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07-13-98 vCITY OF ATLANTIC BEACH COMMISSION MEETING - July 13, 1998 AGENDA Call to order Invocation and pledge to the flag 1.Approval of the minutes of the Regular Commission Meeting of June 22, 1998 2.Recognition of Visitors: 3.Unfinished Business: A. Report relative to request filed by Joseph E. Posch for public records to be made available for inspection (Mayor) B. Action on request of J.P. Marchioli that he be provided with a complete agenda packet at no cost (mayor) C. Discussion and related action on the non-profit status of First Night, a sub-committee of the Cultural Arts Board (Mayor) D. Adoption of a Budget Calendar (City Manager) E. Discussion and related action in connection with a proposed Community Garden (City Manager) 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Award contract to Dowling Construction Company for construction of a new lifeguard station pursuant to Alternates 2 and 3 of the specifications of Bid No. 9798- 20 (Rebid) at a cost of $78,616, and authorize the City Manager to execute the contract (City Manager) B. Award contract to James A. Garrison Company for Dudley Street Sanitary Sewer Extension pursuant to the specifications of Bid No. 9798-21 for the base bid amount of$27,104.73 and authorize the City Manager to execute the contract (City Manager) C. Award contract to Arlington Rivers Lawn Care, Inc. for Atlantic Boulevard Medians Landscape Maintenance for a period of one year, pursuant to the specifications of Bid No. 9798-25 (Rebid) in the amount of$15,228 (City Manager) D. Authorize the purchase of computer software for Police Records Management System pursuant to the specifications of Bid No. 9798-28, at a cost of $11,635 (City Manager) Documents Professionally Imaged by Advanced Data Solutions, Inc. Disc 1 - 10/16/00 Page Two AGENDA July 13, 1998 E. Acknowledge receipt of monthly report of new occupational licenses issued during June, and monthly reports from Building, Code Enforcement, Fire, and Recreation Departments (City Manager) F.Award a three-year contract to Beachcombers, Inc. for Beach Cleaning pursuant to the specifications of Bid No. 9798-27 at an annual cost of$25,400, and authorize the City Manager to execute said contract ($26,000 less discount) (City Manager) G. Award contract to Allied Fencing Company for ball field fencing at Donner Park at a cost of$11,750, and award a contract to Classic Industrial Fencing for perimeter fencing at Donner Park at a cost of$3,200, both pursuant to the specifications of Bid No. 9798-30 (City Manager) 5.Committee Reports: A. Animal Control Review Committee, Carolyn Woods, Chair(Mayor) B. Atlantic Beach History 200 Committee, Joanna Fletcher/Woody Winfree, Co-Chairs Mayor) C. Stormwater Review Committee, Lyman Fletcher, Chair (Mayor) 6.Action on Resolutions: A. Resolution No. 98-24 A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998 (City Manager) 7.Action on Ordinances: A. Ordinance No. 45-98-13: Public Hearing and Final Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION, AMENDING SECTION 20-59, SCHEDULE OF FEES; PROVIDING AN EFFECTIVE DATE Comm. Beaver) B. Ordinance No. 31-98-2 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING THE FUTURE LAND USE MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY OF ATLANTIC BEACH BY ANNEXATION; TO ESTABLISH LAND USE DESIGNATIONS AND BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY; AND TO SET AN EFFECTIVE DATE (City Manager) C. Ordinance No. 90-98-166: Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING THE OFFICIAL ZONING MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY BY ANNEXATION; TO ESTABLISH ZONING CATEGORIES AND ZONING DISTRICT BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY; AND TO SET AN EFFECTIVE DATE Page Three AGENDA July 13, 1998 8.New Business: A. Authorize the City Manager to execute Memorandum of Understanding with Neptune Beach Fire Department (City Manager) B. Authorize execution of a contract between the City of Atlantic Beach and Diversified Engineering International, Inc. for implementation of the Risk Management Plan and Process Safety Program (City Manager) C. Authorize the City Manager to develop a bid package to construct a sidewalk on Sandpiper Lane and utilize Purchase Orders to construct an asphalt bike lane and install traffic stripes (City Manager) D. Set a proposed millage rate and tentative budget hearing date (City Manager) E. Authorize the Mayor to execute Audit Engagement Letter with Purvis Gray & Company for audit services for the year ending September 30, 1998 (City Manager) F. Authorize extension of contract with Brooks & Limbaugh for electrical troubleshooting, for a period of one year, at their current rates (City Manager) G. Approve a 6% increase in pay for lifeguards in their third year or more, effective immediately (City Manager) H. Discussion and related action in connection with regional cooperation on fire issues Mayor) I.Authorize the City Manager to hire temporary employees for authorized, funded positions, as the need arises 9. City Manager Reports and/or Correspondence: A. Report relative to EPA grant application for innovative storm water related projects 10. Reports and/or requests from City Commissioners, City Attorney and City Clerk Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers, In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,June 19, 1998. V v MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH o 0 T T CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, E E AT 7:15 PM ON MONDAY, JULY 13, 1998 S S PRESENT: Suzanne Shaughnessy, Mayor Richard Beaver Mike Borno John Meserve, and Theo Mitchelson, Commissioners M S AND James Jarboe, City Manager 0 E Alan C. Jensen, City Attorney T C Maureen King, City Clerk I o Y ONE N COMMISSIONERS N D S 0 The meeting was called to order by Mayor Shaughnessy. The invocation, offered by Mayor Shaughnessy, was followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular Commission Meeting of June 22, 1998 BEAVER X Motion: Approve minutes of the Regular Commission Meeting of BORNO X X June 22, 1998 ME SERVE x X MITCHELSON X SHAUGHNESSY X There being no corrections or amendments, the motion carried unanimously. 2.Recognition of Visitors: Rich O'Brien, 5 Tenth Street, indicated residents on Tenth Street had a problem finding parking spaces since the parking sticker program expired and he requested that this matter be included on a future Commission agenda. He suggested a lease arrangement with the residents may be a possible solution. The City Manager was directed to review the background of this parking issue and include this matter on the agenda for the next Commission meeting. Elaine Kenny, 1301 Neptune Grove Drive West, Neptune Beach, indicated she was concerned regarding proposed development adjacent to Dutton Island. She pointed out that another property in that vicinity had been clear cut for a recent development and she wished to prevent such clear cutting in the future. She requested that the city closely monitor future development in this area so that mature trees could be protected. Pam Spencer, 2084 Sallas Lane, Jacksonville, supported Ms. Kenny's position and urged the city to protect hardwood trees. M S O E T C Minutes - Page 2 i o Y July 13, 1998 ONEN COMMISSIONERS N D S 0 Mayor Shaughnessy reported she had attended a zoning hearing regarding a proposed Centex Corporation development of approximately 