,000 gpd), there presently is approximately 1,500,000 gpd of
unused waste treatment available, waiting for customers.
The present extended air method of treatment has been proven over the years to be efficient,
dependable and cost effective. Changing to a Sequential Batch Reactor (SBR) method of
treatment might well be acceptable for a newly designed system; however, the Buccaneer
Plant has a proven record of quality production and is cost efficient.
Please consider the savings that would be accomplished simply by upgrading the existing
Buccaneer Plant (perhaps for a ten year life), and including the diversion of some of the
existing flows to the Atlantic Beach Waste Water Plant.
Please also consider start-up costs and treatment responsibility for operation each time the
SBR method is installed at the Buccaneer Plant (three tanks equals three start-ups). Unless
the City can guarantee the incoming sewage quality (which they can't) the manufacturers'
performance quarantine is worthless. In addition much time and City money will be
required to properly start-up the SBR method after all of the construction is completed.
This could be a perfect example of the Commission showing fiscal restraint, we have
sufficient excess capacity, why construct more? Why not make money for the City? Why
pay unnecessary interest?
espectfully
hosepE. Posch
ATTACHMENT C
MARCH 23, 1998 COMMISSION MEETING
Stephen A. Kuti
1132 Linkside Drive
Atlantic Beach,FL 32233
904)246-3700
March 22,1998
City ofAtlantic Beach
City Commissioners
800 Seminole Road
Atlantic Beach, FL 32233
Attn: Mrs Suzanne Shaughnessy,Mayor
Mr.Richard Beaver, Commissioner
Mr.Mike Borno, Commissioner
Mr.John Meserve, Commissioner
Mr. Theo Mitchelson, Commissioner
CC: Mrs.Maureen King, City Cleark
RE:Buccaneer waste water treatment plant
Dear Commissioners:
Before you go any further on the expansion of the BUCCANEER plant,I would like to
bring it to your attention that the Atlantic Beach sewer treatment plant has an unused
1 million gallon treatment capacity. The Atlantic Beach plant is new and operating without
any problems.
It was designed and permitted by the EPA to operate at 3 million gallons per day and the
current flow rate is only 2 million gallons per day.
Since you are planning to expand the Buccaneer plant by 600,000 gallons per day,at a
projected cost of 2 million dollars,it would be better to divert that sewage to the Atlantic
Beach plant,since you have existing sewage pumping stations and you need to install only
a sewage force main.
I submit this alternative solution for your consideration.
Sincerely yours,
Stephen A.Kuti
SAK/mjh
ATTACHMENT D
MARCH 23, 1998 COMMISSION MEETING -
STAFF REPORT
Z 3 qS
AGENDA ITEM:Final authorization for purchase of Dutton Island and
Authorization for Mayor to execute closing documents
SUBMITTED BY: George Worley II, Community Development Director
DATE: March 20, 1998
BACKGROUND:
Negotiations between the City of Atlantic Beach, the City of Jacksonville, the Florida
Communities Trust and the Estate of Walter E. Dutton for the purchase of Dutton Island have
been successfully concluded. The original sale price of$1,100,000, plus acquisition costs of
35,649.27, has been agreed to by the purchasing parties after re-evaluation of the submitted
appraisals. The Florida Communities Trust will contribute $567,824.63 through the Preservation
2000 Grant Program. The remaining $567,824.64 will be contributed equally by the City of
Atlantic Beach and the City of Jacksonville. The City of Atlantic Beach will need to pay
277,595.57 at closing. However, the Jacksonville Port Authority has agreed to reimburse each
local municipality$30,000 towards the purchase to satisfy certain mitigation requirements for
another project they have undertaken. The reimbursement will occur sometime following the
closing. Upon receipt of this reimbursement the net cost to the City of Atlantic Beach will be
246,820.32.
The original budgeted estimate of the City of Atlantic Beach's contribution was $257,500,
or $20,096 less than the final closing cost contribution of Atlantic Beach. Because the budgeted
amount is less than the final cost, a Budget Modification Resolution has been prepared by the
Finance Department for approval in association with this authorization to proceed.
RECOMMENDATION:
Staff seeks authorization to close on the purchase of Dutton Island and authorization of
the Mayor to execute all necessary closing document on behalf of the City Commission. Staff
further seeks approval of the associated Budget Modification Resolution increasing the budget by
20,096 for the acquisition and reflecting the Port Authority contribution of$30,000.
