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08-24-98 vTTAC ,-rnE T C Cr) Arc u sT i icig8 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:10 Th Street Parking \ elk SUBMITTED BY: Jim Jarboe, City Manage' David E. Thompson, Director of Public Safety John Campbell, Asst. Chief of Police Don Ford, Building Official George Worley, Community Development Director DATE: August 18, 1998 BACKGROUND: At the City Commission meeting July 27, 1998, the City Manager was directed, along with staff, to seek various solutions to the 10 Th Street parking problems. The alternatives below include a variety of possible solutions along with the anticipated benefits, problems, and questions (criticisms) for each action. 1. Take No Action The existing problem was created in 1979 when the developer was allowed to convert to townhouses with the full understanding and knowledge that there would be insufficient parking. Although it creates an inconvenience for the residents, they should have recognized this when they bought the townhouses. Residents of the townhouses have had to compete for public, on-street parking, which is a particular problem in the Spring and Summer months when the demand for parking is high. This is largely a seasonal phenomenon, and the residents have apparently adapted to this inconvenience over the years. Benefits: This would not require any action, expense, or risk on the part of the City. It would not create a public relations problem, establish a new precedent for the use of public property, cost money and staff time, reduce available public parking, or generate criticism and conflict with other public agencies. Problems: The residents would have to continue to compete for public parking which is what they have had to do in the past. 2. Reinstate the Parking Permit Program The City could re-adopt a permit parking program similar to the previous one for the city. This would include passing an ordinance establishing the program, issuing stickers citywide for parking, and enforcing the ordinance through police action. Benefits: This would greatly reduce the number of people who could use the public parking spaces. This would make the spaces available for residents at the townhouses for a nominal fee. Problems: There are a variety of problems that may result from this action. Last time we implemented such a program, it drew criticism from Jacksonville and the media. A new permit program would open the door to requests for permit spaces throughout the city. The last time the City did this, we received requests throughout the city for permit spaces, and we added permit spaces to such areas as Poinsettia Street behind the school. If we do this for people in one area, then we will be expected to do it for other people throughout the city. Such a program will require city hall staff time for permits, law enforcement for the spaces, and public works time and materials for marking spaces. All of this will be utilized to accommodate a small number of citizens with a seasonal problem. We can also expect criticism from other Atlantic Beach residents who feel that the parking near the beach is already too restrictive, and such a program will adversely affect their ability to find a public parking place. 3. Lease Spaces to the Residents Another possible solution would be to lease the spaces to the residents. The City could identify one or more spaces for this purpose, establish a lease rate, and allow people to lease one or more spaces. Benefits: This would provide some revenue to the city for the use of these spaces. It would also allow residents to be assured of having a parking space where they could park without having to compete with the public. Problems: A variety of challenges surface when trying to implement this project. There are many decisions that will have to be made, and each decision brings potential conflict and criticism. For instance, how many spaces will be made available, and where will they be located? Will a lease be monthly? Annually? Paid in full monthly?Annually? Will the leasing be available to all city residents? Jacksonville residents? Is the City going to offer this privilege to other condos, townhouses, apartments, residences, and/or businesses? Why or why not? Will the program expand to require significant commission and staff time to administer? How will the enforcement take place since the police don't enforce parking on private property? What are the residents of the townhouses putting into this project... after all they bought the townhouses and they have the problem? This will reduce the number of public parking spaces, and it is likely to bring criticism from Jacksonville, Atlantic Beach residents, and others. 4. Selling Spaces to Homeowners Since the homeowner's association is not active in the townhouses, it will not be feasible to sell a block of spaces to the association. For this reason, the sale of these spaces would essentially have to be handled through negotiations with individual homeowners. The city could have the property appraised and negotiate the sale of the spaces if they chose to do so. Benefits: The city could generate some revenue by selling spaces, and the townhouse residents could purchase a space if they were inclined to do so. Problems: The problems with this are numerous. Similar to number 3 above, there are many questions that will bring potential criticism. How much will the spaces cost? Will spaces be offered to all Atlantic Beach residents? Jacksonville residents? Will anyone pay a fair market value for the property? If purchased, will they be allowed to use the property for other purposes? How will they be purchased or financed? Will we set a precedent to allow other residents and businesses to purchase City property for parking? Public parking will be reduced, which will bring criticism from Atlantic residents, Jacksonville, and others. 