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12-08-97 v .rat CITY OF ATLANTIC BEACH COMMISSION MEETING - December 8, 1997 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meetings of November 24, 1997 2. Recognition of Visitors: 3. Unfinished Business: A. Howell Park Review Committee report and action,if required, (Commissioner Borno) 4. Consent Agenda: A. Acknowledge receipt of monthly reports: new occupational licenses, and reports from Building, Code Enforcement, Fire and Recreation Departments 5. Action on Resolutions: 6. Action on Ordinances: 7. New Business: A. Public Hearing and action on an application for a Use by Exception filed by Jeff B. Moneyhun to operate a custom cabinet shop at 1200 Mayport Road, Unit 2, zoned Commercial General (City Manager) B. Action on a request from Beaches Habitat to waive liens on property at 91 Donner Road, also described as Part of Govt. Lot 2, Donners Replat (RE #172039-0000) (City Manager) C. Reject bids received for CDBG housing rehabilitation at 65 Edgar Street pursuant to the specifications of Bid No. 9798-5 (City Manager) D. Authorize execution of agreements between the City of Atlantic Beach and the following First Night vendors: (City Manager) (i) Shelby's Coffee Shoppe and Shelby Hicks (ii) Debi's Concessions, Debi Gormley and Brian Mitchell (iii) Tropical Sensations and Gary D. Bollan E. Action on letter from Mayor John Delaney regarding an application to have the St. Johns River named as an American Heritage River (Mayor Shaughnessy) F. Action on a request to convey title of a parcel of land to Community Presbyterian Church(City Manager) Eet 8. City Manager Reports and/or Correspondence: Page Two AGENDA December 8, 1997 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday,December 5, 1997. ✓ V O O T T E E MINUTES OF THE REGULAR MEETING OF THE ATLANTIC s s BEACH CITY COMMISSION HELD IN CITY HALL,800 SEMINOLII ROAD,AT 7:15 PM ON MONDAY, DECEMBER 8, 1997 PRESENT: Suzanne Shaughnessy, Mayor Richard Beaver Mike Borno John Meserve Theo Mitchelson, Commissioners M S O E AND: James Jarboe, City Manager T C Alan C. Jensen, City Attorney 1 0 Y ONE N Maureen King, City Clerk COMMISSIONERS N D S 0 1 lic uicc(ug was c.,- . • -r-. • . . given by Reverend James Halstead of Sunrise Community Church followed by the Pledge of Allegiance to the Flag. Mayor Shaughnessy took Item 3A out of sequence due to the large number of citizens in attendance concerning this item. 3. Unfinished Business: A. Howell Park Review Committee report and action, if required (Commissioner Borno) Commissioner Borno, Chairman of the Howell Park Review Committee, thanked the Committee Members and then presented the final report of the Committee outlining their recommendations for the project. (The report and Attachments are attached and made part of this official record as Attachment A). Mayor Shaughnessy thanked Commissioner Borno for the report and stated a workshop would be scheduled and the public is welcome to come,but will not participate in the discussions at that time. Mayor Shaughnessy further stated one or two public hearings would be scheduled after the workshop to receive public input. Commissioner Borno asked that the Howell Park Review Committee be dissolved, and Mayor Shaughnessy stated she would like to leave the committee in place until after the workshop meeting. Mayor Shaughnessy then opened the floor to receive public comments. The following citizens expressed their concerns: M S O E T C Minutes Page-2- I o Y December 8, 1997 ONE N COMMISSIONERS N D S 0 Gail Gray of 373 12th Street urged the Commission to concentrate on the problem properties within the project and stressed the urgency for getting the project underway. Betty Eilers of 369-371 3rd Street stated that she has had problems with flooding and sewage overflow and has had ankle deep water in her home on five different occasions during the past few years. Nelson Sieber of 366 10th Street stated he wanted action soon, or a tax reduction due to the damage to his home over the past thirteen years. Barbara Pullem of 339 10th Street presented pictures of her flooded property and asked that something be done soon. Cam Brown of 1570 Park Terrace West asked that the same consideration be given Johansen Park that has been given Howell Park. Steve Foreaker of 387 6th Street inquired as to who would make the estimate of costs for the proposed solutions. Mr. Foreaker believed another engineer was needed to review the costs and commented the "Treatment Train" approach to the drainage problems might be implemented more quickly than the proposed major project. Alan Potter of 374 2nd Street stated he believed the first priority for the project should be 11th and 12th Streets,the second priority Atlantic Boulevard to Sherry Drive, and third priority 1st- 8th Streets. Jane Wytzka of 352 2nd Street believed drainage has been neglected because of park issues. Margaret Morton of 490 Sherry Drive stated she was glad people have taken time to work to save the trees in the park. Pete Dowling of 113 4th Street questioned the number of trees to be removed and stated he believed the figure was more like 800, not the 130 reported. He further stated he was disappointed in that England, Thims, and Miller(ETM) did not attend meetings and provide information on their own to the Committee. Hugh Mathews of ETM stated they did not attend the meetings because it was felt their presence would hamper the work of the Committee. However, it wa: pointed out ETM had attended when requested. M S O E T C Minutes Page-3- I 0 Y December 8, 1997 ONE N COMMISSIONERS N D S 0 Stephen Kuti of 1132 Linkside Drive commended Commissioner Borno and the Committee for their work,and agreed with the Treatment Train approach to the drainage problems. Mr. Kuti further stated he felt Howell Park should not be the water storage area for the whole city, and the Commission should now look at the whole picture, not just the core city. Mr. Kuti agreed the problem areas should be done first. Phil Ghiotto of 1528 Park Terrace West stated the ETM plan was a good plan and with minor modifications, such as capping the wells and utilizing the open space in Howell Park for retention, more trees could be saved. Mr. Ghiotto felt street swales and reverse crowned streets would not work due to the high maintenance problem involved and stated curb and gutters were needed. He believed the city should get on with the project as designed by ETM. Fred Kerber of 375 1st Street stated he believed ETM did a poor job in presenting alternatives and expressed concern that the current plan only provides for a two year storm. Mr. Kerber also stated that costs for the alternatives were a concern and inquired as to who will address them. There were no more citizen comments. Commissioner Beaver stated he looked forward to a workshop. No consensus could be reached as to when to hold the workshop, and the Commissioners were directed to contact City Clerk King to set a date for the workshop. At this point Item 1 was heard and the regular order of business taken up. 1. Approval of the minutes of the Regular Meeting held November 24, 1997. Motion: Approve minutes of the Regular Meeting held November 24, 1997. The motion carried unanimously. 2. Recognition of Visitors: None. 3. Unfinished Business: A. Howell Park Review Committee report and action, if required (Commissioner Borno) M S O E T C Minutes Page -4- I 0 Y December 8, 1997 ONEN COMMISSIONERS N D S 0 This item was taken out of sequence and heard first on the agenda. (See Page 1). 4. Consent Agenda: A. Acknowledge receipt of monthly reports: New Occupational Licenses, and Reports from Building, Code Enforcement, Fire and Recreation Departments The Consent Agenda items were received and acknowledged as presented. 5. Action on Resolutions: None. 6. Action on Ordinances: None. 7. New Business: A. Public Hearing and action on an application for a Use by Exception filed by Jeff B. Moneyhun to operate a custom cabinet shop at 1200 Mayport Road, Unit 2, zoned Commercial General (City Manager), Motion: Approve Use by Exception filed by Jeff B. Moneyhun to operate a custom cabinet shop at 1200 Mayport Road, Unit 2, zoned Commercial General as recommended by the Community Development Board and Staff. (The Staff Report from Community Development Director George Worley dated December 2, 1997, is attached and made part of this official record as Attachment B). Mayor Shaughnessy opened the public hearing. Community Development Director Worley explained the request, and since no one spoke concerning the request the public hearing was declared closed. There was no discussion and the motion carried unanimously. B. Action on a request from Beaches Habitat to waive liens on property at 91 Donner Road, also described as Part of Govt. Lot 2, Donners Replat (RE#172039-0000) (City Manager) M S O E T C Minutes Page -5- I o Y December 8, 1997 ONE N COMMISSIONERS N D S 0 Motion: Waive liens on property at 91 Donner Road, also described as Part of Govt. Lot 2, Donners Replat (RE#172039- 0000) based on the request by Beaches Habitat and donation of said property by the current owner to Beaches Habitat. Commissioner Meserve stated he believed it would be a good use of the property and would get it back on the tax rolls. Mayor Shaughnessy also favored the request and stated she believed owner occupied property was better maintained. Former Mayor Bill Gulliford, representing Beaches Habitat, stated this was his last month to serve as President of the organization, and presented the city a plaque recognizing their on-going support of Beaches Habitat. Former Mayor Gulliford informed the Commission that Habitat built their first home on Francis Avenue five years ago and had just completed their twenty-fifth home. Former Mayor Gulliford announced that Beaches Habitat had negotiated a dea to acquire the Francis Cove Subdivision from the Donner Community Development Corporation which will give them ten additional lots to develop. There being no further comments, the motion carried unanimously. C. Reject bids received for CDBG housing rehabilitation at 65 Edgar Street pursuant to the specifications of Bid No. 9798-5 (City Manager) Motion: Reject bids received for CDBG housing rehabilitation at 65 Edgar Street pursuant to the specifications of Bid No. 9798-5. City Manager Jarboe explained that the home was damaged by a fire and needed repairs in excess of the $20,000 per home limit set by the CDBG contract, and referred to Community Development Director Worley's Staff Report dated December 2, 1997, which is attached and made part of this official record as Attachment C Commissioner Borno inquired if the project would be rebid and Community Development Director Worley stated the owner may be able to do some work and the remainder could be bid out and completed next year. There being no further discussion, the motion carried unanimously. D. Authorize execution of agreements between the City of Atlantic Beach and the following First Night Vendors: Shelby's Coffee M S O E T C Minutes Page -6- I 0 Y December 8, 1997 ONE N COMMISSIONERS N D S 0 Shoppe, Debi's Concessions and Tropical Sensations. Motion: Waive bid requirements, approve the agreements and authorize the City Manager to execute the following First Night Vendor Agreements: Shelby's Coffee Shoppe - Shelby Hicks, Debi's Concessions - Debi Gormley and Brian Mitchell and Tropical Sensations - Gary D. Bollan. There was no discussion and the motion carried unanimously. E. Action on letter from Mayor John Delaney regarding an application to have the St. Johns River named as an American Heritage River(Mayor Shaughnessy) Motion: Support Mayor John Delaney's efforts to have the St. Johns River designated an American Heritage River. Mayor Shaughnessy briefly explained the request. There was no discussion, the motion carried unanimously. F. Action on request to convey title of a parcel of land to Community Presbyterian Church (City Manager) Motion: Convey title of subject property to Community Presbyterian Church, authorize City Attorney to draft the appropriate document(s) to convey title, and authorize the Mayor to execute said document(s). City Manager Jarboe explained the request and stated the City would retain the easement in the closed portion of David Street. Commissioner Mitchelson inquired as to the church's plans for the property anc. asked if the school could use the property. He also asked if the City should retain the land for drainage. City Manager Jarboe explained it was a very small piece of property abutting property already closed by Ordinance 65-65-3 and was of little value except to the church. Judge Hugh Carithers, Trustee of the Church, stated the property was close to the Scout Hut and the church wanted the property to clear title. Judge Carithers stated if the city wanted, the church would be willing to pay for the property. There being no further discussion, the motion carried unanimously. M S O E T C Minutes Page -7- I 0 Y December 8, 1997 ONE N COMMISSIONERS N D S 0 8. City Manager Reports and/or Correspondence: Public Safety Department - New Police Officers City Manager Jarboe turned the floor over to Chief John Campbell who introduced the following new Police Officers: James Tannous, Michael Rolison and Daniel Watts. Following the introduction, photographs were taken of the new officers. Public Safety Department- Mutual Aid/Memo of Understanding City Manager Jarboe gave each Commissioner a copy of an old mutual aid agreement with the City of Neptune Beach and a copy of a proposed Memorandum of Understanding between the Atlantic Beach Fire/Rescue Department and the Neptune Beach Public Safety Department and stated this matter would be discussed at a future workshop. Letter from Governor Lawton Chiles City Manager Jarboe reported the City had received a letter from Governor Lawton Chiles thanking the city for a donation on behalf of the Beaches Council for Disabled Persons, Inc. to the Statewide Organ Tissue Donor Education and Procurement Trust Fund. The framed letter will be displayed at City Hall. 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk City Attorney Alan Jensen City Attorney Jensen reported that Bob Harvey of the U. S. Navy wished to discuss water rates with the Commission and this matter would be scheduled for a workshop after the first of the year. Commissioner Beaver Commissioner Beaver commended the Atlantic Beach Fire Department for their assistance in handling a recent fire in Neptune Beach. Commissioner Mitchelson Commissioner Mitchelson reported on a meeting of the Homeless Coalition held on December 2nd and it was the consensus of those present that no shelter would be built at the beach. Emphasis will be placed on training M S O E T C Minutes Page -8- I 0 Y December 8, 1997 ONE N COMMISSIONERS N D S 0 offering a "hand up, not a hand out". Commissioner Meserve Commissioner Meserve reported the next meeting of the Mayport Waterfronts Partnership would take place in Mayport Presbyterian Hall at 9:00 a.m. on Wednesday, December 10, 1997. Mayor Shaughnessy Mayor Shaughnessy announced she would be attending the following events during the month of December: ► Northeast Florida League of Cities meeting on December 10, 1997. ► Wonderwood Road public hearing on December 18. 1997 at 5:00 p.m. in the old City Hall. ► Open House for the new Jacksonville City Hall on Friday, December 12, 1997 at 5:30 p.m. ► Grand Opening of the new Office Depot in Jacksonville Beach on December 15, 1997. ► An all day strategic planning session with the St. Johns River Water Management District at the Prime Osborne Convention Center on December 10, 1997 from 7:30 a.m. to 5:30 p.m. ► An advanced tour of the EOC headquarters in downtown Jacksonville. There being no further discussion or business to come before the Commission, the meeting adjourned at 9:17 p.m. Suzanne Shaughnessy Mayor/Presiding Officer ATTEST: ii-176 Mau een King, CMC City Clerk , 111111 ATTACHMENT A _ DECEMBER 8, 1997 COMMISSION MEETING Howell Park Review Committee (HPRC) Final Report to the City of Atlantic Beach Commission "The Who" The Committee members appointed on October 15, 1997 by Mayor Lyman T. Fletcher were: Susan Bullock Cindy Corey John LaLiberte Joe Posch Mike Borno, Commissioner/Chair Early in the review process the Committee lost the valuable services of Susan Bullock because of a possible conflict of interest with her work at the Corp of Army Engineers. A replacement member was appointed by Mayor Fletcher to take Susan's place. He is Michael F. Schmidt, P.E., of the firm of Camp Dresser & McKee, Inc. Michael brought to the committee knowledge and expertise as a Water Resources Engineer. Susan was a valuable, knowledgeable water management expert and was sorely missed. Michael Schmidt fit right into the Committee and its review continued on, unhindered. The Committee called upon the following employees of the City of Atlantic Beach to make presentations and provide information related to the history of how Atlantic Beach has, over the years, developed pockets of standing water and/or flooding of property and roads: Jim Jarboe, City Manager (Attachment #1) Robert Kosoy, Public Works Director Jim Jacques, Assistant Public Works Director Harry McNally, Public Works Department Phil Nodine, Public Works Department The Committee wishes to thank Don Phillips, a resident of Atlantic Beach, who attended almost every HPRC meeting. He volunteered at the first meeting to assist the Committee in any way. The Chairman tasked Don Phillips to review all the records of flooding that were provided to the Committee and to graph the properties to scale on a street map of the City of Atlantic Beach (Attachment #2 - two pages). Don not only accomplished this task, he requested to visit the Public Works Department, which he did, and rode or walked additional areas of the City which Public Works Department personnel are aware have standing water and/or flooding problems when we experience moderate to heavy Page 2 Howell Park Review Committee Report December 1, 1997 rainfalls. He then identified these areas on a map of the City. Don spent a great deal of his own time assisting this Committee. His willingness and going the extra mile has been an invaluable tool to this Committee. The Chair requested and received authority from the Commission to utilize the services of members of our storm water engineering firm, England Thims & Miller, Inc. (ETM). Hugh Mathews, P.E. and other members of ETM provided information and assisted when requested. The Committee also wishes to recognize the fact that a number of Atlantic Beach residents attended the HPRC meeting and expressed their thoughts and ideas. The following representatives of the St. Johns River Water Management District (SJRWMD) were requested to attend a meeting of the HPRC: Mike Cullum and Patrick Victar attended and were very helpful and offered some suggestions while listening to the overall thoughts of the Committee, which are the meat of the Committee's Alternative recommendation. "The What" The HPRC was charged by Mayor Fletcher as follows: "The Committee is to review alternatives to the current completed plans for the Core City of Atlantic Beach Storm Water Drainage system for the goal of preserving the sanctity of Howell Park, including the trees, undergrowth, and the effect on birds and small animal habitat. The Committee shall balance the goal of preserving the park with the necessity of storm water drainage in the area effected as well as the desirability of underground electric systems and its enhancement of the tree canopy. The Committee shall also consider the design costs and construction costs in balancing all interests, along with the time lines to accomplish the purposes set forth in the committee's recommendations." "The How" The Committee quickly organized