08-25-97 v G'J.V OF ATLANTIC BEACH
! COMMISSION MEETING- August 25, 1997
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting of August 11, 1997
2. Recognition of Visitors:
3. Unfinished Business:
A. Presentation and possible action on final conceptual plan for Bull Park Improvements
-Kelly Elmore
4. Consent Agenda:
A. Acknowledge receipt of monthly report from Building Departments
5. Action on Resolutions:
A. Resolution No. 97-28
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
DECLARING THE WEEK OF AUGUST 25 - SEPTEMBER 1, 1997, AS
FIREFIGHTER APPRECIATION WEEK IN ATLANTIC BEACH
B. Resolution No. 97-29
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
(Year-end budget modification)
6. Action on Ordinances:
A. Ordinance No. 5-97-30 - Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE II, CITY
COMMISSION, SEC. 2-16, TIME AND PLACE OF REGULAR MEETINGS,
REDUCING THE NUMBER OF REGULAR MEETINGS IN THE MONTHS OF
JUNE, JULY AND AUGUST TO ONE PER MONTH, AND PROVIDING AN
EFFECTIVE DATE 0
Br Ordinance No. 55-97-30-Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, SEC. 16-8,
FEES FOR COLLECTION, TO PROVIDE ADDITIONAL FEES REQUIRED BY
THE INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE,
DATED SEPTEMBER 28, 1995, FOR COMMERCIAL ACCOUNTS AND
RESIDENCE B OR C APARTMENTS WITH FOUR OR MORE APARTMENT
UNITS, AND PROVIDING AN EFFECTIVE DATE
Page Two AGENDA August 25, 1997
C. Ordinance No. 58-97-24 - Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE IV, EMPLOYEE
BENEFITS, DIVISION 3, RETIREMENT SYSTEM, SEC. 2-298(a), MEMBER
CONTRIBUTIONS, TO REDUCE CONTRIBUTIONS BY BENEFIT GROUP
POLICE, AND PROVIDING AN EFFECTIVE DATE
7. New Business:
A. Action on a request from Kent Haines to appeal a decision of the Community
Development Board
*B. Waive purchasing code requirements and authorize the City Manager to
contract with Callaway Contractors to replace three water distribution system
valves at Seminole Road and 18th Street at a cost of$12,744.00, and declare
Hydra-stop Corporation a sole source and contract with them to plug the three
water mains at a cost of$8,000.00
C. Award contracts for medical, life and dental insurance coverage in accordance with
the recommendations of Waters Risk Management.
D. Approve a 5%merit increase for Finance Director, Ann Meuse in accordance with the
recommendation of the City Manager
8. City Manager Reports and/or Correspondence:
9. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
* Amended item
If any person decides to appeal any decision made by the City Commission with respect to any matter considered
at any meeting, such person may need a record of the proceedings,and,for such purpose,may need to ensure
that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon
which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance
to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM, Friday,August 22, 1997.
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC T T
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE E E
ROAD, AT 7:15 PM ON MONDAY, AUGUST 25, 1997 S S
PRESENT: Lyman Fletcher, Mayor
Mike Borno
John Meserve
Steve Rosenbloom
Suzanne Shaughnessy, Commissioners
AND: Alan C. Jensen, City Attorney M S
Maureen King, City Clerk o E
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ABSENT: Jim Jarboe, City Manager(Excused) ONE N
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The meeting was called to order at 7:15 p.m. by Mayor Fletcher. The
invocation was offered by Commissioner Shaughnessy followed by The
Pledge of Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
August 11, 1997.
BORNO X
MESERVE X X
Motion: Approve minutes of the Regular Meeting held ROSENBLOOM x
August 11, 1997. SHAUGHNESSY X X
FLETCHER X
The motion carried unanimously.
2. Recognition of Visitors:
None.
3. Unfinished Business:
A. Presentation and possible action on final conceptual plan
for Bull Park Improvements - Kelly Elmore
While waiting for Mr. Elmore, the Commissioners passed out copies
of the conceptual plan to the citizens in the audience and continued
on with the scheduled agenda items.
4. Consent Agenda:
A. Acknowledge receipt of monthly report from Building
Department
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The consent agenda item was received and acknowledged as presented.
5. Action on Resolutions:
A. Resolution No. 97-28
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, FLORIDA DECLARING THE WEEK OF
AUGUST 25, 1997 - SEPTEMBER 1, 1997, AS
FIREFIGHTER APPRECIATION WEEK IN ATLANTIC
BEACH
BORNO X X
Motion: Adopt Resolution No. 97-28 declaring the week of MESERVE X
August 25, 1997 - September 1, 1997 as Firefighter ROSENBLOOM X
Appreciation Week in Atlantic Beach. SHAUGHNESSY X X
FLETCHER X
Mayor Fletcher read the Resolution in its entirety and presented the
framed Resolution to Chief Ruley. Chief Ruley then introduced
Firefighters Patrick McGann, Paul Brennan, Stephen Pausche and
Chris Younger, and Fire Inspector Elyse Weintraub.
The Mayor and Commissioners commended the Firefighters and
thanked them for their dedication and outstanding service to the city.
There being no further comments, the motion carried unanimously.
B. Resolution No. 97-29:
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH TRANSFERRING CERTAIN MONIES
BETWEEN FUNDS.
Due to the arrival of Kelly Elmore, Item 5-B was acted upon after the
Bull Park discussion and subsequent action.
Item 3-A was acted at this time.
