08-11-97 v CITY OF ATLANTIC BEACH
COMMISSION MEETING - August 11, 1997
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting of July 28, 1997
2. Recognition of Visitors:
A. (i) Report on Town Center Improvements by Don Fagan
(ii) Approve expenditure of$25,000 for Town Center improvements - Present
check to Don Fagan
3. Unfinished Business:
A. Discussion and final action on bid No. 9697-20 to design/build an animal kennel
building
4. Consent Agenda:
A. Acknowledge receipt of monthly reports from Code Enforcement, Fire, Occupational
License and Recreation Departments
5. Action on Resolutions:
A. Award annual contract to Golden Rule Services for lawn maintenance of city parks
pursuant to the specifications of Bid No. 9697-15 (Rebid), and adopt Resolution No.
97-26: A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN
FUNDS, to provide funding for same
B. Resolution No. 97-27: A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
RECOGNIZING THE COMFORT INN, MAYPORT, FOR ITS ASSISTANCE
AND SUPPORT TO THE COMMUNITY
6. Action on Ordinances:
A. Ordinance No. 57-97-20 - Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 7, FIRE PREVENTION AND PROTECTION, IN ITS
ENTIRETY AND RENAMING CHAPTER 7 AS FIRE PROTECTION AND LIFE
SAFETY CODE, AND PROVIDING AN EFFECTIVE DATE
B. Ordinance No. 5-97-30 - Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE II, CITY
COMMISSION, SEC. 2-16, TIME AND PLACE OF REGULAR MEETINGS,
REDUCING THE NUMBER OF REGULAR MEETINGS IN THE MONTHS OF
JUNE, JULY AND AUGUST TO ONE PER MONTH, AND PROVIDING AN
EFFECTIVE DATE
Page Two Agenda August 11, 1997
C. Ordinance No. 55-97-30 - Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, SEC. 16-8,
FEES FOR COLLECTION, TO PROVIDE ADDITIONAL FEES REQUIRED BY
THE INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE,
DATED SEPTEMBER 28, 1995, FOR COMMERCIAL ACCOUNTS AND
RESIDENCE B OR C APARTMENTS WITH FOUR OR MORE APARTMENT
UNITS, AND PROVIDING AN EFFECTIVE DATE
7. New Business:
A. Authorize six-month extension to Fire Safety Inspector's contract
B. Discussion and approval of a pay increase for non-union general employees
C. Action on a request of Pulte Home Corporation for waiver of the requirements of the
Section H Drainage Master Plan
8. City Manager Reports and/or Correspondence:
A. Report relative to "Helping Hand"program
B. Report relative to enforcement of speed limits
C. Report relative to Atlantic Beach ISO rating
D. Additional recommendations regarding City Hall security
9 Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered
at any meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure
that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon
which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance
to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM,Friday,August 8, 1997.
V V
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC T T
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE E E
ROAD, AT 7:15 PM ON MONDAY, AUGUST 11, 1997 S S
PRESENT: Lyman Fletcher, Mayor
Mike Borno
John Meserve
Steve Rosenbloom
Suzanne Shaughnessy, Commissioners
AND: Alan C. Jensen, City Attorney M S
Jim Jarboe, City Manager o E
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Maureen King, City Clerk I 0 Y
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The meeting was called to order at 7:15 p.m. by Mayor Fletcher. The
invocation was offered by City Manager Jarboe followed by The Pledge of
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held July 28,
1997.
BORNO X
Motion: Approve minutes of the Regular Meeting held July 28, MESERVE X
1997. ROSENBLOOM X X
SHAUGHNESSY X X
FLETCHER X
The motion carried unanimously.
Mayor Fletcher briefly commented on his vacation in Africa relating the
highlights of his visit to five countries while there.
2. Recognition of Visitors:
A. Judy Steen, Manager of Barnett Bank, was introduced by Mayor
Fletcher. Ms. Steen stated she was relocating and introduced her
replacement, Fran O'Connor, who will take over on September 2,
1997. Mayor Fletcher welcomed Ms. O'Connor who stated she was
happy to be back in this area.
B. (I) Report on Town Center Improvements by Don Fagan
(ii) Approve expenditure of$25,000 for Town Center
Improvements - Present check to Don Fagan
BORNO X
Motion: Approve expenditure of$25,000.00 for Town Center MESERVE X X
Improvements Project. ROSENBLOOM X
SHAUGHNESSY X X
FLETCHER X
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Don Fagan, President of Town Center, reported the project was ahead of
schedule and Kelly Elmore of the Genesis Group was now working with
them. Mr. Fagan thanked the Cities of Atlantic Beach, Neptune Beach and
Jacksonville for their contributions toward making the project a success.
C. Curtis Sanders of 2320 Barefoot Trace requested that the water
fountain in the Town Center area be turned on. Mr. Sanders was told the
City of Neptune Beach was responsible for providing the water.
D. J.P. Marchioli of 414 Sherry Drive urged the Commission to be
fiscally conservative with city funds citing that his monthly water payment
was now equal to what he paid quarterly a few years ago.
E. Kent Haines of 1958 Beachside Court requested to be on the next
Commission agenda to appeal a decision of the Community Development
Board. City Manager Jarboe was directed to place the item on the August
25, 1997 agenda.
F. Doug Speed of 1207 Seminole Road reported that the yellow posts
with reflectors had been removed from the yard of his neighbor's home
located at Seminole Road and Selva Marina Drive resulting in several
vehicles missing the turn and running through the yard. Mr. Speed requested
the posts with reflectors be replaced or a"turn sign" installed at the corner
to alleviate the problem.
Mr. Speed also requested the Commission consider prohibiting dogs from
Jack Russell Park due to the on-going problem of pet owners not cleaning
up after their animals.
At this point in the meeting, Item 5 B was taken out of sequence.
G. Resolution No. 97-27
A RESOLUTION OF THE CITY OF ATLANTIC BEACH
RECOGNIZING COMFORT INN, MAYPORT, FOR ITS
ASSISTANCE AND SUPPORT TO THE COMMUNITY
BORNO X X
Motion: Adopt Resolution No. 97-27 recognizing the MESEx x
ROSENBLBLOOM X
Comfort Inn, Mayport, for its assistance and community SHAUGHNESSY X
support. FLETCHER X
Mayor Fletcher read the Resolution in its entirety and presented the
framed document to the Shea Family, owners of the Comfort Inn, and
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commended them for their generosity and support of the City of
Atlantic Beach.
3. Unfinished Business:
A. Discussion and final action on Bid No. 9697-20 to design/
build an animal kennel building
Motion: Reject Bid No. 9697-20 to design/build the animal BORNO x x
MESERVE X
kennel building and authorize rebidding of the project. ROSENBLOOM X
SHAUGHNESSY X X
City Manager Jarboe stated the building would be redesigned to FLETCHER X
lower the cost of the project.
There was no discussion, the motion carried unanimously.
4. Consent Agenda:
A. Acknowledge receipt of monthly reports from Code
Enforcement, Fire and Recreation Departments, and
Occupational License Report.
The consent agenda items were received and acknowledged as presented.
5. Action on Resolutions:
A. Award annual contract to Golden Rule Services for lawn
maintenance of city parks pursuant to the specifications of Bid No.
9697-15 (Rebid) and adopt Resolution No. 97-26: A RESOLUTION
OF THE CITY OF ATLANTIC BEACH TRANSFERRING
CERTAIN MONIES BETWEEN FUNDS, to provide funding for
same.
Motion: Award annual contract to Golden Rule Services for BORNO X X
lawn maintenance of city parks pursuant to the MESERVE X X
ROSENBLOOM X
specifications of Bid No. 96 97-15 and adopt Resolution No. SHAUGHNESSY X
97-26 transferring certain monies between funds as listed in FLETCHER X
the Resolution to provide the funding for same.
City Manager Jarboe pointed out that awarding the contract to the low
bidder, Golden Rule Services, would save the City in excess of
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$40,000.00.