220 homes on 50 ft. X 100 ft. lots near Dutton Island, on land with a current zoning equivalent to Atlantic Beach's OR (Open Rural). She said the proposed plan only provided a 10-ft. grass buffer which she felt was inadequate. She indicated she had contacted Councilman Leggett and requested that he sponsor an amendment to: 1)require a 50-ft. buffer in lieu of the proposed 10 ft. buffer, (2) preserve the natural vegetation in the buffer zone(3) preserve all hardwood trees greater than 10-inch DBH (diameter breast height measurement), which are not in the footprint of a home. The Mayor presented photographs to illustrate the existing vegetation. She reported that action on the proposed development had been deferred until Tuesday, July 21, 1998, at 1:00 PM and would be held in the Council Chambers in the St. James Building and requested that Commissioners attend this meeting, if possible. She also reported that she planned to meet with the developer and Councilman Leggett at the site at 2:00 PM the following day. The City Manager indicated that he was concerned regarding the impact of the additional traffic on Atlantic Beach's neighboring residential area and suggested that the developer be requested to open Dutton Road through to Mayport Road Craig Perry,640 Dutton Drive, also expressed concerns regarding the proposed development near Dutton Island and indicated he would like to see the quality of life protected. J.P. Marchioli,on behalf of the citizens activist group, Round Table, presented three letters to the City Commission dated July 13, 1998, regarding citizen participation at Commission meetings, Equipment Security, and "New Business" on Commission agendas. The letters are attached hereto as Exhibit A. Cindy Corey, 394 Eighth Street, reported that while the Recreation Advisory Board approved the design for the proposed Bull Park improvements, she pointed out that public input had not been received regarding the final design. Ms. Corey read a letter dated July 13, 1998, from Ann Winfree who had served as a member of the Bull Park sub-committee, suggesting that the citizens also have an opportunity to review the plans for Bull Park. Ms. Winfree's letter is attached hereto as Exhibit B Mayor Shaughnessy requested that the plans be made available in the office of the City Clerk for public inspection, after which a workshop could be scheduled, if necessary. Valerie Britt, 378 Tilefish Court, Jacksonville, commended the City Commission for taking an interest in the proposed development in Jacksonville, at Dutton Island. M S O E T C Minutes - Page 3 I o Y July 13, 1998 ONE N COMMISSIONERS N D S 0 Director Thompson introduced Terry Van Namee, the city's new Animal Control Officer. Mayor Shaughnessy inquired regarding the amount of time Ms. Van Namee would spend on animal control on the beach. Dir. Thompson indicated that approximately one third to one half of Ms. Van Namee's work was on the beach and he agreed to provide a more precise figure. 3. Unfinished Business: A. Report relative to request filed by Joseph E. Posch for public records to be made available for inspection (Mayor) Mayor Shaughnessy pointed out that Mr. Posch had indicated at the previous meeting that he had not received certain public records which he had requested in connection with the core city project. The Mayor read a report filed by the City Clerk explaining how Mr. Posch's request had been processed. A copy of the City Clerk's report is attached hereto as Exhibit C. B. Action on request of J.P. Marchioli that he be provided with a complete agenda packet at no cost (for the Round Table) (Mayor) Mayor Shaughnessy inquired whether the Round Table had registered as a Political Action Committee and Mr. Marchioli advised that they had drafted by- laws and were in the process of establishing the group. In response to a question from the Mayor, the City Attorney advised that approval of Mr. Marchioli's request would require that the City Commission either amend the ordinance or override the ordinance, which he did not feel they could do. There being no motion forthcoming, no action was taken on Mr. Marchioli's request. C. Discussion and related action on the non-profit status of First Night, a sub-committee of the Cultural Arts Board (Mayor) Cindy Grossberg reported that Alan Jensen had assisted First Night and they expected to be incorporated in about ten days. This would be the first step in receiving non-profit status. While the group would be independent of the city, once incorporated, Ms. Grossberg indicated she hoped First Night would continue to receive financial support from the city. The Mayor indicated that the financial support from the city was intended to be seed-money"to get the organization established and it was the hope of the city that the group would be self-supporting. M S O E T C Minutes - Page 4 I o Y July 13, 1998 O N E N COMMISSIONERS N D S 0 Mayor Shaughnessy and Ms. Grossberg both thanked Mr. Jensen for his assistance. D. Adoption of a Budget Calendar (City Manager) The City Manager indicated that he had provided the City Commissioners with a tentative budget calendar a few weeks earlier and had not received any request for changes from Commissioners; therefore, he hoped the City Commission would adopt the budget calendar as presented. BEAVER X BORNO X Motion: Adopt tentative Budget calendar for fiscal year MESERVE x X 1998/99 as presented MITCHELSON X X SHAUGHNESSY X Mayor Shaughnessy indicated she would like to have another goal setting session before getting into the budget process and the City Manager reported that he had made many attempts to contact Hugh Greene, who had acted as a facilitator in a previous goal setting session,but had been unable to reach him. He indicated he would continue trying to reach Mr. Greene. The motion to adopt a budget calendar carried unanimously. E. Discussion and related action in connection with a proposed Community Garden (City Manager) The City Manager indicated that the Recreation Advisory Board had recommended that the city establish a community garden and staff had estimated the costs of starting up such a garden and had drafted some operating policies for the City Commission's consideration. Patricia Goelz, Recreation Board Member, requested that the City Commission, 1) Accept or reject the idea of establishing a community garden, (2) select appropriate location. Ms. Goelz indicated she would then contact the County Agricultural Extension Agency to see to what extent they could assist the city to establish the community garden and would report back to the City Commission, BEAVER x X BORNO X Motion:Approve the idea of a community garden in concept ME SERVE X MITCHELSON X Commissioner Mitchelson indicated he had spoken to people who participated SHAUGHNESSY X X in such a community garden and loved it and he supported the development of a similar facility in Atlantic Beach. The Mayor also indicated she has seem community gardens being operated successfully. Commissioner Meserve felt the City Commission needed additional information regarding location, who would manage the garden, how it would be run, and M S O E T C Minutes - Page 5 I o Y July 13, 1998 ONEN COMMISSIONERS N D S 0 enforcement of regulations, so the garden would not become a nuisance once the growing season had ended. He felt that residents in some of the areas suggested did not want the garden in their community. Commissioner Borno inquired regarding the availability of water and who would pay. City Planner George Worley indicated that water was available and the Mayor felt that the cost of water would be offset by user fees. Following further discussion, the Mayor asked the City Manager to coordinate a meeting with Ms. Goelz and representative(s) from the County Agricultural Extension Office to see to what extent they could assist the city in this venture, and report back at the next Commission meeting The Mayor suggested that all plots be 10 ft. x 10 ft. and anyone who wished to purchase more than one plot could do so. The motion carried on a vote of 3 - 2 with Commissioners Borno and Meserve voting nay. 