ATTACHMENTS:
1) F.C.T. Purchaser's Reconciliation form
REVIEWED BY CITY MANAGER: i Nik
AGENDA ITEM NO.
RESOLUTION NO. 98- 12
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH,FLORIDA,FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS,the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOW,THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic
Beach,that the following Budget Modification be approved for the 1997-1998 Operating Budget.
CAPITAL IMPROVEMENT FUND
Revenues:
Contribution from the Port Authority 30,000
Expenditures:
Land-Purchase cost of Dutton Island Project 20,096
Description:
To amend the Operating Budget to reflect an increase in the City's portion of the Dutton Island
Project which will be funded from a contribution from the Port Authority. The cost to the City
was originally budgeted at$257,500 and the amount due at closing is $277,595.57 Although the
budget must be increased to the amount due at closing,the net cost to the City will be
247,595.57 or$9,904.43 less than the original budget once the$30,000 is received from the
Port Authority.
Adopted by the City Commission this 23`d day of March, 1998.
Suzanne Shaughnessy
Mayor/Presiding Officer
Approved as to form and correctness
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk
ri l,UmmUr11L1tS IfUSL rdX.ODU-J 1-1(4( mar ZU JO J.D0 r.Ul%U4
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
OS/LEGAL
FACSIMILE COVER SHEET
FAX NUMBER (850) -922-2679
FAX SUNCOM NUMBER 292-2679
PHONE NUMBER ,(850) 488-0410
DATE:3/18/98 # PAGE(S) f
INCLUDING COVER SHEET, ARE BEING SENT.
FROM: Ann Wild er_AA)
PHONE NUMBER: 850-488-0410
PLEASE DELIVER THIS TRANSMISSION TO:
NAME: Alan Jensen FAX NUMBER:904-246-9960
City of Atlantic Beach
PHONE NUMBER: 904-246-2500
NAME: Vicki R. Reynolds FAX NUMBER:904-630-1731
City of Jacksonville
internet:vickir@coj .net PHONE NUMBER: 904-630-1720
RE: FCT Project #95-058-P56/Dutton Island
City of Jacksonville/City of Atlantic Beach
purchase from the Estate of Walter E. Dutton
MESSAGE:
Vicki Reynolds for the City of Jacksonville advised me tha t
City,
t of the Environmental Audit has been prepaid byY the
rather than by the Seller with reimbursement after closing.
Therefore, the attached /mended Purchasers:s Reconciliation of
Total Project Costs statement reflects the revi.sed amount due from
each Purchaser and should be signed in triplicate by each.
If you have any questions, please give me a call.
FC: George Worley, II FAX NUMBER:904-247-5805
City of Atlantic Beach
PHONE NUMBER: 904-247-5817
ri immunities 'rust rax; U-±'1-1(4(Mar -'U h'.U'/UU
City of Atlantic Beach & City of Jacksonville
FCT Project Name: Dutton Island
FCT Project #95-058-P56
Contract #
Date
AMENDED* PURCHASER'S RECONCILIATION OF TOTAL PROJECT COSTS
TOTAL PROJECT COSTS
Land Purchase Price
Total Land Purchase Price 1,100,000.00(1)
Accpzisition Expenses
Survey 20,000.00(2)
Appraisals 4,000.00
Appraisals Update 2,300.00
Appraisal Review 873.27
Title Insurance 5,375.00(2)
Environmental Audit 3,101.00(3)
Total Acquisition Expenses 351 649.27
Total Project Costs 1,135, 649.27
COMPUTATION OF GRANT AWARD AND LOCAL MATCH AMOUNT
FCT Award Computation
Share of Purchase Price 550,000:00
Share of Acquisition Expenses 17,824:63
Total Share of Project Costs 567, 824.63(4)
Local Match Computation (City of Jacksonville)
Share of Purchase Price 275,000:00
Share of Acquisition Expenses 8,912.32
Total Share of Project Costs
283,912.32(5)
Local Match Computation (City of Atlantic Beach)
Share of Purchase Price 275,000.00
Share of Acquisition Expenses 8,912.32
Total Share of Project Costs
283,912.32 (5)
Total Project Costs
1‘135,649,27
COMPUTATION OP EREPAIDS, REIMBURSEMENTS, ADDITIONAL COSTS AND AMOUNTS DUE AT CLOSING
FLORIDA COMMUNITIES TRUST
ICT Prepaid Project Costs
Appraisal Review 873.27
Appraisal update 2,300.00
Option Payment 100.00
Total Prepaid Costs 3,273.27
ICT Reimbursements After Closing
Survey 10,000.00
Title Insurance 2,687.50
Total Reimbursement After Closing $12,687.50
FCT Amount Due At Closing
Share of Total Project Costs 567,824.63
Less Total Prepaid Costs 3,273.27
Less Total Reimbursements after closing 12,687.50
Total Amount Due From FCT At Closing
551,863.86
ri communities 'rust rax:zspu-7Z1-1(4r mar zu 76 7.D(r.u..vuu
City of Atlantic Beach & City of Jacksonville
FCT Project: Dutton Island
FCT Project #95-058--P56
Contract #
Date
Page 2
CITY OF JACKSONVILLE
City Prepaid Project Coats
Environmental Audit 3,101.00
Appraisals 4,000.00.
