08-26-98 vMINUTES OF ATLANTIC BEACH CITY COMMISSION BUDGET WORKSHOP HELD IN
COMMISSION CHAMBERS AT 7:15 PM ON WEDNESDAY, AUGUST 26, 1998
Commission members present were the Mayor Shaughnessy and Commissioners Beaver, Meserve
and Mitchelson. Commissioner Borno was absent.
Staff members present were City Manager Jarboe, Finance Director Van Liere, Public Works
Director Bob Kosoy, Assistant Public Works Director Donna Kaluzniak, Police Chief John
Campbell, Acting Fire Chief Claude Mayo, Community Development Director George Worley,
Building Official Don Ford, Human Resources Director George Foster, Recreation Director
Timmy Johnson, Atlantic Beach Plant Operator Tim Townsend, Buccaneer Plant Operator Harry
McNally, and City Clerk Maureen King.
The City Manager presented a summary sheet showing the input which had been received from
Commissioners on the suggested betterment projects. Since the Commission input had been
received in various forms, he asked the Commissioners to review the material to make sure that
staff had correctly interpreted the input which had been received.
A brief discussion ensued in which Commissioners presented various philosophies on the budget -
Commissioner Meserve: Do not spend reserves. Set aside a certain amount of money to be used
for betterment projects and request staff to identify the projects to be undertaken with this money.
Commissioner Beaver: Set aside a certain amount of money for a proper level of maintenance and
let staff decide the projects. Get back to basics; concentrate on necessary projects and leave
luxury items until next year. The Mayor indicated she was not aware that previous budgets had
apparently not provided for an adequate level of service until she saw the recent report on
defective fire hydrants. It was generally agreed the city should concentrate on providing basic
services first, and providing them well.
Discussion then ensued regarding the core city project and the City Manager indicated he would
like to get on a ten-year cycle for street paving but pointed out that gas tax revenues had been tied
up in Section H for several years. Some gas tax funds were now available, and with the delay in
the Core City project, some funds which would have been used for that project were now
available for maintenance of other streets.
It was then decided to review the spreadsheet provided by staff, line by line, and make decisions
on each item. A copy of Page 1 of the spreadsheet with the actions of the City Commission is
attached hereto as Exhibit A.
The City Commission then discussed the projects listed on Page 2 and the Mayor felt that it was
not necessary to replace fifty fire hydrants in one year. She preferred, instead, to replace only
those fire hydrants which would not be repaired. Commissioner Meserve felt that it would be
impossible to undertake all these projects in your year. He suggested that the City Commission
approve a set amount of money and let staff come back with a list of projects they felt could be
funded and accomplished this year within that budget. Nelson Van Liere pointed out that city
Page Two
Minutes -Budget Workshop
August 26, 1998.
staff had estimated a cost of$491,000 (Memorandum dated August 26, 1998, attached) for
improvements to the Atlantic Beach water utility, and the City Commission agreed to this amount.
The City Manager also pointed out that these projects would be bid out and would be brought
back to the City Commission for approval before any funds could be expended.
Discussion ensued regarding the capital projects listed on page two and it was pointed out that
funds were available to undertake these projects, the grand total of which was $1,496,000.
Discussion ensued regarding the possibility of relocating electric utilities to underground,
Commissioner Meserve suggested that the conduit be installed during the core city project, and
then at such time as JEA wanted to install the new lines, the city would be in a position to move
ahead with the conversion to underground. Following further discussion it was the consensus of
the City Commission that underground lines should be pursued further.
There being no further discussion, the Mayor declared the meeting adjourned at 10:04 PM.
