08-24-98 vTTAC ,-rnE T C Cr)
Arc u sT i icig8
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:10 Th Street Parking \
elk
SUBMITTED BY: Jim Jarboe, City Manage'
David E. Thompson, Director of Public Safety
John Campbell, Asst. Chief of Police
Don Ford, Building Official
George Worley, Community Development Director
DATE: August 18, 1998
BACKGROUND: At the City Commission meeting July 27, 1998, the City Manager
was directed, along with staff, to seek various solutions to the 10 Th Street parking problems.
The alternatives below include a variety of possible solutions along with the anticipated benefits,
problems, and questions (criticisms) for each action.
1. Take No Action
The existing problem was created in 1979 when the developer was allowed to convert to
townhouses with the full understanding and knowledge that there would be insufficient
parking. Although it creates an inconvenience for the residents, they should have
recognized this when they bought the townhouses. Residents of the townhouses have had
to compete for public, on-street parking, which is a particular problem in the Spring and
Summer months when the demand for parking is high. This is largely a seasonal
phenomenon, and the residents have apparently adapted to this inconvenience over the
years.
Benefits: This would not require any action, expense, or risk on the part of the City. It
would not create a public relations problem, establish a new precedent for the use of
public property, cost money and staff time, reduce available public parking, or generate
criticism and conflict with other public agencies.
Problems: The residents would have to continue to compete for public parking which is
what they have had to do in the past.
2. Reinstate the Parking Permit Program
The City could re-adopt a permit parking program similar to the previous one for the city.
This would include passing an ordinance establishing the program, issuing stickers
citywide for parking, and enforcing the ordinance through police action.
Benefits: This would greatly reduce the number of people who could use the public
parking spaces. This would make the spaces available for residents at the townhouses for
a nominal fee.
Problems: There are a variety of problems that may result from this action. Last time
we implemented such a program, it drew criticism from Jacksonville and the media.
A new permit program would open the door to requests for permit spaces throughout the
city. The last time the City did this, we received requests throughout the city for permit
spaces, and we added permit spaces to such areas as Poinsettia Street behind the school.
If we do this for people in one area, then we will be expected to do it for other people
throughout the city.
Such a program will require city hall staff time for permits, law enforcement for the
spaces, and public works time and materials for marking spaces. All of this will be
utilized to accommodate a small number of citizens with a seasonal problem. We can
also expect criticism from other Atlantic Beach residents who feel that the parking near
the beach is already too restrictive, and such a program will adversely affect their ability
to find a public parking place.
3. Lease Spaces to the Residents
Another possible solution would be to lease the spaces to the residents. The City could
identify one or more spaces for this purpose, establish a lease rate, and allow people to
lease one or more spaces.
Benefits: This would provide some revenue to the city for the use of these spaces. It
would also allow residents to be assured of having a parking space where they could park
without having to compete with the public.
Problems: A variety of challenges surface when trying to implement this project. There
are many decisions that will have to be made, and each decision brings potential conflict
and criticism. For instance, how many spaces will be made available, and where will
they be located? Will a lease be monthly? Annually? Paid in full monthly?Annually?
Will the leasing be available to all city residents? Jacksonville residents? Is the City
going to offer this privilege to other condos, townhouses, apartments, residences, and/or
businesses? Why or why not? Will the program expand to require significant
commission and staff time to administer? How will the enforcement take place since the
police don't enforce parking on private property? What are the residents of the
townhouses putting into this project... after all they bought the townhouses and they have
the problem?
This will reduce the number of public parking spaces, and it is likely to bring criticism
from Jacksonville, Atlantic Beach residents, and others.
4. Selling Spaces to Homeowners
Since the homeowner's association is not active in the townhouses, it will not be feasible
to sell a block of spaces to the association. For this reason, the sale of these spaces would
essentially have to be handled through negotiations with individual homeowners. The
city could have the property appraised and negotiate the sale of the spaces if they chose to
do so.
Benefits: The city could generate some revenue by selling spaces, and the townhouse
residents could purchase a space if they were inclined to do so.
Problems: The problems with this are numerous. Similar to number 3 above, there are
many questions that will bring potential criticism. How much will the spaces cost? Will
spaces be offered to all Atlantic Beach residents? Jacksonville residents? Will anyone
pay a fair market value for the property? If purchased, will they be allowed to use the
property for other purposes? How will they be purchased or financed? Will we set a
precedent to allow other residents and businesses to purchase City property for parking?
Public parking will be reduced, which will bring criticism from Atlantic residents,
Jacksonville, and others.
5. Parking Meters
Parking meters were suggested at one time to help with parking problems near the beach,
but there is no apparent advantage to the residents if this is done.
Benefits: If meters were placed on 10 Th Street, then some people would seek other
places to park.
Problems: The problems are numerous. However, the bottom line is that they will not
provide additional parking for residents. They will be expensive, they will require
enforcement and maintenance, and they will have to be spread throughout the city to
avoid claims of favoritism. Considering the number of spaces available in Atlantic Beach
for this purpose, it would be a financial drain on City resources, and it would not
generate enough revenue to cover its costs to the City.
This would also create problems for townhouse residents who would have to feed the
parking meters every few hour to park their cars.
6. Take Out the Courtyard Area at the Townhouses and Add Parallel Parking on their
Private Property
If the courtyard area was removed from the townhouses, then parallel parking could be
marked on the private property in front of their townhouses. The other side of the
roadway (South side) could be changed to angle parking so that the decrease in parking
spaces is not too dramatic.
Benefits: The private parking would be on private property, and the residents would be
required to pay the expenses necessary to make the changes. Spaces would have to be
aligned with the individual units. It would not require City resources for enforcement,
marking, or administration. The private citizens would be taking care of a private
problem with their private funds.
Problems: It is very doubtful that the residents at the townhouses would agree to giving
up their courtyard areas and fence. It would not be a very aesthetically pleasing solution.
It will probably create great conflict among the residents, assuming that any of them
would actually want to do this.