5. Parking Meters Parking meters were suggested at one time to help with parking problems near the beach, but there is no apparent advantage to the residents if this is done. Benefits: If meters were placed on 10 Th Street, then some people would seek other places to park. Problems: The problems are numerous. However, the bottom line is that they will not provide additional parking for residents. They will be expensive, they will require enforcement and maintenance, and they will have to be spread throughout the city to avoid claims of favoritism. Considering the number of spaces available in Atlantic Beach for this purpose, it would be a financial drain on City resources, and it would not generate enough revenue to cover its costs to the City. This would also create problems for townhouse residents who would have to feed the parking meters every few hour to park their cars. 6. Take Out the Courtyard Area at the Townhouses and Add Parallel Parking on their Private Property If the courtyard area was removed from the townhouses, then parallel parking could be marked on the private property in front of their townhouses. The other side of the roadway (South side) could be changed to angle parking so that the decrease in parking spaces is not too dramatic. Benefits: The private parking would be on private property, and the residents would be required to pay the expenses necessary to make the changes. Spaces would have to be aligned with the individual units. It would not require City resources for enforcement, marking, or administration. The private citizens would be taking care of a private problem with their private funds. Problems: It is very doubtful that the residents at the townhouses would agree to giving up their courtyard areas and fence. It would not be a very aesthetically pleasing solution. It will probably create great conflict among the residents, assuming that any of them would actually want to do this. There would be some cost to the City to re-stripe the roadway, and some citizens would undoubtedly contest the loss of public parking spaces that would result. Additionally, the parking would be private, and it would not be subject to enforcement by the Police Department. It could be marked as a"tow away"zone by the residents, and it would be enforced privately. 7. Remove the Fence and Courtyard Area and Allow Straight or Angle Parking in Front of the Townhouses, and Mark Angle Parking on the South Side of the Street This would remove the fence and courtyard areas so that most of the cars using the spaces would be on private property. Benefits: Most of the cars parked in front of the townhouses would be on private property, which would not allow the public to park in the spaces. Problems: Similar to number 6 above, it will not be attractive, we doubt that many residents at the townhouse would be willing to do it, and it would eliminate public parking which would result in criticism. It would also result in part of the cars extending onto public property. Additionally, the angle parking on the South side of the street would be backing into the roadway while vehicles from the North side would be backing into the same area. This would create a traffic hazard. It would necessitate back-up all the way to Beach Avenue if no turn around space is provided. Creating a turn around area would reduce the number of parking spaces. 8. Sea Place for more ParkingContractwithCloistersor The townhouse residents could contact the Cloisters and Sea Place to see if the residents could lease space in the nearby parking lots. Benefits: This would allow the residents to have parking nearby without eliminating public parking spaces. It would also be a private solution for a private problem. It would not cost the City in terms of staff or money, and it would avoid the criticisms discussed in many of the alternatives noted above. And, the condos might be able to generate some revenue in the process. Problems: The nearby spaces would not be in front of the townhouses, and they would require a brief walk from the parking lots. The Cloisters is already limited relative to parking... 1.5 spaces per unit is already non- conforming under our code, and they have recently installed gates because of people inappropriately using their parking area. It is doubtful that they would be willing to lease spaces. Sea Place is further away from the townhouses than the Cloisters, which makes their parking less desirable. This would also require permitting through the City Clerk. This could be interpreted as running a business by leasing or renting parking spaces, and this would require an appropriate permit. This would be further complicated by the fact that the condos are required to provide at least 2 spaces per unit under the City Code, and they would not be allowed to reduce that number to a non-conforming level. Summary: In the previous discussion with the City Commission, the Commission indicated that it wanted to look at alternatives beyond#1 above. The City Commission also requested a staff recommendation as to which of the remaining alternatives would be preferred or recommended. After discussing the various choices, the staff committee recommended the implementation of#3, leasing spaces. The recommendation includes identifying a maximum of ten(10) spaces (one per townhouse) to lease to the townhouse owners at a rate of$500 per year. Ideally, it would be to the City's advantage to deal with a homeowners' association to rent a block of spaces. However, since there is no active homeowners' association, this does not appear to be a feasible option. If the demand from individual homeowners does not commit all ten (10) spaces to leased parking, then the remaining spaces would remain public. This will leave a minimum of fourteen (14) spaces open for public parking, and in Sailprobability, there will be more than fourteen (14)public spaces. The spaces should be grouped together at the West end of the on-street parking area. Trying to mark individual spaces scattered throughout the parking area would be confusing and problematic. Spaces should be marked by the City to assure that they are clearly and properly signed and painted. In addition, the leases should include a statement that the use of the spaces will be in compliance with all local codes and state laws. Enforcement will require the active participation of the leaseholders. Since the police will have no way of knowing what vehicles are authorized to park in the spaces, the leaseholders will have to call the police when an unauthorized vehicle parks in one of the spaces. The leasing rate is less than the $60+per month that is charged by Jacksonville for premium parking garage parking spaces downtown, and this fee will help to defray the expenses of planning, advertising, marking, and enforcement. If residents are not willing to pay for this special privilege, then the spaces should remain open to the public. The 500 should be paid in a lump sum, and it should be non-refundable. The City should consider this a unique solution to address a unique problem. With