09-28-98 vCITY OF ATLANTIC BEACH
COMMISSION MEETING - September 28, 1998
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of August 14, 1998
2.Recognition of Visitors:
A. Tim Richardson, Total Development Resources, Inc.
3.Unfinished Business:
A. Discussion and related action regarding Tenth Street parking (Commission)
B. Discussion and related action relative to Annual Tree Lighting (City Manager)
C. Discussion and related action relative to Core City Drainage project (Commissioner
Meserve)
D. Approval of suggested language regarding hold harmless and liability insurance to be
included in long term rental contracts for use of public facilities (Commission)
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of Annual Stormwater Report to U.S. Environmental Protection
Agency and authorize the City Manager to sign a statement verifying that the City
Commission has received a copy of the report (City Manager)
B. Award contract for purchase of one roll-on/roll-off truck with Galbraith outside rail,
roll off hoist with 60,000 pound capacity, pursuant to the specifications of Bid No.
9798-35 (City Manager)
C. Award contract for fabrication of two(2)new stainless steel enclosures for Caterpillar
Gensets#1 and#2 pursuant to the specifications of Bid No. 9798-36 (City Manager)
D. Award contract for Modifications to the Chlorine Handling Room at Buccaneer water
treatment plant No. 4 pursuant to the specifications of Bid No. 9798-40 (City
Manager)
E. Award contract for the construction of 4th Street Beach Access pursuant to the
specifications of Bid No. 9798-38 (City Manager)
F.Award contract for the purchase of Orthophosphate (A chemical for the Buccaneer
Water System) pursuant to the specifications of Bid No. 9798-39 (City Manager)
Agenda was amended to add Item 8D and delete Item 9A
Page Two AGENDA September 28, 1998
5.Committee Reports:
A. Fire Morale and Equipment Committee - Randy Ellis and Michael Lanier
Commissioner Mitchelson)
6.Action on Resolutions:
A. Resolution No. 98-3 3
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998 (City Manager)
B. Resolution No. 98-34
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, LEVYING
THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL
PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER
30, 1999, STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BE
LEVIED EXCEEDS THE ROLLED-BACK RATE; AND PROVIDING AN
EFFECTIVE DATE.
C. Resolution No. 98-3 5
A RESOLUTION ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR 1998/99 BEGINNING
OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999
7.Action on Ordinances:
A. Ordinance No. 95-98-69 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH REWRITING IN ITS
ENTIRETY CHAPTER 4, ANIMALS, OF THE CODE OF ORDINANCES AND
PROVIDING AN EFFECTIVE DATE
8.New Business:
A. Authorize expenditure of $1,500.00 to establish a Junior Lifeguard Program
Commissioner Mitchelson)
B. Appointments to Code Enforcement Board and Recreation Advisory Board
C. Approve request to eliminate Bid Item No. 24 for effluent outfall improvements from
Petticoat Contracting Inc.'s contract authorized under Bid No. 9798-31, and waive
the bidding requirements authorize Gruhn May to perform the work for $18,678.00
City Manager)
D. Authorize the Mayor to send a letter to JTA requesting clarification that there
are no plans to reconstruct the existing overpass at Mayport Road and Atlantic
Boulevard
Page Three AGENDA September 28, 1998
9. City Manager Reports and/or Correspondence:
10. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record
of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes, persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,September
25, 1998.
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T T
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC E E
BEACH CITY COMMISSION HELD IN CITY HALL, 800 S S
SEMINOLE ROAD,AT 7:15 PM ON MONDAY, SEPTEMBER 28,
1998
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners M S
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T CAND: James Jarboe, City Manager
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Maureen King, City Clerk ONE N
Alan C. Jensen, City Attorney COMMISSIONERS N D S 0
The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered by Mayor Shaughnessy, followed by the Pledge of
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held September
14, 1998. BEAVER X
BORrIo X X
Motion: Approve minutes of the Regular Meeting held MESERVE x
September 14, 1998 as presented.
SHAUGHNACHEX
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ESS Y X
The Mayor asked for corrections or amendments to the minutes. There being
none, the minutes were unanimously approved as presented.
2. Recognition of Visitors:
A. Tim Richardson, Total Development Resources, Inc.
Tim Richardson of 1114 Linkside Court East stated he was a full-time
professional speaker and a published author. He presented a brief overview of
his work and copies of books he authored or co-authored for Commission
review. He then requested Commission consideration to allow him the use of
office space in the Adele Grage Community Center in exchange for conducting
a workshop or retreat for the Commission.
No action was taken on the request. Mr. Richardson's letter of request is
attached and made part of this official record as Attachment A.
0 Stephen Kuti of 1132 Linkside Drive stated he was disappointed in
direction the Stormwater Review Committee (SRC) was taking and felt it
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was out of line to revisit the 100 year storm study. Mr. Kuti indicated he did
not want to be part of the delay process and would resign from the SRC if it
continued in that direction.
C. J.P. Marchioli of 414 Sherry Drive read from the city's ordinance
prohibiting contributions to charitable organizations and expressed his
opposition to the city constructing a building for use by the YMCA.
D. Wally Sears of 1345 Ocean Boulevard requested Commission
consideration to closing Beach Avenue to through traffic from the Sea Turtle
Inn north to 20th Street due to the recreational nature of the street. He also
requested that the street be repaved to make it more user friendly.
Mayor Shaughnessy requested that this item be placed on the agenda of the
October 26, 1998 meeting for further discussion.
Item 5A was taken out of sequence and heard at this time.
em 5A. Fire Morale and Equipment Committee - Randy Ellis
and Michael Lanier (Commissioner Mitchelson)
Randy Ellis, Fleet Coordinator/Supervisor of the Jacksonville Fire and Rescue
Department, distributed copies of his report to the Mayor and Commissioners.
Mr. Ellis stated he was asked to assess the condition of the city's fire apparatus
and briefly reported that he had conducted an inventory of the city's equipment
and found it all to meet or exceed the minimum requirements of NFPA 1901
Chapter 3, including the self-contained breathing apparatus (SCBA's). Mr.