Maureen King
City Clerk
City of Atlan each, Florida
Total Meserve Bomo """ Beaver Mitchelson 5.. Management Cost of MGt
Totals Points Answerd Yes/No Answered Rank 1-25 Answerd Yes/No Answerd Yes/No Answerd Yes/No Recommendation
Raise Millage 25 of a mill 136,017 3 Yes Yes Yes No No
Vehicle Swap Savings 20,000 3 Yes,whatever needed No input Yes Yes Yes _ 20,000
Total available
Remove YMCA building and build a new one 150,000 2 No Yes,If less than 751t _No,Util more info is rec Yes VC5 Yes 100i 000 _iieaee-
Construction of Bull Park excess over budget 151,855 No No No,Orig budget only No No 1'-{
1O
N
Town Center Handicapped access deck 15,626 3 Yes Yes Yes,More info No Yes O 15,626
t
Saratoga Circle 93,628 4 Yes Yes Yes Yes Yes 1P twvC7o 93,628
Expansion of Town Center from Atlantic Blvd to nC
Ahern on E.Coast Drive U CL'£1.-r...(
6)`
t/16."00. -10 75,000 1 Yes No No,more info No No 5f oo
Dust control projects i+ `'f`
yy,
Cypress Street 5,253 3 Yes No Yes Yes Yes APPROVeD 5,253
Kestner Road 6,303 3 Yes No Yes Yes Yes t 6,303
Dutton Road 9,951 3 Yes No Yes Yes Yes t 9,951
Gladiola Road 16,020 3 Yes No Yes Yes Yes K 16,020
Carnation Street 5,107 3 Yes No Yes Yes Yes 5,107
Dora Street 12,402 3 Yes No Yes Yes Yes 12,402
Long Range Strategic Plan 30,000 3 Yes No Yes Yes Yes 30,000
Computerized Information Delivery study 10,000 1 _No No Yes No No NO
Consultant to perform classification and pay study 10,000 1 Yes No No No No No
Consultant to perform insurance review APn
of all City coverage 10,000 2 Yes ANoYes,<10,000 No Yes PPPEzkrE,> 10,000
Town Center Median Maintenance 15,000 2 Yes Yes No.cost to high 5k No Yes,Hopeful to share cost 101 ZTQO -weer
fie grant writer
31,250 3 No Yes Yes Yes No
n2-
0 0V0
Two additional Police Officers 90,000 4 Yes,only one @ 45k _Yes Yes Yes Yes 11 19160116) 90,000
One Additional Animal Control Officer 24,500- 3 Yes Yes Yes No Yes f 24,500
Manpower for additional lifeguard tower - 4,750 4 Yes Yes Yes Yes Yes 4,75
f4 Part Time Admin.support for recreation director 9,000 2 No Yes,full time Yes No No
r 2 ull Time Park Ranger 24;50&" 1 No Yes No No Yes N Ofeel7
114 i
Kayak for life guards 600 4`Yes Yes,Look at Jet Ski `Yes,Look at Jet Ski Yes,Look at Jet Ski,6k Yes,or donated Jet ski Y 600
Two bicycles and related equipment for police 2,300 3 Yes Yes Yes No Yes,if Donated APPR0v6t>
V
Fire Department Organizational changes No Impact 1 Not indicated No Yes No Defer
Maintenance of Tresca Not Determined 1 No No No Yes No LOW
IMaintenance of Dutton j28;o91e 3 No Yes Yes Yes Yea Tti
LtµE FAQe
1 ATTACHMENT -BUDGET WORKSHOP AUGUST
26, 1998
dCityofAtleachFlorida
IIIP 2
Total Meserve Bomo "'"' Beaver Mitchelson 9, Management Cost of MGt
Totals Points Answerd Yes/No Answered Rank 1-25 Answerd Yes/No Answerd Yes/No Answerd Yes/No Recommendation
Replace 50 fire hydrants Citywide 125,000 4 Yes,Mgt to set Priority Yes Yea,but not all qty in 99 Yes Yes 125,000
Mayport Road Flyover 50,000 3 for group to a S500k limit 'Yes Yes,Mgt to set Priority for No Yes 50,000
Rept.2"with 6"water main on Club Drive, group to a adteivable time
OCEAN TO BEACH) 30,000 1 4 Yes,See Comment above IYes Yes,See Comment above Yes Yes 30,000
Repl.2"with 6"water main on Lewis and Robert 70,000 4 Yes,See Comment above Yes Yes,See Comment above Yes Yes 70,000
Repl.2"with 6"water main on Live Oak Lane 40,000 4 Yes,See Comment above Yes Yes,See Comment above Yes Yes 40,000
Rept.2"with 6"water mains on 13th and Ocean 100,000 4 Yes,See Comment above Yes Yes,See Comment above Yes Yes 100,000
Cavalla Road 6"water main extension 36,000 4 Yes,See Comment above 'Yes Yes,See Comment above Yes Yes 36,000
Install 12"Water Main on Beach Ave,Ocean
East Coast Dr.to Loop 1,200,000 2 Yes,See Comment above No Yes,See Comment above No No
Install 6"water main on Richardson 40,000 4 Yes,See Comment above Yes Yes,See Comment above Yes Yes 40,000
Plant#2 Water Storage(Ground and Elevated) 1,700,000 2 Yes,See Comment above No Yes,See Comment above No Defer
Install 12"Loop Main along Atlantic Blvd. 700,000 2 Yes,See Comment above 'No Yes,See Comment above No Defer fo-rAL
Upgrade industrial area 12'water main 350,000' 3'Yes,See Comment above 'No Yes,See Comment above 'Yes Defer 41 1,000
Repair Wetwell at Selva Norte Lift Station 20,000
1
2No No IYes,See Comment above Yes Yes 20,000
Clean and Televise Sewer Lines 30,000 4 Yes Yes Yes,See Comment above Yes Yes 30,000
Master Lift Station/Revise Force Mains 300,000 2 No No Yes,See Comment above Yes Yes 300,000
Replace Sewers on Ocean,Beach and East Coast 350,000 1 No No Yes.See Comment above No No,defer
Remodel Lab Building with Equipment 118,000 2 No Yes,less than 50K Yes,See Comment above No No
Line 1,000 ft of sewer main at lift stations B and C 150,000 2 No Yes Yes,See Comment above No Yes 150,000 500/Orb
1111k..: a tis_
Abandon Shangn La Lift Station 30,000' 4'Yes I Yes.See Comment above IYes Yes 30,0001
Standby pumps and motors 15,000' 4'Yes Yes,See Comment above Yes Yes 15,0001 Li' •
Donner Road Area Improv.(Ardella,Francis,Church)500,000
1
2 NoNo Yes,See Comment above Yes No,Defer to Study
ti i Royal Palm Stormwater Improvements 1,500,000 1 No No Yes,See Comment above No No,Defer to Study
Replace Acquatic Drive Culvert/Headwalls 50,000 1 No No Yes,See Comment above No Yes 50,000
HL/(L Reshape Ditches(Aquatic Drive to Atlantic Blvd.) 50,000 1 No No Yes,See Comment above No Yes 50,000
1
cz 9 Replace Storm piping on Seminole Road 500,000 1 No No Yes,See Comment above No No
3( Hydraulic Cleaning Truck with Vacuum 200,000 1 No No I Yes,See Comment above No Yes,Reserve Cash for future 200,000
C- I
f1 i Pump Station at fleet Landing 1,000,000 2 More Information needed, No Yes,See Commentabove Yes More Information needed,
eq
G1 Relocate Electric Utilities to underground 400,000 I 2!
More
to study both I No Yes,See Comment above Yes,assess hook-ups 100,000 to study both 100,000
Comments
6
Add 60,000 to Citywide grounds maintenance 60,000 1 Yes Yes 60,000
1{.)0,bb Z)
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2!• ,a: - CITY OF
111110 t gt+°ctc geacl ' evuda
800 SEMINOLE ROAD
4 ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE(904) 247-5800
FAX (904)247-5805
L,. SUNCODI 852-5800
MEMORANDUM
To:Honorable Mayor and City Commissioners
iirFrom: Jarboe, City Manager
Subject:Final Budget Workshop of August 26,1998
I was very pleased with the progress made in the workshops and would like to express my thanks
for the very constructive and decisive direction that was given. This clear indication of the
priorities to be included in the budget should help the public hearings proceed smoothly as I
believe a consensus has been reached on most the issues.