this understanding, the City may be able to avoid requests from businesses, residents, etc. throughout the city from making similar requests. RECOMMENDATIONS: Since the City Commission has already indicated that#1 is not acceptable, the recommendation from staff is for the City Commission to consider #3 above. ATTACHMENTS: We recommend that the City Commission direct the City Attorney to draft a City Ordinance which authorizes the City to lease public, on-street parking to property owners at the townhouses at the end of 10 Th street. REVIEWED BY CITY MANAGER: AGENDA ITEM: 4110 ATTACHMENT C (Z) AUGUST 24, 1998 COMMISSION MEETING 1\4;x4-,., . CITY OF 411/4 4t1a cltit-ea-owe evuda 1200 SANDPIPER LANE ATLANTIC BEACH,FLORIDA 32233-4381 1• TELEPHONE(904)247-5834 FAX(904)247-5843 Memorandum August 20, 1998 TO: JIM JARBOE, CITY MANAGER CLAUDE MAYO,FIRE CHIEF FROM: BOB KOSOY,PUBLIC WORKS DIRECTOR RE: HYDRANT REPORT UPDATE Attached is the most recent report on action taken to correct problems with fire hydrants. Hydrants at 345 5th Street and 5Th Street at Sherry have been replaced and are completely functional. Some minor"cleanup"work is still needed at those locations. The Public Works crew began work on the hydrant at 395 3`d Street. Replacement of this hydrant will be completed by the contractor. If you have any questions,please contact me at any time. City of Atlantic Bea >lic Works Department-Update August 20,1998 ATLANTIC BEACH PUBLIC WORKS DEPARTMENT SUMMARY-FIRE HYDRANT WORK LIST Hydrant Location Hydrant Problem/Comment - Action Plan Action Taken No. Middle of 6th St. 25 Out of Service Repair or replace immediately 6"line but 4"feed fr.west) Contractor to replace ASAP 395 3rd St. 14 Out of Service Repair or replace immediately(off 4"line,connect to 6") Work started b _PPW.Contractor to complete 358 4th St. 19 Out of Service Repair or replace immediately(on 6"line but 4"feed fr.west) Contractor to reelace ASAP 345 5th St. 22 Out of Service Repair or replace immediately Hydrant Replaced by Contractor-Sod needed around hydrant. 5th and Sherry Dr. 23,Out of Service Repair or replace immediately Hydrant Replaced by Contractor-surrounding concrete needs repair. Cavalla&Sargo 187 Bonnet&valve stem leaking. Very unsafe to use. Repair or replace valve stem&bonnet,____ Park Terr.E.&17th St. ' 64 Valve stem extremely difficult to open&close Repair or replace valve stem 1810 Ocean Grove Dr.66 Valve stem does not close entirely Repair or replace valve stem Sturdivant&Sylvan 178 Valve stem difficult to open/close. Ports leak. Repair or replace valve stem 558 Aquatic Dr. 209 Valve stem does not close all the way. Repair or replace valve stem. Sunrise Comm.Church 190 Valve stem does not close completely. Repair or replace valve stem The Palms 174 Valve stem difficult to open. Low Pressure. Repair or replace valve stem. Investigate low pressure. 5th and Ocean 20 Very hard to open. Very low pressure. Repair or replace valve stem. Investigate low pressure. 3rd St.and Ocean 11 Very hard to open.Very low pressure!. Repair or replace valve stem. Investigate low pressure. Sandpiper&Llnkside Dr. 253 Valve stem hard to turn. Raise hydrant. Low preset,Repair or replace valve stem.Raise hydrant.Invest.pressure 702 Aquatic Dr. 199 Hydrant too low. Needs to be raised for 5"connectic Raise hydrant. 792 Aquatic Dr. 191 Hydrant too low. Bush also needs to be removed fro Raise hydrant. Remove bush. 13th&Ocean 48 Hydrant too low. Very low flow. Raise hydrant. Investigate low flow. Pine St.&Seaspray 211 Hydrant too low. 5"connection cannot be removed. Raise hydrant. Repair 5"connection. 831 Beach Ave. 29 Cannot get 21/2'cap off. Bushes need to be mover,Repair hydrant. Remove bushes. David&Pine St. 181'5"steamer cap cannot be removed. Repair hydrant. 388 Seminole Rd. 213 Left 2 1/2"outlet cap can't be removed. Fence interttepair hydrant. Investigate having fence moved. City Yard 254 Needs new 5"p. Replace 5"cap. Mealy Drive 324 2'h"outlet cap Is cross-threaded.Taken out of sery Repair or replace hydrant. Ffth east coast 21 Threads damaged on 2 1/2"right side. Low pressur Repair or replace hydrant. Investigate low pressure. Ocean&Ahem 3 Needs new 21/2"connections. Repair or replace hydrant. Behind Publbc Shop Ctr. Right side 21/2"outlet threads are cross-threaded. Repair or replace hydrant. 15th&Ocean 52 Very old hydrant. Investigate replacing/repairing hydrant. Middle of 7th 28 Cable or telephone box is too close to hydrant. Investigate having_cable or telephone box moved. American Bank&Aquatic C 170 Bushes need trimming(3 foot radius) Have bushes trimmed. Royal Palm&Atlantic 169 Palm plant needs to be removed(3 radius)Investigate removing palm plant. Triton&Royal Palm 198 Vegetation needs to be removed. (3 radius) Investigate removal of vegetation. 12th and Ocean 45 Post&plants need to be removed. Low pressure. Investigate removal of post&plants. Investigate low pressure. The Palms/Atlantic Gard.C 173 Lowpressure. Investigate low pressure. Fourth/East Coast 17 Very old hydrant! Low pressure.Investigate low pressure. Replace hydrant if necessary. 14th&Ocean 49 No pressure.Investigate pressure problem. 11th&Ocean 42 Flows rust water only at verrylow pressure.Investigate low pressure,rust. 1211 Unkside Dr. 250 Low pressure. Investigate low pressure. Llnkside Ct.E.&Llnkside I 251 Low pressure. Investigate low pressure. Llnkside Dr.&11th St. 244 Low pressure. Investigate low pressure. Llnkside Ct.W.&Llnkside 252 Low pressure. Investigate low pressure. Llnkside Ct.N. 259 Low pressure. Investigate low pressure. Corner Llnkside Ct.N. 261 Low pressure. Investigate lowpressure. Llnkside Dr.S.&Llnkside I 258 Low pressure. Investigate low pressure. 1498 Llnkside Dr. 257 Low pressure. Investigate low_pressure. 7th&East Coast 27 Low pressure. Investigate low pressure. 7th&Ocean 26 Low pressure. Investigate low pressure. 6th&Ocean 24 Low pressure. Investigate low pressure. 3rd-middle of the road 13 Low pressure. Investigate low pressure. 3rd&East Coast 12 Lowpressure. Investigate low pressure. -_ 1088 Cornell Ln. 177 Low pressure. Investigate low_pressure,_-_ -_ 1088 Cornell Ln. 175 Low pressure. Investigate low pressure. 1088 Cornell Ln. 176 Low pressure. Investigate low pressure. 2nd St.&Ocean 6 Low pressure. Investigate low pressure. 