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Award contract to Dowling Construction Company for construction of a new lifeguard station pursuant to Alternates 2 and 3 of the specifications of Bid No. 9798-20 (Rebid) at a cost of$78,616, and authorize the City Manager to execute the contract (City Manager) B. Award contract to James A. Garrison Company for Dudley Street Sanitary Sewer Extension pursuant to the specifications of Bid No. 9798-21 for the base bid amount of$27,104.73 and authorize the City Manager to execute the contract (City Manager) C. Award contract to Arlington Rivers Lawn Care, Inc. for Atlantic Boulevard Medians Landscape Maintenance for a period of one year, pursuant to the specifications of Bid No. 9798-25 (Rebid) in the amount of$15,228 (City Manager) D. Authorize the purchase of computer software for Police Records Management System pursuant to the specifications of Bid No. 9798- 28, at a cost of$11,635 (City Manager) M S O E T C Minutes - Page 6 I o Y July 13, 1998 ONE N COMMISSIONERS N D S 0 E. Acknowledge receipt of monthly report of new occupational licenses issued during June, and monthly reports from Building, Code Enforcement, Fire, and Recreation Departments (City Manager) F. Award a three-year contract to Beachcombers, Inc. for Beach Cleaning pursuant to the specifications of Bid No. 9798-27 at an annual cost of$25,400, and authorize the City Manager to execute said contract ($26,000 less discount) (City Manager) G. Award contract to Allied Fencing Company for ball field fencing at Donner Park at a cost of$11,750, and award a contract to Classic Industrial Fencing for perimeter fencing at Donner Park at a cost of 3,200, both pursuant to the specifications of Bid No. 9798-30 (City Manager) The Mayor introduced the Consent Agenda items and inquired if any commissioner wished to remove any idem for discussion. Items A, C, and E were removed for further discussion. BEAVER X BORNO X X Motion:Approve Consent Agenda Items B, D, F, and G as presented MESERVE X MITCHELSON X X The motion carried unanimously. SHAUGHNESSY X A. Award contract to Dowling Construction Company for construction of a new lifeguard station pursuant to Alternates 2 and 3 of the specifications of Bid No. 9798-20 (Rebid) at a cost of$78,616, and authorize the City Manager to execute the contract (City Manager) Commissioner Borno noted that a letter had been received from Secure One indicating that they would like to submit an estimate for wiring and/or installation of a security system for the lifeguard building. Discussion ensued and it was pointed out that a security system was not included in the bid specifications. The prewiring was included in the bid specifications and it was felt that the contractor would hire such sub-contractors. The Mayor requested that bid specifications be included in the back-up documentation in agenda packets. BEAVER X BORNO X Motion: Award contract for construction of a lifeguard building to MESERVE x X Dowling Construction as proposed by staff MITCHELSON X X SHAUGHNESSY X The motion carried unanimously. C. Award contract to Arlington Rivers Lawn Care, Inc. for Atlantic Boulevard Medians Landscape Maintenance for a period of one year, pursuant to the specifications of Bid No. 9798-25 (Rebid) in the amount of$15,228 (City Manager) M O E T C Minutes - Page 7 I 0 Y July 13, 1998 ONE N COMMISSIONERS N D S 0 The Mayor inquired as to who would provide pest control for Atlantic Boulevard medians and was advised that pest control would be undertaken by a sub-contractor, under the Arlington Rivers contract. Also under the new contract, Arlington Rivers would be responsible for fertilization. BEAVER X X Motion: Award contract to Arlington Rivers Lawn Care for Atlantic BORNO X MESERVE X X Boulevard Median Maintenance the amount of$15,228 MITCHEL SON X SHAUGHNESSY X The motion carried unanimously. E. Acknowledge receipt of monthly report of new occupational licenses issued during June, and monthly reports from Building, Code Enforcement, Fire, and Recreation Departments (City Manager) Mayor Shaughnessy requested that fire inspections be included in future Fire Department monthly reports. BEAVER X BORNO X X Motion: Accept monthly reports from the City Manager MESERVE X MITCHELSON X The motion carried unanimously. SHAUGHNESSY X X 5.Committee Reports: A. Animal Control Review Committee, Carolyn Woods, Chair(Mayor) The City Manager reported that Carolyn Woods had contacted him and indicated that the committee had scheduled their first meeting for Thursday, July 16, 1998. The Mayor requested that Ms. Woods present a committee report at the next Commission meeting. B. Atlantic Beach History 2000 Committee, Joanna Fletcher/Woody Winfree, Co-Chairs (Mayor) Joanna Fletcher reported that she and Woody Winfree had met and had drafted a mission statement and an outline of the objectives of the committee, a copy of which is attached hereto as Exhibit D. Mayor Shaughnessy requested that the committee report to the City Commission on a quarterly basis. C. Stormwater Review Committee, Lyman Fletcher, Chair(Mayor) Lyman Fletcher reported that the committee had met with Col. Rice and had reviewed the third draft of the proposed Request for Proposals (RFP). He M S O E T C Minutes - Page 8 i o Y July 13, 1998 ONEN COMMISSIONERS N D S 0 indicated that the committee would meet again in approximately thirty days when the amended RFP has been received from Col. Rice. He reported that sub- committees had been appointed to review the up-stream and down-stream areas and indicated that the final committee report would be presented by early fall. J.P. Marchioli, Committee Member, felt that Col. Rice should be able to revise the RFP earlier than thirty days. 6. Action on Resolutions: A. Resolution No. 98-24 A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998 (City Manager) BEAVER X Motion: Approve adoption of Resolution No. 98-24 BORNO X X MESERVE X MITCHELSON X X The City Manager explained that the purpose of the budget adjustment was to SHAUGHNESSY x transfer funds received from FEMA (Federal Emergency Management Act) to Public Works Department to replenish funds spent in connection with flooding experienced last year. The City Manager commended Public Works Director Bob Kosoy and Asst. Public Works Director Jim Jacques for the work they did to assist residents who had experienced flooding problems. There was no discussion. The motion carried unanimously. 