IIIFollowing is a summary of the items to be added to the base budget as discussed in the
workshop.
Millage Increase of.25 136,017
Vehicle Swap for Saving Funds 20,000
Remove YMCA Building and Build a new one 100,000
Pave Saratoga Circle 93,628
Expansion of Town Center 75,000
Dust Control Projects ( Cypress, Kestner, Dutton, Gladiola, Carnation, Dora) 55,036
Long Range Strategic Plan 30,000
Consultant to review insurance coverage 10,000
Town Center Median Maintenance 10,000
Grant Writer per Contract 20,000
0 Two Additional Police Officers 90,000
One additional Animal Control Officer 24,500
Additional Lifeguard tower with manpower 4,750
1
Part time Administration Support for Recreation Director 9,000
Park Maintenance/Park Ranger to allow funds for a plan to be developed 25,000
Two Bicycles and related equipment for Police Patrol 2,300
Water Utility- Atlantic Beach System Improvements 491,000
Sewer Utility - Atlantic Beach System Improvements 500,000
Sewer Utility- Buccaneer System Improvements 45,000
Storm Water Utility System Improvements 400,000
Attached are three schedules which may help you understand the impact of the decisions made at
the workshops.
The first schedule is the revised Schedule of Projected Available Cash Balances which reflects
the changes made in the final workshop. The changes include reducing the available cash by the
added expenses as well as redistributing some reserve balances to shift funds available to the
projects as proposed.
The second schedule is a Schedule of Changes in Projected Cash Available based on the
decisions made at the workshops which shows the affect on the various funds in total. This
schedule shows how each fund will change to allow for the proposed added items to be funded.
ro osal with Additions is anThethirdschedulecalledCurrentP analysis of the General Fundp
Budget as proposed with the changes and explains the funding necessary to balance operating
revenues to expenditures.
The budget that the Commission will be voting on September 14, 1998 will be the original
proposed budget with the changes noted above.
Please note that the tax increase is included in these schedules and that if not approved at
the Public Hearing without also reducing the proposed expenses, the result will be that the
operating ( on-going) revenues will exceed the operating ( on-going) expenses by $111,026
in the General Fund. Although the City has sufficient cash available to fund the proposed
expenditures without the increase in revenues, funding operating expenses with cash
reserves is not considered to be good budgeting or good cash management and if continued
would deplete the City's reserves over time.
If you have any questions regarding the tabulation of the results of the workshop or how it
impacts the budget please call me and we can discuss them.