115 Donner Rd. 248 Low pressure. Investigate lo)±/_pressure. First/Ocean 5 Low pressure. Investigate low pressure. Page 1 I ATTACHMENT D AUGUST 24, 1998 COMMISSION MEETING Atlantic Beach History 2000 Committee August 24, 1998 TO: Atlantic Beach Mayor and City Commissioners RE: Petition for funding for ABHC Millennium Project. On behalf of my ABHC co-chair, Joanna Fletcher, and myself, I come before you to request an immediate$500 in start-up costs and to confirm a commitment for an additional $6,000 to be paid by December 31, 1998. This funding is requested to cover project expenses for, but not limited to the following: Administrative costs including advertising, postage and office materials and supplies; Tape recorder(s) and tapes for recording, and professional transcribing services of oral histories collected from former and current Atlantic Beach residents and/or city employees and representatives; Photocopy services for reproducing researched and loaned materials including archival/printing-quality reproductions of historical documents and photographs; Newly created photography, artists renderings and/or other original visual recordings of current- day landscapes, roadways, parks and/or buildings; Design and manufacture of historical markers, medals or plaques in recognition of homes, parks, roadways and/or buildings having historical significance; The purchase of the necessary quality materials to permanently catalog, preserve and/or store all collected/created documents, photographs, maps and memorabilia that chronicles the history of Atlantic Beach for presentation to the city and; Graphic design,typesetting, plate making and printing of a bound limited edition book to be make available to the public at the celebration of the new Millennium. ABHC is seeking a matching grant from the Bureau of Historic Preservation, Florida Department of the State under its Community Education Projects grants program. The grant application is due on August 31, 1998. Announcements of grant recipients will be made by December 31, 1998. Respectfully submitted, Woody Winfree Co-chair, ABHC I ATLANTIC BEACH HISTORY 2000 COMMITTEE MISSION STATEMENT To research, collect and document events, stories, photographs and memorabilia which pertain to the history of the land and inhabitants of what is now known as Atlantic Beach, Florida. This documentation shall include political, municipal, architectural, and cultural development beginning as far back as research can be found and progress through the last decade of the twentieth century. This collection, upon completion, shall be presented in its entirety to the City of Atlantic Beach, Florida, for archival preservation. Highlights from this collection shall be edited as determined by the committee, and presented in a bound limited edition book to be available to the public at the celebration of the millenium. OBJECTIVES To provide the city with a documented history,to include written, oral and/or visual documentation. A. Research shall be collected via 1. Interviews 2. Newspaper articles 3. Reference materials 4. Historical society B. Contributors shall encompass long-time residents, local writers, photographers, and historians who have a particular talent, or anyone particularly interested in the history of Atlantic Beach C. Expenses for the ABHC shall include: 1. Postage and mailings 2. Advertising 3. Publishing D. Funding for the ABHC shall be requested from the following sources 1. Historic Preservation Grant, (State of Florida) 2. Florida Assistance Grant(Division of Cultural Affairs) 3.. City of Atlantic Beach E. Income (potential) from the sale of the bound limited edition book shall be used to help cover publishing expenses. II. To enhance public awareness of the city's history and to promote historical preservation in the future development of the city. A. Placement of attractive historical markers designating significant historical sites or events within the city. B. Recognition of homes having historical significance and designating homes which attempt to preserve specific historic elements upon renovation. 1. Historic preservation medal or plaque which can be displayed on the house or property. This medal may be awarded by the city and also applied for by citizens renovating their homes. 2. Tideviews articles highlighting tidbits of history in each edition. C. Expenses shall include: 1. Cost of historical markers 2. Cost of historic preservation plaques or medals 3. Application forms 4. Letters of recognition and postage D. Funding: 1. City of Atlantic Beach 2. Application fee for historic designation plaque or medal Minutes Page-10- M s August 24, 1998 o E T C I O Y Commissioner Beaver ONE N COMMISSIONERS ND S O Suggested the city look into the possibility of having a collection point for paint and similar hazardous materials. Commissioner Mitchelson Reported that the work of the Homeless Coalition had been completed and the organization dissolved. He further reported that ten area churches would provide cold night shelter October through March on a rotating basis. Referenced a letter from the JTA concerning the five analyses being performed concerning the interchange at Atlantic Boulevard and Mayport Road and expressed concern for the proposal to close Florida Boulevard. He felt closing it to through traffic during rush hours would be adequate, not four twenty-four hours a day. layor Shaughnessy Stated that a meeting had been scheduled with the JTA for 2:00 p.m. on Tuesday, September 2, 1998 to review the findings of their study of traffic patterns and volumes around the Atlantic Boulevard/Mayport Road interchange and requested that a letter be sent to the JTA asking them to schedule future public meetings in the evening. A discussion ensued as to whether or not this meeting was open to the public, and the traffic analysis data collection method was questioned. Reported the mandatory ID check at the Navy base was creating traffic backups on Mayport Road and asked if anything could be done to alleviate the problem. City Manager Jarboe indicated he would contact the DOT to see if anything could be done. Requested that Staff attend the JEA meeting. Reported she was at the Florida League of Cities Conference during the recent flooding and thanked the City Manager and staff for their handling of the situation. Minutes Page -11- August 24, 1998 M s O E T C I 0 Y Adjournment ONE N COMMISSIONERS N D S O There being no further comments or business to come before the Commission, the meeting adjourned at 9:20 p.m. f Suzanne Shaughness Mayor/Presiding 0 O ATTEST: rl. rdiMaeenKing, C C City Clerk ATTACHMENT A AUGUST 24, 1998 COMMISSION MEETING August 24, 1998 City Commission Re: Wonderwood Road reconstruction Dear Commissioners In Mr. Kosoy's staff report to you dated August 6, 1998 he indicates that two major issues are involved, and they are: 1 . The need to relocate two force mains that belong to the Buccaneer System. 