A. Presentation and possible action on final conceptual plan
for Bull Park Improvements - Kelly Elmore
At this point in the meeting, Kelly Elmore arrived and stated he was
present to explain and receive input from the Commission on the final
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conceptual plan for Bull Park. Mr. Elmore continued by stating it
was his understanding the master plan for the park had been approved
during a previous meeting, except for the children's playground,
which would be discussed tonight.
Mr. Elmore then displayed a revised drawing of the playground area
and pointed out the revisions, which included incorporation of a safety
zone around the playground equipment which could be installed in the
area. Emphasis was placed on keeping the "Atlantic Beach style" by
utilizing wooden climbing structures with shake siding, hip roofs and
white painted support structures. It was pointed out that the structures
had been downsized from the previous plan, and included a merry-go-
round, climbing equipment, play panels, swings, tether ball, a
relocated basketball court and a large sand pit with truck access for
maintenance. A white picket fence around the playground and the
palm-lined walkway to the memorials were also shown.
A question and answer session ensued. Commissioner Rosenbloom
inquired if the Parks and Recreation Board members were in
agreement with the plan. Dezmond Waters, Chairman of the Parks
and Recreation Board, stated the Board was in complete agreement
with the conceptual plan and would like to see the details worked out
and the project go forward.
Prefabricated plastic versus fully-fabricated wooden playground
equipment were discussed in detail. Mr. Elmore stated the
Commission would have to decide on the type of play panels to be
installed on the wooden structures and the type of bridges to be used
to connect them.
Commissioner Rosenbloom also inquired if the park could be
constructed within the $100,000.00 budgeted for the project. Mr.
Elmore stated he thought the project was to be phased with $25,000 -
$35,000 being spent on Phase I, the children's playground. Mr.
Elmore continued by stating the actual phasing plan had not been
completed yet.
Mayor Fletcher commented he was not aware of phasing the
improvement project and stated he wanted to move forward with the
complete project. Commissioner Rosenbloom concurred with the
Mayor.
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Commissioner Rosenbloom then asked Mr. Elmore what it would cost
to do the entire park at one time. Mr. Elmore stated he was trying to
work within the $100,000 amount budgeted. However, it may run
over that amount due to increasing costs and construction schedules.
He further stated if the project bids out more, the design could be
revised or some items eliminated to keep the cost down, but it would
be up to the Commission to decide what it wants in the park
Commissioner Rosenbloom then stated it was his desire to bid out the
entire project, using add alternates if needed, to get an idea what the
whole thing would cost.
BORNO X X
Motion: Adopt the conceptual plan for the children's MESERVE X X
playground presented tonight and incorporate it into the ROSENBLOOM X
Bull Park Master Plan previously approved by the SHAUGHNESSY X
FLETCHER X
Commission.
Commissioner Shaughnessy indicated she had received several calls
from citizens concerning the lack of shade in the park and requested
shade trees be included in the playground area. A brief discussion
ensued concerning types of shade trees and their adaptability to a
salty environment. Mr. Elmore stated he would be happy to include
shade trees in that area.
Commissioner Shaughnessy requested that Mr. Elmore keep within
budget as close as possible, and stated she fully approved the
conceptual plan for the park but had concerns the city could afford it.
Commissioner Borno stated he believed it was not fiscally prudent to
go over the $100,000.00 budgeted for the project, but he felt no
decision could be made by the Commission until the actual costs for
the project are obtained.
Commissioner Rosenbloom stated he would like to get the project bid
out before the end of the fiscal year to place any possible overages in
this year's budget.
Mayor Fletcher indicated he would like to see the following
incorporated into the park: wooden structures with no primary colors,
low parallel bars, a white picket fence on the west side of the park, a
return of the under plantings and palm trees shown in the previous
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plan, crepe myrtles or some other type of shade frees planted on the
west side of the park to offer protection from the sun, signage in the
park and marked identification of crossing areas to the park.
Patricia Goelz of 1359 Beach Avenue and a member of the
Recreation Advisory Board, stated she favored the plan and inquired
concerning the palm trees that were eliminated and was told they
would be placed back into the plan.
Cindy Corey commented she liked the design of the park, concurred
the use of plastic should be kept to a minimum, and asked
consideration of planting native species of plants in the park for
diversity.
Curtis Sanders of 2320 Barefoot Trace requested more shade trees be
used in the park.
J.P. Marchioli of 414 Sherry Drive requested a seesaw be included in
the playground and consideration given to placing more picnic tables
in that area.
Hope Van Nortwick of 826 Ocean Boulevard and a member of the
Tree Board commented she liked the design of the park and reported
the Tree Board was in the process of documenting the city's
historical trees. Ms. Van Nortwick indicated many of the trees were
located along the old railroad right-of-way and some may be located
in Bull Park. Ms. Van Nortwick urged the Commission to review the
original plan for Bull Park and retain as many of the old trees in the
park as possible. Mayor Fletcher commented he liked the canary
palm located in the park and would like to save it.
Ms. Van Nortwick then inquired when the plans/specifications for the
park would be completed and Mr. Elmore responded they should be
ready to go to bid in six to eight weeks.
Due to a previous commitment, Commissioner Borno left the meeting
at this time.
Barbara Bonner of 463 Selva Lakes Circle urged the Commission to
keep costs to the $100,000.00.
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Linda Broadfoot of 358 9th Street stated the canary palm would not
survive a move and urged the Commission to make it the centerpiece
planting in the park. Ms. Broadfoot also suggested the Commission
use native plant species in the park.
Phil Giotto of 1528 Park Terrace West also urged the Commission to
stay within budget for the park.
Amendment to motion: Incorporate shade trees into the MESERVE X
plan on the west and north sides of the park, as included in ROSENBLOOM X
SHAUGHNESSY X X
the original design and consider a seesaw and low parallel FLETCHER X X
bars.
There was no discussion and the amendment to the motion carried
unanimously.
Second Amendment to motion: Include as little plastic as MESERVE X
ROSENBLOOMpossible in the park and if any plastic is used, come back SHAUGHNESS X
SHAUGHNESSY X X
before the Commission for approval. FLETCHER X X
There was no discussion and the second amendment to the motion
carried unanimously.
There being no further discussion, the question was called and the
original motion carried unanimously.
Item 5-B was acted on at this time.
B. Resolution No. 97-29:
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH TRANSFERRING CERTAIN MONIES
BETWEEN FUNDS.
MESERVE X X
Motion: Adopt Resolution No. 97-29 transferring certain ROSENBLOOM X
monies between funds (Year-end budget modification) as SHAUGHNESSY X X
listed in said Resolution. FLETCHER X
There was no discussion and the motion carried unanimously.
Resolution No. 97-29 is attached and made part of this official record
as Attachment A.
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6. Action on Ordinances:
A. Ordinance No. 5-97-30: Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 2,ADMINISTRATION,
ARTICLE II, CITY COMMISSION, SEC. 2-16, TIME AND
PLACE OF REGULAR MEETINGS, REDUCING THE
NUMBER OF REGULAR MEETINGS IN THE MONTHS OF
JUNE, JULY AND AUGUST TO ONE PER MONTH, AND
PROVIDING AN EFFECTIVE DATE
Mayor Fletcher read the ordinance by title only and opened the public
hearing for comments from the audience.
Curtis Sanders of 2320 Barefoot Trace suggested the work of the
Commission during the months of June, July and August be reviewed and if
no work is accomplished then a change be made, otherwise continue on as
is.
J.P. Marchioli of 414 Sherry Drive commented that if the number of
meetings is reduced, then should not Commission salaries be reduced
accordingly.
The ordinance was defeated on final reading since no Commissioner
moved the ordinance for final passage.
Commissioner Rosenbloom stated since he was the person who suggested
the ordinance and made the original motion, he would like to comment.
Commissioner Rosenbloom stated it was not his intent to shortchange the
citizens of Atlantic Beach because he believed passage of the ordinance
would have given the Commission flexibility during the summer months for
vacations, etc., and if a second meeting was needed it could be scheduled.
He also stated he had checked with the City Clerk and less business is
conducted during the summer months (end of the fiscal year).
Commissioner Rosenbloom further commented, that he read in the
newspaper the ordinance was not going to pass, and with all due respect to
his fellow Commissioners, he felt it was improper for Commissioners to
publicly state they would not support the ordinance before conducting the
public hearing and receiving citizen and Commission input on the matter.
Mayor Fletcher responded that he has never favored limiting public access
to the Commission, but a very compelling argument for the ordinance would
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have to be presented in order for him to vote for it.
B. Ordinance No. 55-97-30 Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 16, SOLID WASTE AND
RECYCLING, SECTION 16-8, FEES FOR COLLECTION, TO
PROVIDE ADDITIONAL FEES REQUIRED BY THE
INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE, DATED SEPTEMBER 28, 1995, FOR
COMMERCIAL ACCOUNTS AND RESIDENCE B OR C
APARTMENTS WITH FOUR OR MORE APARTMENT
UNITS, AND PROVIDING AN EFFECTIVE DATE
Mayor Fletcher presented in full, in writing Ordinance No. 55-97-30 and
opened the floor for a public hearing and invited comments from the
audience..
Alan Potter of 374 Second Street felt the ordinance would not treat all
citizens equally.
Since no one wished to speak further, the Mayor closed the public hearing. MESERVE x X
ROSENBLOOM X X
Motion: Adopt Ordinance No. 55-97-30 on final reading. SHAUGHNESSY X
FLETCHER X
There was no discussion and the motion carried unanimously.
C. Ordinance No. 58-97-24 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION,
ARTICLE IV, EMPLOYEE BENEFITS, DIVISION 3,
RETIREMENT SYSTEM, SEC.2-298(a), MEMBER
CONTRIBUTIONS, TO REDUCE CONTRIBUTIONS BY
BENEFIT GROUP POLICE, AND PROVIDING AN
EFFECTIVE DATE
Mayor Fletcher presented in full, in writing Ordinance No. 58-97-24.
MESERVE X X
Motion: Approve Ordinance No. 58-97-24 on first reading and RFOLSTENCHBLEOROSMSY x xX
set public hearing for September 8, 1997. FLETCHER
X
There being no further discussion, the motion carried unanimously.
7. New Business:
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A. Action on a request from Kent Haines to appeal a decision
of the Community Development Board
Mr. Haines, who asked to be placed on the agenda, was not present and no
one had heard from him. Community Development Director Worley
explained that in order to appeal a decision of the Community Development
Board, Mr. Haines would need to produce evidence the Board used an
illegal procedure when making its decision, and he has not produced such
documentation.
ME SERVE X
ROSENBLOOM X
Motion: Deny appeal and uphold the decision of the Community SHAUGHNESSY X X
Development Board. FLETCHER X X
Commissioner Shaughnessy stated at the last Commission meeting Mr.
Haines requested to be on the agenda and it was his responsibility to attend
the meeting.
Commissioner Meserve felt the Commission should defer action to give Mr.
Haines time to appeal.
Community Development Director Worley stated the Board made their
decision more than two months ago and Mr. Haines still has not presented
his information.
Commissioner Rosenbloom commented he did not like the standard in the
ordinance which allowed appeals only in questions of law.