7.Action on Ordinances: A. Ordinance No. 45-98-13: Public Hearing and Final Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION, AMENDING SECTION 20-59, SCHEDULE OF FEES; PROVIDING AN EFFECTIVE DATE (Comm. Beaver) Motion: Approve passage of Ordinance No. 45-98-13 BORNO X MITCHELSON X Mayor Shaughnessy read the ordinance by title only and opened the floor for a public hearing and invited comments from the audience. No one spoke for or against the ordinance and the Mayor declared the public hearing closed. Commissioner Borno commended staff for the work they had done on the ordinance revision and pointed out that the work product of the Equity Study Committee, in 1994, of which he was chair, was good and seemed to have stood the test of time. M S O E T C Minutes - Page 9 I o Y July 13, 1998 ONEN COMMISSIONERS N D S 0 The Mayor made reference to a letter she had received from Phyllis Tousey in connection with the license fee for a teen club. Public Safety Director Thompson indicated that he had asked the City Clerk's office to research this matter and, it was found that apparently the City of Jacksonville Beach was called upon frequently to respond to calls to a teen club which existed in that city and it was felt that additional services which might be required for similar businesses in Atlantic Beach could be provided for through license fees. It was also pointed out that teen clubs associated with charitable or non-profit organizations would be exempted from license fees. Commissioner Meserve pointed out that at the previous meeting, the City Commission had requested staff to provide a definition of"cruise ship" and while a definition of"passenger vessel" had been provided, along with amended license fees for passenger vessel depending on the passenger capacity of the vessel, the ordinance had not been amended to incorporate these changes. He said he liked the definition which had been provided Motion: Amend the ordinance to include the staff language BEAVER X X replacing"cruise ship"with "passenger vessel" and their definitions BORNO X that would simply break it down into passenger vessels in the three MESERVE X X categories discussed in their letter (See Staff Report dated July 9, MITCHELSON X 1998, submitted by George Worley, Community Development Director) SHAUGHNESSY x The Mayor explained that the amendment would approve the definition of passenger vessel, and would include the three categories suggested in Mr. Worley's Satff Report. The motion to amend the ordinance carried unanimously. BEAVER X The motion to adopt Ordinance No. 45-98-13, was then taken up and the BORNO X motion carried unanimously. MESERVE X MITCHELSON X SHAUGHNESSY X B. Ordinance No. 31-98-2 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING THE FUTURE LAND USE MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY OF ATLANTIC BEACH BY ANNEXATION; TO ESTABLISH LAND USE DESIGNATIONS AND BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY; AND TO SET AN EFFECTIVE DATE (City Manager) Mayor Shaughnessy read Ordinance No. 31-98-2 by title only and asked for a notion.BEAVER X BORNO X X MESERVE X Motion: Adopt Ordinance No. 31-98-2 as read by title MITCHELSON X X SHAUGHNESSY X M S O E T C Minutes - Page 10 I o Y July 13, 1998 ONEN COMMISSIONERS N D S 0 The Mayor then opened the floor for a public hearing and invited comments from the audience. Valerie Britt, 378 Tilefish Court, Jacksonville, representing Pablo Point Homeowners Association, expressed support for both this ordinance and Ordinance No. 90-98-166 (Item 7C). She presented documentation supporting this position, including a letter dated July 13, 1998 from Fleet & Associates, a copy of which is attached hereto as Exhibit E. Ms. Britt cited increased traffic as the main reason for opposing a commercial zoning classification. There being no further public comments, the Mayor declared the public hearing closed. Commissioner Meserve indicated that he had given this matter a lot of thought since it was last considered by the City Commission. He felt this was a difficult issue and had this ordinance been brought before the City Commission at another time and not at the same time as an application to operate a cruise ship within the area covered by this ordinance, the matter might have been considered in a different light. He pointed out that in recent years portions of this land had been used for a marina, radio station and a restaurant and such businesses, if they were still in operation,would be grandfathered in. However, he pointed out that in the case of the radio station, the proposed Atlantic Boulevard improvements may cause problems that would make it difficult for them to continue operating. He felt that the proposed land use was a significant down zoning and felt the land use should not be changed so drastically. Commissioner Bomo felt that the Johnston Island property had not been utilized for any productive commercial venture in recent years and supported the proposed land use designation. Mayor Shaughnessy indicated she was committed to preserving the residential quality of life in Atlantic Beach and supported the proposed land use designation. The motion to adopt Ordinance No. 31-98-2 was approved by a vote of 4 - 1 with Commissioner Meserve voting nay. C. Ordinance No. 90-98-166: Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING THE OFFICIAL ZONING MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY BY ANNEXATION; TO ESTABLISH ZONING CATEGORIES AND ZONING DISTRICT BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY; AND TO SET AN EFFECTIVE DATE M S O E T C Minutes -Page 11 I o Y July 13, 1998 O N E N COMMISSIONERS N D S 0 Mayor Shaughnessy read Ordinance No. 90-98-166 by title only and asked for a motion. BEAVER X Motion: Adopt Ordinance No. 90-98-166 as read BORNO X X MESERVE X The Mayor then opened the floor for a public hearing and invited comments from MITCHEL SON X X the audience. SHAUGHNESSY X Chris Williams,President of First Coast Catholic Communications, which owns and operates the radio station located on Atlantic Boulevard about one-half mile from Johnston Island, indicated he felt the radio station was the unintended victim of the city's effort to keep casino gambling out of the city. He felt that it was unjust for the city to take away a person's right to use his property, without compensation. While he understood that the operation of the radio station would be grandfathered in, he pointed out that any changes in their current use would have to be by a variance granted by the city. He felt this would be burdensome to the radio station and also meant that continued operation of the station was uncertain. He also felt that changing the land use to Open Rural was a major down zoning from the Commercial General classification which had originally been recommended by the City Planner. Richard Miller, 1695 Selva Marina Drive, suggested the radio station property be allowed to continue under its current use and be assigned a commercial zoning classification. He felt to do otherwise was unjust to the radio station. Mary Billotti, 469 Pablo Point Drive, Jacksonville, indicated the Pablo Point Civic Association supported the Open Rural classification. She said the potential traffic which would be generated from a commercial area was a major concern to the association. Alan Potter, 374 Second Street, felt that the"highest and best use of property" was the deciding factor used in court and he felt that commercial zoning was appropriate along a state highway. J.P. Marchioli felt that the shopping strips which are already under construction on Atlantic Boulevard in the vicinity of San Pablo Road would contribute significantly to the traffic problems in this area. There being no further comments from the audience, the Mayor declared the public hearing closed. Commissioner Borno inquired whether a commercial zoning classification had ever been considered for either Johnston Island or the radio station property and George Worley responded that when staff prepared the first draft ordinance for review by the Community Development Board the two parcels in question had been designated as Commercial General, based on their prior uses. M S O E T C Minutes - Page 12 I o Y July 13, 1998 ONEN COMMISSIONERS N D S 0 The Mayor indicated that in acting on this issue, the City Commission must address the needs of the community and determine how they could best be served, and she felt it was unfortunate that the actions of the City Commission were seen by some as unjust. The motion carried on a vote of 4 - 1 with Commissioner Meserve voting nay. The City Attorney pointed out that the previous two ordinances would not become effective until the issuance of a final order by the Department of Community Affairs. 8. New Business: A. Authorize the City Manager to execute Memorandum of Understanding with Neptune Beach Fire Department (City Manager) The Mayor pointed out that the Memorandum of Understanding called for the Mayor's signature, and asked for a motion accordingly. BEAVER X BORNO X Motion: Authorize the Mayor to sign the Memorandum of MESERVE X X Understanding with Neptune Beach MITCHELSON X X SHAUGHNESSY X Commissioner Mitchelson inquired whether Atlantic Beach would receive any compensation for this service and was informed that under the Interlocal Agreement Atlantic Beach would be paid $150,000.00 plus an escalation of 3% per year, to provide public safety services in the area of Jacksonville north of Atlantic Beach, and to provide fire suppression services in Neptune Beach. The motion carried unanimously. B. Authorize execution of a contract between the City of Atlantic Beach and Diversified Engineering International, Inc. for implementation of the Risk Management Plan and Process Safety Program (City Manager) BEAVER X Motion: Authorize execution of the contract between the City of BORNO X X Atlantic Beach and Diversified Engineering International as MESERVE X presented MITCHELSON X X SHAUGHNESSY X The Mayor inquired whether this item was budgeted and the City Manager advised that it was not and, if approved, the City Commission would be asked to approve a budget adjustment to transfer funds from the appropriate accounts. The motion carried unanimously. M S O E T C Minutes -Page 13 I 0 Y July 13, 1998 ONE N COMMISSIONERS N D S 0 C. Authorize the City Manager to develop a bid package to construct a sidewalk on Sandpiper Lane and utilize Purchase Orders to construct an asphalt bike lane and install traffic stripes (City Manager) BEAVER X Motion: Authorize the City Manager to prepare a bid package BORNO X to construct a sidewalk on Sandpiper Lane and utilize Purchase ME SERVE X X Orders to construct an asphalt bike lane and install traffic stripes MITCHELSON X X SHAUGHNESSY X The City Manager pointed out that the question of installing sidewalks and striping the road had been discussed when the City Commission authorized the installation of street lights on Sandpiper Lane. While this information was being presented to the City Commission for their consideration, the City Manager pointed out there were similar needs for bike paths/sidewalks and traffic striping throughout the city and he felt these should be considered in the budget cycle. Alan Potter indicated he had no problem with bidding out the sidewalks, but felt the city should not authorize spending of funds which had not been budgeted. Commissioner Beaver expressed concerns regarding authorizing projects which had not been budgeted. He suggested this project be considered during the budget process and included in the budget for the next fiscal year, if the City Commission so desires. He also suggested that budget information, or source of funds be included in the future in staff reports on items such as this. The Mayor agreed with the City Manager's comments. Following further discussion, the motion was unanimously defeated. D. Set a proposed millage rate and tentative budget hearing date (City Manager) BEAVER X Motion: Raise the millage rate by.25 mills(Bringing proposed millage BORNO X to 3.1721) as outlined in option No. 3 (Millage options outlined by the ME SERVE X X MITCHELSON X X Finance Director are attached hereto as Exhibit F) SHAUGHNESSY x Commissioner Mitchelson indicated he recommended raising the proposed millage rate because of the number of projects the city is considering. He also pointed out that this millage rate could be reduced later in the budget process but it would be very difficult to increase it later. The Mayor said she was disappointed that dollar figures had not assigned to the list of possible projects submitted by staff. M S O E T C Minutes - Page 14 i o Y July 13, 1998 ONEN COMMISSIONERS N D S 0 Commissioner Meserve supported the suggested increase and said he felt that the millage rate should at least keep pace with inflation. The Mayor felt the current millage should be retained and the city should live within its means. *The law suit was brought about to correct tax inequity issues and that tax reduction should be returned to the public. Commissioner Beaver felt, in consideration of the number of pending projects, the city should capitalize on the fact that there would be a slight reduction in the Jacksonville taxes, and utilize those funds to make Atlantic Beach a better place to live. The motion carried on a 4 - 1 vote with Mayor Shaughnessy voting nay. Nelson Van Liere pointed out that the date selected would be secondary to the City of Jacksonville and the School Board. The School Board has scheduled their hearing for September 15 but the Jacksonville hearing date was not known at this time. He suggested waiting until the next meeting to set the public hearing date. BEAVER X BORNO X Motion: Set the initial meeting to talk tentative budget on July 27, MESERVE x X 1998, a regular meeting MITCHELSON X SHAUGHNESSY X X The motion carried unanimously. E. Authorize the Mayor to execute Audit Engagement Letter with Purvis Gray & Company for audit services for the year ending September 30, 1998 (City Manager) BEAVER X Motion: Authorize the Mayor to execute the Audit Engagement BORNO X X Letter as recommended MESERVE X MITCHELSON X X SHAUGHNESSY X In discussion it was explained that the cost of $23,000 represented a slight increase over last year and the Mayor requested that information regarding such increases be included in future staff reports. The motion carried unanimously. F. Authorize extension of contract with Brooks & Limbaugh for electrical troubleshooting, for a period of one year, at their current rates (City Manager) BEAVER X BORNO X X Motion: Authorize extension of contract with Brooks & Limbaugh MESERVE x X for a period of one year at their current rate MITCHELSON X SHAUGHNESSY X Amendment per meeting of July 27, 1998 M S O E T C Minutes - Page 15 I o Y July 13, 1998 ONE N COMMISSIONERS N D S 0 The Mayor pointed out the city had reserved the right to renew the contract for two additional one-year periods and inquired whether the city could authorize a multi-year contract. The City Manager responded that he would prefer to bid the contract out on an annual basis. The motion carried unanimously. G. Approve a 6% increase in pay for lifeguards in their third year or more, effective immediately (City Manager) Motion: Approve 6% increase in pay for lifeguards, as BORNO X recommended MITCHELSON X In discussion, it was suggested that this matter be taken up during the budget process. The City Manager pointed out that funds were available in the current budget and the Public Safety Director wanted to keep some of the more experienced lifeguards. Following further discussion, it was suggested that a bonus plan be developed wherein bonuses would be paid to lifeguards at the end of the season. The original motion was withdrawn. Motion: The City Manager, the Public Safety Director and the BEAVER X Lifeguard Captain, if warranted,come back to the City Commission BORNO X X with a proposal of compensation,call it bonus or whatever, for their MESERVE X tenure-type lifeguards for service this year, for Commission MITCHELSON X consideration at the next meeting, July 27, 1998 SHAUGHNESSY X X The motion carried unanimously. H. Discussion and related action in connection with regional cooperation on fire issues (Mayor) The Mayor reported that the issue of privatization of fire inspection services was discussed at a recent meeting of the Beaches Mayors. She pointed out Neptune Beach did not have a fire inspector, Jacksonville Beach's fire inspector was recently involved in a serious accident, and Atlantic Beach had just lost Chief Ruley. She suggested hiring a fire safety inspector who would work for Atlantic Beach, Neptune Beach and Jacksonville Beach and indicated that the other Mayors would also bring this matter before their respective councils. The Mayor distributed an outline regarding Fire Inspector Services for Commission consideration (Attached hereto as Exhibit G). She indicated that if the City Commission was receptive to this concept the City Managers of the beaches cities would be requested to investigate the matter fully and bring back all the information, including the number of inspections, etc., to the City Commission for action. M S O E T C Minutes - Page 16 i o Y July 13, 1998 ONEN COMMISSIONERS N D S 0 Motion: Authorize the City Manager, in consultation with Public BEAVER x Safety Department and staff to pursue the specifics of contracting BORNO x with a Beaches Fire Safety Inspector to conduct fire inspections for MESERVE X X the beaches cities, and bring the details back to the City Commission MITCHELSON X X Amendment per meeting of July 27, 1998 SHAUGHNESSY X The motion carried unanimously. I.Authorize the City Manager to hire temporary employees for authorized, funded positions, as the need arises The City Manager explained that he hires temporary staff to fill vacancies when full time staff are off on extend leave due to illness or other such reason. He referred specifically to Carl Walker's position. Mr. Walker has been on sick leave for some time and the compensation for his temporary replacement had almost reached $2,500, which is the limit the City Manager could spend without going out to bid. The City Manager was asked to provide more specific information and bring this matter back to the City Commission at their next meeting. 9. City Manager Reports and/or Correspondence: A. Report relative to EPA grant application for innovative storm water related projects The City Manager reported he was submitting an application to DEP for a stormwater grant, and this would come back before the City Commission later for final approval. The City Manager also reported a resident at 4th Street beach access had requested that the broken asphalt at the beach access be repaired and would like to preserve the old coquina aspect of the beach access and had offered to pay 50% of the cost. The City Manager indicated he would bid the project out. Stephen Kuti, 1132 Linkside Drive, asked to be permitted to address the City Commission at this time. Mr. Kuti, a member of the recently appointed Stormwater Review Committee, SRC) and also a member of the sub-committee which had been appointed by Lyman Fletcher, Chairman of the SRC, reported the sub-committee had met and would be finalizing their report within a few days. He pointed out that Mr. Fletcher would be on vacation until August 15, 1998, and asked the Mayor to appoint a co-chair so the committee could continue to meet during Mr. Fletcher's absence. The City Manager can pursue the feasibility of contracting with an inspector to conduct fire inspections for the beaches cities after the policy had been set by the policy makers in the other two cities. M S O E T C Minutes - Page 17 i o Y July 13, 1998 ONE N COMMISSIONERS N D S 0 Mayor Shaughnessy indicated she would take Mr. Kuti's comments under advisement. 10. Reports and/or requests from City Commissioners, City Attorney and City Clerk Commissioner Meserve noted that the contract with JEA for the Mayport sewer service had not yet been signed. The Mayor reported that the contract had been forwarded to her for signature. She noted that a change had been made which she felt was significant, and she felt that the contract needed to be brought again to the City Commission for approval. The Mayor requested that this matter be placed on the agenda for the next Commission meeting. Commissioner Borno thanked Assistant Public Works Director Jim Jacques for the job he did in Atlantic Beach and wished him well in his new job in Tampa. Commissioner Mitchelson indicated he had discussed with the Coast Guard the matter of shrimpers fishing close to the beach causing a safety problem for swimmers. He advised Director Thompson that the Coast Guard would respond to such instances if lifeguards would let them know when the problem exists. Mayor Shaughnessy: Thanked Jim Jacques for the job he did for Atlantic Beach. She said he would be missed and asked that he leave notes regarding the Core City drainage project since he had worked on this project so extensively. Reported that she had agreed to serve on the Committee on Environmental Quality, a policy committee of the Florida League of Cities, and reported that she would attend the Florida League of Cities Conference in Miami in August . The Mayor referred to a picture which had appeared on the front page of the Florida Times Union that day showing flooding at the Sea Turtle. She requested that a report be provided to the City Commission regarding this flooding along with any recommendations for resolving this situation. Reported that a Hurricane Storm Surge Analysis would be held Tuesday, July 21 and indicated she would submit the names of those who wished to attend. M S O E T C Minutes - Page 18 I 0 Y July 13, 1998 ONEN COMMISSIONERS N D S 0 Reported she had received a letter from Phyllis Tousey inquiring when the Teen Club would be revived. She asked for suggestions or thoughts on this matter from Commissioners and staff at the next meeting. Requested that staff call the Department of Community Affairs and ask if Atlantic Beach could become a member of Florida Sustainable Communities Network. Reported that she would appoint a Complete Count Census Committee in the near future. There being no further business to come before the City Commission, the Mayor declared the meeting adjourned at 11:09 PM. pXA , • " , ` , SUZANNE SHA SSY / Mayor/Presi ' Officer ATTEST: MA EN KING Certified Municipal Clerk 4 a Ilb EXHIBIT A MINUTES - JULY 13, 1998 414 Sherry Drive Atlantic Beach, Fla. 32233 July 13, 1998 Honorable Mayor Suzanne Shaughnensy All Commissioners & Applicable Staff City of. Atlantic Beach, 800 Seminole Road Atlantic Beach, Fla, 