There would be some cost to the City to re-stripe the roadway, and some citizens would
undoubtedly contest the loss of public parking spaces that would result. Additionally, the
parking would be private, and it would not be subject to enforcement by the Police
Department. It could be marked as a"tow away"zone by the residents, and it would be
enforced privately.
7. Remove the Fence and Courtyard Area and Allow Straight or Angle Parking in Front of
the Townhouses, and Mark Angle Parking on the South Side of the Street
This would remove the fence and courtyard areas so that most of the cars using the spaces
would be on private property.
Benefits: Most of the cars parked in front of the townhouses would be on private
property, which would not allow the public to park in the spaces.
Problems: Similar to number 6 above, it will not be attractive, we doubt that many
residents at the townhouse would be willing to do it, and it would eliminate public
parking which would result in criticism. It would also result in part of the cars extending
onto public property.
Additionally, the angle parking on the South side of the street would be backing into the
roadway while vehicles from the North side would be backing into the same area. This
would create a traffic hazard. It would necessitate back-up all the way to Beach Avenue
if no turn around space is provided. Creating a turn around area would reduce the number
of parking spaces.
8. Sea Place for more ParkingContractwithCloistersor
The townhouse residents could contact the Cloisters and Sea Place to see if the residents
could lease space in the nearby parking lots.
Benefits: This would allow the residents to have parking nearby without eliminating
public parking spaces. It would also be a private solution for a private problem. It would
not cost the City in terms of staff or money, and it would avoid the criticisms discussed in
many of the alternatives noted above. And, the condos might be able to generate some
revenue in the process.
Problems: The nearby spaces would not be in front of the townhouses, and they would
require a brief walk from the parking lots.
The Cloisters is already limited relative to parking... 1.5 spaces per unit is already non-
conforming under our code, and they have recently installed gates because of people
inappropriately using their parking area. It is doubtful that they would be willing to lease
spaces.
Sea Place is further away from the townhouses than the Cloisters, which makes their
parking less desirable. This would also require permitting through the City Clerk. This
could be interpreted as running a business by leasing or renting parking spaces, and this
would require an appropriate permit. This would be further complicated by the fact that
the condos are required to provide at least 2 spaces per unit under the City Code, and they
would not be allowed to reduce that number to a non-conforming level.
Summary:
In the previous discussion with the City Commission, the Commission indicated that it
wanted to look at alternatives beyond#1 above. The City Commission also requested a
staff recommendation as to which of the remaining alternatives would be preferred or
recommended. After discussing the various choices, the staff committee recommended
the implementation of#3, leasing spaces.
The recommendation includes identifying a maximum of ten(10) spaces (one per
townhouse) to lease to the townhouse owners at a rate of$500 per year.
Ideally, it would be to the City's advantage to deal with a homeowners' association to
rent a block of spaces. However, since there is no active homeowners' association, this
does not appear to be a feasible option. If the demand from individual homeowners does
not commit all ten (10) spaces to leased parking, then the remaining spaces would remain
public. This will leave a minimum of fourteen (14) spaces open for public parking, and in
Sailprobability, there will be more than fourteen (14)public spaces. The spaces should be
grouped together at the West end of the on-street parking area. Trying to mark individual
spaces scattered throughout the parking area would be confusing and problematic.
Spaces should be marked by the City to assure that they are clearly and properly signed
and painted. In addition, the leases should include a statement that the use of the spaces
will be in compliance with all local codes and state laws. Enforcement will require the
active participation of the leaseholders. Since the police will have no way of knowing
what vehicles are authorized to park in the spaces, the leaseholders will have to call the
police when an unauthorized vehicle parks in one of the spaces.
The leasing rate is less than the $60+per month that is charged by Jacksonville for
premium parking garage parking spaces downtown, and this fee will help to defray the
expenses of planning, advertising, marking, and enforcement. If residents are not willing
to pay for this special privilege, then the spaces should remain open to the public. The
500 should be paid in a lump sum, and it should be non-refundable.
The City should consider this a unique solution to address a unique problem. With this
understanding, the City may be able to avoid requests from businesses, residents, etc.
throughout the city from making similar requests.
RECOMMENDATIONS: Since the City Commission has already indicated that#1 is not
acceptable, the recommendation from staff is for the City Commission to consider #3 above.
ATTACHMENTS: We recommend that the City Commission direct the City Attorney to draft a
City Ordinance which authorizes the City to lease public, on-street parking to property owners at
the townhouses at the end of 10 Th street.
REVIEWED BY CITY MANAGER:
AGENDA ITEM:
4110
ATTACHMENT C (Z)
AUGUST 24, 1998 COMMISSION MEETING
1\4;x4-,., . CITY OF
411/4
4t1a cltit-ea-owe evuda
1200 SANDPIPER LANE
ATLANTIC BEACH,FLORIDA 32233-4381
1• TELEPHONE(904)247-5834
FAX(904)247-5843
Memorandum
August 20, 1998
TO: JIM JARBOE, CITY MANAGER
CLAUDE MAYO,FIRE CHIEF
FROM: BOB KOSOY,PUBLIC WORKS DIRECTOR
RE: HYDRANT REPORT UPDATE
Attached is the most recent report on action taken to correct problems with fire hydrants.
Hydrants at 345 5th Street and 5Th Street at Sherry have been replaced and are completely
functional. Some minor"cleanup"work is still needed at those locations. The Public Works
crew began work on the hydrant at 395 3`d Street. Replacement of this hydrant will be
completed by the contractor.
If you have any questions,please contact me at any time.
City of Atlantic Bea >lic Works Department-Update August 20,1998
ATLANTIC BEACH PUBLIC WORKS DEPARTMENT
SUMMARY-FIRE HYDRANT WORK LIST
Hydrant Location Hydrant Problem/Comment - Action Plan Action Taken
No.