Mayor Fletcher stated the ordinance was written that way to keep
"politics" out of land use requests.
After some further discussion, the motion failed by a two to two tie vote
with Commissioners Meserve and Rosenbloom voting nay.
Community Development Director Worley was directed to send Mr. Haines
a certified letter informing him the Commission will hear his appeal during
the September 8, 1997 meeting.
B. Waive purchasing code requirements and authorize the City
Manager to contract with Callaway Contractors to replace three
water distribution system valves at Seminole Road and 18th
Street at a cost of$12,744.00 and declare Hydra-Stop
Corporation a sole source and contract with them to plug the
three water mains at a cost of$8,000.00
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Motion: Waive purchasing code requirements and authorize the MESERVE X
City Manager to contract with Callaway Contractors to replace ROSENBLOOM X
three water distribution system valves at Seminole Road and SHAUGHNESSY
18th Street at a cost of$12,744.00 and declare Hydra-Stop FLETCHER
Corporation a sole source and contract with said company to
plug three water mains at a cost of$8,000.00.
Alan Potter of 374 Second Street referenced a previous project undertaken
by city employees (Bobko) which saved the city money. He further stated
the city has equipment to plug the 8" pipe and city staff could do the entire
project for about $10,000.00.
Substitute Motion: Waive purchasing code requirements and MESERVE X
authorize the City Manager to contract with Callaway ROSENBLOOM X
Contractors to replace three water distribution system valves at SHAUGHNESSY X X
FLETCHER X X
Seminole Road and 18th Street at a cost of$12,744.00 and, at
the discretion of the City Manager, use either Hydra-Stop
Corporation or a city work crew to plug the three water mains.
Public Works Director Kosoy felt staff could not undertake this project
because a key employee in the Water Department, Mr. Moon, who worked
on the Bobko project, had recently resigned and staff has never worked on
thin wall pipe.
There being no further discussion, the substitute motion carried
unanimously.
C. Award contracts for medical, life and dental insurance coverage
in accordance with the recommendations of Waters Risk
Management
Motion: Award contracts for medical, life and dental insurance MESERVE x x
coverage in accordance with the recommendations of Waters ROSENBLOOM X
Risk Management (as listed in their memo dated August 18, SHAUGHNESSY X X
1997 which is attached and made part of this official record at FLETCHER X
Attachment B).
There was no discussion and the motion carried unanimously.
D. Approve a 5% merit increase for Finance Director Ann Meuse
in accordance with the recommendation of the City Manager MESERVE X X
ROSENBLOOM X X
Motion: Approve the 5% pay increase for Finance Director Ann SHAUGHNESSY X
FLETCHER X
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Meuse as recommended by the City Manager.
Commissioner Shaughnessy inquired of the Finance Director's current salary
and if she was included in the recent 4.5% increase granted to general
employees. Commissioner Shaughnessy stated that she needed the figures
concerning the salary in order to make a determination.
Substitute Motion: Defer action on the request until requested SHAUGHNESSY X
information is obtained.
The motion died for lack of a second.
Commissioner Rosenbloom commended Finance Director Meuse for the job
she is doing.
Commissioner Shaughnessy stated she did not want to appear that she did
not appreciate what Finance Director Meuse did for the city, but she needed
additional information in order to make a decision on the request.
There being no further discussion, the motion carried by a three to one vote
with Commissioner Shaughnessy voting nay.
8. City Manager Reports and/or Correspondence:
Atlantic Boulevard Bridge
Acting City Manager Thompson reported the DOT had put money in the
1998 budget to six-lane the Atlantic Boulevard bridge.
Joint Meeting with City of Neptune Beach
It was reported a letter had been sent to the City of Neptune Beach and the
City of Atlantic Beach was waiting for their reply to set up the joint meeting
to discuss service sharing.
9. Reports and/or requests from City Commissioners, City
Attorney and City Clerk
City Attorney Alan Jensen informed the Commission he would be out of
town and unable to attend the September 8, 1997 Commission Meeting.
Mayor Fletcher
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Reported he had received in the mail a Local Officials Guide
concerning the"Year 2000 Problem" with computers and passed the
information on to City Clerk King.
Reported on the Senate Transportation Committee Meeting in
Tallahassee on September 2, 1997 and gave the information to Public Safety
Director Thompson to pass on to City Manager Jarboe.
Stated he would be unable to attend the Chamber of Commerce
Cornerstone Luncheon and passed the information on to Commissioner
Rosenbloom.
There being no further discussion or business to come bef•
Commission, the meeting adjourned at 8:55 P
Lyman Fletcher
Mayor/Presiding Officer
ATTEST:
-
Maureen King, C 0
City Clerk
■ ■
ATTACHMENT A
AUGUST 2 , 1997 COMMISSION MEETING
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---__-__-- - ATLANTIC BEACH. FLORIDA 192:;I-5445
TELEPHONE (9041 24;-.5800
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SCNCOM 852-5800
Memorandum
Date: August 19, 1997
To: Jim Jarboe, City Manager
From: Ann Meuse, Finance Director
Subject: 1996/1S97 Year End Budget Modification
Attached is the 1996/1997 year end budget modification. The net effect of the budget
modification is a decrease in revenues of $244,548 and a decrease in expenditures of
$691 ,953. Most of the budget modifications are projects which were budgeted for fiscal
year 1996/1997 but are not expected to be started or encumbered by year end. The City
code section 2-315 states that only encumbered balances of appropriations shall be carried
over and become a part of the ensuing fiscal year budget. To encumber an item, an
approved purchase order must be issued prior to the fiscal year end. The City has several
projects approved for fiscal year 1996/1997 which will not be completed or encumbered
by year end , such as Bull Park, Dutton Island, Tresca Park, Lifeguard Building, Animal
Control facility, replacement of City Signs, Beach Accesses, CDBG projects and some
miscellaneous water and sewer projects and equipment purchases. The year end budget
modification reduces these budget expenditures and the projects and expenditures will be
rebudgeted in 1997/1998 fiscal year budget.