Total Prepaid Costs 7,101.00
City Reimbursements After Closing
Survey 5,000.00
Title Insurance 1,343.75
Total Reimbursements After Closing $ 6,343.75
City Additional Costs
Record Grant Award Agreement 27.00
Total Additional Costs 27.00(6)
City of Jacksonville Amount Due At Closing
Share of Total Project Costs 283,912.32
Plus Total Additional Costs 27.00
Less Total Prepaid Project Costs 7,101.00
Less Reimbursements After Closing 6,343.75
Total Amount Due From City of Jacksonville at closing
270,494.57 (5)
CITY OF ATLANTIC BEACH
City Reimbursements After Closing
Survey 5,000.00
Title Insurance 1,343.75
Total Reimbursements After Closing $ 6,343.75
City Additional Costs
Record Grant Award Agreement 27.00
Total Additional Coats 27.00(6)
City of Atlantic Beach Amount Due At Closing
Share of Total Project Costs 283,912.32
Plus Total Additional Costs 27.00
Less Reimbursements After Closing 6,343.75
Total Amount Due From City of Atlantic Beach at closing
277,595.57(5)
TOTAL AMOUNT DUE FROM PURCHASERS AT CLOSING 1,099,954.00
Fl Communities Trust Fax:850-921-1(47 Mar 20 '98 9:5( V.U4./U4
City of Atlantic Beach & City of Jacksonville
FCT Project: Dutton Island
FCT Project #95-058-P56
Contract #
Date
Page 3
AMENDED TO REFLECT COST OF ENVIRONMENTAL AUDIT PREPAID BY THE CITY OF JACKSONVILLE RATHER
THAN BY THE SELLER WITH REIMBURSEMENT AFTER CLOSING.
Notes:
1) : Pursuant to memorandum from Caroline Sutton to Anne Peery dated March 18, 1998, the
maximum approved purchase price is $ 1,169,600.00.
2) " Pursuant to the terms of the Option Agreement the Seller paid the costs of survey and
title insurance. The cost of title insurance is to be reimbursed by Purchaser upon receipt
and !approval of the final title insurance policy. The cost of survey reimbursement, up to
maxi?num,of $20,000.00
3) ' Pursuant to the terms of the Option Agreement the Seller is to pay, the cost of
environmental audit and is to be reimbursed by the Purchaser up to maximum`of $3,101.00.
However, this cost was prepaid by the City of Jacksonville.
4) Pursuant to the terms of the Conceptual Approval Agreement, the amount of the grant shall
not exceed the lesser of $575,000.00 or 50% of the total project cost.
5) !Includes Jacksonville Port Authority funds in the amount of $30,000.00, paid to each City
as a portion of the local match for each City, for a total amount of $60,000.00 from the
Aut)iority.
6) Each City to pay 50% of the cost of recording the Grant Award Agreement.
The foregoing reconciliation of Purchasers' costs is hereby approved by the undersigned.
CITi OF ATLANTIC BEACH FLORIDA COMMUNITIES TRUST
By.
Its
James F. Murley, Chair
Date:
Date:
CITY OF JACKSONVILLE
By:
Its:
Date: