11-23-98 vCITY OF ATLANTIC BEACH
COMMISSION MEETING - November 23, 1998
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of November 9, 1998
2.Courtesy of Floor to Visitors:
3.Unfinished Business:
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Award a contract to Meadors Construction Company for the Buccaneer Wastewater
Treatment Plant Expansion for the total base bid and additive Items A2 and A4, and
a minimal contingency of$100,000(6%), for a total contract price of$1,753,187.00,
and authorize the City Manager to sign the contract with Meadors Construction
Company(Bid #9789-6)(City Manager)
5.Committee Reports:
6.Action on Resolutions:
7.Action on Ordinances:
A. Ordinance No. 58-98-25: Public Hearing and Final Action
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE
BENEFITS,DIVISION 3, RETIREMENT SYSTEM TO COMPLY WITH STATE
AND FEDERAL LAWS (City Commission)
B. Ordinance No. 75-98-13: Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING
A NEW ARTICLE IV TO CHAPTER 21, TRAFFIC AND MOTOR VEHICLES,
REGULATING THE MOTOR VEHICLE TITLE LOAN INDUSTRY, AND
PROVIDING AN EFFECTIVE DATE (Commissioner Mitchelson)
8.Miscellaneous Business:
A. Authorize the Mayor to sign the Interlocal Agreement relative to 9-1-1 user fees (City
Manager)
Agenda was amended to add Item No. 7B
Page Two AGENDA November 23, 1998
1110 B. Authorize staff to negotiate with Gannett Fleming, Inc. for a cost proposal for
Construction Engineering and Resident Observation for the Buccaneer Wastewater
Treatment Plant Expansion (City Manager)
C. Authorize staff to negotiate a contract with Bessent, Hammack& Rudman, Inc., for
engineering design work for Wonderwood Drive Utility Relocation, and if unable to
negotiate a satisfactory contract, authorize staff to negotiate with the next most
qualified firm(City Manager)
D. Approve Local Mitigation Strategy Subcontract with the Consolidated City of
Jacksonville and the Mayor to sign the contract document (City Manager)
E. Approve an amount not to exceed $5,000 for the purchase of emergency
communications equipment for police, fire, and lifeguards (City Manager)
F. Authorize the Mayor and City Manager to sign a Local Law Enforcement Block
Grant application(City Manager)
G. Approve agreement with the City of Jacksonville relative to Advanced Life Support
and Fire Services for Atlantic Beach, and authorize the Mayor and City Manager to
sign the agreement (City Manager)
H. Ratification of Public Works Union Agreement (City Manager)
I.Discussion and related action relative to the closing of City government functions the
day before Christmas (City Manager)
9. City Manager Reports:
A. Report relative to Selva Marina Streets
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record
of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,November
20, 1998.
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC E E
BEACH CITY COMMISSION HELD IN CITY HALL, 800 S S
SEMINOLE ROAD,AT 7:15 PM ON TUESDAY,NOVEMBER 23,
1998
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
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AND: James Jarboe, City Manager o E
Maureen King, City Clerk
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Alan C. Jensen, City Attorney ONE N
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The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered by Commissioner Meserve, followed by the Pledge
of Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
November 10, 1998.
There were no corrections or amendments, and the minutes were
unanimously approved as presented.
2. Courtesy of the Floor to Visitors:
Alan Potter of 374 Second Street compared the City of Atlantic Beach
government to the war-time Quisling government in Norway and
questioned whether Atlantic Beach should be dissolved and collapsed into
the consolidated City of Jacksonville. He felt that major public action
should be properly noticed, advertised, a public hearing held and properly
discussed before action is taken.
J.P. Marchioli of 414 Sherry Drive concurred with Mr. Potter and
commented that there should be more citizen participation in decisions
concerning major projects and city business in general.
3. Unfinished Business:
There was no unfinished business.
4. Consent Agenda:
A. Award Contract to Meadors Construction Company for
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the Buccaneer Wastewater Treatment Plant Expansion for the
Total Base Bid and Additive Items A2 and A4, and a Minimal
Contingency of$100,000.00 (6%),for a Total Contract Price of
1,753,187.00, and Authorize the City Manager to Sign the
Contract with Meadors Construction Company (Bid #9798-6)
City Manager)
Commissioner Meserve requested that Item A be pulled from the
consent agenda for discussion.
Motion: Accept Staff recommendation and award Contract to
Meadors Construction Company for the Buccaneer Wastewater BEAVER X
Treatment Plant Expansion for the total base bid and Additive BORNO X
Items A2 and A4, and a minimal contingency of $100,000.00 MESERVE x x
MITCHELSON X X
6%),for a total contract price of$1,753,187.00, and authorize SHAUGHNESSY X
the City Manager to sign the contract with Meadors
Construction Company. (Note: See City Manager's comments
page 15).
Son
Alan Potter of 324 Second Street questioned if the city had received
a permit for this project because the issuance of the permit was
contingent upon settlement of the administrative hearing, which he
felt had not yet been resolved. Mr. Potter felt the purchase of the
Fluidyne Equipment should have been advertised and purchased
through the bidding process.
Commissioner Mitchelson asked City Attorney Jensen for his
opinion concerning the administrative hearing and the status of the
permit.
City Attorney Jensen stated that language was submitted for the
amended permit from DEP, and the two minor, suggested changes
were sent to Mr. Potter's attorney for review and were approved by
him. It was further stated that the changes were then sent on to
Tallahassee for issuance of the permit. City Attorney Jensen stated
that he had learned from Public Works Director Kosoy of the Notice
of Intent to issue the permit, and was told the permit would be issued
within the next three to four days. He indicated the administrative
hearing portion would terminate upon issuance of said permit. He
related that further considerations and concerns expressed by Mr.
Potter would be addressed by a separate agreement, and was not part
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of the administrative hearing procedure.
Commissioner Meserve inquired if there was any legal reason that the
city should not vote on this matter at this time.
City Attorney Jensen stated his only concern would be if something
occurred within the next four days that would prohibit issuance of the
amended permit.
A brief discussion ensued concerning signing a contract if another
legal challenge or problem cropped up, and City Attorney Jensen
advised that the contract could be signed contingent upon receipt of
the permit from the Department of Environmental Protection.
Commissioner Meserve requested that the motion be amended to
reflect the receipt of the permit, and stated the city needed to move
forward with the project. He believed it was a good project and the
city needed the improvements, not only for added capacity, but to
correct a failing wastewater treatment plant.
BEAVER X
Amendment to the motion: add contingent upon actual BORNO X
receipt of the permit.
MESERVE X X
MITCHELSON X X
SHAUGHNESSY X
Mayor Shaughnessy asked City Attorney Jensen if the purchase of the
Fluidyne equipment was conducted in a proper legal manner.
City Attorney Jensen stated that it was done in a proper legal manner
and had been investigated and there was found to be no wrong doing
because in essence, the Commission waived the formal bidding
procedure,which it is allowed to do. He further stated that he had not
recently reviewed the previous proceedings, but this was his
recollection of what happened.
Mayor Shaughnessy requested that the City Attorney notify the
Commission within twenty-four hours if he found otherwise. City
Manager Jarboe requested that the City Clerk verify if formal action
was taken to waive the bidding process.
There being no further discussion, the amendment to the motion and
the main motion carried unanimously.
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5. Committee Reports:
There were no committee reports.
6. Action on Resolutions:
There was no action on Resolutions.
7. Action on Ordinances:
A. Ordinance 58-98-25: Public Hearing and Final Action
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH, FLORIDA, AMENDING CHAPTER 2,
ADMINISTRATION, ARTICLE VI, EMPLOYEE
BENEFITS, DIVISION 3, RETIREMENT SYSTEM TO
COMPLY WITH STATE AND FEDERAL LAWS (City
Manager)
BEAVER X
III Motion: Adopt Ordinance 58-98-25 on final reading.
BEAVE x x
XMESERVE X
MITCHELSON X
Mayor Shaughnessy read the ordinance by title only and opened the SHAUGHNESSY X
floor for a public hearing. No one spoke for or against the ordinance
and the public hearing was declared closed.
There was no discussion and the motion carried unanimously.
B. Ordinance 75-98-13: Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH, FLORIDA,ADDING A NEW ARTICLE IV TO
CHAPTER 21, TRAFFIC AND MOTOR VEHICLES,
REGULATING THE MOTOR VEHICLE TITLE LOAN
INDUSTRY,AND PROVIDING AN EFFECTIVE DATE
Commissioner Mitchelson)
BEAVER X
BORNO X
Motion: Approve Ordinance 75-98-13 on first reading. MESERVE x X
MITCHELSON X X
Mayor Shaughnessy read the ordinance by title only and announced
SHAUGHNESSY X
that the final reading and public hearing would be held January 11,
1999.
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Commissioner Mitchelson,sponsor of the ordinance,believed the title
loan industry preyed upon those who could least afford the industry
and it and should be regulated. He further stated that Jacksonville
Beach had passed such an ordinance. Commissioner Mitchelson felt
that if the City of Atlantic Beach joined with Jacksonville Beach and
passed a similar ordinance, they in turn could challenge the cities of
Jacksonville where Mayor Delaney is trying pass similar legislation,
and Neptune Beach, to do the same.
Lynn Drysdale of 1768 Ocean Grove, a local legal aid attorney
supported the ordinance, and distributed to the Commission
information concerning the title loan industry.
Commissioner Beaver favored passage of the ordinance and requested
that copies of it be sent to other cities throughout the state to let them
know what Atlantic Beach is doing.
Commissioner Meserve inquired if the City Attorney had reviewed the
ordinance and asked if it was in the right place in the code. City
Attorney Jensen responded that he had not reviewed the legality of the
ordinance but found that Chapter 21 of the city code was the best
place for the ordinance.
Commissioners Meserve and Borno favored passage of the ordinance
and both agreed that the title loan industry preyed on young sailors
and should be regulated.
Commissioner Meserve requested that the public hearing be moved
up to the December Commission meeting. Mayor Shaughnessy
agreed and announced that the public hearing would be held
December 14, 1998.
There being no further comments,the motion to pass the ordinance on
first reading carried unanimously.
8. Miscellaneous Business:
A. Authorize the Mayor to Sign the Interlocal Agreement
Relative to 9-1-1 User Fees (City Manager)
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BEAVER X
Motion: Authorize the Mayor to sign the Interlocal BORNO X X
Agreement Relative to 9-1-1 User Fees. MESERVE X X
MITCHELSON X
There was no discussion and the motion carried unanimously.
SHAUGHNESSY x
B. Authorize Staff to Negotiate with Gannett Fleming, Inc.
for a Cost Proposal for Construction Engineering and
Resident Observation for the Buccaneer Wastewater
Treatment Plant Expansion (City Manager)
Motion: Authorize staff to negotiate with Gannett BEAVER X
Fleming, Inc. for a cost proposal for construction
BORNO X X
engineering and resident observation for the Buccaneer
MESERVE X X
en g g MITCHELSON X
Wastewater Treatment Plant Expansion. SHAUGHNESSY X
Mayor Shaughnessy inquired as to the procedure if the negotiations
0 with Gannett Fleming, Inc. failed, and commented that the firms
should have been ranked .
Some discussion ensued concerning the procedure previously used
to rank firms, and Commissioner Meserve indicated he wished to
amend his motion.
Amendment to the motion: Include - if negotiations fail BEAVER X
with Gannett Fleming, negotiate with Gee and Jensen BORNO X X
second and Smith and Gillespie third.
MESERVE x x
MITCHELSON X
SHAUGHNESSY X
Commissioner Beaver pointed out that Gannett Fleming was the
only company with a resident observer familiar with the project and
the other two firms had no SBR (Sequence Batch Reactor)
experience. He felt SBR experience was very important and stated
he would like this matter brought back to the Commission if a
satisfactory contract could not be negotiated with Gannett Fleming.
Discussion ensued regarding whether the city should reissue
requests for proposals for a resident observer, but it was felt that it
would take six weeks or more to go through the RFP process again,
which would further delay the project and could cause a
scheduling conflict with the contractor.
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City Attorney Jensen briefly recapped the criteria for negotiations
with a firm and explained that the city's RFP required a resident
observer. It was pointed out that in March, when the RFP's went
out, all three firms had resident observers.
Alan Potter of 374 Second Street did not feel that it was
appropriate for Gannett Fleming, Inc. to provide resident
observation since it was a division of Eder Associates.
Mayor Shaughnessy then inquired if there would be a problem to
have the people who designed the work oversee it. City Manager
Jarboe stated that traditionally this had not been done and posed a
dilemma for the city.
There being no further discussion, the motion and amendment
carried by a four to one vote with Mayor Shaughnessy,
Commissioner Beaver, Commissioner Meserve and Commissioner
Mitchelson voting aye, and Commissioner Borno voting nay.
C. Authorize Staff to Negotiate a Contract with Bessent,
Hammack and Ruckman, Inc. for Engineering Design
Work for Wonderwood Drive Utility Relocation, and if
Unable to Negotiate a Satisfactory Contract, Authorize
Staff to Negotiate with the Next Most Qualified Firm
City Manager)
Motion: Authorize Staff to negotiate a contract with BEAVER X
Bessent, Hammack and Ruckman, Inc. for engineering
BORNo X x
ME SERVE X X
design work for Wonderwood Drive Utility Relocation,MITCHEL SON X
and if unable to negotiate a satisfactory contract, SHAUGHNESSY x
authorize staff to negotiate with the R-A-M Professional
Group and then Smith and Gillespie Engineers, Inc.
Mayor Shaughnessy felt uncomfortable in that the usual process to
select a firm had been waived, and the ranking done by staff.
Mayor Shaughnessy felt that it was best to adhere to the established
process, even for small projects, as follows: (1) Commissioners
review proposals, (2)presentations given, and if not, (3) ask the
Commission to dispense with the presentation, and(4) the
Commission ranks the firms after the presentations.
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Commissioner Beaver stated believed there were times the
Commission should rely on the work of staff to make the decision
and bring the information to the Commission.
Commissioner Meserve concurred with Commissioner Beaver and
stated it was very technical work to reroute lines, and he was
comfortable with the staff recommendation. He believed that this
was not just "rubber stamping" the project, and the negotiated
contract would be brought back for Commission approval.
Commissioner Mitchelson inquired as to the urgency for the
project. Mayor Shaughnessy stated that the Jacksonville Electric
Authority (JEA)was at 90% design completion and wanted to get
the project underway as soon as possible.
Alan Potter stated he had previously suggested an alternate route
other than Wonderwood Drive for relocating a 6" force main
which he believed would save the city $300,000.00. Mr. Potter
believed that since that time, the JEA had contracted for a 10"
force main to be constructed on Wonderwood Road, coming from
the Mayport Coast Guard Station to the Buccaneer Wastewater
Treatment Plant. He inquired as to the ownership of that line and
the city's requirement to relocate that line. Mr. Potter then inquired
as to the number and size of the all lines to be relocated and the
cost to the taxpayers of the City of Atlantic Beach.
Stephen Kuti of 1132 Linkside Drive stated he had inquired
concerning the project in August and requested it be placed on an
agenda at that time, but was turned down by the Commission.
City Manager Jarboe explained that the 10" force main to be
constructed from the Coast Guard Stations would go into one of the
city's lift stations and to his knowledge would not go down
Wonderwood Road. City Manager Jarboe deferred further
questions to Public Works Director Kosoy, and stated that Public
Works Director Kosoy had all of the information pertaining to the
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project, which was included in the the RFP.
Public Works Director Kosoy explained that 8" and 6" force mains
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and a waterline (located at the intersection of Mayport Road and
Wonderwood) would have to be relocated.
Mayor Shaughnessy inquired regarding responsibility for relocating
the 10" main if the construction disturbed it. Public Works
Director Kosoy stated that the city and the engineer had looked into
that and it would not be disturbed. City Manager Jarboe stated that
the JEA would be connecting into the city's line at the intersection
of A-1-A and Wonderwood Drive, and the JEA would be
responsible for relocating its own line at the point of connection.
Mayor Shaughnessy repeated her concern regarding the 10" main,
and Public Works Director Kosoy stated he would have to review
the maintenance agreement to determine exact responsibility.
Mayor Shaughnessy called a recess at 8:50 p.m. to allow time to
review the JEA maintenance agreement. The meeting reconvened
at 9:10 p.m.
Information regarding the point at which the JEA line would
connect to the Atlantic Beach line was not found in the office of the
City Clerk, and the Mayor deferred action on Item 8C until the
Public Works Director returned from his office with the required
information. (Continued on Page 11).
D. Approve Local Mitigation Strategy Subcontract with
the consolidated City of Jacksonville and Authorize the
Mayor to Sign the Contract Document (City Manager)
BEAVER X
Motion: Approve Local Mitigation Strategy Subcontract BORNO X
with the consolidated City of Jacksonville and authorize
MESERVE x x
the Mayor to sign the Contract Document.
MITCHELSON x x
There was no discussion and the motion carried unanimously.
E. Approve an Amount Not to Exceed $5,000.00 for the
Purchase of Emergency Communications Equipment for
Police, Fire and Lifeguards (City Manager)
Motion: Approve an amount not to Exceed $5,000.00 for
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BEAVER X
BORNO X
the purchase of Emergency Communications Equipment MESERVE X X
for Police, Fire and Lifeguards. MITCHELSON X X
SHAUGHNESSY X
As a point of clarification, City Manager Jarboe pointed out that the
equipment was being bought from the current State Contract.
There was no discussion and the motion carried unanimously.
F. Authorize the Mayor and City Manager to Sign a Local
Law Enforcement Block Grant Application (City
Manager)
BEAVER X
Motion: Authorize the Mayor and City Manager to sign
BORNO x X
MESERVE X X
a Local Law Enforcement Block Grant Application. MITCHELSON X
SHAUGHNESSY X
Commissioner Mitchelson commented that the city's match for the
10,000.00 grant was $1,100.00.
There was no discussion and the motion carried unanimously.
G. Approve Agreement with the City of Jacksonville
Relative to Advanced Life Support and Fire Services for
Atlantic Beach, and Authorize the Mayor and City
Manager to Sign the Agreement (City Manager)
See page 12 ).
H. Ratification of Public Works Union Agreement (City
Manager)
BEAVER X
BORNO X X
Motion: Ratify Public Works Union Agreement. MESERVE X X
MITCHELSON X
Commissioner Meserve briefly reviewed the changes in the
SHAUGHNESSY x
contract.
There being no further comments, the motion carried unanimously.
I.Discussion and Related Action Relative to the Closing of
III City Government Functions the Day before Christmas
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BEAVER X
Motion: Close city government functions the day before BORNO X
Christmas. MESERVE X X
MITCHELSON X X
SHAUGHNESSY X
City Manager Jarboe explained that it had been a past tradition to
close for a half day on Christmas Eve, and the closing of city
government functions for the entire day would cost approximately
2,500.00 with funds coming from each department's budget.
There being no further comments, the motion carried unanimously.
Continuation of Item 8C:
Public Works Director Kosoy entered the meeting and reported that
he had not found the point of connection described in the
agreement. He stated he had reviewed the plans and specifications
and they did not clearly identify the point of connection, but it was
his understanding that the City of Jacksonville would pay for
maintenance from that point.
Commissioner Mitchelson referenced Item 2, Paragraph A of the
JEA Agreement dated July 28, 1998, which he believed
documented JEA ownership of the lines.
BEAVER X
Amendment to the motion: Add: Contingent upon BORNO x
clarification that the JEA is responsible for the 8" line MESERVE x
from the Coast Guard lift station to the point of
MITCHELSON x x
connection at A-1-A and Wonderwood.
SHAUGHNESSY x x
It was explained that there had been previous confusion
concerning the lift station, and Public Works Director
Kosoy verified that it was located at the Coast Guard
Station.
City Manager Jarboe pointed out that the JEA was responsible for
maintaining anything they built and any damage their force main
might create in the city's system. City Manager Jarboe agreed to
bring this item back to the Commission if anything different than
what was discussed came up.
Mayor Shaughnessy reiterated her position concerning the
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importance of the maintaining the ranking procedure in order to
preserve the choice of the Commission.
There being no further discussion, the amendment to the motion
and the main motion carried unanimously.
Item 8G was taken out of sequence and acted on at this time.
G. Approve Agreement with the City of Jacksonville
Relative to Advanced Life Support and Fire Services for
Atlantic Beach, and Authorize the Mayor and City
Manager to Sign the Agreement (City Manager)
Motion: Approve agreement with the City of BEAVER x x
Jacksonville relative to Advanced Life Support and Fire BORNO x
Services for Atlantic Beach and authorize the Mayor and ME SERVE X X
MITCHELSON XCityManagertosigntheagreement.
SHAUGHNESSY X
411, John Clements of 3910 Maple View Drive in Jacksonville stated
he was on the Atlantic Beach Fire Department waiting list which
would be destroyed if the City of Jacksonville took over. He asked
that consideration be given to maintaining the list.
James Hill of 372 7th Street a Lieutenant with the Atlantic Beach
Fire Department and seventeen year veteran, favored the
agreement, but stated he would lose his rank in the transition and
hoped this matter could be addressed.
Former Commissioner Dezmond Waters of 835 Seminole Road
preceded his remarks concerning the fire department with
comments on many of the positive things going on in the city such
as the beautification projects, and the soon to be completed median
improvements. He spoke in favor of recent yellow striping of the
roads and requested continuance of the program.
Mr. Waters believed that Lt. Hill had been a loyal employee who
served the city well and consideration should be given to transfer
him to Jacksonville as a lieutenant. Mr. Waters stated he hated to
see the department go, but he could understand if the city could not
be competitive with Jacksonville.
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Alan Potter of 374 Second Street and Stephen Kuti of 1132
Linkside Drive opposed the agreement stating they paid taxes for
city services and preferred to see the firefighters salaries increased
and the department kept. Both felt there were other options to be
considered.
Chris Younger of 40 Millie Drive, Jacksonville Beach, the
department's Union Representative and Max Shaffer of 1464
Seminole Road, a Jacksonville firefighter, both supported the
agreement. Mr. Younger, as the Union Representative for the
department, stated the firefighters favored the agreement and felt it
would be a win-win situation for the city and the department.
Mayor Shaughnessy briefly explained the intent of the agreement,
and stated that she always tried for pay equity. She did not
consider the agreement with the City of Jacksonville as a taking
over of the department, but as an outsourcing of the service, and
one of the benefits would be that the city would gain Advanced
Life Support Services (ALS). Mayor Shaughnessy briefly
referenced the guidelines which had been agreed to in talks with
Jacksonville Mayor John Delaney .
Mayor Shaughnessy believed the guidelines required the transfer to
Jacksonville at the firefighters current rank, and discussion ensued
concerning the issue of"grandfathering" the rank of lieutenant into
the City of Jacksonville.
City Manager Jarboe stated that rank was considered in that the
City of Jacksonville agreed to pay each firefighter at least the same
level of pay he was receiving from the City of Atlantic Beach but
rank was not part of the "grandfathering".
Public Safety Director Thompson stated the lieutenant's position
was not the same in Jacksonville as in Atlantic Beach, and the City
of Jacksonville does promotional testing for the position of
lieutenant, whereas, the City of Atlantic Beach does no testing. It
was pointed out that Lt. Sam Bass and Acting Chief Mayo would
0 also be affected by the change.
Commissioner Meserve inquired as to Acting Chief Mayo's view of
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the proposed agreement. Acting Chief Mayo stated he had no
problem with his loss of rank. He believed it would be good for
the men on the department in that they would have a chance for
career advancement, the City of Atlantic Beach would gain a level
of service to ALS, and it would provide a cost savings to the city.
Commissioners Meserve, Beaver and Borno believed it was a
favorable contract that would benefit the employees, provide a
higher level of service and provide a cost savings to the city.
Mayor Shaughnessy asked Acting Chief Mayor how Chiefs were
selected in the City of Jacksonville and he briefly explained the
process.
Mayor Shaughnessy stated she had some problems with the
agreement and expressed the following concerns: (1) It was a lump
sum contract with no value placed on the city's fire truck or
equipment, (2) if the agreement did not work, the city would lose
its truck and equipment and would face a major start up cost, (3)
Exhibit C was not included in the agenda packet, (4) if there was
an additional demand for service, would the contract price stay the
same, (5) felt lieutenants should retain their rank, if they could
pass a test, and (6) inadequate public notice was given.
Mayor Shaughnessy then stated she would like to defer action on
the agreement until the next meeting to give her time to discuss her
concerns with Mayor Delaney .
Motion: Defer action on approval of the agreement with SHAUGHNESSY x
the City of Jacksonville relative to Advanced Life
Support and Fire Services for Atlantic Beach to the
December 14, 1998 Commission Meeting.
The motion received no second and was lost.