Middle of 6th St. 25 Out of Service Repair or replace immediately 6"line but 4"feed fr.west) Contractor to replace ASAP
395 3rd St. 14 Out of Service Repair or replace immediately(off 4"line,connect to 6") Work started b _PPW.Contractor to complete
358 4th St. 19 Out of Service Repair or replace immediately(on 6"line but 4"feed fr.west) Contractor to reelace ASAP
345 5th St. 22 Out of Service Repair or replace immediately Hydrant Replaced by Contractor-Sod needed around hydrant.
5th and Sherry Dr. 23,Out of Service Repair or replace immediately Hydrant Replaced by Contractor-surrounding concrete needs repair.
Cavalla&Sargo 187 Bonnet&valve stem leaking. Very unsafe to use. Repair or replace valve stem&bonnet,____
Park Terr.E.&17th St. ' 64 Valve stem extremely difficult to open&close Repair or replace valve stem
1810 Ocean Grove Dr.66 Valve stem does not close entirely Repair or replace valve stem
Sturdivant&Sylvan 178 Valve stem difficult to open/close. Ports leak. Repair or replace valve stem
558 Aquatic Dr. 209 Valve stem does not close all the way. Repair or replace valve stem.
Sunrise Comm.Church 190 Valve stem does not close completely. Repair or replace valve stem
The Palms 174 Valve stem difficult to open. Low Pressure. Repair or replace valve stem. Investigate low pressure.
5th and Ocean 20 Very hard to open. Very low pressure. Repair or replace valve stem. Investigate low pressure.
3rd St.and Ocean 11 Very hard to open.Very low pressure!. Repair or replace valve stem. Investigate low pressure.
Sandpiper&Llnkside Dr. 253 Valve stem hard to turn. Raise hydrant. Low preset,Repair or replace valve stem.Raise hydrant.Invest.pressure
702 Aquatic Dr. 199 Hydrant too low. Needs to be raised for 5"connectic Raise hydrant.
792 Aquatic Dr. 191 Hydrant too low. Bush also needs to be removed fro Raise hydrant. Remove bush.
13th&Ocean 48 Hydrant too low. Very low flow. Raise hydrant. Investigate low flow.
Pine St.&Seaspray 211 Hydrant too low. 5"connection cannot be removed. Raise hydrant. Repair 5"connection.
831 Beach Ave. 29 Cannot get 21/2'cap off. Bushes need to be mover,Repair hydrant. Remove bushes.
David&Pine St. 181'5"steamer cap cannot be removed. Repair hydrant.
388 Seminole Rd. 213 Left 2 1/2"outlet cap can't be removed. Fence interttepair hydrant. Investigate having fence moved.
City Yard 254 Needs new 5"p. Replace 5"cap.
Mealy Drive 324 2'h"outlet cap Is cross-threaded.Taken out of sery Repair or replace hydrant.
Ffth east coast 21 Threads damaged on 2 1/2"right side. Low pressur Repair or replace hydrant. Investigate low pressure.
Ocean&Ahem 3 Needs new 21/2"connections. Repair or replace hydrant.
Behind Publbc Shop Ctr. Right side 21/2"outlet threads are cross-threaded. Repair or replace hydrant.
15th&Ocean 52 Very old hydrant. Investigate replacing/repairing hydrant.
Middle of 7th 28 Cable or telephone box is too close to hydrant. Investigate having_cable or telephone box moved.
American Bank&Aquatic C 170 Bushes need trimming(3 foot radius) Have bushes trimmed.
Royal Palm&Atlantic 169 Palm plant needs to be removed(3 radius)Investigate removing palm plant.
Triton&Royal Palm 198 Vegetation needs to be removed. (3 radius) Investigate removal of vegetation.
12th and Ocean 45 Post&plants need to be removed. Low pressure. Investigate removal of post&plants. Investigate low pressure.
The Palms/Atlantic Gard.C 173 Lowpressure. Investigate low pressure.
Fourth/East Coast 17 Very old hydrant! Low pressure.Investigate low pressure. Replace hydrant if necessary.
14th&Ocean 49 No pressure.Investigate pressure problem.
11th&Ocean 42 Flows rust water only at verrylow pressure.Investigate low pressure,rust.
1211 Unkside Dr. 250 Low pressure. Investigate low pressure.
Llnkside Ct.E.&Llnkside I 251 Low pressure. Investigate low pressure.
Llnkside Dr.&11th St. 244 Low pressure. Investigate low pressure.
Llnkside Ct.W.&Llnkside 252 Low pressure. Investigate low pressure.
Llnkside Ct.N. 259 Low pressure. Investigate low pressure.
Corner Llnkside Ct.N. 261 Low pressure. Investigate lowpressure.
Llnkside Dr.S.&Llnkside I 258 Low pressure. Investigate low pressure.
1498 Llnkside Dr. 257 Low pressure. Investigate low_pressure.
7th&East Coast 27 Low pressure. Investigate low pressure.
7th&Ocean 26 Low pressure. Investigate low pressure.
6th&Ocean 24 Low pressure. Investigate low pressure.
3rd-middle of the road 13 Low pressure. Investigate low pressure.
3rd&East Coast 12 Lowpressure. Investigate low pressure. -_
1088 Cornell Ln. 177 Low pressure. Investigate low_pressure,_-_ -_
1088 Cornell Ln. 175 Low pressure. Investigate low pressure.
1088 Cornell Ln. 176 Low pressure. Investigate low pressure.
2nd St.&Ocean 6 Low pressure. Investigate low pressure.
115 Donner Rd. 248 Low pressure. Investigate lo)±/_pressure.
First/Ocean 5 Low pressure. Investigate low pressure.
Page 1
I ATTACHMENT D
AUGUST 24, 1998 COMMISSION MEETING
Atlantic Beach History 2000 Committee
August 24, 1998
TO: Atlantic Beach Mayor and City Commissioners
RE: Petition for funding for ABHC Millennium Project.
On behalf of my ABHC co-chair, Joanna Fletcher, and myself, I come before you to request an
immediate$500 in start-up costs and to confirm a commitment for an additional $6,000 to be paid
by December 31, 1998.
This funding is requested to cover project expenses for, but not limited to the following:
Administrative costs including advertising, postage and office materials and supplies;
Tape recorder(s) and tapes for recording, and professional transcribing services of oral histories
collected from former and current Atlantic Beach residents and/or city employees and
representatives;
Photocopy services for reproducing researched and loaned materials including
archival/printing-quality reproductions of historical documents and photographs;
Newly created photography, artists renderings and/or other original visual recordings of current-
day landscapes, roadways, parks and/or buildings;
Design and manufacture of historical markers, medals or plaques in recognition of homes, parks,
roadways and/or buildings having historical significance;
The purchase of the necessary quality materials to permanently catalog, preserve and/or store all
collected/created documents, photographs, maps and memorabilia that chronicles the history of
Atlantic Beach for presentation to the city and;
Graphic design,typesetting, plate making and printing of a bound limited edition book to be make
available to the public at the celebration of the new Millennium.
ABHC is seeking a matching grant from the Bureau of Historic Preservation, Florida Department
of the State under its Community Education Projects grants program. The grant application is due
on August 31, 1998. Announcements of grant recipients will be made by December 31, 1998.
Respectfully submitted,
Woody Winfree
Co-chair, ABHC
I
ATLANTIC BEACH HISTORY 2000 COMMITTEE
MISSION STATEMENT
To research, collect and document events, stories, photographs and memorabilia which pertain to
the history of the land and inhabitants of what is now known as Atlantic Beach, Florida. This
documentation shall include political, municipal, architectural, and cultural development beginning as far
back as research can be found and progress through the last decade of the twentieth century.
This collection, upon completion, shall be presented in its entirety to the City of Atlantic Beach,
Florida, for archival preservation. Highlights from this collection shall be edited as determined by the
committee, and presented in a bound limited edition book to be available to the public at the celebration
of the millenium.
OBJECTIVES
To provide the city with a documented history,to include written, oral and/or visual
documentation.
A. Research shall be collected via
1. Interviews
2. Newspaper articles
3. Reference materials
4. Historical society
B. Contributors shall encompass long-time residents, local writers, photographers, and historians
who have a particular talent, or anyone particularly interested in the history of Atlantic Beach
C. Expenses for the ABHC shall include:
1. Postage and mailings
2. Advertising
3. Publishing
D. Funding for the ABHC shall be requested from the following sources
1. Historic Preservation Grant, (State of Florida)
2. Florida Assistance Grant(Division of Cultural Affairs)
3.. City of Atlantic Beach
E. Income (potential) from the sale of the bound limited edition book shall be used to help cover
publishing expenses.
II. To enhance public awareness of the city's history and to promote historical preservation in the
future development of the city.
A. Placement of attractive historical markers designating significant historical sites or events
within the city.
B. Recognition of homes having historical significance and designating homes which attempt to
preserve specific historic elements upon renovation.
1. Historic preservation medal or plaque which can be displayed on the house or
property. This medal may be awarded by the city and also applied for by citizens
renovating their homes.
2. Tideviews articles highlighting tidbits of history in each edition.
C. Expenses shall include:
1. Cost of historical markers
2. Cost of historic preservation plaques or medals
3. Application forms
4. Letters of recognition and postage
D. Funding:
1. City of Atlantic Beach
2. Application fee for historic designation plaque or medal
Minutes Page-10-
M s
August 24, 1998 o E
T C
I O Y
Commissioner Beaver ONE N
COMMISSIONERS ND S O
Suggested the city look into the possibility of having a collection point
for paint and similar hazardous materials.
Commissioner Mitchelson
Reported that the work of the Homeless Coalition had been completed
and the organization dissolved. He further reported that ten area
churches would provide cold night shelter October through March on a
rotating basis.
Referenced a letter from the JTA concerning the five analyses being
performed concerning the interchange at Atlantic Boulevard and
Mayport Road and expressed concern for the proposal to close Florida
Boulevard. He felt closing it to through traffic during rush hours would
be adequate, not four twenty-four hours a day.
layor Shaughnessy
Stated that a meeting had been scheduled with the JTA for 2:00 p.m. on
Tuesday, September 2, 1998 to review the findings of their study of
traffic patterns and volumes around the Atlantic Boulevard/Mayport
Road interchange and requested that a letter be sent to the JTA asking
them to schedule future public meetings in the evening.
A discussion ensued as to whether or not this meeting was open to
the public, and the traffic analysis data collection method was
questioned.
Reported the mandatory ID check at the Navy base was creating traffic
backups on Mayport Road and asked if anything could be done to
alleviate the problem. City Manager Jarboe indicated he would contact
the DOT to see if anything could be done.
Requested that Staff attend the JEA meeting.
Reported she was at the Florida League of Cities Conference during the
recent flooding and thanked the City Manager and staff for their
handling of the situation.
Minutes Page -11-
August 24, 1998 M s
O E
T C
I 0 Y
Adjournment ONE N
COMMISSIONERS N D S O
There being no further comments or business to come before the Commission,
the meeting adjourned at 9:20 p.m.
f
Suzanne Shaughness
Mayor/Presiding 0 O
ATTEST:
rl.
rdiMaeenKing, C C
City Clerk
ATTACHMENT A
AUGUST 24, 1998 COMMISSION MEETING
August 24, 1998
City Commission
Re: Wonderwood Road reconstruction
Dear Commissioners
In Mr. Kosoy's staff report to you dated August 6, 1998 he
indicates that two major issues are involved, and they are:
1 . The need to relocate two force mains that belong to
the Buccaneer System.
2 . The aggressive schedule that JTA has adopted.
Mr. Kosoy then recommends that:
a. We request proposals for outside engineering
services to provide relocation design or,
b. We hire BHR to do the engineering work.
c. Mr. Kosoy also suggests we meet with JEA and JTA to
discuss the hardship of spending up to $600, 000 . 00 for this
work. His cost breakdown is estimated at $40 . 00 per foot for
14, 000 linear feet of 20 inch pipe.
During the Commission meeting on August 10, 1998, I
understood the commission elected to request City Manager
Jarboe contact JTA and JEA to investigate and report back.