Ellis recommended that the city purchase a thirty-five foot extension ladder at
an approximate cost of$1,000.00 because the city has no ladder truck.
Michael Lanier, M.A., distributed his report and presented a brief overview of
the process he used to gather the opinions of the members of the Atlantic
Beach Fire Department pertaining to their status and future direction. Mr.
Lanier stated he had interviewed and administered his survey to eleven of
fifteen firefighters and found them to be a very professional staff with excellent
response time.
A brief discussion of the results of the survey ensued. Commissioner Beaver
stated he was surprised to learn that the firefighters felt the citizens did not
support them in regard to their careers as professional firefighters.
yor Shaughnessy asked Mr. Lanier if he would be willing to write an article
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for Tideviews to inform the citizens of his findings, and he stated he would be
happy to do so.
Mayor Shaughnessy and Commissioner Mitchelson thanked Mssrs. Lanier and
Ellis for their informative reports.
The Fire Morale and Equipment Committee Reports are attached and made
part of this official record as Attachment B.
Mayor Shaughnessy called a recess 9:00 p.m. and the meeting reconvened at
9:15 p.m.
3. Unfinished Business:
A. Discussion and Related Action Regarding Tenth StreetParking
Commission) BEAVER X
BORNO X
Motion: Approve sample lease for parking spaces as written by ME SERVE X X
City Attorney Jensen.
MITCHEL SON X X
SHAUGHNESSY X
Commissioner Mitchelson stated he had been approached by several of the
residents who had suggested alternatives to the lease and wished to address the
Commission.
Debbie Taylor stated that after gathering information, additional information
had surfaced concerning encroachment problems, abandonment of land and
correspondence with the Army Corps of Engineers. Mrs. Taylor further stated
the residents had reviewed various options and determined that there were
three options of interest that would be mutually beneficial to all concerned.
The following options were addressed by the residents:
Kay Lanier of 95 10th Street stated she would like the city to reinstate the
parking permit program.
Rich O'Brien, owner of 5 10th Street, stated he would like the draft copy of
the lease changed to reflect the following: (1) The annual rent changed to
100.00 per year for the first ten years, (down from $500.00), (2)that the
annual rent from year eleven and every year thereafter be $1.00, (3)that the
lease be transferable to a new unit owner, and(4) and the enforcement of
wing is the duty and right of the lessee.
ill Taylor stated that the most preferable would be the transfer of ownership
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September 28, I998
of the parking spaces to the condominium on a permanent basis. He believed it
would not set a precedent.
Barbara Bonner of 463 Selva Lakes Circle spoke in opposition to the sale of
any parking spaces to a select group and referenced editorials in the August
28, 1998 and September 23, 1998 editions of the Beaches Leader stating the
same.
Mrs. Bonner believed the city should better utilize what it has and pave the
existing rights-of-way and mark it for additional parking. She further stated
that the citizens who live west of Mayport Road need parking spaces to enjoy
the beach.
Commissioner Mitchelson stated it was his understanding that the response
from the Corps of Engineers indicated that it would be fine to lease or sell the
spaces as long as the an equivalent number of replacement spaces were
identified. Mayor Shaughnessy then read the letter from the Richard E.
onner of the Corps dated September 22, 1998 which indicated the spaces
st be replaced in the general area of 10th Street.
Mayor Shaughnessy then inquired if any additional parking spaces had been
identified, and City Manager Jarboe responded they had not been identified.
Commissioner Meserve favored the lease arrangement but stated he had
received comments from residents that it was unfair. He believed issuing
parking permits for a one block area was unreasonable in that it would be very
costly and difficult to maintain. He stated he could not vote for the motion,
and would prefer to take the another option not mentioned, no action.
Commissioner Beaver stated he did not favor any of the options,but would
consider readdressing the parking sticker program if it did not take away
anything from the beach renourishment program. Commissioner Borno
concurred with Commissioner Beaver.
Commissioner Mitchelson favored the lease option and stated the stumbling
block for resolution of the problem seemed to be the yearly fee and believed a
compromise could be reached on that.
Much discussion ensued concerning the pros and cons of leasing parking
iliaces, paving existing right-of-way to create additional parking, and removal
the porches at the condominium to build a driveway and create on-site
arking. It was pointed out that if the porches were removed and the driveway
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constructed, it would free up parking spaces on the opposite side of the street
for the public.
Commissioner Beaver inquired if any resident of Atlantic Beach would be able
lease a space on 10th Street. City Attorney Jensen stated the draft lease was
written for the residents of the Island Club Condominiums. Commissioner
Beaver then asked if this lease arrangement would open up a Pandora's box for
similar requests all along the beach front. City Attorney Jensen advised that
while each case should be judged on an individual basis, it might do just that.
Mayor Shaughnessy then requested the City Attorney's opinion of leasing
spaces, and City Attorney Jensen advised that leasing might set a precedent
for similar requests. The history of the site was briefly discussed and it was
pointed out that the four original required spaces at the end of the building
were now gone. Building Official Ford believed they were sold to the
adjoining property owner.
iiiayor Shaughnessy then asked City Attorney Jensen for his preferred solution
the problem. He advised that if the parking sticker program was reinstated
would be for the entire city and that seemed to be what worked best for the
residents.
Mayor Shaughnessy stated she would consider this option as long as the city
could get clearance for its reinstatement from the Corps.
The question was called and the motion failed by a two to three roll call vote
with Commissioners Beaver, Borno and Meserve voting nay and
Commissioner Mitchelson and Mayor Shaughnessy voting aye.
Mayor Shaughnessy requested that the City Attorney send a letter to the Army
Corps of Engineers, using information gathered by staff, requesting
information concerning the ramifications of reinstating the city's parking
sticker program with regard to the on-going beach renourishment program.
B. Discussion and Related Action Relative to Annual Tree Lighting
Mayor Shaughnessy stated that during the previous meeting she had suggested
holding the city's annual tree Lighting Ceremony at Town Center and asked if
there was any interest in doing so. Mayor Shaughnessy pointed out the
0ftnefits of holding the event at that location.
er a brief discussion, it was the consensus of the Commission to hold the
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event at Town Center. Concern was expressed for the difficulty some
residents might have in getting to the site, and Mayor Shaughnessy suggested
running a shuttle.
Commissioner Meserve suggested working with the City of Neptune Beach to
come up with a common lighting theme. City Manager Jarboe agreed to meet
with the City Manager of Neptune Beach and the merchants to discuss the
event.
Mayor Shaughnessy asked that this item be brought back to the second meeting
in October.
C. Discussion and Related Action Relative to Core City Drainage
Project(Commissioner Meserve)
Motion: Task City Staff to design and the Stormwater Review BEAVER X x
Committee in their review process to come back with an RFP that BORNO x
will prepare a design for the core city drainage project based on MESERVE X x
the original ETM design with the inclusion of baffle boxes or other
MITCHELSON X
such devices that will eliminate the requirement to use the parks as
SHAUGHNESSY x
retention and settling basins, and that the design shall address
issues and take into account the lowering of tailwaters through the
use of tide barriers, pump systems or such other devices, in the
basic design, and provide data on what effect such reduction in tail
waters might have on both design and system efficiency.
After making the motion, Commissioner Meserve explained that he would
like to address the core city project right now by getting on with the design and
permitting, and then address tailwater and headwater issues as separate
issues. He believed that while they may be concurrent to the core city project,
the head and tailwater issues should not be linked to it because they would
slow down the project forever.
Sylvia Simmons inquired as Commissioner Meserve's position on the use of
the parks. He stated that the city would not be digging up the parks to make
huge settling basins.
J.P. Marchioli of 414 Sherry Drive commented on the way the Stormwater
Review Committee reworked and numbered their RFP's.
0eaphen Kuti agreed with Commissioner Meserve's position of separating the
d and tailwaters from the core city project.
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Joe Posch of 142 Magnolia Street urged the Commission to do their research.
He believed that consideration of the tailwaters was critical because every time
there was a large storm, flooding occurred which caused the sanitary sewers to
overflow.
Discussion ensued concerning the Stormwater Review Committee's progress
on the RFP and the unknown added costs of the project. Commissioner
Meserve expressed concern that the committee would tie all three segments
together and recommend permitting the entire project which would cause
further delays.
Commissioners Beaver and Mitchelson concurred with Commissioner
Meserve. Commissioner Borno felt it was crucial to look at all three phases as
a whole system, design it as a whole system, but construct it in segments.
Mayor Shaughnessy urged the Commission to wait a few more days to receive
the final RFP's from the SRC and review them before making any decisions on
0iow to proceed with the project.
scussion of the RFP's continued and City Manager Jarboe indicated it
would be more cost effective if the city employed the same engineering firm
for both the tailwater and core city phases of the project. Mayor Shaughnessy
expressed reservations of not knowing how the entire system would operate
and felt it was best to consider the project as a whole.
Commissioner Beaver stated he would like to receive the RFP's as soon as they
become available. Mayor Shaughnessy stated she would like to have them
included in the next Commission agenda packet.
After some further discussion to clarifying the intent of the motion, the
question was called and the motion failed by a one to four vote with Mayor
Shaughnessy and Commissioners Beaver, Borno and Mitchelson voting nay.
D. Approval of Suggested Language Regarding Hold Harmless and
Liability Insurance to be Included in Long Term Rental Contracts
for Use of Public Facilities (Commission)
MITCHELSON X
Motion: Approve suggested language as presented. SHAUGHNESSY X
410dmmissioner Meserve and Mayor Shaughnessy stated they did not
erstand the meaning of the seconded paragraph of proposed language and
inquired as to the meaning of ..."maximum exposure".. City Attorney Jensen's
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memo dated September 24, 1998 concerning the proposed language change for
long term rental contracts is attached and made part of this official record as
Attachment C.
City Attorney Jensen advised that the language presented was suggested by the
city's current insurance carrier. He explained that maximum exposure would
be the amount of the city's coverage for each building and cited as an example
if the city has a one million dollar policy on the Adele Grage Community
Center,then the long term user of that facility would have to providethe same
coverage. It was also explained that sovereign immunity limits the city's
liability to $200,000.00.
Commissioner Meserve expressed concern that the requirement would put
several organizations out of business, and stated that in the past the city has
chosen not to include this type of requirement in its rental agreements.
City Manger Jarboe pointed out that the various organizations using city
ilkilities cannot be covered under the city's insurance and normally
anizations such as ABET should have their own insurance.
After some discussion concerning the need for the second paragraph of the
proposed language, Commissioner Mitchelson, who is an insurance agent,
explained that the city's insurance carrier wanted the language included for
their protection.
The motion and second were withdrawn.
BEAVER X
Motion: Defer action on the requested language change to the BORNO x x
October 26, 1998 Commission Meeting and direct staff to come MESERVE X X
back with a report on the organizations impacted by this action. MITCHELSON X
SHAUGHNESSY
There being no further discussion, the motion carried unanimously.
4. Consent Agenda:
A. Acknowledge Receipt of Annual Stormwater Report to U.S.
Environmental Protection Agency and Authorize the City Manager
to Sign a Statement Verifying that the City Commission has
Received a copy of the Report.
Award Contract for Purchase of One Roll-on/Roll-off Truck with
Galbraith Outside Rail,Roll Off Hoist with 60,000 Pound
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Capacity, Pursuant to the Specifications of Bid No. 9798-35 (City
Manager)
C. Award Contract for Fabrication of Two (2) New Stainless
Steel Enclosures for Caterpillar Gensets #1 and #2 Pursuant
to the Specifications of Bid No. 9798-36 (City Manager)
D. Award Contract for Modifications to the Chlorine Handling
Room at Buccaneer Water Treatment Plant No. 4 Pursuant to
the Specifications of Bid No. 9798-40.
E. Award Contract for the Construction of 4th Street Beach
Access Pursuant to the Specifications of Bid No. 9798-38 (City
Manager)
F. Award Contract for the Purchase of Orthophosphate (A
Chemical for the Buccaneer Water System) Pursuant to the
Specifications of Bid No. 9798-39
Items C, and D were removed from the consent agenda by
Commissioner Mitchelson.
Barbara Bonner, a member of the city's Beautification Committee,
addressed Item E and stated that in the past, the Beautification
Committee reviewed plans and had input concerning the design for this
type of project. She further stated that the Beautification Committee had
not reviewed the plans and inquired if their role had changed. Mrs.
Bonner stated she was familiar with the site and suggested that the street
end be made wider for easier access.
City Manager Jarboe explained that due to the recent retirement of the
city's long-time Beautification Coordinator, he believed it was an
oversight that the BeautificationCommittee did not review the plans. He
then explained the project to Mrs. Bonner. and stated he would
investigate the future duties of the Beautification Committee.
11) Motion: Approve Items 4-A,B,E and F as recommended.
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Item 4C. Award Contract for Fabrication of Two (2) New
Stainless Steel Enclosures for Caterpillar Gensets #1
and #2 Pursuant to the Specifications of Bid No. 9798-
36 (City Manager)
Commissioner Mitchelson inquired as to why one of the bids under this
item was rejected and Public Works Director Kosoy explained that one
of the bidders did not meet the specified requirements.
Motion: Award Contract for fabrication of two (2) new BEAVER X X
stainless steel enclosures for Caterpillar Gensets #1 and #2 BORNO x
MESERVE X
pursuant to the specifications of Bid No. 9798-36 as MITCHELSON X X
recommended.SHAUGHNESSY x
There being no further discussion, the motion carried unanimously.
Sm 4D. Award Contract for Modifications to the Chlorine
Handling Room at Buccaneer Water Treatment Plant
No. 4 Pursuant to the Specifications of Bid No. 9798-40.
It was reported that on Item 4D, incorrect wording had been placed on
the agenda and it should have stated "Reject all bids and rebid the project
after specifications are clarified for modifications to the chlorine
handling room at Buccaneer Water Treatment Plant No. 4 pursuant to the
specifications of Bid No. 9798-40."
Public Works Director Kosoy explained the bid requirements and
circumstances leading to the rejection of both bids.
BEAVER X
Motion: Reject all bids and rebid the project after BORNO X X
specifications are clarified for modifications to the chlorine
MESERVE X
MITCHELSON X X
handling room at Buccaneer Water Treatment Plant No. 4. SHAUGHNESSY x
There being no further discussion, the motion carried unanimously.
0hisCommittee Reports:
item was taken out of sequence and acted on under Item 2,
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Recognition of Visitors.
A. Fire Morale and Equipment Committee - Randy Ellis and
Michael Lanier (Commissioner Mitchelson)
6. Action on Resolutions:
A. Resolution No. 98-33
A RESOLUTION AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH
FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
City Manager)
BEAVER X
Motion: Adopt Resolution No. 98-33 amending the Operating
BORNO X X
MESERVE X X
Budget for the City of Atlantic Beach, Florida for the Fiscal MITCHELSON X
Year beginning October 1, 1997 and ending September 30, SHAUGHNESSY X
1998.
The Resolution was read by title only.
There was no discussion and the motion carried unanimously.
B. Resolution No. 98-34 Public Hearing
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, LEVYING THE AD VALOREM PROPERTY
TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON
ALL TAXABLE PROPERTY WITHIN THE CITY FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND
ENDING SEPTEMBER 30, 1999, STATING THE
PERCENTAGE BY WHICH THE MILLAGE TO BE
LEVIED EXCEEDS THE ROLLED-BACK RATE; AND
PROVIDING AN EFFECTIVE DATE. (City Manager)
BEAVER X X
Motion: Adopt Resolution No. 98-34 setting a millage
BORNO X X
MESERVE X
rate of 3.1721 mills for operating purposes for Fiscal Year MITCHELSON X
01998/1999.SHAUGHNES SY X
ayor Shaughnessy announced the proposed millage rate was 3.1721 for
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fiscal year 1998/1999, and further stated that the rolled back rate for
1998/1999 was 2.8229 and the proposed millage rate was 12.37% higher
than the rolled back rate.
Mayor Shaughnessy then opened the public hearing and invited
comments from those present. Russell Birch of 2224 Ocean Forest
Drive West spoke in opposition to the increased millage rate.
Commissioner Meserve stated that the millage had not been increased in
several years and actual dollar amount increase in taxes on a home
assessed for $100,000.00 would be $18.75. Commissioner Meserve felt
it was a prudent budget that provided essential services to the citizens of
Atlantic Beach.
No one else spoke and the public hearing was declared closed.
Oere was no more discussion and the motion carried by a four to one
to with Mayor Shaughnessy voting nay.
C. Resolution No. 98-35 Public Hearing
A RESOLUTION ADOPTING THE FINAL BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA, FOR
FISCAL YEAR 1998/99 BEGINNING OCTOBER 1, 1998
AND ENDING SEPTEMBER 30, 1999.
BEAVER X
BORNO X X
Motion: Adopt Resolution No. 98-35 adopting an operating ME SERVE X x
budget for Fiscal Year 1998/1999 in the amount of MITCHELSON X
527,119,471.00. SHAUGHNESSY X
Mayor Shaughnessy opened the floor for a public hearing.
No one spoke and the public hearing was declared closed.
There was no discussion and the motion carried by a four to one vote
with Mayor Shaughnessy voting nay.
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Action on Ordinances:
A. Ordinance No. 95-98-69 Introduction and First Reading
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AN ORDINANCE OF THE CITY OF ATLANTIC BEACH
REWRITING IN ITS ENTIRETY CHAPTER 4, ANIMALS,
OF THE CODE OF ORDINANCES AND PROVIDING AN
EFFECTIVE DATE.
BEAVER X
BORNO X X
Motion: Pass Ordinance No. 95-98-69 on first reading. MESERVE X X
MITCHELSON X
Mayor Shaughnessy read the ordinance by title only and announced the SHAUGHNESSY x
final reading and public hearing for the ordinance would be held during
the October 26, 1998 Commission Meeting.
Dr. Sylvia Simmons, Chairperson of the Animal Control Review
Committee, presented the revised ordinance to the Commission. Dr.
Simmons thanked City Attorney Jensen, Public Safety Director
Thompson, Commissioner Beaver, who served as Commission liaison to
the committee, and the committee members for their diligence and hard
ork.
Dr. Simmons pointed out some of the highlights of the revised ordinance
and discussion occurred resulting in the following changes: (1) A
scrivener's correction to Section 4-10 (a) remove the second "or", (2)
Section 4-10 (d) City Attorney Jensen advised that the actual wording of
Florida Statute 767.11-16 should be included in the ordinance,(3) 4-29
include wording found in Florida Statute 828.30, Rabies vaccination of
dogs and cats, and (4) Section 4-30 (b) To include after the word fines
paid by cash or money order, (no personal checks)"...
There being no further comments or discussion, the motion carried
unanimously.
8. New Business:
A. Authorize expenditure of$1,500.00 to establish a Junior
Lifeguard Program (Commissioner Mitchelson)
BEAVER X
BORNO X
Authorize the expenditure of$1,500.00 for sole purpose to MESERVE x x
establish a Junior Lifeguard Program. MITCHELSON x
SHAUGHNESSY X X
ommissioner Mitchelson explained the benefits of the program.
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September 28, 1998
ONE E N
Commissioner Borno inquired if the program would be limited to a
certain number of participants and Mr. Bew stated there would be two
two week sessions, each accommodating 15-20 participants conducted
next summer.
There being no further discussion, the motion carried unanimously.
B. Appointments to the Code Enforcement and Recreation
Advisory Boards
Mayor Shaughnessy reappointed the following members to three year
terms on the Code Enforcement Board: Ken Rogosheske, Richard
Mann and Tami Deitchman.
Mayor Shaughnessy made the following appointments to the Recreation
Advisory Board: Barbara Hopson and Phillip Corp were reappointed to
ione Board with four year terms, and Donald Ray Coleman and Stephen
kins were appointed to two year terms.
The Commission concurred with the appointments.
C. Approve Request to Eliminate Bid Item No. 24 for Effluent
Outfall Improvements from Petticoat Contracting Inc.'s
Contract Authorized Under Bid No. 9798-31, and Waive the
Bidding Requirements and Authorize Gruhn May to Perform
the Work for $18,678.00 (City Manager)
Motion: Approve Request to Eliminate Bid Item No. 24 for BEAVER X
Effluent Outfall Improvements from Petticoat Contracting
MEBESEo
X
p SERVE X X
Inc.'s Contract Authorized Under Bid No. 9798-31, and Waive MITCHELSON x X
the Bidding Requirements and Authorize Gruhn May to SHAUGHNESSY X
Perform the Work for $18,678.00.
City Manager Jarboe explained that the city would save approximately
20,000.00 by eliminating said item.
ommissioner Borno inquired when construction on Levy Road would
gin and was told by Public Works Director Kosoy the notice to
proceed had been issued and work would begin on Thursday, October 1,
M S
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410 Minutes Page -15-COMMISSIONERS ND S o
September 28, 1998
ONE N
1998.
Commissioner Borno expressed concern for traffic during construction
on the heavily used road. Public Works Director Kosoy stated the city
would work with property owners and advised construction would take
approximately four months.
There was no further discussion and the motion carried unanimously.
D. Authorize the Mayor to Send a Letter to the JTA Requesting
Clarification That There Are No Plans to Reconstruct the
Existing Overpass at Mayport Road and Atlantic Boulevard
Mayor Shaughnessy stated that discussion concerning this matter had
occurred during the previous Commission Meeting and she wanted
clarification in writing that there were no plans for reconstruction of the
lfisting overpass after construction of the flyover.
BEAVER X
Motion: Authorize the Mayor to send a letter to the BORNO X X
Jacksonville Transportation Authority requesting written MESERVE X
clarification that there were no plans to reconstruct the MITCHELSON X X
existing overpass at Mayport Road and Atlantic Boulevard.
SHAUGHNESSY X
Mayor Shaughnessy requested that City Clerk King, with input from City
Manager Jarboe, draft the letter for her signature.
There was no further discussion and the motion carried unanimously.
9. City Manager Reports and/or Correspondence:
City Manager Jarboe
Reported that three Atlantic Beach firefighters had been sent to
the Florida Keys to assist with cleanup efforts from hurricane
Georges
111. Reports and/or Requests from City Commissioners, City
Attorney and City Clerk
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September 28, 1998
Commissioner Meserve
Reminded the Commissioners of the Ground Breaking Ceremony
for the sewer system for Mayport Village on Tuesday, September
29, 1998 at 10:00 a.m. across from the offices of the Mayport
Waterfront Partnership.
Commissioner Borno
Stated an October date for the proposed social could not be
worked out and it was now tentatively scheduled for November 5,
1998. He stated he would provide details later.
likmmissioner Beaver
Stated he had received information concerning the city's pension
plan investments and the actual returns were 16%. He further
reported that the returns had not been reduced over the year's as
perceived by Mr. Marchioli.
Mayor Shaughnessy
Commented concerning the 10th Street parking that the majority
of residents favored a lease arrangement, but did not like the
proposed cost. She felt a professional appraisal should be
conducted and the value of the property divided by 10 (number of
residents) to arrive at a fair lease price.
Commissioner Beaver stated he really favored the sticker program
since it seemed to work before.
Set a Special Called Meeting for 5:30 p.m. October 12, 1998 to
review the Stormwater Review Committee's proposed RFP's.
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Minutes Page -17- COMMISSIONERS N D S
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0
There being no further comments or business to come before the
Commission, the meeting adjourned at 11:42 p.m.
Suzanne Shau: sy
Mayor/Presidi : •fficer
ATTEST:
fq,
Maureen King, C C /
City Clerk
ATTACHMENT A
SEPTEMBER28, 1998 COMMISSION MEETINGTotalDevelopmentRes_
roviding clients with i nnov,ptive business soluti.bns for the 21 st century
September 14, 1998
Suzanne Shaughneyssy
City of Atlantic Beach
800 Seminole
Atlantic Beach, FL 32233
Dear Mayor Shaughneyssy:
As a full time professional speaker and workshop leader since 1988,my client list includes
companies like State Farm Insurance, Blockbuster Video, AT&T, CSX. City of Jacksonville, and
The City of Atlantic Beach. 1 am a Certified Speaking Professional (CSP),a designation earned
by less than 10%of the almost 4000 National Speakers Association members. I also am a
published author having written or contributed to the following books: Jump Starts: Wit and
Wisdom to Super Charge Your Day,Transformation Thinking, and Meditations for Road
Warriors. My recent project is Notes From the Lighthouse: A Father's Letters to his Son.
The reason for my letter is that 1 am looking for some office space in Atlantic Beach that could be
used for writing books and eventually running a foundation I Will be starting. The foundation will
be a program for at risk teens to help build their self-esteem, develop communication skills, and
learn goal-setting skills. A percentage of the proceeds from my book will be dedicated to fund the
foundation.
Would it be possible to discuss working out a trade-out where I would do a workshop for the city
or do a council retreat as I did in 1993 in exchange for office space at the Adele Grange
Community Center? I work hard at getting to know my clients and know how city government
works. For several years while I was associated with UNF's Center for Local Government, I was
the top rated trainer.
Please feel free to look at my web page at www.TimRichardson.com for further information.
I will be in touch later this week or you are welcome to leave me a message at 249-0919.
Sinc cly.
Tim Richardson
cc: Jim Jarboe
Timmy Smith
P.S. My new address is PO Box 331027 Atlantic Beach. FL 32233
111
3 6 3 - 6 Atlantic Boulevard , Suite 2 0 1 MEMBER
Atlantic Beach , FL 3 2 2 3 3 - 5 2 5 1 CIITioNAL904 ) 249 - 091 9 • Fax ( 904 ) 249 - 1 861 P
America Online TDR i c h • Com p u Serve 7 4 4 5 3 , 3 6 7 5
Total Development Resources, Inc.
Providing clients with innovative business solutions for the 21st century
rr.'• `..7,::!?..& ICY:.is rW . K7?•!z ^ >°'•iR
i:::),: ii ti.•I Isis`::i.:`i::.l is izV:..
3 h 1.: 4' % ',1 b .
g raLZ:3: <;
iia. r 'i Ar .i ,Y i
k:i Date: 9/28/98
To: Mayor Suzanne Shaughneyssy and City Council
From: Tim Richardson
Subject: Proposal for Professional Services
As you know from my recent letter, I would like to do some work for the city in exchange
for using some space at the Adele Grange Community Center. I know that the space there
is normally reserved for not-for-profit groups and I am establishing a Foundation called the
Lighthouse Foundation. During the early part of my time there, the space would be used to
run my speaking business and to write more books in which a percentage of the profits
would be use for the foundation.
I would like to help the city run more efficiently through one of my programs on team
building, customer service, leadership, or perhaps conduct a retreat for the City Council in
exchange for the use of an office.
My proposal would not only add value to the quality of work done in the city, but it would
also help the city save at least $3500 on training expenditures.
Any questions can be directed to me at 249-0919. The following materials have been left
with Jim Jarboe: a video that shows my outdoor teambuilding work that I have done with
both youth and adult groups, a copy of two books of which I am co-author or contributor,
and a packet of materials.
Thank you for your consideration. I look forward to a mutual beneficial relationship.
III 3 6 3 - 6 Atlantic Boulevard , Suite 2 0 1 MEMBER
Atlantic Beach , FL 32233 - 5251 t f
rams
2 4 9 - 0 9 1 9 •
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cus
2 4 9 - 1 8 6 1
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NATIONALPtEAKEIY
America Online T D R i c h • CompuServe 7 4 4 5 3 , 3 6 7 5
ATTACHMENT B
SEPTEMBER 28, 1998 COMMISSION MEETING
0(00 AI frp
ov,
tizo w FIRE AND RESCUE DEPARTMENT
Q
AZZON
SC.UEOo
September 28, 1998
To: Theo Mitchelson-City Commissioner Atlantic Beach
From: R.L.Ellis-Fleet Coordinator/Supervisor/TSF/JFRD /21,2-
Re: Atlantic Beach Fire Apparatus
I was asked to look at the apparatus at your Fire Station and submit a report with the findings on the
condition of the units as well as the status of the units. Atlantic Beach has three(3)pumpers at the station_
which two(2)are in service all the time. The third unit is used as a reserve unit when routine maintenance
and repairs are being performed or for emergency situations that may arise. The following is a list of what
was found on these units and the condition of each.
Engine 1
This unit meets all the requirements of NFPA 1901 Chapter 3 (Automotive Fire Apparatus).
In addition this unit carries the following equipment listed in the appendix section A-3-8.2
Tool box,Monitor,Generator. Portable lights.Rope Cord reel,Hose clamp,Foam eductor w/foam,
Crowbar,and Gated wye
The following is additional equipment carried on this unit that is required to be carried on Aerial apparatus,
NFPA 1901 Chapter 6,section 6-8.1.
Chain saw, Bolt cutters,Cribbing,Blankets, Sledge hammer,Corn-a-long.
Engine 3
This unit meets all the requirements of NFPA 1901 Chapter 3 (Automotive Fire Apparatus).
In addition this unit carries the following equipment listed in the appendix section A-3-8.2
Smoke ejector,Tool box, Monitor,Hooligan bar, Shovels,Rope,Generator,Crow bar,Hose clamp,Foam
eductor w/foam,Portable lights,and Gated wye.
The following is additional equipment carried on this unit that is required to be carried on Aerial apparatus,
NFPA 1901 Chapter 6,section 6-8.1.
Hose roller,Sledge hammer, Additional rope,Harnesses,Air chisel,Bolt cutters,Ek hook"D"handle,and
Extrication equipment(full set)
Engine 2
This unit meets the requirements of NFPA 1901 Chapter 3 (Automotive Fire Apparatus)except for the
SCBA's. This unit had only one(1)SCBA on it during my inspection.
During my inspection I did a quick inventory of the equipment at the station. The extra equipment at the
station is enough to outfit another unit if needed,as well as meeting some specialized needs of the
community.
561 FOREST STREET• JACKSONVILLE, FLORIDA 32202•(904) 630-0926• FAX(904) 630-0448
The only discrepancy I found was in regards to the ladders carried on the pumpers. The requirement in the
NFPA 1901 Appendix A section A-3-7.1 states that where there are no ladder trucks in service,pumpers
should normally be equipped with a 35' extension ladder instead of the minimum 24'extension ladder.
In my opinion the units you have at the station are mechanically sound and in good working order,as well
as being well equipped to the standards of the NFPA 1901 Automotive Fire Apparatus guide lines.
If you have any further questions regarding this matter please call me at 630-0926.
4111
Psychologicall.IIII
Associates
A division of Baptist Medical Center
Administrative Offices •4160 University Boulevard, South Jacksonville, Florida 32216
904/308-2058 • FAX 904/733-9598
MEMORANDUM
To: Atlantic Beach City Commission
Fr: Michael Lanier, M.A. % e,t
741--
Dt: September 28, 1998
Re: Atlantic Beach Fire Department
I want to give you a brief overview of the process I utilized to assess the opinions of the Atlantic
Beach Fire Department Personnel concerning their status and future direction.
As a resident of Atlantic Beach for twenty years, I have possessed a"citizen's view" of the Fire
Department which has always been positive. Prior to meeting with Fire Department staff, I met
with Deputy Chief David Thompson and also spoke with Union representative Richard Brown.
I then met with the various shifts of the Depai talent resulting in interviews with three members
of'A' shift, three members of`B' shift, and five members of'C' shift. I felt that these eleven
members were a good representative sample of the total staff of fifteen.
Along with these interviews, I administered a survey of the Fire Depaitnient Personnel that was
adapted from an Employee Opinion Survey utilized by Baptist/ St. Vincent's Health Care
System. As the Director of Psychological Associates, a division of Baptist/ St. Vincent's, I was
familiar with this survey and with modification, it worked well in this situation.
I found all Fire Department personnel to be extremely professional and cooperative during the
interviews and surveys. They seemed pleased that the council was interested in hearing their
thoughts and opinions. Atlantic Beach is fortunate to have such an impressive group of
professional fire fighting personnel. They are very dedicated to their profession.
The above process served to develop the information that I am now happy to present to the City
Commission. I appreciate this opportunity to be of volunteer assistance to the city of Atlantic
0 Beach.
LSE %O.: PE'NUL ONL1 II • ERASE CLEANLY TO CHANGE
MAKE HEAVY DARK MARKS •MAKE NC STRAY MARKS
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The members of your work group do their jobs well1 SA= =A: NG =0= SD=
2 When goals are set in your facility,they can be met 2 SA= =A= NCt :0= SD=
3 It is safe to say what you think here 3 SA= =A= AJC :CI= SD=
4 Your immediate supervisor maintains high work standards 4 5A= =A= NNNC =1D: *D--
6
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5 Necessary supplies are always immediately available 5 *A= =A: SIG :0= SDr
6 Communication is good among snits 5 SA= =A= NG :0= St
7 The members of your work group perform well as a team 7 SAA =A AJC =0: SD=
8 Rules on attendance and tardiness are enforced c SA= =A= NG -0= SIx
9 Your immediate supervisor emphasizes team goals 9 -SA= =A= NG :0= SD;
10 Your facility practices equality in lob opportunity 10 SA= =A= :NG =0= SD
11 Your performance is judged as fairly as possible 1-1 SA= =A= NG =D= *Cc
12 You understand your facility's chain of command 12 S:= =A- NG =D= S0
13 Your immediate supervisor has good leadership ability 13 S:= =A= AJC :D= *Cc
14 Benefits are as important as pay 14 SA= =A= NG :0= SD=
15 Upper management is involved in employees concerns 15 SA= =A= ;VG =;): SD
16 The work environment is a safe place 16 SA= =A= ;JC =D= *Cc
your department is adequately staffed 1] S.a =A= AJC =D *Cc
immediate supervisor is fnendly and easy to approach 18 SA- -A= -NG -D= SD=
19 Your immediate supervisor makes performance requirements clear 15 SA= 7.,A: 7'JC =0= SD=
20 The success of your facility is important tc you 20 SA= =A= Na :0: SD=
21 Your immediate supervisor takes action on complaints 21 SA= =A= NG =D= SC
22 You unoerstand how your performance is judged 22 SA= -=A- vC :D= SD=
23 Your job involves too much unnecessary paperwork 23 *AA =A= NG =D: SD=
2 4 You understand the rules on attencance and absenteeism 2 4 SA= =A= NG =D= SD=
25 Most people in your work group are satisfied with their jobs 25 LA: =A= NG =D- SC
26 Your job allows you to develop new skills 26 •SA: =A- -NG =D: 5C • -- - -
27 The Medical Plan meets the needs of you and your family 27 SA= =A= :VC =0: SD=
28 Your immediate supervisor pays attention to what you say
3 .