Commissioner Beaver suggested that the city put some of the
money being saved into reserves in case the agreement was
discontinued and the city had to start up operations again. He urged
approval of the agreement.
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Commissioner Meserve indicated he needed no additional
information to make his decision, and also urged the Commission
to move forward and approve the agreement.
Mayor Shaughnessy recessed the meeting at 10:50 p.m. to allow
time to study Exhibit C and other information distributed relative to
the agreement and reconvened the meeting at 11:10 p.m.
Mayor Shaughnessy believed the agreement was good for the city
and the majority of firefighters, but felt the public did not receive
adequate notice.
There being no further discussion, the motion carried by a four to
one vote with Commissioners Beaver, Borno, Meserve and
Mitchelson voting aye and Mayor Shaughnessy voting nay.
9. City Manager Reports and/or Correspondence:
City Manager Jarboe
A. Report Relative to Selva Marina Streets
Presented his report concerning ownership of Selva Marina
Streets.
Verified that the Commission voted on the staff
recommendation for Item 4A to include the increase of
14,842. The Commission concurred.
Reported that the recent staff meeting with the DEP
concerning the core city project was very positive and he felt
the DEP would provide additional time if the city was
moving ahead in good faith.
Reported that the Stormwater Review Committee (SRC)
would hold a meeting on Tuesday, December 1, 1998, to
review engineering firms proposals for the core city
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project.
Requested that a Special Called Meeting be held to review
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recommendations from the SRC and hear presentations from
the seven engineering firms who submitted proposals to
modify the core city project and select an engineer to do the
work.
The meeting was scheduled for 6:00 p.m., Friday, December
6, 1998.
Mayor Shaughnessy requested that someone from the St.
Johns River Water Management District and Mike Schmidt
be present at the meeting.
Requested Commission direction concerning written
procedural guidelines in the form of a Resolution for
selection of engineering services (RFP Process) for city
projects.
Requested Commission direction concerning amending the
city's ordinance on agenda format to include printed dollar
amounts and the fund for expenditures.
10. Reports and/or Requests from City Commissioners, City
Attorney and City Clerk
COMMISSIONER BORNO
Reported that a recent meeting with DEP representatives
relative to the core city project went well. He complimented
staff on their preparation, and stressed the urgency for
construction to begin.
COMMISSIONER MITCHELSON
Inquired whether the city published a list of sexual predators
and was advised by Director Thompson that the city was
required to do so by law. Director Thompson explained the
notification procedure.
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Mayor Shaughnessy requested that the name of an ordinance
sponsor be printed on future ordinances.
Requested that the City Attorney provide an opinion prior to
the Community Development Board Workshop on taking of
property in regard to the proposed ordinance limiting
impervious surfaces in residential areas.
Responded to a questionnaire relative to Naval Station
Mayport's environmental clean up activities and requested
that copies of the document be distributed to the
Commissioners.
Requested that a Workshop be schedule sometime during the
O first two weeks of January to clarify the duties and role of
committees.
Referenced a letter she received from Brad Thoburn of
Mayor Delaney 's office concerning the Community
Development Block Grant funds the city receives through
the City of Jacksonville, and indicated the city would
continue to receive the funds.
Inquired regarding the recent meeting of the Charter Review
Committee and was informed by City Manager Jarboe it had
been canceled due to the lack of a quorum.
Submitted a Metropolitan Planning Organization Long
Range Transportation Plan and stated it would be available
at City Hall for public inspection.
Indicated she had spoken with Kelly Elmore concerning
representing the city on the Transportation Master Plan
Committee, which will meet every other week for eighteen
months, and he volunteered to represent the city and
supply a written report.
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Requested that a letter be prepared for her signature to the
Transportation Master Plan Committee, to find out the
city's function on the committee.
Requested that a letter be prepared for her signature
inquiring how the City of Atlantic Beach could access
cultural arts money received by Duval County from the
Department of State Division of Cultural Affairs.
Reported that the Atlantic Beach History 2000 Committee
had not been successful in obtaining a grant at this time, but
would resubmit the application in the near future.
There being no further comments or business to come before the
Commission, the meeting adjourned at 11:50 p.m.
ki--
414fSunneShaughnessy
Mayor/Presiding Officer
ATTEST:
Ma reen King, C
City Clerk