2 . The aggressive schedule that JTA has adopted. Mr. Kosoy then recommends that: a. We request proposals for outside engineering services to provide relocation design or, b. We hire BHR to do the engineering work. c. Mr. Kosoy also suggests we meet with JEA and JTA to discuss the hardship of spending up to $600, 000 . 00 for this work. His cost breakdown is estimated at $40 . 00 per foot for 14, 000 linear feet of 20 inch pipe. During the Commission meeting on August 10, 1998, I understood the commission elected to request City Manager Jarboe contact JTA and JEA to investigate and report back. Be reminded that, Mr. Jarboe reviewed the Kosoy report. My reason to write to the commission on August 18 , 1998, was to address several matters of my concern, and they are as follows 1 . Mr. Kosoy was given 2 sets of 60% design drawings on July 20, 1998 . Mr. Kosoy did not mention his receipt of the drawings, nor did he acknowledge receipt of previous design drawings of Wonderwood road reconstruction. a. What is the present status of these drawings? b. Why haven't the drawings been made available for public review? c. Why haven't the drawings been given to the stormwater review committee? d. Is it sufficient to indicate in the report that the plans are on file in the city clerk's office? 2 . The meeting with BHR Inc. on July 20, 1998 describes the replacement of the box culvert at Sherman Creek. a. Why wasn't this information provided to the commission? b. What is the replacement size? c. Is the commission aware that the culvert on Wonderwood Road is the first point of defense to prevent flooding in Atlantic Beach? Who has verified the size, location and direction? d. Does the Army Corps of Engineers have input in approving the replacement culvert? e. Are we sure that everything is being done to protect Atlantic Beach from flooding? Further review of the report indicates to me that another matter needs to be addressed as follows : 3 . The BHR letter and Mr. Kosoy's report addressed two 20 inch force mains that JEA has incorporated into the construction project. This is intended to be at the expense of the City of Atlantic Beach. No mention however of the existing lines . It is my understanding that the City of Atlantic Beach presently has one 12 inch pvc treated effluent force main one 8 inch pvc raw sewage force main and one 8 inch pvc water main on Wonderwood Road. a. What benefit are two 20 inch force mains to the City of Atlantic Beach? And what about the three present lines? b. Who is supposed to provide0 the answers to the commission as to what is in the best int rest for Atlantic Beach? c. Are the residents being asked to pay in advance for the preparation and takeover of our systems? In summary it appears that no one is watching the expenditures of the City of Atlantic Beach, and inasmuch as Mr. Jarboe reviewed the report, should he be the person to now develope the correct information and report back to the commission to enable proper decisions to be made? My comments are intended to be positive and constructive. I feel it is most important to plan the cities stormwater drainage project starting at this point. This is where our flooding problems begin and end. Respectfully Submitted ATTACHMENT B AUGUST 24, 1998 COMMISSION MEETING t ALAN W. POTTER, SR. 374 Second Street Atlantic Beach, Florida 32233 August 24, 1998 City Commission City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Re: Pipe Lines Relocations Wonderwood Road Dear Commissioners: As requested(at the August 10, 1998 Commission meeting) I submit comments herein concerning referenced utility work. The utility work concerned relates to (a) the existing 8-inch raw sewage force main and to (b) the 12-inch final effluent force main(both) situated in the existing right-of-way of Wonderwood Road. 1. The 8-inch raw sewage force main. This pipe line runs from the sewage lift station in the Mayport Landing apartment project, extends approximately 5,000 feet along Wonderwood Road, and terminates at the Buccaneer waste water treatment plant. The scope of roadwork planned for Wonderwood Road indicates that the existing 8-inch force main must be relocated before Wonderwood Road construction is initiated. Examination of the area map suggests that a new 8-inch force main, running from A-1-A and Wonderwood Road to the intersection of A-1-A and Shangrila Drive, and, (at that location) connecting to the existing (Oak Harbor to Buccaneer WWTP) force main will require approximately 2,600 feet of new pipe line. At an estimated cost of$24.00 per foot, the cost of the 8-inch pipe will be approximately 62,400.00. 2. The 12-inch final effluent force main. This pipe line runs from the Buccaneer Waste Water Treatment Plant, westerly approximately 5,000 feet along Wonderwood Road, to A-1-A (and thence northerly to Sherman Point). City Commission City of Atlantic Beach August 24, 1998 Page 2 This pipe line(or its replacement)must be in service"full time"in order to comply with the Fla. DEP permit for the Buccaneer WWTP. Continued discharge of final effluent from the Buccaneer WWTP to the St. Johns River can most effectively be accomplished by a coordinated relocation and/or reconstruction of the 12- inch effluent force main along Wonderwood Road. Examination of the area map does not reveal any shorter route for the effluent force main. At an estimated cost of$36.00 per foot,the cost of the 12-inch pipe work will be approximately 180,000. 3. The estimated "reasonable" cost for the 8-inch pipe and the 12-inch pipe is $242,400. An engineering fee for design and for construction supervision in the amount of$15,000. (i.e., 6.0% of$250,000.) should be fair and adequate. Additionally, to allow for contingencies, a budget" figure of$300,000. for the total project is appropriate. You are respectfully requested to review the economic benefits for the citizens of Atlantic Beach that will result from diverting sewage flow from the Buccaneer district to the Atlantic Beach waste water treatment plant. It is my considered opinion that a significant capital savings--in excess of$1,500,000 principal plus 1,500,000 interest will be achieved by such flow diversion. Additional savings-- annual operating costs -- can also be achieved. Respectfully submitted, Al n W. Potter, Sr. Attach: Map 1 \. RfvT: TR— s' o I co a. lu t. o pa: d 9' TALBOT o p ISLAND p. l 7y STATE v P 40 ..b — PARK Z 32226' r aw Pf Q AtA pM z71, TIDAL FLATS ll ,AS J sTi 0.0,0: 616''''' 60(lG vo 4 RUGUEROI AIUNInu SECiLLA tU PARK Z. C;act 5~.:; n,.