32233 SUBJECT: Citizen Participation - Commission Meetings Dear Mayor, Years of attendance at commission meetings have revealed citizen dissatisfaction due to unanswered questions and/or statements tendered at regular meetings. if unanswerable, these question should be deferred. After necessary research and evaluation, either answered in writing or at the next meetin g. Quoting Col., T, L. Rice: "It is our government's responsibility to readily accept input from its citizens, gaining valuable knowledge, the trust and respect of its citizens". Your written response is urgently solicited, Sincerely your3, AgIIIIIIOP ea/ P,' (Marc) Marthioli JPM/RT Acting Chairperson Round Table (RT-98-07-01) 414 Sherry Drive Atlantic Beach, Fla. 32233 July 13, 1998 Honorable Mayor Suzanne Shaughnessy All Commissioners & Applicable Staff City of. Atlantic Beach 800 Seminole Road Atlantic Beach, Fla, 32233 SUBJECT; Equipment Security - Loss Prevention Dear Mayor, After considerable discussion, in depth, our Round Table, through majority vote, favored a recommendation that property tags (That include City Name and Serial Number) be applied to all existing equipment and new purchases. This policy would be a great saving to the city in eleminating losses Necessitating replacement purchases) and maintaining controlof all existing equipement. Your written response, indicating remedial action on your part would be very much appreciated, Sincerely yours, 2 P. (Marc) Marchiol.i Actin g Chairperson JPM/RT Round Table (RT-98-07-02) 414 Sherry Drive Atlantic Beach, Fla, 32233 July 13, 1998 Honorable Mayor Suzanne Shaughnessy All Commissioners and .Applicable Staff City of Atlantic Beach 800 Seminole Road Atlantic Beach, Fla, 32233 SUBJECT: "New Business" - Commission Meetings Dear Mayor. After considerable review and evaluation, in depth, the Round Table concludes that citizens attending commission meetings are completely at loss when "New Business" is introduced at meetings. It is impossible for them to evaluate/participate, as concerened citizens, whence they lack sufficient knowledge of the issue, It is the unanimous opinion of the Round Table, that on issues of this nature (par::icul_arly if the issues are of direct concern and serious nature whence sufficianet data is not available, the item be deferred until the next commission meeting. Therefore, interested or affected pa- ies could do their "Homewr,r'::" participating on a more equitable basis, Your written response is urgently solicited. cer.ely yours J.' P. (Marc) M archioli, Acting Chairma JPM/RT Round Table (RT-98-07-03) a EXHIBIT B MINUTES - JULY 13, 1998 July 13 , 1998 The Honorable Suzanne Saughnessy Atlantic Beach City Hall Atlantic Beach, FL 32233 Dear Mrs . Saughnessy: I was a member of the committee that evaluated Bull Park and proposed improvements for it several years ago. I have attempted to stay in close touch with the project and to attend council meetings that have dealt with it. I have, however, had difficulty trying to see the final drawings. I am particularly concerned about the lighting that has been designed for the park and, in trying to check on that at the City Clerk' s office, it occurred to me that it might be a good idea to have a citizens ' meeting for reviewing the plans. As they have not been publicized, this might avoid the presenting of a lot of surprises to the neighbors . I would deeply appreciate your and the council ' s serious considera- tion of this matter. Very truly yours t)C:)- i:---("------.-- Ann T. Winfree 680 East Coast Drive 11111 EXHIBIT C p MINUTES - JULY 13, 1998 i -MI N.<,'CITY OF 4tta4stcc Sead - i41 800 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5445 l TELEPHONE(904)247-5800 40• FAX (904)247-5805 SUNCOM 852-5800 DATE: July 9, 1998 TO: The Honorable Mayor and City Commissioners FROM: Maureen King, City Clerk(' - RE: Mr. Posch's Request for Documents Mr. Posch was provided access to all material requested in his letter of June 10, 1998. These items were made available for his inspection and he reviewed them in the City Clerk's office. The items he requested were copied and given to him that same day; reference his letter of July 6, 1998. This office receives requests for public records on a daily basis and all requests are processed in a timely manner. No request is ever ignored. However, it did take some time to accumulate all the items requested by Mr. Posch and to compile them in an orderly fashion to facilitate his review. Once he had reviewed the items and selected those he wished copied, his request was fulfilled within hours. MKIem Attachment di 1.1 EXHIBIT D MINUTES - JULY 13, 1998 ATLANTIC BEACH HISTORY 2000 COMMITTEE MISSION STATEMENT To research, collect and document events, stories,photographs and memorabilia which pertain to the history of the land and inhabitants of what is now known as Atlantic Beach, Florida. This documentation shall include political,municipal, architectural, and cultural development beginning as far back as research can be found and progress through the last decade of the twentieth century. This collection,upon completion, shall be presented in its entirety to the City of Atlantic Beach, Florida, for archival preservation. Highlights from this collection shall be edited as determined by the committee,and presented in a bound limited edition book to be available to the public at the celebration of the millenium. OBJECTIVES To provide the city with a documented history,to include written,oral and/or visual documentation. A. Research shall be collected via 1. Interviews 2. Newspaper articles 3. Reference materials 4. Historical society B. Contributors shall encompass long-time residents, local writers,photographers,and historians who have a particular talent, or anyone particularly interested in the history of Atlantic Beach C. Expenses for the ABHC shall include: 1. Postage and mailings 2. Advertising 3. Publishing D. Funding for the ABHC shall be requested from the following sources 1. Historic Preservation Grant, (State of Florida) 2. Florida Assistance Grant(Division of Cultural Affairs) 3.. City of Atlantic Beach E. Income(potential)from the sale of the bound limited edition book shall be used to help cover publishing expenses. II. To enhance public awareness of the city's history and to promote historical preservation in the future development of the city. A. Placement of attractive historical markers designating significant historical sites or events within the city. B. Recognition of homes having historical significance and designating homes which attempt to preserve specific historic elements upon renovation. 1. Historic preservation medal or plaque which can be displayed on the house or property. This medal may be awarded by the city and also applied for by citizens renovating their homes. 2. Tideviews articles highlighting tidbits of history in each edition. C. Expenses shall include: 1. Cost of historical markers 2. Cost of historic preservation plaques or medals 3. Application forms 4. Letters of recognition and postage D. Funding: 1. City of Atlantic Beach 2. Application fee for historic designation plaque or medal I un•w-e I w V 1 V.J IIIIIMIMIIIIIII EXHIBIT E MINUTES - JULY 13, 1998 FP41FLEET 81 ASSOCIATESids: ARCHITECTy/PLANNERS, INC. Robin S. Fleet, AIA Janis K. Fleet, 4ICP AA CO01226 July 13, 1998 Pablo Point Civic Association 378 Tilefish Court Jacksonville, Florida 32225 Attention: Valerie Britt Re: Johnston Island Future Laid Use Plan Designation and Zoning Dear Valerie: The city of Atlantic Beach has roposed designating Johnston Island as Conservation on the Future Land Use Map of the Comprehensive Plan and is proposing OR Open Rural for the zoning category. These categories are appropriate!for the land. Johnston Island is in thy,hat'do uastal Waterway. Much of the land is environmentally! sensitive, containing wetlands and in the 100 year flood zone. Development on the property should be limited. In addition the access to the property is limited. Johnston Island is located oln the north side of Atlantic Boulevard, under the Atlantic Boulevard/Intracoastal Waterwjay Bridge. The only access to the island is via Johnston Road. Johnston Road is a two lane und. ided facility that intersects with Atlantic Boulevard,approximately 350 feet east of the Intracoastal 113ridge. Access to Johnston Road is limited to a right turn in or a right turn out. It would be inappropriate to designate the property for commercial use on the Future Land Use Plan and in the CG zoning category. olicy 1.3.6 of the Future Land Use Element of the Atlantic Beach Comprehensive Plan states tha "Commercial and light industrial development projects shall be located and designed so as to mi imize adverse effects on residential areas,traffic facilities and the aesthetic character of the city." he development could create adverse traffic conditions on Atlantic Boulevard as people enter from lc west 01 Lave tl,c ialancl iv tLuvel east, they would need to make U-turns on Atlantic Boulevard. According to the Atlantic Beach Zoning Code the intent of the CG category "to provide general re it sales and services for the city as a whole. These districts should have direct access to major thor ghfares". The Johnston Island parcel does not meet the intent of the CG category for the followi g reasons: The property does not ave direct access on to a thoroughfare. The access to Atlantic Roulevard is via Johnston Road. Access is limited to a right turn in or a right turn out. Upon entering the property to the east, one must make a U-turn on Mayport Road to gain access to Johnston Island. To travel east when exiting the island,one must make a U-turn after they travel across the Intracoastal Waterway bridge. 4041 Sunbeam Road • Jacksonville. Florida 32257 •904) 730-8103 • FAX 730-8105 1.xn-Jv-t 1 W V1VJ JUl 1V 7V 1V•.JI f.Vs.) Pablo Point Civic Association July 13, 1998 Page Two The proposed use is n t providing "general retail sales and service to the city as a whole."The access limits its ability to serve the city,Atlantic Beach,as a whole. Also the developers of the property are projecting the development of the property to draw persons from theentireFirstCoastarea. Once the land is zoned CO, all uses in the CO land uses would be allowed. I hope this gives you some Iu lerstanding of the issues concerning the development of JohnstonIsland. If you have any questi¢ns or need additional information, please let me know. Sincerely, anis K. Fleet, MCP President CC: Atlantic Beach City Cor imission George Worley, Comtntknity Development Director a a EXHIBIT F MINUTES - JULY 13, 1998 Millage Options General Information: 1/10 of a mill = $54,407 in estimated tax revenues. 1. Keep the millage at 2.9221 mills, the same as 1997-98. Impact: A. Estimated Tax Revenue to the City will be $1,589,826. B. Estimated increase over current budget is 87,880. C. Increase over the rolled-back rate is 3.5141% D. Total Millage will be reduced per inter-local agreement by .25 of a mill assuming Jacksonville keeps the same millage rate. 2. Adopt the Rolled Back Millage of 2.8229 mills. Impact: A. The increase in property value is off-set by reducing the millage rate to a rate that on average will mean the taxpayer will pay the same taxes as the current year. Individual property owners taxes may be more or less depending on the change in their property valuation. B. The rolled-back rate does not take into account the new construction, additions or rehabilitative improvements increasing assessed value by 100% + annexations less deletions. C. Estimated Tax Revenues to the City will be $1,535,855 D. Total millage will be reduced by .25 of a mill per the inter-local agreement and by 0992 mills from the roll-back for a total reduction of.3492 of a mill. 3. Raise the City's Millage Rate while still having a lower or same Total Millage Rate. Background: The City of Atlantic Beach negotiated a 1.5 mill decrease over four years for the taxpayers. Based on the assessed valuation by the property appraiser, this represents $859,057 in estimated tax revenues that the City's tax payers will not pay to the City of Jacksonville. The City could receive some of this tax money by raising The City of Atlantic Beach's Millage Rate. Impact: A. Assuming that the City of Jacksonville keeps its millage the same, the .25 mill reduction as a result in the inter-local agreement would allow the City of Atlantic Beach to raise the millage up .25 of a mill without raising the total tax millage to the tax payers. B. This action would basically mean that the taxpayers would be paying taxes to Page 7 Atlantic Beach that they previously had been paying to Jacksonville for services already being provided. C. This is the last opportunity the City will have to raise taxes without impacting the citizens because this is the last year of scheduled reductions per the inter-local agreement. D. The estimated revenue from .25 of a mill is $136,017 Page 8 i EXHIBIT G MINUTES - JULY 13, 1998 July 1, 1998 Ref Fire Inspections State Statutes 633.081(1) states, Each county, municipality, and special district that has firesafety enforcement responsibilities shall employ or contract with a firesafety inspector. The firesafety inspector must conduct all firesafety inspections that are required by law. The governing body of a county municipality, or special; district that has firesafety enforcement responsibilities may provide a schedule of fees to pay only the cost of inspections conducted pursuant to this subsection and related administrative expenses. Two or more counties, municipalities, or special districts that have firesafety enforcement responsibilities may jointly employ or contract with a fire safety inspector. Why Contracting Inspection Services: Firesafety inspections will be conducted by a certified fire inspectors with many years of experience. The number of inspections done will better represent those required by the State. Contract inspectors will be more familiar with existing codes, and will be able to transition into the new building and fire codes that become effective throughout the State in the year 2000. The administration and hiring of full time positions would be eliminated. Contract services do not require payment into pension plans , medical insurance, etc. , . therefore possibility reducing the cost of like services being provide by full time employees. If the City doesn't like the services rendered by the contract inspector, the city has the right to ask for a different inspector, cancel the existing contract , or find another service at the end of the existing service contract. The contract inspector(s) will be responsible for firesafety inspections, plan review of all construction, remodeling, demolition in all new and existing buildings or business. The contract inspector will serve as a consultant to the Cities Fire Official with regard to firesafety issues.