and determined what the initial process should be; this resulted in Susan Bullock preparing the flow chart (Attachment #3). The Committee had a discussion and determined the issues as identified in attachment #4. We continued research of documents related to permitting, and how the City had arrived at the need to perform the current project under consideration. We obtained a copy of the "Storm Water Master Plan, prepared for the City of Atlantic Beach" (SWMP) by the firm of CH2M Hill in February, 1995. Page 3 Howell Park Review Committee Report December 1, 1997 The committee is concerned that the SWMP was not followed or implemented. We recommend that any and all current plans and those that may be developed as result of this report use the SWMP as the basis for correction of the flooding problems and storm water control throughout the City of Atlantic Beach (Attachment #4A) The SWMP became the nucleus of the Committee's focus and review. With all that in mind the Committee identified the following "Goals and Objectives". GOALS 1. Flooding and tides 2. Water quality/permit requirements 3. Wetlands/trees/wildlife 4. Aquifer Recharge 5. Operations/maintenance 6. Recreation 7. Costs 8. Impact to citizens; benefits; community acceptance OBJECTIVES: ► Project Phasing - Priority Areas - Flooded homes/properties ► Road Flooding Sherry & Seminole act as low level dams; impounding water on side streets ► Public Information removal of leaves trash dumping swales - flooding solutions - trees individual environmental responsibilities ► Howell Park - maintenance - retention - recreation - excavate open areas Page 4 Howell Park Review Committee Report December 1, 1997 - Park/Tree Boards Awareness/Involvement HOWELL PARK RECOMMENDATION Use Howell Park, How? By capturing the value of natural wetlands to hold and remove pollutants from runoff we could be realizing many more natural or reconstructed benefits from this well situated site. Without destroying any trees or habitat, but by actually increasing or restoring much of the park back to wetlands, we can reverse its storage capacity while improving its recreational possibilities and wildlife opportunities as well. - use of the existing natural drainage (5th & 7th street pipes) to still migrate storm water runoff from the collection system into Howell Park. There would be the need to enlarge these natural drainage points (serious consideration should be given to digging/enlarging these areas by hand) - Serious consideration needs to be given to the use of the access road to the Howell Park sewer pump station as an underground access for the storm water culvert from Sherry Drive, versus engineering this system all the way to Plaza and into Selva Marina Lagoon. THE RECOMMENDATION (The How): The alternative that the HPRC has identified is best called a"Treatment Train." When reviewing the Treatment Train you need to understand that when dealing with storm water, time provides treatment. The Best Management Practice Treatment Train takes a lot of different proven concepts and offers that depending on the individual identified standing water/flooding situation and its location, one or more of these concepts used individually, or several together can reverse and/or establish control of our city's standing water/flooding problems. The concepts identified are as follows: ► STREET SWALES Six feet across 4 - 6 inches maximum depth Page 5 Howell Park Review Committee Report December 1, 1997 - Catch basin drains installed at 6-inch maximum elevation Existing right-of-way on core city streets is eleven feet Benefits Start initial natural perking of storm water Run-off starts the time clock of water slowly gathering and perking - big advantage A plus when applying for St. Johns River Water Management District permitting A plus in starting storm water back into the quality of water being channeled into our collection system and eventually into the Intracoastal Waterway and the St. Johns River It aids the aquifer being recharged; this is the aquifer that anyone who uses wells in our area draws from Concerns: Operation and Maintenance - By Public Works Department personnel - By individual property owners ► SWALES ALONG HOUSES Between lots channeling standing water/flood water toward street swales and the street collection system Benefits: To individual identified properties - it is a method to start to reverse standing water/flood water on property Concerns: Acceptance by individual property owner of the need to physically change their property to enable standing water/flood water to perform a natural flow into the storm water collection (treatment train) ► CISTERNS Allow retention of storm water so it could be utilized later for irrigation or simply pumped into the installed storm water system. Benefits: On a case by case basis, based on and identified engineering need to control storm water by retention, versus having excessive standing/flood waters on that specific property. Page 