<. I 3 z M•m 0,•I 1• Nr I, C::: 9‘ 0529 0\, _f./ ,". 1.,, , i• — ' 4'. n, OFta Orn__- _____._________---------____-_-.-_-- _-__—_--__NORTH JE7T1' VP 71_JOHNS Wz RIVER0\ P. -'ST -, OUTHJE77p C/J„V) rt. ST OHNS POINT Q c.::\AN as BASIS rr 4jL4'YPORT, SEMINOLE E I N61\\ 11111111, 1114',116\cox.xx Fanning Island i / I, 38 I i s U S COAST GUARD STATION pF 00I1 Cowr•• Q -±gMI I ROM/AYE g SEMINOLE NILE / / wx . n\ ipsux AV' POINT i ' j BEACH rVi g SYIER.H ' MAY' RT " fvsxsnlE c 1`—`_—__--_Q1V POINT gill lJ ti(`.11 i I NAVA STATION l .A MAYPORT NAVAL 1 L It AY( I or STATIONa' ,U FR '\, 3 REE°32227 TJ an' CA' r 1 Flne Y L SHERMA ai E1eY S<e-in BUCK 38\ $o. K 111i 1.111 pee• 1 I 1 ISLAND tip op• V• 1•.• sI ar-A a 11_1 a'_ _, •%f.:. 4 c g CITY OF ATLANTIC BEACH COMMISSION MEETING - August 24, 1998 AGENDA Call to order Invocation and pledge to the flag 1.Approval of the minutes of the Regular Commission Meeting of August 10, 1998, and Special Called Meetings of August 17 and August 18, 1998 2.Recognition of Visitors: A. Presentation of Award from Florida Native Plant Society in recognition of the beautification of 13th Street beach access (City Manager) 3.Unfinished Business: A. Discussion and possible action in connection with parking problems on 10th Street Mayor) 4.Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of Fire Department report for the month of July 1998 (City Manager) B. Acknowledge receipt of a status report on fire hydrants (City Manager) C. Award contract to Petticoat Contracting,Inc. for Levy Road improvements,pursuant to the specifications of Bid No. 9798-31 (City Manager) 5.Committee Reports: A. Report of Atlantic Beach History 2000 Committee, and approval to submit application for a cost sharing grant (Mayor) 6.Action on Resolutions: None 7.Action on Ordinances: None 8. New Business: A. Discussion and related action on the request of Michael Paschall, President of Beaches Area Historical Society, for a historic marker to be placed on Plaza(Mayor) Agenda amended to add Item 5A Page Two AGENDA August 24, 1998 B. Approve the Community Development Block Grant contract and authorize the Mayor to execute the contract on behalf of the City(City Manager) 9. City Manager Reports and/or Correspondence: 10. Reports and/or requests from City Commissioners, City Attorney and City Clerk Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,August 21, 1998. V v O O T T MINUTES OF THE REGULAR MEETING OF THE ATLANTIC E E BEACH CITY COMMISSION HELD IN CITY HALL, 800 S S SEMINOLE ROAD, AT 7:15 PM ON MONDAY, AUGUST 24, 1998 PRESENT: Suzanne Shaughnessy, Mayor Richard Beaver John Meserve Theo Mitchelson, Commissioners AND: James Jarboe, City Manager M S Maureen King, City Clerk O E T C I O Y ABSENT: Mike Borno ONE N Alan C. Jensen, City Attorney COMMISSIONERS NDS 0 The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The Invocation was offered by Mayor Shaughnessy, followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular Meeting held August 10, 1998. BEAVER X X Motion: Approve minutes of the Regular Meeting held MESERVE X X August 10, 1998 as presented. MITCHELSON X SHAUGHNESSY X The Mayor asked for corrections or amendments to the minutes. There being none, the minutes were unanimously approved as presented. 2. Approval of the minutes of the Special Called Meeting held August 17, 1998. BEAVER X X Motion: Approve minutes of the Special Called Meeting held ME SERVE X X August 17, 1998 as presented. MITCHELSON X SHAUGHNESSY X The Mayor asked for corrections or amendments to the minutes. There being none, the minutes were unanimously approved as presented. 3. Approval of the minutes of the Special Called Meeting held August 18, 1998. BEAVER X X Motion: Approve minutes of the Special Called Meeting held MESERVE X August 18, 1998 as presented. MITCHELSON X X SHAUGHNESSY X M S O E Minutes Page -2-T C O Y August 24, 1998 ONE N COMMISSIONERS N D S 0 The Mayor asked for corrections or amendments to the minutes. There being none, the minutes were unanimously approved as presented. 2. Recognition of Visitors: A. Presentation of Award from Florida Native Plant Society in Recognition of the Beautification of 13th Street Beach Access (City Manager) City Manager Jarboe commended the 13th Street Beach Access Committee for their work and explained that the group had entered their project in the Florida Native Plant Society Annual Beach Beautification Contest and won second place. Mayor Shaughnessy presented a plaque honoring their achievement to Gloria Vaughn, a member of the committee, and expressed the city's pride and gratitude for their accomplishment. William McGee of 1831 Selva Marina Drive believed the downwater system should be addressed stating that the city's elevation was so flat and low and influenced by tides that more than just the transfer of water from the core city had to be considered. He urged the Commission to move forward with the project. C. Joseph Posch 142 Magnolia Street read a letter to the Commission expressing his concerns with the Wonderwood Road Project and Mayport Road drainage. The letter is attached and made part of this official record as Attachment A. D. J.P. Marchioli of 414 Sherry Drive commented that previous administrations waived bidding procedures only for emergency situations and inquired who monitored security and maintenance of materials and equipment received for a project prior to installation. E. Alan Potter of 374 Second Street read a letter concerning the pipe line relocation in connection with the Wonderwood Road construction project. The letter is attached and made part of this official record as Attachment B. F. Stephen Kuti of 1132 Linkside Drive stated the Tailwater Control Subcommittee of the Stormwater Review Committee (SRC) had met more than x weeks ago and at that time had reached a consensus concerning their recommendation to the SRC. Mr. Kuti expressed frustration with the M S O E Minutes Page -3-z Co Y August 24, 1998 ONE N COMMISSIONERS N D S 0 Sunshine Law and stated it impeded the progress of the committee. He further stated the SRC had not met in more than six weeks and urged the committee to move forward with its review. G. Al Rabassa of 1820 