Be reminded that, Mr. Jarboe reviewed the Kosoy report.
My reason to write to the commission on August 18 , 1998, was
to address several matters of my concern, and they are as
follows
1 . Mr. Kosoy was given 2 sets of 60% design drawings on
July 20, 1998 . Mr. Kosoy did not mention his receipt of the
drawings, nor did he acknowledge receipt of previous design
drawings of Wonderwood road reconstruction.
a. What is the present status of these drawings?
b. Why haven't the drawings been made available for public
review?
c. Why haven't the drawings been given to the stormwater
review committee?
d. Is it sufficient to indicate in the report that the plans
are on file in the city clerk's office?
2 . The meeting with BHR Inc. on July 20, 1998 describes
the replacement of the box culvert at Sherman Creek.
a. Why wasn't this information provided to the commission?
b. What is the replacement size?
c. Is the commission aware that the culvert on Wonderwood
Road is the first point of defense to prevent flooding in
Atlantic Beach? Who has verified the size, location and
direction?
d. Does the Army Corps of Engineers have input in approving
the replacement culvert?
e. Are we sure that everything is being done to protect
Atlantic Beach from flooding?
Further review of the report indicates to me that another
matter needs to be addressed as follows :
3 . The BHR letter and Mr. Kosoy's report addressed two
20 inch force mains that JEA has incorporated into the
construction project. This is intended to be at the expense
of the City of Atlantic Beach. No mention however of the
existing lines .
It is my understanding that the City of Atlantic Beach
presently has one 12 inch pvc treated effluent force main
one 8 inch pvc raw sewage force main and one 8 inch pvc
water main on Wonderwood Road.
a. What benefit are two 20 inch force mains to the City of
Atlantic Beach? And what about the three present lines?
b. Who is supposed to provide0 the answers to the commission
as to what is in the best int rest for Atlantic Beach?
c. Are the residents being asked to pay in advance for the
preparation and takeover of our systems?
In summary it appears that no one is watching the
expenditures of the City of Atlantic Beach, and inasmuch as
Mr. Jarboe reviewed the report, should he be the person to
now develope the correct information and report back to the
commission to enable proper decisions to be made?
My comments are intended to be positive and constructive. I
feel it is most important to plan the cities stormwater
drainage project starting at this point. This is where our
flooding problems begin and end.
Respectfully Submitted
ATTACHMENT B
AUGUST 24, 1998 COMMISSION MEETING
t
ALAN W. POTTER, SR.
374 Second Street
Atlantic Beach, Florida 32233
August 24, 1998
City Commission
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Re: Pipe Lines Relocations
Wonderwood Road
Dear Commissioners:
As requested(at the August 10, 1998 Commission meeting) I submit comments herein concerning
referenced utility work.
The utility work concerned relates to (a) the existing 8-inch raw sewage force main and to (b) the
12-inch final effluent force main(both) situated in the existing right-of-way of Wonderwood Road.
1. The 8-inch raw sewage force main. This pipe line runs from the sewage lift station in the
Mayport Landing apartment project, extends approximately 5,000 feet along Wonderwood
Road, and terminates at the Buccaneer waste water treatment plant.
The scope of roadwork planned for Wonderwood Road indicates that the existing 8-inch force
main must be relocated before Wonderwood Road construction is initiated.
Examination of the area map suggests that a new 8-inch force main, running from A-1-A and
Wonderwood Road to the intersection of A-1-A and Shangrila Drive, and, (at that location)
connecting to the existing (Oak Harbor to Buccaneer WWTP) force main will require
approximately 2,600 feet of new pipe line.
At an estimated cost of$24.00 per foot, the cost of the 8-inch pipe will be approximately
62,400.00.
2. The 12-inch final effluent force main. This pipe line runs from the Buccaneer Waste Water
Treatment Plant, westerly approximately 5,000 feet along Wonderwood Road, to A-1-A (and
thence northerly to Sherman Point).
City Commission
City of Atlantic Beach
August 24, 1998
Page 2
This pipe line(or its replacement)must be in service"full time"in order to comply with the Fla.
DEP permit for the Buccaneer WWTP.
Continued discharge of final effluent from the Buccaneer WWTP to the St. Johns River can
most effectively be accomplished by a coordinated relocation and/or reconstruction of the 12-
inch effluent force main along Wonderwood Road. Examination of the area map does not
reveal any shorter route for the effluent force main.
At an estimated cost of$36.00 per foot,the cost of the 12-inch pipe work will be approximately
180,000.
3. The estimated "reasonable" cost for the 8-inch pipe and the 12-inch pipe is $242,400.
An engineering fee for design and for construction supervision in the amount of$15,000. (i.e.,
6.0% of$250,000.) should be fair and adequate. Additionally, to allow for contingencies, a
budget" figure of$300,000. for the total project is appropriate.
You are respectfully requested to review the economic benefits for the citizens of Atlantic Beach that
will result from diverting sewage flow from the Buccaneer district to the Atlantic Beach waste water
treatment plant.
It is my considered opinion that a significant capital savings--in excess of$1,500,000 principal plus
1,500,000 interest will be achieved by such flow diversion. Additional savings-- annual operating
costs -- can also be achieved.
Respectfully submitted,
Al n W. Potter, Sr.
Attach: Map
1 \. RfvT: TR— s' o
I
co
a.
lu
t.
o pa: d 9'
TALBOT o
p ISLAND
p.
l
7y STATE v
P
40 ..b — PARK Z
32226' r
aw
Pf Q
AtA
pM
z71, TIDAL FLATS ll ,AS
J sTi
0.0,0:
616'''''
60(lG
vo
4
RUGUEROI
AIUNInu SECiLLA tU PARK
Z.
C;act
5~.:;
n,.<.
I 3
z
M•m 0,•I 1•
Nr
I,
C:::
9‘
0529 0\, _f./ ,". 1.,, ,
i• — '
4'.
n,
OFta
Orn__- _____._________---------____-_-.-_-- _-__—_--__NORTH JE7T1'
VP
71_JOHNS
Wz
RIVER0\ P. -'ST -,
OUTHJE77p
C/J„V) rt. ST OHNS POINT
Q c.::\AN as BASIS
rr
4jL4'YPORT,
SEMINOLE E
I
N61\\
11111111,
1114',116\cox.xx
Fanning Island i / I,
38
I
i s U S COAST GUARD STATION
pF 00I1 Cowr•• Q -±gMI
I
ROM/AYE g SEMINOLE
NILE / /
wx .
n\ ipsux AV'
POINT i ' j BEACH
rVi g SYIER.H ' MAY' RT " fvsxsnlE
c
1`—`_—__--_Q1V
POINT
gill
lJ
ti(`.11 i I NAVA STATION l .A
MAYPORT NAVAL
1 L
It
AY(
I
or STATIONa' ,U FR '\, 3
REE°32227 TJ an'
CA'
r 1 Flne
Y L
SHERMA
ai E1eY S<e-in
BUCK
38\ $o. K 111i 1.111 pee•
1
I
1 ISLAND tip op•
V•
1•.• sI
ar-A a
11_1 a'_ _, •%f.:. 4 c g
CITY OF ATLANTIC BEACH
COMMISSION MEETING - August 24, 1998
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of August 10, 1998, and
Special Called Meetings of August 17 and August 18, 1998
2.Recognition of Visitors:
A. Presentation of Award from Florida Native Plant Society in recognition of the
beautification of 13th Street beach access (City Manager)
3.Unfinished Business:
A. Discussion and possible action in connection with parking problems on 10th Street
Mayor)
4.Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS
A. Acknowledge receipt of Fire Department report for the month of July 1998 (City
Manager)
B. Acknowledge receipt of a status report on fire hydrants (City Manager)
C. Award contract to Petticoat Contracting,Inc. for Levy Road improvements,pursuant
to the specifications of Bid No. 9798-31 (City Manager)
5.Committee Reports:
A. Report of Atlantic Beach History 2000 Committee, and approval to submit
application for a cost sharing grant (Mayor)
6.Action on Resolutions:
None
7.Action on Ordinances:
None
8. New Business:
A. Discussion and related action on the request of Michael Paschall, President of
Beaches Area Historical Society, for a historic marker to be placed on Plaza(Mayor)
Agenda amended to add Item 5A
Page Two AGENDA August 24, 1998
B. Approve the Community Development Block Grant contract and authorize the Mayor
to execute the contract on behalf of the City(City Manager)
9. City Manager Reports and/or Correspondence:
10. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record
of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,August
21, 1998.
V v
O O
T T
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC E E
BEACH CITY COMMISSION HELD IN CITY HALL, 800 S S
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, AUGUST 24, 1998
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
John Meserve
Theo Mitchelson, Commissioners
AND: James Jarboe, City Manager M S
Maureen King, City Clerk O E
T C
I O Y
ABSENT: Mike Borno ONE N
Alan C. Jensen, City Attorney COMMISSIONERS NDS 0
The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered by Mayor Shaughnessy, followed by the Pledge of
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held August 10,
1998.
BEAVER X X
Motion: Approve minutes of the Regular Meeting held MESERVE X X
August 10, 1998 as presented. MITCHELSON X
SHAUGHNESSY X
The Mayor asked for corrections or amendments to the minutes. There being
none, the minutes were unanimously approved as presented.
2. Approval of the minutes of the Special Called Meeting held
August 17, 1998.
BEAVER X X
Motion: Approve minutes of the Special Called Meeting held ME SERVE X X
August 17, 1998 as presented.
MITCHELSON X
SHAUGHNESSY X
The Mayor asked for corrections or amendments to the minutes. There being
none, the minutes were unanimously approved as presented.
3. Approval of the minutes of the Special Called Meeting held
August 18, 1998.
BEAVER X X
Motion: Approve minutes of the Special Called Meeting held MESERVE X
August 18, 1998 as presented. MITCHELSON X X
SHAUGHNESSY X
M S
O E
Minutes Page -2-T C
O Y
August 24, 1998 ONE N
COMMISSIONERS N D S 0
The Mayor asked for corrections or amendments to the minutes. There being
none, the minutes were unanimously approved as presented.
2. Recognition of Visitors:
A. Presentation of Award from Florida Native Plant Society in
Recognition of the Beautification of 13th Street Beach Access (City
Manager)
City Manager Jarboe commended the 13th Street Beach Access Committee for
their work and explained that the group had entered their project in the
Florida Native Plant Society Annual Beach Beautification Contest and won
second place.
Mayor Shaughnessy presented a plaque honoring their achievement to Gloria
Vaughn, a member of the committee, and expressed the city's pride and
gratitude for their accomplishment.
William McGee of 1831 Selva Marina Drive believed the downwater
system should be addressed stating that the city's elevation was so flat and low
and influenced by tides that more than just the transfer of water from the core
city had to be considered. He urged the Commission to move forward with the
project.
C. Joseph Posch 142 Magnolia Street read a letter to the Commission
expressing his concerns with the Wonderwood Road Project and Mayport
Road drainage. The letter is attached and made part of this official record as
Attachment A.
D. J.P. Marchioli of 414 Sherry Drive commented that previous
administrations waived bidding procedures only for emergency situations and
inquired who monitored security and maintenance of materials and equipment
received for a project prior to installation.
E. Alan Potter of 374 Second Street read a letter concerning the pipe line
relocation in connection with the Wonderwood Road construction project. The
letter is attached and made part of this official record as Attachment B.
F. Stephen Kuti of 1132 Linkside Drive stated the Tailwater Control
Subcommittee of the Stormwater Review Committee (SRC) had met more than
x weeks ago and at that time had reached a consensus concerning their
recommendation to the SRC. Mr. Kuti expressed frustration with the
M S
O E
Minutes Page -3-z Co Y
August 24, 1998 ONE N
COMMISSIONERS N D S 0
Sunshine Law and stated it impeded the progress of the committee. He
further stated the SRC had not met in more than six weeks and urged the
committee to move forward with its review.
G. Al Rabassa of 1820 Live Oak Lane stated he had a problem with the
way the Commissioners conducted "Recognition of Visitors". He felt the
Commissioners listened to the citizens, but citizens got no answers.
H. Don Phillips of 1566 Park Terrace West inquired if the city still had a
contract for mowing of Johansen Park. He stated the park had not been mowed
since the beginning of July. It was reported that a member of staff would
investigate the problem and contact Mr. Phillips the following day.
After receiving citizen input, Mayor Shaughnessy stated that the "Recognition
of Visitors" section of the agenda was not a time for lengthy dialogue, but a
time for citizens to make comments, ask questions and express concerns.
Mayor Shaughnessy further stated that the Commission often needed time to
address citizen concerns and could not respond immediately. She believed the
ommission gave citizens ample opportunity to speak and was very responsive
to their concerns.
Commissioner Beaver concurred with Mayor Shaughnessy and took exception
to the comment of Mr. Rabassa. He stated that he sees correspondence on a
weekly basis addressing issues brought before the Commission.
Commissioner Meserve commented that unlimited public debate would extend
public meetings beyond reason and stated the Sunshine Law frustrated elected
officials probably more than committee members in that it prevents discussion
of city-related business between Commissioners outside of scheduled
meetings.
Commissioner Mitchelson believed the "Recognition of Visitors" part of the
agenda was a time for the Commissioners to listen- it was intended to be a
one way communication for the citizens to express their ideas and concerns.
Presbyterian Church Boy Scout Troop 37
Mayor Shaughnessy recognized Boy Scout Troop 37. It was reported that the
troop members were working on their citizenship and community service
badges and were in attendance to view government in action.
3. Unfinished Business:
M S
O E
T C
Minutes Page -4-i o Y
August 24, 1998 ONE N
COMMISSIONERS N D S 0
A. Discussion and Possible Action in Connection with Parking
Problems on 10th Street(Mayor)
Mayor Shaughnessy recounted that during the July 27, 1998 Commission
Meeting Staff and the City Manager were directed to seek solutions to the 10th
Street parking problem for Commission consideration. The Mayor then read
the eight alternate solutions, as listed in a memo dated August 18, 1998, which
is attached and made part of this official record as Attachment CO)
Motion: Authorize the City Attorney to draft an agreement to BEAVER X
lease ten (10) parking spaces ( one space per unit), to the residents
ME SERVE x x
MITCHEL SONofIslandClubTownhomesatafeeof$500.00 per unit per year for SHAUGHNESS
x X
SHAUGHNESSY X
a period of ten years, and after that for a fee of$1.00 per unit per
year. (The draft lease will be presented for Commission consideration
on September 14, 1998 at the regular scheduled meeting).
Commissioner Meserve stated he did not want to give away or sell city
property,but believed that after consideration of all the alternatives, the lease
ption, at a fair rate was the best choice. He also believed that under the
current laws this situation would not occur today.
Commissioner Mitchelson concurred with Commissioner Meserve and felt the
Commission needed to assist the residents with a permanent solution to their
problem.
Commissioner Beaver stated the lease option was not his first choice as a
solution, and inquired if there should be the right of assignment of the lease.
Mayor Shaughnessy stated she was not opposed to the lease arrangement, but
felt there should be public comments at the next meeting. Mayor Shaughnessy
stated that she had spoken with the Army Corps of Engineers regarding the
potential impact on beach renourishment, and was told to write the Corps
informing them of the city's plan and asking them to review the area and
determine the minimum required number of beach access public parking
spaces to keep the federally funded beach project. Mayor Shaughnessy
requested that the letter be sent Deputy District Engineer Richard Bonner.
After a brief discussion concerning the content of the lease,the motion carried
unanimously.
ommissioner Mitchelson pointed out that this item had been brought to the
Commission under "Recognition of Visitors" and was just one example of
M S
O E
Minutes Page -5-
z Co Y
August 24, 1998 ONE N
COMMISSIONERS N D S 0
the Commission's responsiveness to the concerns of its citizens.
Mayor Shaughnessy thanked the City Manager and Staff for their work on this
request.
4. Consent Agenda:
A. Acknowledge Receipt of Fire Department Report for the
Month of July 1998 (City Manager)
B. Acknowledge Receipt of a Status Report on Fire Hydrants
City Manager)
C. Award Contract to Petticoat Contracting, Inc. for Levy Road
Improvements, Pursuant to the Specifications of Bid No. 9798-
31 (City Manager)
tayor Shaughnessy inquired if anyone wished to remove anything from
Lale consent agenda for discussion. Items B and C were removed by
Commissioners Mitchelson and Meserve respectively for further
discussion.
Mayor Shaughnessy then received and acknowledged the monthly report
for the Fire Department and requested that it be filed.
Item B. Acknowledge Receipt of a Status Report on Fire
Hydrants (City Manager)
Commissioner Mitchelson requested a verbal report from Public Works
Director Kosoy on the priorities for fire hydrant replacement. Mayor
Shaughnessy read the cover page of the staff report. Public Works
Director Kosoy explained that the recent flooding had slowed the
contractor's progress, but he hoped to address the same amount of
hydrants each week and stated that he would provide the Commission
weekly updates on action taken to correct the problems. The Fire
Hydrant Status Report is attached and made part of this official record as
Attachment C.(2)
fter briefly reviewing the report, Mayor Shaughnessy requested that
two vertical columns be added to the report, one for the date the fire
M S
O E
Minutes Page -6-i o Y
August 24, 1998 ONEN
COMMISSIONERS N D S 0
hydrant was tested and the other for the date the problem was reported to
the Public Works Department. Public Works Director Kosoy stated that
he would add the additional columns to the report.
Mayor Shaughnessy then received and acknowledged the fire hydrant
report and requested that it be filed.