There was no discussion and the motion carried unanimously.
B. Resolution No. 97-27
A RESOLUTION OF THE CITY OF ATLANTIC BEACH
RECOGNIZING COMFORT INN, MAYPORT, FOR ITS
ASSISTANCE AND SUPPORT TO THE COMMUNITY
Resolution No. 97-27 was adopted earlier in the meeting under Item 2
G.
6. Action on Ordinances:
A. Ordinance No. 57-97-20: Public Heating and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 7, FIRE PREVENTION
AND PROTECTION, IN ITS ENTIRETY AND RENAMING
CHAPTER 7 AS FIRE PROTECTION AND LIFE SAFETY
CODE,AND PROVIDING AN EFFECTIVE DATE
Mayor Fletcher presented in full, in writing, Ordinance No. 57-97-20. He
opened the floor for the public hearing and invited comments from the
audience.
BORNO X X
Motion: Adopt Ordinance No. 57-97-20 on final reading. MESERVE X
ROSENBLOOM X X
SHAUGHNESSY X
Curtis Sanders of 2320 Barefoot Trace asked if the ordinance reflected FLETCHER X
merely a title change or included a coverage change.
Fire Chief Ruley stated the entire Chapter 7 was rewritten to establish a fee
schedule and incorporate Florida Statutes, references to regulatory agencies
and provide penalties for violations.
Since no one wished to speak further, the Mayor closed the public hearing.
Referring to Section 7-27 (b) of the ordinance, Commissioner Meserve
inquired as to how"maximum occupant" was determined. Chief Ruley
stated the method of figuring the maximum occupancy load for an
establishment was set forth in the Life Safety Code and Florida Statutes,
with the net area to be determined by the Fire Department.
Some discussion ensued concerning if, for purpose of clarity, reference to
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the documents should be included in that particular section of the ordinance.
Motion: Amend Section 7-27 (b) to include a reference to the BORNO X X
Life Safety Code, which provides the formula used to figure the RESERVE X
ROSENBLOOM X
maximum occupant load for a building. SHAUGHNESSY X X
FLETCHER X
There was no discussion of the amendment and the motion carried
unanimously.
Some further discussion ensued concerning the title of the Section 7-27.
Commissioner Borno opined that the use of the word "overcrowding"
alone in the title could be confusing and reference to "occupant load"
should be included in the title. For clarity it was determined the title of
Section 7-27 should be changed as follows:
"Occupant Load (Overcrowding)".
BORNO X X
Motion: Change title of Section 7-27 to "Occupant Load MESERVE X
(Overcrowding). ROSENBLOOM X
SHAUGHNESSY X X
FLETCHER X
Curtis Sanders referenced Section 7-20 Smoke Detection Power Sources
and inquired if all smoke detectors required the connection to an AC power
source.
Chief Ruley stated this was a requirement for new construction as set forth
in the Southern Standard Building Code.
There being no further discussion, the motion carried unanimously.
The question was called on the original motion and the motion carried
unanimously adopting Ordinance 57-97-20 as amended.
B. Ordinance No. 5-97-30: Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA,AMENDING CHAPTER 2, ADMINISTRATION,
ARTICLE II, CITY COMMISSION, SEC. 2-16, TIME AND
PLACE OF REGULAR MEETINGS, REDUCING THE
NUMBER OF REGULAR MEETINGS IN THE MONTHS OF
JUNE, JULY AND AUGUST TO ONE PER MONTH, AND
PROVIDING AN EFFECTIVE DATE
Mayor Fletcher presented in full, in writing Ordinance No. 5-97-30.
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Motion: Approve Ordinance No. 5-97-30 on first reading and set BORNO x
public hearing for August 25, 1997. MESERVE X
ROSENBLOOM X X
SHAUGHNESSY X X
Commissioner Meserve inquired if the Commission had the authority to FLETCHER X
cancel a meeting on a case-by-case basis.
City Attorney Jensen advised this could not be done because the City has an
ordinance in place(Section 2-16 of the City Code)which sets the time and
place of regular meetings of the Commission.
Commissioner Rosenbloom inquired if the day of the meetings could be
changed.
City Attorney Jensen advised this could be done by adoption of an ordinance
changing the day of the meetings.
There being no further discussion, the motion carried unanimously.
C. Ordinance No. 55-97-30 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 16, SOLID WASTE AND
RECYCLING, SECTION 16-8, FEES FOR COLLECTION, TO
PROVIDE ADDITIONAL FEES REQUIRED BY THE
INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE, DATED SEPTEMBER 28, 1995, FOR
COMMERCIAL ACCOUNTS AND RESIDENCE B OR C
APARTMENTS WITH FOUR OR MORE APARTMENT
UNITS, AND PROVIDING AN EFFECTIVE DATE
Mayor Fletcher presented in full, in writing Ordinance No. 55-97-30. BORNO X X
MESERVE X
Motion: Approve Ordinance No. 55-97-30 on first reading and ROSENBLOOM X
set public hearing for August 25, 1997. SHAUGHNESSY X X
FLETCHER X
There was no discussion and the motion carried unanimously.
7. New Business:
A. Authorize six month extension to Fire Safety Inspector
Contract BORNO X X
MESERVE X X
Motion: Authorize six month extension to the Fire Safety ROSENBLOOM x
Inspector Contract. SHAUGHNESSY X
FLETCHER X
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There was no discussion and the motion carried unanimously.
B. Discussion and approval of a pay increase for non-union general
employees
BORNO X X
Motion:Approve a 4.50% pay increase for non-union general ME SERVE X X
employees retroactive to August 1, 1997. ROSENBLOOM X
SHAUGHNESSY X
FLETCHER X
City Manager Jarboe reported the City's Labor Attorney, Mike Mattimore,
--had recommended this as a proper course of action for non-union general
employees.
Commissioner Shaughnessy inquired if the pay increase had already been
figured in the proposed budget and City Manager Jarboe stated it was
included.
There being no further discussion, the motion carried unanimously.
C. Action on a request of Pulte Home Corporation for waiver of
the requirements of the Section H Drainage Master Plan
City Manager Jarboe explained two homes built by Pulte Home Corporation
in Section H did not meet the elevation requirements of the Master Drainage
Plan for the area, and the error could cause flooding and erosion problems
for the lots behind the subject properties. City Manager Jarboe expressed
concern for the liability to city and staff should this occur. It was
suggested that if the city decided to approve the request of Pulte Homes,
some type of an attachment would have to be included with the deed which
would make the home owner responsible for any damage which resulted
from failure to comply with the Master Drainage Plan.
Clifford Gray, Project Manager of Pulte Homes, admitted they had made an
error and overlooked the drainage and slab elevations to the master plan
supplied by the city.
Much discussion occurred concerning the potential problems which could
arise from this oversight and mitigation required to prevent flooding of Lots
4 and 5 where the homes are built
Public Works Director Kosoy stated the city would need a drainage design
showing side and rear lot swales to provide drainage for both lots and a new
survey would be required by a Florida Professional Land Surveyor after
construction of the swales, all to be approved by the city. (All information
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concerning this request from City Manager Jarboe, Building Official Ford
and Public Works Director Kosoy is attached and made part of this official
record as Attachment A).
Mayor Fletcher inquired how much time would be needed to accomplish this
work and Public Works Director Kosoy stated it could be completed in a
week.
BORNO X
Motion: Defer action on the request for two weeks during which MRESERVE X X
time Staff will meet with Pulte Homes to work out the language SHSUGHNESM X
SHAUGHNESSY X
and conditions of the arrangement. FLETCHER X X
Commissioner Rosenbloom stated he believed the city should not have to
assume any responsibility and would like to have Pulte Home correct the
problem.
There was no further discussion and the motion carried unanimously.
8. City Manager Reports and/or Correspondence:
A. Report relative to "Helping Hand" Program
City Manager Jarboe explained the program was patterned after the
Jacksonville Electric Authority"Neighbor to Neighbor" program to assist
the needy and will be called "Atlantic Beach Cares". City Manager Jarboe
urged those who could to participate in the program .
B. Report relative to enforcement of speed limits
City Manager Jarboe reported the Public Safety Department had increased
enforcement of speed limits, with four areas of the city being targeted, and
as a result, speeding has decreased throughout the city.
C. Report relative to Atlantic Beach ISO rating
Relative to an article which appeared in the August 3, 1997 Florida Times
Union, City Manager Jarboe reported the Insurance Service Organization
(ISO) rating for the City of Atlantic Beach was considerably better than that
of Jacksonville. The City of Atlantic Beach has a rating of three compared
to the City of Jacksonville's rating of six, with 10 being the worst rating.
It was further reported the city was proud of its level of inspections, with all
inspections conducted on-site. City Manager Jarboe commended Building
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Official Don Ford for a job well done.
D. Additional recommendations regarding City Hall security
City Manager Jarboe updated the Commission on the security measures
taken at City Hall, which included the building alarm system and TV
monitoring system at the cashiers' counter.
E. Waterways Assistance Program
City Manager Jarboe reported the Intracoastal Waterway Park(Tresca
Property) Project had been tentatively awarded $164,473.00 in assistance
funding from the Florida Inland Navigation District Waterways Assistance
Program.
F. Resource Sharing Workshop with City of Neptune Beach
City Manager Jarboe gave each Commissioner a draft copy of an agenda for
a Resource Sharing Workshop with the City of Neptune Beach and asked
for Commission authorization to pursue holding the workshop meeting. The
draft copy of the agenda is attached and made part of this official record as
Attachment B.
Motion: Authorize the City Manager to proceed with setting up BORNO x
a Resource Sharing Workshop Meeting with the City of ME SERVE X
Neptune Beach. ROSENBLOOM X X
SHAUGHNESSY X
FLETCHER X X
Commissioner Rosenbloom commented he would like to wait until after the
General Election to hold the meeting.
Mayor Fletcher stated he would like to begin the dialogue now and
Commissioner Shaughnessy concurred with the Mayor.
There being no further comments, the motion carried unanimously.
G. Human Resource Director
City Manager Jarboe introduced George Foster, the city's new Human
Resource Director and stated he had come highly recommended to the city
from St. Mary County, Maryland .
Mayor Fletcher welcomed Mr. Foster to the city.
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9. Reports and/or requests from City Commissioners, City
Attorney and City Clerk
Commissioner Borno stated he approved of the"Atlantic Beach Cares"
program and he would be a participant.
Commissioner Shaughnessy commended the City Manager for his cost
saving ideas and recognized his efforts in securing the Florida Inland
Navigation District Waterways Assistance Grant for Tresca Park.
Commissioner Shaughnessy inquired as to the status of the Beach Avenue
speed bumps.
Public Works Director Kosoy reported the asphalt had not yet been accepted
by the city, which is causing a delay in installation of the speed bumps.
Commissioner Shaughnessy requested the residents be notified of the delay.
Commissioner Meserve reported on the continuing progress of the sewer
service project for the Mayport Village area and stated it was part of a good
Master Plan to upgrade the entire area.
There being no further discussion or business to come before the
Commission, the meeting adjourned at 8:30 PM.
Lyman Fletcher
Mayor/Presiding Officer
ATTEST:
M re� enKin ,(SMC
g 'F
City Clerk
•
ATTACHMENT A
AUGUST 11, 1997 COMMISSION MEETING
CITY OF
/4Waotie &e-ad - 5kmuda
800 SEMINOLE ROAD
ATLANTIC I3EACH,FLORIDA 32233-5445
. — TELEPHONE i 904 24T-5800
FAX (904)247-5s,05
SI-N('OM A52-5r1u
August 6, 1997
Memorandum to:
The Honorable Mayor
and Members of the City Commission
City of Atlantic Beach
Subject: Request of Pulte Home Corporation for waiver of the requirements of the
Section H Drainage Master Plan
City Commission Members:
Two of the homes that Pulte Home Corporation built in Section H did not meet the city's
drainage grading plan. Because of this situation the Building Official is unable to give
approval for the homes to be occupied. Pulte Homes is asking the City Commission to
waive the requirements of the Section H Drainage Grading Plan.
It is my opinion that the City needs to protect itself and staff from liability if flooding and
erosion of the foundation of the homes in question occurs. Therefore, if the Commission
decides to approve the request of Pulte Homes, I would suggest, at minimum, that we
require that the deeds to these homes have a section which would acknowledge the
responsibility of the home owners for any damage that may result from failure to adhere
to the grading plan. There may be other options and, in the meantime, I will meet with
Alan Jensen to seek his input. Whatever the case may be the City does need to protect
itself from potential liability in this matter.
Respectfully submitted,
Jam; ' . Jarboe
City anager
JRJ:tl
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•
- Ali
CITY OF /�
1 L-' • � � E� - Teepa et
800 SEMINOLE ROAD
1 ATLANTIC BEACH,FLORIDA 32233-5945
TELEPHONE(904)247-5800
: FAX(904)247-5805
SUNCOM 852-5800
MEMORANDUM
TO: Jim Jarboe
FROM: Don C. Ford �(\
RE: Pulte Home Corporation appeal for variance from the Master Drainage Plan
DATE: August 6, 1997
Pulte Home Corporation was given a permit to construct houses at lots 4& 5 Stocks Street.
Included with the approved set of plans is a lot drainage plan showing the required elevation for
each lot and the finished floor elevation for the houses. This plan is taken from the Section H
master drainage plan as designed by Bessent, Hammock and Ruckman, Design Engineers for the
Section H paving and drainage project.
The superintendent from Pulte Homes failed to set the drainage and slab elevations to the master
drainage plan supplied. Consequently,the houses and lot drainage are below the required
elevations and are not consistent with the plan.
The lots as built will probably drain well,however,the lots East of lots 4 & 5 are much higher and
are draining onto lots 4 & 5.
cc: File
41; . CITY OF
' "i2€aurtce Bead -
1A� 1200 SANDPIPER LANE
•�+ ATLANTIC BEACH,FLORIDA 32233-4381
TELEPHONE(904)247-5834
•
:N. FAX(904)247-5843
MEMORANDUM
DATE: August 7, 1997
TO: Jim Jarboe/City Manager
FROM: Robert S. Kosoy/Director of Public Works
SUBJECT: Request For Variance by Pulte Home Corp.
Lots 4 and 5 - Stock Street
We have reviewed the letter from Mr. J. Lucas on the referenced Request For Variance -Lots 4
and 5 - Stock Street and have the following comments:
1. Mr. Lucas' letter says the drainage system is at elevation 7,50. The As-Builts indicate
elevation at 7.90.
2. Exhibit"A": Several areas show different elevations-Examples are:
Lot 5 SE Corner 10.8 and 11.8
NE Corner 10.7 and 11.8
SW Corner 9.5 and 10.5
NW Corner 8.9 and 8.8
Catch Basin-They show TOP at 8.26, As-Builts indicate 8.40
West Invert- They show TOP at 3.63,As-Builts indicate 3.32
Lot 4 shows a different elevation as does Lot 5.
3. Exhibit"B": The numbers on Lots 3, 4 and 5 are not legible.
4. Exhibit"C": Shows only one set of corner lot elevations; but Exhibit"A" shows two sets
of corner lot elevations. Please show correct elevations consistently on each exhibit.
5. Exhibit"D": No elevations are shown.
•
SUBJECT: Request For Variance-Lots 4 and 5 -Stock Street
Date: 8/07/97
Page: 2.
We will require a complete drainage design showing side lot and rear lot drainage swales
providing positive drainage for both lots. This drainage plan should be submitted for our
approval. After construction of the swales, a final survey by a Florida Professional Land
Surveyor will be required for our approval.
RSK/cst
cc: George Worley/Community Development Director
Don Ford/Building and Zoning Department
File: Streets-Stock Street
J. Cvc41 t Aoc6e , Inc.
Design & Consulting Engineers
James M. Lucas, P.E. Randall S. Wilder, P.E
August 4, 1997
Mr. Jim Jarboe
City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
Subject: Request For Variance
Lots 4 and 5 - Stock Street
Dear Mr. Jarboe:
We have been hired by Pulte Home Corporation to evaluate the
lot grading around two recently completed houses and request a
variance from the City' s Lot Grading Plan. The official lot
grading plan gave finish floor elevations for these lots 2 . 3 feet
above the actual elevation of the lots and 3 feet above the road
centerline elevation. We do not understand why the lot grading
plan called for finish floor elevations are that high above the
roadway and the drainage system. The drainage system located on
Stock Street is at elevation 7 . 50 . Normally, finish floors of
1 . 5 feet above the centerline of a curbed street or 2 feet above
the drainage swale is reasonable.
We have analyzed the existing lot elevations of the adjacent
lots and existing houses and have determined that the two houses,
as constructed, will not cause any undue burden to any adjacent
lots. The original lot grading plan showed that these two lots
would have to drain from the back to the front towards Stock
Street. The actual elevations show that this is happening.
Exhibit A shows the lot corner and finish floor elevations of
lots 2 thru 6 . Exhibit B shows a portion of the City' s Lot
Grading Plan with elevations. The lot grading plan shows filling
of all undeveloped lots east of Stock Street from . 5-3 feet.
Lots on the west side are to be filled in some cases over 5 feet.
It appears that no consideration was made for maintaining
the natural tree canopy in this area if the lots are to be filled
by this large amount. Pulte has constructed the houses and has
preserved the existing trees, as required by the Tree Board.
Exhibits C and D show the location of the houses on the lots with
the existing preserved trees. Because of these requirements and
the fact that these houses have slab foundations, the lot grading
could not comply with the City' s lot grading plan in total .
However, the intent was maintained.
10475 Fortune Parkway, Building 200, Suite 202 • Jacksonville, Florida 32256
Mr. Jim Jarboe
August 4, 1997
Page - 2
Please review the enclosures. If you have any questions
concerning our request for this variance, please call.
Sincerely,
J. A , 14.c.
J mes M. Lucas, P. E.
President
cc. Mr. Don Ford
Mr. Bob Kosoy
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!. ATTACHMENT B 1
AUGUST 11, 1997 COMMISSION MEETING
I
RESOURCE SHARING WORKSHOP
OVERVIEW - The Cities of Atlantic Beach and Neptune Beach are similar in many
respects. They have a common boundary. Both are primary residential in character and
provide a high level of similar services to their residents.
There is a long history of a good joint working relationship between the two cities on many
projects. This working relationship has been an unplanned process. If such a process was
formalized by long term planning and coordination, the results could lead to better service
and lower cost to our citizens.
RECOMMENDATION - To hold a joint workshop of the two City Councils of Neptune
Beach and Atlantic Beach. This workshop will be used to explore possible areas of resource
sharing and mutual aide which could benefit citizens of both Cities.
DRAFT WORKSHOP AGENDA:
I. OVERVIEW BY CITY MANAGERS - 10 MINUTES
JI. FIRE & OTHER PUBLIC SAFETY ISSUES
A. PRESENTATION BY STAFF - 10 MINUTES
B. QUESTIONS AND ANSWERS - 30 MINUTES
C. POLICY DISCUSSION - 30 MINUTES
III. PURCHASING ISSUES
/
A. PRESENTATION BY STAFF - 5 MINUTES
B. QUESTIONS AND ANSWERS - 10 MINUTES
C. POLICY DISCUSSION - 10 MINUTES
IV. OTHER POTENTIAL PROJECTS
A. GENERAL DISCUSSION - 20 MINUTES
B. POLICY DISCUSSION - 10 MINUTES