2
M
City of Atlantic Beach, Florida
Revised Schedule of Projected Available Cash Balances
All Major Funds
FY-1999 25% Operating,
Projected Sinking Fund, Total Cash Projected
Ending Renewal Projected Designated Cash
Cash Reserve Cash Available Restrictions
Dutton Any Governmental Purpose
General Fund 2,748,284 1,418,333 1,329,951 250,000 1,079,951
Convention Center or Recreation Improvements
Convention Dev. Tax 0 N/A 0 0
Core City Street and Road Maintenance/Improvements included
Gas Tax 870,000 N/A 870,000 870,000 0
Recreation$91,589/Streets and Roads$28,947
Capital Projects 120,536 N/A 120,536 120,536
Core City Improvements or Transfers to projects
Water Utility 1,861,082 950,654 910,428 880,626 29,802
Core City Improvements or Transfers to projects
Sewer Utility 3,228,634 1,685,775 1,542,859 1,399,446 143,413
Storm Water Drainage Improvements
Storm Water Utility 247,786 247,786 0 0
Utility Expenses or Transfers
Sanitation 430,392 269,874 160,518 160,518
Utility Improvements to Water,Sewer or Storm Water
Bond Construction 175,115 N/A 175,115 175,115
X681 829 _ _ 572,422 5,109,408 3,400,072 1,709,336 Balances after worksop changes
III III
f
Schedule of Change in Projected Cash Available based on Workshop Input
General Fund
General Fund Revenues
Additional .25 mill of taxes 136,017
General Fund Operating Expenses
Savings from Vehicle swap 20,000
Dust Control 55,036)
Town Center Maintenance 10,000)
Grant Writing Services 20,000)
Two Police Officers 90,000)
Animal Control Officer 24,500)
Life Guard Tower& Guard 4,750)
Part Time Parks Admin. Support 9,000)
Parks Maintenance/Ranger To allow for a plan 25,000)
Two bicycles and related equipment for Police 2,300)
Excess Town Center over Convention Tax Available 9,374)
Excess of Saratoga paving over available Gas Tax 1,746)
Sub-Total of General Fund On Going Expenditures 231,706)
General Fund One Time Expenses
Long Range Strategic Plan 30,000)
Consultant to review insurance coverage 10,000)
Sub-Total of General Fund One time Expenses 40,000)
IIAdditional
Reserve Required for 25% of added items 67,927)
Total Change for General Fund Projected Cash Available 203,616)
Convention Development Tax
Remove YMCA Building and Build a new one 100,000)
Expansion of Town Center 65,626)
Total Change for Convention Dev. Tax Projected Cash Available 165,626)
Gas Tax
Total Pave Saratoga Circle 91,882)
Water Utility
Atlantic Beach Water System Improvements 491,000)
Transfer to Storm Water Utility Trans-Out * (200,000)
Total Change for Water Utility Projected Cash Available 691,000)
Sewer Utility 500,000)Atlantic Beach Sewer System Improvements
Buccaneer Sewer System Improvements 45,000)
Transfer to Storm Water Utility Trans-Out * (200,000)
Total Change for Sewer Utility Projected Cash Available 745,000)
Storm Water Utility
Transfer from Water and Sewer Utilities Trans- In * 400,000
IIIStorm Water Utility Improvements 400,000)
Total Change for Storm Water Utility Projected Cash Available 0
Total Change in Projected Cash Available 1,897,124)
Preliminary Projected Cash Available
1,709,
33634
Revised Projected Cash Available
4
Current Proposal with Additions for General fund
Proposed General Fund Revenues 5,522,305
Additional Tax Proceeds from .25 mill increase 136,017
Amount of Cash Available needed to Balance the Budget 15,009
5,673,331
Proposed General Fund Expenditures 5,673,331)
Revenues and Cash less Expenditures 0
Additional one time expenses to the General Fund
Long Term Strategic Plan 30,000
Consulting for City Insurance Coverage 10,000
40,000
If the Commission wants to allow the one time expenditures to be funded
by using available cash balances instead of raising taxes the full .25 mill as
proposed, the revenues needed from the tax increase would be $111,026
or $24,991 less than the $136,017 as proposed.
Current Proposal with Additions and Funding One Time Expenses
With Cash Balances Available
Proposed General Fund Revenues 5,522,305
Additional Tax Proceeds from .204 mill increase 111,026
Amount of Cash Available needed to Balance the Budget 40,000
5,673,331
Proposed General Fund Expenditures 5,673,331)
Revenues and Cash less Expenditures 0
5
CITY OF ATLANTIC BEACH
SPECIAL CALLED MEETING
5:00 PM- WEDNESDAY, AUGUST 26, 1998
AGENDA
1.Approval of Proposed Atlantic Beach History 2000 Committee budget, and approval to
submit an application for grant funds
2.Clarification of the proposed contract with T.L. Rice, Inc.