The year end budget modification also includes a budget adjustment for the General
employee salary increase approved by the City Commission, records some First Night fund
raising activities and corrects some other miscellaneous budget deficiencies and surpluses.
Please let me know if there are any other items you would like included in the year end
budget modification or if you would like me to provide any additional information.
RESOLUTION NO. 97-29
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Bt'ach requires that the City
Commission approve all budgetary increases and transfers from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting
such budgetary systems require adjustment from time to time.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, that the attachedYear-end Budget Modification be approved for the 1996/97
budget.
Adopted by the City Commission this 25th day of August, 1997.
Lyman T. Fletcher
Mayor/Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King
Certified Municipal Clerk
CITY OF ATLANTIC BEACH
1996/97 YEAR END BUDGET MODIFICATION
AUGUST 25, 1997
REVENUE EXPENSE
INCREASE INCREASE
FUND DESCRIPTION ACCOUNT # (DECREASE) (DECREASE)
Capital Improvement Fund Land 300 -0000-572 -6100 (257,500)
Purchase of Dutton Island not expected to be
completed by year end. Purchase to be rebudgeted
in 1997/98.
Capital Improvement Fund Improvements Other Than Building 300 -0000-572 -6300 (119,650)
Bull Park Improvements not estimated to start until
fiscal year 1997/98. Project to be rebudgeted In
1997/98.
General Fund Grant Reimbursement 001 -0000-334 -3900 (119,666)
Grant reimbursement for Tresca property.
estimated to be received in October 1997. Amount to
be rebudgeted in 1997/98.
General Fund Buildings-Lifeguard 001 -3005-522 -6200 (63,935)
Lifeguard building not completed in fiscal 1996/97.
Project to be rebudgeted in 1997/98.
General Fund Grant Reimbursement 001 -0000-334 -3900 (10,000)
Matching grant for Dames and Moore
Tresca park design not estimated to be received in
fiscal year 1996/97.To be rebudgeted In 1997/98.
General Fund Improvements Other Than Building 001 -6040-572 -6300 (26,000)
Replace City signs in accordance with City
sign ordinance not estimated to be completed in
fiscal year 1996/97. Project to be rebudgeted in
1997/98.
General Fund Improvements Other Than Building-Animal Control 001 -2005-521 -6300 (14,825)
Renovate animal control holding pens. Project
not estimated to start until 1997/98. Project to be
rebudgeted in 1997/98.
General Fund City of Jacksonville Interlocal Agreement 001 -0000-338 - 1000 (148,000)
Machinery& Equipment-Fire Truck 001 -3002-522 -6401 (148,000)
City of Jacksonville paid vendor for their portion of
the fire truck provided per inter local agreement.
Since Jacksonville paid vendor directly,budgeted
contribution from Jacksonville needs to be eliminated.
CITY OF ATLANTIC BEACH
1996/97 YEAR END BUDGET MODIFICATION
AUGUST 25, 1997
REVENUE EXPENSE
INCREASE INCREASE
EtM DESCRIPTION ACCOUNT# (DECREASE) (DECREASE)
General Fund Other Current Charges-Legal Fees 001 - 1004-514 -4900 10,000
Additional funding required for legal fees due to
increase in legal services.
General Fund City of Jacksonville-911 Agreement 001 -0000-342 - 1000 5,945
Machinery and Equipment-Police Dispatch 001 -2004-521 -6400 5,945
Record 911 $5,945 contribution for purchase of a
computer uninterrupted power supply and other equip.
General Fund Improvements Other Than Building-Beach Accesses 001 -5003-542 -6300 (7,000)
3 Beach Accesses in Progress-Funds not to be
expended until 1997/98. Funds requested to be
carried over and rebudgeted in 1997/98.
General Fund Insurance Proceeds 001 -0000-364 -4200 4,580
Repairs and Maintenance-Code Enforcement 001 - 1006-516 -4600 5,580
Record insurance proceeds and associated expense
to fix code enforcement car involved in an accident.
($1,000 deductible)
General Fund First Night Donations and Fund Raising 001 -0000-369 -9022 9,940
First Night Current Charges 001 -6030-572 -4900 3,810
Transfer for City Contribution to First Night Program 001 -0000-381 -7000 6,600
Record First Night fund raising activities, City contribution
to the First Night program and First Night expenses.
Water Fund Building Improvements-NC for WTP#4 400 -4301 -533 -6200 (1,500)
Water Fund Equipment-Breathing Apparatus for Confined Space 400 -4301 -533 -6400 (5,800)
Sewer Fund Improvements Off Building-Schooner's Bay Lift St. 410 -4401-535 -6300 (10,000)
Sewer Fund Equipment-Clarifier Weirs, Flow Meters 410 -4401 -535 -6400 (35,500)
Equipment and improvements not to be completed
or encumbered by fiscal year end. Funds will be
carried over and rebudgeted in 1997/98.
General Fund Salaries 001 - 1005- 515 - 1200 346
General Fund Overtime 001 - 1005-515 - 1400 11
General Fund FICA 001 - 1005-515 -2100 27
General Fund Salaries 001 - 1006-516 - 1200 232
General Fund Overtime 001 -1006-516 - 1400 8
General Fund FICA 001 - 1006-516 -2100 18
CITY OF ATLANTIC BEACH
1996/97 YEAR END BUDGET MODIFICATION
AUGUST 25, 1997
REVENUE EXPENSE
INCREASE
SND DE$C (DECREASERIPTIQN ACCOUNT # D E INCREASE
>r_ � (DECREASE
General Fund Salaries 001 - 1007-517 - 1200 540
General Fund Overtime 001 - 1007-517 - 1400 11
General Fund FICA 001 - 1007-517 -2100 42
General Fund Salaries 001 - 1008- 524 - 1200 583
General Fund Overtime 001 - 1008-524 - 1400 8
General Fund FICA 001 - 1008-524 -2100 45
General Fund Salaries 001 -2001 - 521 - 1200 1,442
General Fund Overtime 001 -2001 -521 - 1400 11
General Fund FICA 001 -2001 -521 -2100 111
General Fund Salaries 001 -2002-521 - 1200 1,359
General Fund Overtime 001 -2002-521 - 1400 202
General Fund FICA 001 -2002- 521 -2100 119
General Fund Salaries 001 -2004- 521 - 1200 1,436
General Fund Overtime 001 -2004- 521 - 1400 152
General Fund FICA 001 -2004-521 -2100 121
General Fund Salaries 001 -2005- 521 - 1200 181
General Fund Overtime 001 -2005-521 - 1400 20
General Fund FICA 001 -2005-521 -2100 15
General Fund Salaries 001 - 3001 - 522 - 1200 404
General Fund FICA 001 - 3001 - 522 -2100 31
General Fund Salaries 001 - 3004- 522 - 1200 345
General Fund FICA 001 - 3004-522 -2100 26
General Fund Salaries 001 - 5002-541 - 1200 245
General Fund Overtime 001 - 5002-541 - 1400 20
General Fund FICA 001 - 5002-541 -2100 20
General Fund Salaries 001 -5003-542 - 1200 143
General Fund FICA 001 -5003-542 -2100 10
General Fund Salaries 001 - 5005- 572 - 1200 219
Genera' Fund Overtime 001 - 5005-572 - 1400 10
General Fund FICA 001 - 5005-572 -2100 18
General Fund Salaries 001 -6010-572 - 1200 302
General Fund FICA 001 -6010-572 -2100 23
General Fund Salaries 001 -6030- 572 - 1200 67
General Fund FICA 001 -6030- 572 -2100 5
Water Fund Salaries 400 -4001 - 533 - 1200 553
Water Fund FICA 400 -4001 -533 -2100 42
Water Fund Salaries 400 -4301 -533 - 1200 368
Water Fund FICA 400 -4301 - 533 -2100 28
Sewer Fund Salaries 410 -4101 -535 - 1200 638
Sewer Fund FICA 410 -4101 -535 -2100 49
Internal Service Funds Salaries 510 - 1002-512 - 1200 1,030
CITY OF ATLANTIC BEACH
1996/97 YEAR END BUDGET MODIFICATION
AUGUST 25, 1997
REVENUE EXPENSE
INCREASE INCREASE
EUVD DEZCRIPTIION ACCOUNT # (DECREASE) (DECREASE)
Internal Service Funds FICA 510 - 1002-512 -2100 79
Internal Service Funds Salaries 520 - 1003-513 - 1200 2,931
Internal Service Funds Overtime 520 - 1003-513 - 1400 170
Internal Service Funds FICA 520 - 1003-513 -2100 237
Internal Service Funds Salaries 530 - 5001 -541 - 1200 1,183
Internal Service Funds Overtirne 530 - 5001 -541 - 1400 22
Internal Service Funds FICA 530 - 5001 - 541 -2100 92
General Fund Internal Service Charges 001 - 1005-515 - 5601 26
General Fund Internal Service Charges 001 - 1005- 515 - 5602 17
General Fund Internal Service Charges 001 - 1006- 516 -5601 35
General Fund Internal Service Charges 001 - 1006- 516 -5602 12
General Fund Internal Service Charges 001 - 1006- 516 - 5604 2
General Fund Internal Service Charges 001 - 1007-517 - 5601 25
General Fund Internal Service Charges 001 - 1007- 517 - 5602 25
General Fund Internal Service Charges 001 - 1008- 524 -5601 35
General Fund Internal Service Charges 001 - 1008- 524 - 5602 13
General Fund Internal Service Charges 001 - 1008-524 -5604 2
General Fund Internal Service Charges 001 -2001 -521 -5601 118
General Fund Internal Service Charges 001 -2001 - 521 -5602 259
General Fund Internal Service Charges 001 - 2001 - 521 - 5604 36
General Fund Internal Service Charges 001 - 3001 - 522 -5601 126
General Fund Internal Service Charges 001 - 3001 - 522 -5602 167
General Fund Internal Service Charges 001 - 3001 - 522 -5604 12
General Fund Internal Service Charges 001 - 5005-541 -5601 108
General Fund Internal Service Charges 001 - 5005- 541 - 5602 108
General Fund Internal Service Charges 001 - 5005-541 -5603 210
General Fund Internal Service Charges 001 - 5005-541 -5604 26
General Fund Internal Service Charges 001 -6010- 572 -5601 32
General Fund internal Service Charges 001 -6010- 572 -5602 47
General Fund Internal Service Charges 001 - 5003- 542 -5601 7
General Fund Internal Service Charges 001 - 5003- 542 -5602 9
General Fund Internal Service Charges 001 - 5005- 572 - 5601 5
General Fund Internal Service Charges 001 - 5005-572 - 5602 19
General Fund Internal Service Charges 001 - 5005-572 -5604 7
Water Fund Internal Service Charges 400 - 0000-533 -5601 227
Water Fund Internal Service Charges 400 - 0000- 533 -5602 1,090
Water Fund Internal Service Charges 400 - 0000- 533 -5603 418
Water Fund Internal Service Charges 400 - 0000- 533 -5604 14
Sewer Fund Internal Service Charges 410 - 0000- 535 -5601 227
Sewer Fund Internal Service Charges 410 -0000-535 - 5602 1,091
Sewer Fund Internal Service Charges 410 - 0000- 535 - 5603 418
CITY OF ATLANTIC BEACH
1996/97 YEAR END BUDGET MODIFICATION
AUGUST 25, 1997
REVENUE EXPENSE
INCREASE INCREASE
FUND DESCRIPTIONACCOUNT # (DECREASE) (DEGREASE)
Sewer Fund Internal Service Charges 410 -0000- 535 - 5604 14
Sanitation Fund Internal Service Charges 420 -0000- 534 -5601 99
Sanitation Fund Internal Service Charges 420 -0000- 534 -5602 370
Sanitation Fund Internal Service Charges 420 -0000- 534 - 5603 282
Sanitafion Fund Internal Service Charges 420 -0000- 534 - 5604 3
Internal Service Funds Internal Service Charges 540 - 5004- 590 - 5601 7
Internal Service Funds Internal Service Charges 540 - 5004- 590 - 5602 43
Internal Service Funds Internal Service Charges 540 - 5004- 590 - 5603 70
Internal Service Funds Internal Service Charges 530 - 5301 - 541 - 5601 40
Internal Service Funds Internal Service Charges 530 -5301 - 541 -5602 62
Internal Service Funds Internal Service Charges 520 - 1003- 513 -5601 40
Internal Service Funds Internal Service Charges 510 - 1002-512 - 5602 48
Internal Service Funds Internal Service Charges 510 - 1002-512 -5604 2
Internal Service Funds Internal Service Revenue 510 -0000-341 -2000 1,159 22,406
Internal Service Funds Internal Service Revenue 520 -0000-341 -2000 3,377
Internal Service Funds Internal Service Revenue 530 -0000- 341 -2000 1,397
Internal Service Funds Internal Service Revenue 540 -0000- 341 -2000 120
Commission approved salary increases for General
employees and allocation of General employee
internal service fund salary increases to other funds.
Comunity Development Grant Fund Buildings 110 - 0000- 515 -6200 (52,390)
Improvements Other Than Buildings 110 - 0000-515 -6300 (20,000)
CDBG porject funds which will not be completed
or encumbered by year end. City of Jacksonville
has approved the carry over of these projects to 1997/98 grant.
TOTAL 1996/97 YEAR END BUDGET INCREASES ( DECREASES) IN REVENUE AND EXPENDITURES (244,548) (691,953)
■
_•
ATTACHMENT B
AUGUST 26, 1997 COMMISSION MEETING
WATERS RISK MANAGEMENT
7300 PARK STREET NORTH • SEMINOLE,FL 337774601 • TELEPHONE(813)397-8665 • FACSIMILE(613)397-3565
Allan Paul Waters,CPCU,CLU,ARM,AIC J.Hayden Knowlton,CPCV,ARM,AIC
Member,Society of Rick Management Consultants Member,Society of Rid(Management Consultants
August 18, 1997 - By Fax - (904) 247-5877 (02); - 4 pages.
To: Ms. Ann B. Meuse CPA, Finance Director, City of Atlantic Beach
From: Hayden Knowlton CPCU,ARM,AIC and Al Waters CPCU,CLU,ARM,AIC
Re: Group I.ife/Medical/Dental Insurance/Self-Insurance/Flexible Benefits Administration—
The City of Atlantic Beach's group medical insurance program renews October 1, 1997.
This is a report of the City's 1997 competitive solicitation of proposals, receipt and review of the
proposals, our finalist interviews and purchase recommendations.
BACKGROUND
The City has not solicited competitive proposals for its group life/medical/dental benefits pro-
gram in several years.
The current total annual cost of the life/mcdical/dental benefits program for employees, retirees,
COBRA persons and their dependents is about 5300,000.
COMPETITIVE SOLICITATION
This summer Waters Risk Management, the City's independent consultants (we do not sell or
broker insurance, self-insurance or administration services), prepared a Request for Proposals,
including solicitation of current benefits, and benefits options.
PROPOSAL RECEIPT
On July 25 the City received a good response to its RFP, 8 life insurance proposals, 5 medical
insurance proposals with 10 options, 8 dental insurance proposals with 19 options, and 2 flexible
benefits administration proposals with 3 options.
Waters Risk Management sprcadsheeted the proposals, verified and clarified information directly
with proposers and discussed the proposals with staff.
FINALIST INTERVIEWS
On Friday, August 8 we spent the afternoon with you conducting extensive interviews with three
proposer finalists for medical benefits:
American Heritage Select HMO
Blue Cross B]uc Shield/))ealth Options
Principal health Care HMO
1
WATERS RISIS" MGMT 1Fl Nn _P,1 +; f+ug 1 : . ���' 1 ,i: I.Jn . U1 p
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Group Life/Medical/Dental/Flexible Benefits Admin Purchase Recommendation ... page 2
Each of the interviews lasted about an hour, and all proposers were asked identical questions fo-
cusing
on their cost, guarantees, levels of benefits and plan options, provider networks, claims
handling, experience reporting and other factors relevant to deciding which proposals are best. •
RECOMMENDATION
Life Insurance
Accept the proposal from Reliastar Life Insurance Company.