Item C.Award Contract to Petticoat Contracting, Inc. for Levy
Road Improvements, Pursuant to the Specifications of
Bid No. 9798-31 (City Manager)
Motion: Approve the low bid of Petticoat Contracting, total
Bid (as submitted) amount of$300,713.20 and a change order
BEAVER X
MESERVE X X
amount of$8,840.00 to allow for the quantity increase. The MITCHELSON X X
total cost of the project will be $309,553.20 to be performed by SHAUGHNESSY X
the contractor and an estimated amount of not-to-exceed
30,000.00 for other project related costs, which include the
resident observation by the City Inspector. In addition,
authorize the City Clerk to send notification of award to the
low bidder and authorize the City Manager to sign the
construction contract.
Commissioner Meserve, as the Commission's representative to bid
openings, first explained the need for the additional money and change
order. Secondly, he reminded the Commission that one of the
alternatives for the city's drainage plan, as proposed by a citizen, was the
installation of a drainage pipe along Levy Road to the intracoastal
waterway, which may or may not be a partial solution to the drainage
problem. Commissioner Meserve then recommended that the
Commission award the contract and move forward with the project.
Mayor Shaughnessy then recapped the total bid prices, as revised, and
pointed out that the City Attorney had reviewed the bids.
There being no further discussion, the motion carried unanimously.
Joe Posch of 142 Magnolia Street had requested to speak concerning
uis bid and stated that maybe the Commission had gotten "the cart
before the horse" by awarding the bid prior to the report by the Tailwater
M S
O E
T C
Minutes Page -7- o Y
August 24, 1998 ONE N
COMMISSIONERS N D S 0
Subcommittee of the Stormwater Review Committee.
He suggested that the contract be delayed until after the subcommittee
makes its recommendation for the installation of pipe on Levy Road.
Mayor Shaughnessy inquired if drainage could be added on the bid, and
City Manager Jarboe advised that the contractor would have the city
over a barrel" if this was done.
Commissioner Meserve believed the drainage pipe was not the miracle
solution and stated the city should move forward. Commissioner
Mitchelson concurred and stated tailwater control was important, but he
believed the pipe was not the solution.
5. Committee Reports:
4. Report of Atlantic Beach History 2000 Committee and
Approval to Submit Application for a Cost Sharing Grant
Mayor)
Woodie Winfree, Co-Chair of the Atlantic Beach History 2000
Committee, distributed grant application request information and
requested the following funding: Immediate $500.00 for start-up costs
and $6,000.00 by the end of the year as a match for a grant from the
Bureau of Historic Preservation, Florida Department of State, under the
Community Education Projects grants program. The information is
attached and made part of this official record as Attachment D.
Some discussion ensued concerning projected expenses for the project.
Mayor Shaughnessy felt any money given to the committee should be
reimbursed to the city. Ms. Winfree suggested that funds from the sale
of the book and commemorative plaques could be used for on-going
historical documentation or for any other uses approved by the
Commission.
Mayor Shaughnessy requested a budget from the committee and asked if
it could be presented by Wednesday night. Ms. Winfree stated she could
it together a budget by that time.
M S
O E
T C
Minutes Page -8-I o Y
August 24, 1998 ONEN
COMMISSIONERS N D S 0
Commissioner Mitchelson stated he favored the project , but concurred
with the Mayor regarding the need for a budget. Commissioner Meserve
believed grant money could not be used to make a profit, and stated he
would use the time to review the information and talk to staff.
Ms. Winfree requested a letter of support from the city and approval to
apply for the grant.
Motion: Approve in concept the request for $500.00 in start- BEAVER X
up costs and $6,000.00 in matching funds so the project can MESERVE X
proceed with expenditure of funds going through the city's
MITCHELSON X X
Purchasing Department.
SHAUGHNESSY X X
It was agreed that a Special Called Meeting would be held prior to the
Budget Workshop on Wednesday, August 26, 1998, to receive the
budget and take final action on the request.
Action on Resolutions:
None.
7. Action on Ordinances:
None.
8. New Business:
A. Discussion and Related Action on the Request of Michael Paschall,
President of Beaches Area Historical Society, for a Historic Marker
to be Placed on Plaza (Mayor)
Commissioner Meserve suggested that this item be referred to the History 2000
Committee to research and find the correct location for the requested marker
and Commissioner Beaver concurred.
Since neither Mr. Paschall or his representative were present from the Beaches
Area Historical Society to explain the request, the item was deferred to the next
meeting for action.
1,. Approve the Community Development Block Grant Contract and
Authorize the Mayor to Execute the Contract on Behalf of the City
Minutes Page -9-
August 24, 1998 M S
O E
T C
I 0 Y
City Manager) ONE N
COMMISSIONERS N D S 0
Motion: Approve the Community Development Block Grant BEAVER X
Contract and authorize the Mayor to execute the contract on behalf MESERVE X
of the City. MITCHELSON X X
SHAUGHNESSY X X
There was no discussion and the motion carried unanimously.
9. City Manager Reports and/or Correspondence:
City Manager Jarboe
Stated that Jack Gabriel of the Jacksonville Transportation Authority
JTA) was working on setting up a joint meeting with the Jacksonville
Electric Authority and the cities of Neptune and Atlantic Beach to
review data on traffic volume and flow at the interchange of Mayport
Road and Atlantic Boulevard.
Reported that approximately $23,000 was spent as part of the city's
DEP Consent Order, to alleviate flooding caused by heavy rainfall
August 11-13, 1998, and stated a complete report would be submitted.
10. Reports and/or requests from City Commissioners, City Attorney
and City Clerk
City Clerk King
Inquired if the Commissioners could attend a Shade Meeting on
September 1, 1998. Due to prior commitments, the Commissioners
determined that was not a good date for the meeting.
Commissioner Meserve
Reported that the Mayport Waterfronts Partnership was now officially
incorporated as Mayport Waterfront, Inc. and invited everyone to a
ground breaking ceremony scheduled for 10:00 a.m., September 29,
1998.
Reported that Daphne Schmidt, Program Director for Mayport
Waterfront, Inc., had resigned to take another position.