3.Any other business
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim
record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be
based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City
Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the
Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Tuesday,
August 25, 1998.
MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY
COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 5:00 PM ON
WEDNESDAY, AUGUST 26, 1998
Present: Suzanne Shaughnessy, Mayor
Richard Beaver, Commissioner
John Meserve, Commissioner
Theo Mitchelson, Commissioner
Also: James Jarboe, City Manager
Maureen King, City Clerk
Alan Jensen, City Attorney
Absent: Mike Borno, Commissioner
The meeting was called to order by Mayor Shaughnessy.
1. Approval of Proposed Atlantic Beach History 2000 Committee budget, and approval
to submit an application for grant funds
Woody Winfree presented a draft of the grant application along with a suggested budget and the
Commissioners took a few minutes to review the materials submitted.
Discussion ensued and following some suggested minor changes such as including the U.S.
Congressional District number,filling in the name of the organization- History 2000 Committee (City
of Atlantic Beach), amending target date from December 1999 to November 1999 to allow time for
people to acquire the books for Christmas gifts, and also to have the books available for sale at the
Tree Lighting in the first week of December. With regard to storage of exhibit materials, Mayor
Shaughnessy suggested that committee look into the possibility of storing these materials at the
Beaches Historic Society.
Discussion ensued regarding whether the budget figures had been increased and Ms. Winfree pointed
out that dollar figures had been included for Media One and volunteer hours but the cost to Atlantic
Beach remained unchanged at $6,000.
Ms. Winfree also pointed that she had previously published a monthly publication and had been
involved in budgeting and cost cutting and, in the event the grant was not approved, the project
would be tailored to fit the available budget.
The Mayor inquired regarding disposition of any surplus funds and Ms. Winfree pointed out there
probably would not be any surplus since grant funds would be dispersed quarterly and the last check
would be a reimbursement of funds. Commissioner Meserve noted that no revenues from the sale
of books had been included in the budget and it was agreed to indicate that revenues would be spent
for additional printings. It was also suggested that books be sold at cost to residents of Atlantic
Beach.
Page Two
Minutes of Special Called Meeting
August 26, 1998
Ms. Winfree also pointed out that they had received commitments for letters of support from
community leaders and it was agreed to also request a letter from Mike Paschall, the President of the
Beaches Historic Society and Mayor Delaney.
Commissioner Mitchelson moved to approve the proposed Atlantic Beach History 2000
Committee budget, and also approve submission of an application for grant funds as well as
authorization for staff to draft a letter of support for inclusion in the grant application to be
signed by the Mayor, as well as approve the two pieces of money that were requested in
separate units, one of $500 for start up costs and the other of $6,000 to be used for the
matching funds for grant application, or if no grant, then for the total amount of the city's
budgeted monies for this project. The motion was seconded by Commissioner Beaver.
In discussion, it was agreed that this project would be funded from general fund revenues and would
be included in the 1998/99 budget.
The motion carried unanimously.
2. Clarification of the proposed contract with T.L. Rice, Inc.
Mitchelson
Commissioner 13 said he felt some confusion arose out of the language of the motion he made
at the Special Called Meeting of August 18, 1998, when the City Commission authorized the City
Manager to execute a contract with L.T. Rice, Inc. He pointed out that while his motion contained
the phrase continuation contract, the subject contract was a new contract and not a continuation of
any existing contract.
The Mayor submitted a copy of the agreement which was approved by the City Commission on
August 18, 1998, a copy of which is attached as Exhibit A, and pointed out that once this contract
is signed, all other contracts are null and void. Also, the intent of the City Commission was for a
continuation of services, not a continuation contract.
Following a brief discussion, Commissioner Mitchelson moved to approve the contract as
submitted as Exhibit A,and authorize its signing by either the Mayor or City Manager. The
motion was seconded by Commissioner Meserve and carried unanimously.