Rank Insurer 1997-98 Cost Cost Gyiarantee(s)
1 Reliastar Life 510,416 36 months
2 Guarantee Life $10,056 24 months
3 Hartford Life $12,211 24 months
The advantage of purchasing Reliastar is the 36 month rate guarantee and the $70,000 limit for
guarantee issue in the supplemental life program. Guarantee Life has proposed a 24 month rate
guarantee and$30,000 of guarantee issue in the supplemental life program.
Medical Insurance
The choice of a medical benefits plan for 1997-98 and beyond involves many complexities, in-
cluding consideration of whether or not to alter benefits, and which plan options should be con-
sidered, such as continuation of the dual option plan, or offering an HMO Point of Service Plan,
or offering the HMO and an I IMO Point of Service Plan.
After seriously considering various proposals and interviewing medical proposer finalists, you
and we reached a consensus as to purchase recommendation options fot the City of Atlantic
Beach.
The following are the costs (annualized based on the current census)for the best plans:
Rank Insurer 1997-98 Cost Cost Guarantee(s)
1 American Heritage HMO $241,211 12 months
2 Principal Health Care HMO $303,587 12 months
3 BCBS/Health Options $351,845 12 months
First Choice
Purchase from American Heritage HMO, dual option plan.
This plan is similar to the current plan, but American Ileritage has proposed each component of
the dual option at different monthly rates, e,g. $123.87 each employee for HMO, and $190.62
each employee for the PPO plan. The current plan offers either option at the same monthly pre-
mium.
111-1TEF DISE i1GMT TFI ; • Hurl . . 1 . . . !1;!.
Group Life/Medical/Dental/Flexible Benefits Admin Purchase Recommendation ... page 3
American Heritage Life utilizes the Mission:Health network, which is smaller than the network
offered by Blue Cross and Blue Shield. However, the dramatic reduction in cost offered by
American Heritage Life over rode the network inconvenience factor.
The cost of medical coverage is of great concern to the City budget as well to employees who
desire to purchase dependent coverage. Currently. only 23 of 117 employees purchase dependent
health care coverage. It is anticipated that the lower cost dependent coverage will allow more
employees to insure their dependents.
Additionally, the City may structure the cost of dependent coverage into three tiers, thereby
making the coverage less expensive for 1 dependent than for 2 or more.
Since American Heritage Life's HMO product through the Mission:Health network is new, there
was great concern for its financial credibility. Following an inquiry about the financial arrange-
ment between American Heritage Life HMO and the Mission Health Network, it was determined
that American Heritage Life should be able to provide the cost and coverage proposed because it
states that:
1. Physician care, hospitalizations, durable medical equipment, laboratory and pharmacy
benefits are totally capitated with the Mission:Health Network.
2. The capitation fees paid to Mission:Health are part of a multiple year contract.
3. The premium is sufficient to cover the capitation fees to Mission:Health and to cover ad-
ministration expenses and those medical services not provided by Mission:Health.
4. Due to the number of employees of the City of Atlantic Beach, the renewal premium for
1998-99 should not he greatly affected by the City's actual claim experience.
The cost of COBRA services is not included, as in the current plan, but the City estimates the
cost for the year to be only about$1,000 to $2,000.
American Heritage Life indicated that a commission to agent Mr. David M. Lockett, Cordell Fi-
nancial, inc., was erroneously omitted. However, the cost of the program will be provided as
proposed and if on renewal the City desires to purchase the coverage directly from American •
Heritage, it will be free to do so,without payment of an agent commission.
Reference checks were conducted by City staff, however none were Florida public entities and
none are using the new HMO arrangement with Mission:Health.
Denial Insurance
The proposal by DentiCare, Inc..the incumbent insurer appears best.
Rank Insurer 1997-98 Cost Cost Gusarantee{s)
DentiCarc $10,981 12 months
2 American Dental Plan S12,688 12 months
WATERS RISK MGMT TEL No .813-397-3585 Hug 18 .97 12 :48 No . 003 F .04
Group Life/Medical/Dental/Flexible Benefits Admin Purchase Recommendation ... page 4
Flexible Benefits Administration
Administration of the City's flexible benefits is currently done by City staff However, if this
program is expanded the City's cost of handling employee claims will likely be greater than pur-
chase of administration from an outside vendor.
Rank Administrator 1997-98 Cost Cost Guarantees)
Florida Combined Life $3,536 12 months;no more than 10% on renewal
2 Colonial Life $3,752 12 months
sh
EXHIBIT ONE
ATLANTIC BEACH
MEDICAL RATES ILLUSTRATION
# Health Options HMO American Heritage Life HMO I
Employees 104 $184.94 $230,805 $12A.87 $154,590
Dependents* 21 $334.02 $84,173 $142.94 $48,621
Subtotal $314,978 I $203,211
# Blue Cross/Shield PPO American Heritage Life PPO
Employees - 13 $184.94 $28,851 $190.62 $29,737
Dependents* 2 $334.02 $8,016 $344.30 $8,263
Subtotal ' S36,867 538,000
Total I 5351,8455241,211
1
"Not a family rate_
EXHIBIT TWO
ATLANTIC BEACH
THREE TIER RATE ALTERNATIVE
AHL SELECT HMO PROPOSAL ($10 CO-PAY)
Monthly)tatcs _
Employee Only $123.$7
Spouse only $l 23.80
Child Only $ 8630
Two or More Dependents $256.67
AHL SELECT PPO ($300 DED 80/20)
Monthly Rates
Employee Only $190.62
Spouse only $190.79
Child Only $151.66
Two or More Dependents $395.41