Live Oak Lane stated he had a problem with the way the Commissioners conducted "Recognition of Visitors". He felt the Commissioners listened to the citizens, but citizens got no answers. H. Don Phillips of 1566 Park Terrace West inquired if the city still had a contract for mowing of Johansen Park. He stated the park had not been mowed since the beginning of July. It was reported that a member of staff would investigate the problem and contact Mr. Phillips the following day. After receiving citizen input, Mayor Shaughnessy stated that the "Recognition of Visitors" section of the agenda was not a time for lengthy dialogue, but a time for citizens to make comments, ask questions and express concerns. Mayor Shaughnessy further stated that the Commission often needed time to address citizen concerns and could not respond immediately. She believed the ommission gave citizens ample opportunity to speak and was very responsive to their concerns. Commissioner Beaver concurred with Mayor Shaughnessy and took exception to the comment of Mr. Rabassa. He stated that he sees correspondence on a weekly basis addressing issues brought before the Commission. Commissioner Meserve commented that unlimited public debate would extend public meetings beyond reason and stated the Sunshine Law frustrated elected officials probably more than committee members in that it prevents discussion of city-related business between Commissioners outside of scheduled meetings. Commissioner Mitchelson believed the "Recognition of Visitors" part of the agenda was a time for the Commissioners to listen- it was intended to be a one way communication for the citizens to express their ideas and concerns. Presbyterian Church Boy Scout Troop 37 Mayor Shaughnessy recognized Boy Scout Troop 37. It was reported that the troop members were working on their citizenship and community service badges and were in attendance to view government in action. 3. Unfinished Business: M S O E T C Minutes Page -4-i o Y August 24, 1998 ONE N COMMISSIONERS N D S 0 A. Discussion and Possible Action in Connection with Parking Problems on 10th Street(Mayor) Mayor Shaughnessy recounted that during the July 27, 1998 Commission Meeting Staff and the City Manager were directed to seek solutions to the 10th Street parking problem for Commission consideration. The Mayor then read the eight alternate solutions, as listed in a memo dated August 18, 1998, which is attached and made part of this official record as Attachment CO) Motion: Authorize the City Attorney to draft an agreement to BEAVER X lease ten (10) parking spaces ( one space per unit), to the residents ME SERVE x x MITCHEL SONofIslandClubTownhomesatafeeof$500.00 per unit per year for SHAUGHNESS x X SHAUGHNESSY X a period of ten years, and after that for a fee of$1.00 per unit per year. (The draft lease will be presented for Commission consideration on September 14, 1998 at the regular scheduled meeting). Commissioner Meserve stated he did not want to give away or sell city property,but believed that after consideration of all the alternatives, the lease ption, at a fair rate was the best choice. He also believed that under the current laws this situation would not occur today. Commissioner Mitchelson concurred with Commissioner Meserve and felt the Commission needed to assist the residents with a permanent solution to their problem. Commissioner Beaver stated the lease option was not his first choice as a solution, and inquired if there should be the right of assignment of the lease. Mayor Shaughnessy stated she was not opposed to the lease arrangement, but felt there should be public comments at the next meeting. Mayor Shaughnessy stated that she had spoken with the Army Corps of Engineers regarding the potential impact on beach renourishment, and was told to write the Corps informing them of the city's plan and asking them to review the area and determine the minimum required number of beach access public parking spaces to keep the federally funded beach project. Mayor Shaughnessy requested that the letter be sent Deputy District Engineer Richard Bonner. After a brief discussion concerning the content of the lease,the motion carried unanimously. ommissioner Mitchelson pointed out that this item had been brought to the Commission under "Recognition of Visitors" and was just one example of M S O E Minutes Page -5- z Co Y August 24, 1998 ONE N COMMISSIONERS N D S 0 the Commission's responsiveness to the concerns of its citizens. Mayor Shaughnessy thanked the City Manager and Staff for their work on this request. 4. Consent Agenda: A. Acknowledge Receipt of Fire Department Report for the Month of July 1998 (City Manager) B. Acknowledge Receipt of a Status Report on Fire Hydrants City Manager) C. Award Contract to Petticoat Contracting, Inc. for Levy Road Improvements, Pursuant to the Specifications of Bid No. 9798- 31 (City Manager) tayor Shaughnessy inquired if anyone wished to remove anything from Lale consent agenda for discussion. Items B and C were removed by Commissioners Mitchelson and Meserve respectively for further discussion. Mayor Shaughnessy then received and acknowledged the monthly report for the Fire Department and requested that it be filed. Item B. Acknowledge Receipt of a Status Report on Fire Hydrants (City Manager) Commissioner Mitchelson requested a verbal report from Public Works Director Kosoy on the priorities for fire hydrant replacement. Mayor Shaughnessy read the cover page of the staff report. Public Works Director Kosoy explained that the recent flooding had slowed the contractor's progress, but he hoped to address the same amount of hydrants each week and stated that he would provide the Commission weekly updates on action taken to correct the problems. The Fire Hydrant Status Report is attached and made part of this official record as Attachment C.