Page Three
Minutes of Special Called Meeting
August 26, 1998
3. Any other business
The Mayor reported that she had spoken with Miles Francis,Executive Director of the JTA, who had
indicated that the meeting scheduled for 2:00 PM on Wednesday, September 2, 1998, was a public
meeting, and encouraged the Commissioners to attend.
There being no further business to come before the City Commission,the Mayor declared the meeting
adjourned at 5:40 PM.
vdtraducg- k4 4
SUZANNE SHAUG4 SSY
Mayor/Presidin•wir cer U
ATTEST:
MA " EN KING
Certified Municipal Clerk
AGREEMENT
AGREEMENT made and entered into this day of August, 1998, at Atlantic
Beach, Duval County, Florida, by and between the CITY OF ATLANTIC BEACH, a Florida
municipal corporation, 800 Seminole Road, Atlantic Beach, FL 32233 (hereinafter "City"), and
T. L. RICE, INC., a Florida corporation, 7700 N. Kendall Drive, Suite 303, Miami, FL
33156 (hereinafter "Rice").
WHEREAS, the parties previously entered into a Letter of Agreement dated February
9, 1998, a copy of which is attached hereto, and
WHEREAS, the parties desire to more fully set forth the nature of the services being
provided by Rice to City, the remaining payments due Rice under the original Letter of
Agreement, and any additional payments which may be made by City to Rice for services
rendered hereunder.
NOW THEREFORE, in consideration of the mutual covenants and promises as set forth
herein, the payments to be made hereunder, and other valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, it is
AGREED as follows:
1. Rice shall continue his review of certain portions of the City's Core City
Stormwater Improvements, and specifically sections SM-A, SM-B, SM-C and SM-E as shown
on Attachment A. Said review shall include:
a) Drainage calculations, assumptions, modeling and system design of current
plans provided by England, Thims & Miller, with particular attention given to proposed pipe
sizes and associated review with coupled headwaters and tailwaters.
b) Independent assessment of alternate methods of stormwater treatment,
including baffle boxes, sandtrap basins, and other pollutant removal devices or methods.
c) Thirteen(13)days of work, including document/data collection and review,
consultation with City staff, consultation with consultants, consultation with community groups,
technical analysis, public meeting/information gathering, report preparation, and attendance at
public meetings.
d) Environmental impact and issues regarding the Core City Stormwater
Improvements, with knowledge and experience gained by Rice as Commander, U.S. Army
Corps of Engineer District, Jacksonville, where he lead the federal effort to assist Florida and
other areas with projects and planning to enhance flood control, navigation, shore protection,
and environmental restoration.
2.City shall pay to Rice for the above services the total sum of $14,630.00, of
which the amount of $14,630.00 has already been paid pursuant to the Letter of Agreement
previously entered into between the parties. Additional services which Rice may provide to City
at City's request shall be compensated at the rate of $150.00 per hour or $1,000.00 per day,
whichever is less, plus reasonable and necessary expenses, with a total amount not to exceed
5,000.00.
3. The Letter of Agreement previously entered into between the parties dated
February 9, 1998, shall be of no further force or effect, shall be deemed terminated upon the
execution of this Agreement, and all future dealings between the parties shall be in accordance
with this Agreement.
2
4. This Agreement represents the entire agreement between the parties and there are
no other agreements between the parties, oral or otherwise. This Agreement may be altered or
amended only in writing signed by both parties hereto.
5. This Agreement shall be construed under and governed by the laws of the State
of Florida. Venue for any action under this Agreement shall be in Duval County, Florida, and
the prevailing party in any such action shall be entitled to recover reasonable attorney's fees.
IN WITNESS WHEREOF, the parties hereto have set their hands and official seals as
of the day and year first above written.
Signed, sealed and delivered in the presence of:
CITY OF ATLANTIC BEACH
By
Witness print name: James R. Jarboe, City Manager
Witness print name:
T. L. RICE, INC.
By
Witness print name: T. L. Rice, President
Witness print name:
3