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29 You know exactly what is expected of you in your work 29 *A= =A= ;VC =D= *cc
30 When appropriate, employees are promoted from within 30 s%-= =A= AJC =D= SD •
31 You feel your facility is interested in your career development 31 LA; =A= NG =0= SC
32 Work is distributed fairly among employees in your work unit 3 2 S:: =A= AJC =D- *cc
33 Management cares if policies are carried out down the line 33 SH =A= :VC =D- *Cc
he pay for better jobs in your facility is an incentive
5; =A VG =D' SIXiivonyourtrainingandexperience,you are fairly paid
3
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36 You feel your immediate supervisor handles problems fairly 36 S, =A= ;VC =0= SD
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A friendly atmosphere exists between employees and upper management37 SA =A= Na =D= SD
46 Your work gives you the opportunity to use your skills 38 SA= =A= -VC :0= SD=
39, You feel your ideas about how to improve your facility are listened to 39 SA= =A= NO =D= *Cc
4 0 The information from this survey will be used to make your facility a better place to work 4 0 SA.--- =A= 1'l :0: SD=
41 Staff size is adequate to cover during vacations and illnesses 41 SA= =A= NC :D= SQ
4 2 Your co-workers do their share of the work 4 2 SA= =A= NO =D: SD=
4 3 When you have a problem at work,you can get it solved 4 3 SA; =A= NC =D= SD=
4 4 You are paid fairly for the work you do 4 4 .A= =A: -Na =D: SD=
4 5 Your immediate supervisor lets you know when you do a good job 4 5 SA= =A= NQ =D= SC=
4 6 You would rather work in another department 4 5 SA-- :=4: -NC 23:: SD=
4 7 You have the opportunity to give input to decisions that affect your job 4 7 SA= =A: :NO :D= SQ
4 8 Overall,your benefits meet the needs of you and your family 4 3 SA-- =A= -,Na :0= Sa
4 9 Upper management does a good job of directing the overall functions of your facility 4 9 S4: =A= :1Q =D= SD=
50 Sometimes your immediate supervisor expects you to do a job without giving you enough information 50 -SA= -A - :NO :3= SD=
51 You are paid fairly compared to persons doing similar work elsewhere in your community 51 SA: =A: NO :0:.- SQ
52 The training programs your facility sponsors are adequate to keep you up-to-date in your field 52 SA =A= NC =D= SD
53 You are well informed about fire, safety, and disaster procedures
53 SA A NO -D SD
Compared to similar institutions in the community, our reputation is a good
oneto
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There is too much waste of supplies and materials 55 SA= =A- NO =D= SO
56 Doing good work makes you feel assured of job security 56 SA: :4:: NC -ID= SD=
5757employeesarenotshownfavoritism 57 SA =A= NO =D= SC
56 Promotions are granted on a fair basis 58 SA= =A: -NC :3: SD=
59 Your immediate supervisor properly enforces work rules 59 SA= :A= -NQ =D= SD=
60 You feel you never have any say in what goes on in your facility 60 : SA= :A= Na :3= SD=
61You are making the progress you desire in your career 61 SA =A= =N =D, SDS
62 Your department communicates well with other departments in your facility 62 SA A= SIC =D= *Cc
63You feel your work unit is important in the eyes of your facility administration 163 i SA =A= NO =D= SQ
6 4 The number of paid vacation days is adequate 6 4 , SA= =A- --Na :3= SD
65 Management is interested in the welfare of employees 65 SA- -A- INC- -D- S0=
66 The space to perform your duties is adequate 66 SA: =A- _Na =0= S<x
67 Employees of all races and national origins are treated equally 67 SA= -A- NC -0: SQ
68 You are confident your individual answers will not be identified in this survey 68 . SA= =A= NQ =3= SC
69 Your pay increases have been as much as you expected 69 SA= :A: -NC -3= SQ
70 You trust what management tells you 70 ! SA= :4: NQ :0: SDr
4071Thissurveyisagoodwaytoletmanagementknowwhatyouthink SA =:+= NC -0- SQ
Your work group makes newcomers feel at home 72 S.- =A= 4,1C 231 SQ
73 You usually hear about important matters first through the grapevine
73 $A= =A= Is1Q =D= Sd
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Overall, you have a good understanding of your facility's personnel policies
What do you like best about working at your facility?
What do you like least about working at youracilif tJ ?'
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What do you like best about working at your facility?
I enjoy being a firefighter.
I enjoy the location.
The job.
Location and the job.
I love my job (what I do for a living, not where I work).
People I work with( shift members).
Quality of quarters.
Location (close to home).
I love being a fireman.
I really enjoy the teamwork and the"Brotherhood"we share.
Our station and apparatus are among the nicest around.
The location (area of town) is nice.
I enjoy working with my fellow shift members.
The quality of the station and equipment.
The location of the station.
The group I work with are knowledgeable and very friendly.
The fire station is nice, equipment is nice (except for SCBA'S).
Commute is short.
410 The other shift members I work with.
Close to home.
What do you like least about working at your facility?
The way the department is treated by all upper management.
Lack of pay and benefits.
The instability and non competitive pay with poor benefits.
Pay scale and benefits
Direction of Department.
The pay, benefits, and lack of career ladder
Lack of management's confidence in personnel professionalism. This may be due to lack
of education of management about this job.
Uncertain future.
Poor pay scale (compared to others in profession).
Poor benefits for families.
No career opportunity.
I feel we are always "butting heads" with the city.
I wish the citizens of the city were better educated about what we do. This is a
professional career choice and not a part time job. They view us as sitting around and
eating and watching television. They do not see us when we put our lives on the line. I
feel the city doesn't appreciate us.
Lack of understanding of citizens in relation to our career as professional firefighters.
Administrator's lack of understanding of our profession.
Pay and benefits -city council has no clue!!
The fact that I feel the recipients of the city are not aware of what we do as professionals.
I feel we are not looked upon as highly trained and educated professionals.
No upward mobility.
The way the department is treated by all upper management.
Instability.
Direction of department.
Lack of career ladder.
AII
ALAN C. JENSEN ATTACHMENT C
Attorney at Law SEPTEMBER 28, 1998 COMMISSION MEETING
935 North Third Street
Post Office Box 50457
Jacksonville Beach,)Florida 32240-0457
Telephone (904)246 2500 Facsimile (904)246-9960
MEMORANDUM
TO:Maureen King, City Clerk
COMPANY: City of Atlantic Beach
FROM: Alan C. Jensen, City Attorney
RE:Long Term Rental Contracts For Public Facilities
Standard Insurance Clause For Liability and Hold Harmless
DATE: September 24, 1998
The following language is suggested to be included in the long term rental contracts for public
facilities as a requirement for standard insurance and hold harmless language, as requested by
the Commission at the September 14 meeting:
name of organization) agrees to indemnify and hold harmless
the City of Atlantic Beach from any and all liability, defense costs, including
other fees, loss or damage which the City of Atlantic Beach may suffer as a result
of claims, demands, costs or judgments against it, arising from all activities
engaged in by name of organization) in its use of the
following public facility:
In addition, name of organization) agrees to provide to the
City of Atlantic Beach a certificate of insurance naming the City of Atlantic
Beach as an additional insured in an amount of not less than the maximum
exposure of the City of Atlantic Beach."
sky