(2) fter briefly reviewing the report, Mayor Shaughnessy requested that two vertical columns be added to the report, one for the date the fire M S O E Minutes Page -6-i o Y August 24, 1998 ONEN COMMISSIONERS N D S 0 hydrant was tested and the other for the date the problem was reported to the Public Works Department. Public Works Director Kosoy stated that he would add the additional columns to the report. Mayor Shaughnessy then received and acknowledged the fire hydrant report and requested that it be filed. Item C.Award Contract to Petticoat Contracting, Inc. for Levy Road Improvements, Pursuant to the Specifications of Bid No. 9798-31 (City Manager) Motion: Approve the low bid of Petticoat Contracting, total Bid (as submitted) amount of$300,713.20 and a change order BEAVER X MESERVE X X amount of$8,840.00 to allow for the quantity increase. The MITCHELSON X X total cost of the project will be $309,553.20 to be performed by SHAUGHNESSY X the contractor and an estimated amount of not-to-exceed 30,000.00 for other project related costs, which include the resident observation by the City Inspector. In addition, authorize the City Clerk to send notification of award to the low bidder and authorize the City Manager to sign the construction contract. Commissioner Meserve, as the Commission's representative to bid openings, first explained the need for the additional money and change order. Secondly, he reminded the Commission that one of the alternatives for the city's drainage plan, as proposed by a citizen, was the installation of a drainage pipe along Levy Road to the intracoastal waterway, which may or may not be a partial solution to the drainage problem. Commissioner Meserve then recommended that the Commission award the contract and move forward with the project. Mayor Shaughnessy then recapped the total bid prices, as revised, and pointed out that the City Attorney had reviewed the bids. There being no further discussion, the motion carried unanimously. Joe Posch of 142 Magnolia Street had requested to speak concerning uis bid and stated that maybe the Commission had gotten "the cart before the horse" by awarding the bid prior to the report by the Tailwater M S O E T C Minutes Page -7- o Y August 24, 1998 ONE N COMMISSIONERS N D S 0 Subcommittee of the Stormwater Review Committee. He suggested that the contract be delayed until after the subcommittee makes its recommendation for the installation of pipe on Levy Road. Mayor Shaughnessy inquired if drainage could be added on the bid, and City Manager Jarboe advised that the contractor would have the city over a barrel" if this was done. Commissioner Meserve believed the drainage pipe was not the miracle solution and stated the city should move forward. Commissioner Mitchelson concurred and stated tailwater control was important, but he believed the pipe was not the solution. 5. Committee Reports: 4. Report of Atlantic Beach History 2000 Committee and Approval to Submit Application for a Cost Sharing Grant Mayor) Woodie Winfree, Co-Chair of the Atlantic Beach History 2000 Committee, distributed grant application request information and requested the following funding: Immediate $500.00 for start-up costs and $6,000.00 by the end of the year as a match for a grant from the Bureau of Historic Preservation, Florida Department of State, under the Community Education Projects grants program. The information is attached and made part of this official record as Attachment D. Some discussion ensued concerning projected expenses for the project. Mayor Shaughnessy felt any money given to the committee should be reimbursed to the city. Ms. Winfree suggested that funds from the sale of the book and commemorative plaques could be used for on-going historical documentation or for any other uses approved by the Commission. Mayor Shaughnessy requested a budget from the committee and asked if it could be presented by Wednesday night. Ms. Winfree stated she could it together a budget by that time. M S O E T C Minutes Page -8-I o Y August 24, 1998 ONEN COMMISSIONERS N D S 0 Commissioner Mitchelson stated he favored the project , but concurred with the Mayor regarding the need for a budget. Commissioner Meserve believed grant money could not be used to make a profit, and stated he would use the time to review the information and talk to staff. Ms. Winfree requested a letter of support from the city and approval to apply for the grant. Motion: Approve in concept the request for $500.00 in start- BEAVER X up costs and $6,000.00 in matching funds so the project can MESERVE X proceed with expenditure of funds going through the city's MITCHELSON X X Purchasing Department. SHAUGHNESSY X X It was agreed that a Special Called Meeting would be held prior to the Budget Workshop on Wednesday, August 26, 1998, to receive the budget and take final action on the request. Action on Resolutions: None. 7. Action on Ordinances: None. 8. New Business: A. Discussion and Related Action on the Request of Michael Paschall, President of Beaches Area Historical Society, for a Historic Marker to be Placed on Plaza (Mayor) Commissioner Meserve suggested that this item be referred to the History 2000 Committee to research and find the correct location for the requested marker and Commissioner Beaver concurred. Since neither Mr. Paschall or his representative were present from the Beaches Area Historical Society to explain the request, the item was deferred to the next meeting for action. 1,. Approve the Community Development Block Grant Contract and Authorize the Mayor to Execute the Contract on Behalf of the City Minutes Page -9- August 24, 1998 M S O E T C I 0 Y City Manager) ONE N COMMISSIONERS N D S 0 Motion: Approve the Community Development Block Grant BEAVER X Contract and authorize the Mayor to execute the contract on behalf MESERVE X of the City. MITCHELSON X X SHAUGHNESSY X X There was no discussion and the motion carried unanimously. 9. City Manager Reports and/or Correspondence: City Manager Jarboe Stated that Jack Gabriel of the Jacksonville Transportation Authority JTA) was working on setting up a joint meeting with the Jacksonville Electric Authority and the cities of Neptune and Atlantic Beach to review data on traffic volume and flow at the interchange of Mayport Road and Atlantic Boulevard. Reported that approximately $23,000 was spent as part of the city's DEP Consent Order, to alleviate flooding caused by heavy rainfall August 11-13, 1998, and stated a complete report would be submitted. 10. Reports and/or requests from City Commissioners, City Attorney and City Clerk City Clerk King Inquired if the Commissioners could attend a Shade Meeting on September 1, 1998. Due to prior commitments, the Commissioners determined that was not a good date for the meeting. Commissioner Meserve Reported that the Mayport Waterfronts Partnership was now officially incorporated as Mayport Waterfront, Inc. and invited everyone to a ground breaking ceremony scheduled for 10:00 a.m., September 29, 1998. Reported that Daphne Schmidt, Program Director for Mayport Waterfront, Inc., had resigned to take another position.