6 Howell Park Review Committee Report December 1, 1997 Concerns: ► DO NOT INSTALL CURBS AND GUTTERS Benefits: Cost savings, large amount, approximately $1.5 million Concerns: That some citizens believe that curbs and gutters and the related use of a piping system would solve or lessen the existing storm water standing water/flooding That some citizens might not be willing to understand or accept that the Best Management Practice Treatment Train being recommended would or could result in a better method of control of storm water That some citizens might think that the Best Management Practice Treatment Train would not maintain or improve their property values, but would decrease property value ► REVERSE STREET CROWNS Reverse crowns on applicable streets in the storm water project area to a"V" versus the current raised crown. Also, deepen the road beds in accordance with known survey data to a necessary depth to allow the overflow from the swales to migrate to the"V" in the center of the street, and then into the underground collection system, via street grates. "V" street cuts would be used where appropriate to address site specific flooding while avoiding wherever possible potential reduction of the ground water table and impact to trees and existing water and sewer infrastructure - Install depth of streets to adequately maintain east - west grade which allows water to migrate in a westerly direction Where houses are lower than the street - Where streets are higher than houses and act as a dam - Allows center of the street underground collection system to be installed Benefits: Would reduce the size of storm water underground collection system pipes Becomes the second step of control of storm water. First the swales and the swale collection overflow piping, then the overflow of the swales area migrates into the street toward the "V" in the center of the street, then into the underground collection system reduced size piping Page 7 Howell Park Review Committee Report December 1, 1997 Cost saving of reduced size piping in underground collection system Allows other cost savings/permitting concepts to be part of the underground collection system. Concerns: Cost of engineering re-design, and blueprints ► BAFFLE BOXES Install baffle boxes in the underground storm water collection system. Benefits: Are considered a great advantage in view of the project being permitted by SJRWMD Vital part of pollution collecting and improvement of water quality of storm water Can be sized in rectangular shape which means that storm water collection system does not have to be installed as deep underground as large size piping SJRWMD has available some limited grant money and city Public Works Director is submitting grant request. Use of pre-cast baffle boxes Concerns: Cost of contracting with Vactor trucking firm to clean and service Baffle Boxes several times a year Public Works Department will incur some additional operation and maintenance in removing trash and debris (leaves etc.) from Baffle Boxes throughout the year How to engineer the storm water Treatment Train into Howell Park wetlands THE WHY ► Solve inverse problem of using Howell Park as currently designed as a large collection area for storm water. - Look at Selva Lagoon - Identify if it really is Waters of the State - Being researched by SJRWMD - Can Selva Lagoon be severed from Waters of the State? - Obtain Easements - Are they needed for treatment train? - Maintain Selva Lagoon at least at current Level 3 water quality classification or improve the lagoon water quality Page 8 Howell Park Review Committee Report December 1, 1997 Sherman Creek - Identify if Jacksonville easement is needed to be obtained - Creek runs along Old Sherry Drive and is locked in with no access, being surrounded by private property If possible, obtain access to Sherman Creek and tie in storm water flow from selected areas to obtain the additional wetland/area for retention and flow into the Intracoastal Waterway and the St. Johns River. Hanna Park Lakes Identify if Jacksonville would allow these areas to be utilized and tied into Atlantic Beach storm water retention and flow into the Intracoastal Waterway - Possibility of pumping high/excess storm water from Selva Lagoon into Sherman Creek and/or Hanna Park Lake. Benefits: All three items addressed here would/could greatly increase areas of retention of high/excess storm water ► Setting up/Engineering the Treatment Train concept of storm water retention/control - Consider 100-year storm when engineering Consider the Atlantic Beach Level of Service (LOS) Guidelines (Attachment 5) - Size Treatment Train to provide these identified guidelines Benefits: Self explanatory Concerns: None identified ► Fleet Landing Weir to Maintain current 2.5 ft. above mean sea level (MSL) depth - Options to protect against high tide/Nor'easter high waters flowing from Intracoastal Waterway back into Selva Lagoon, restricting storm water flow in system - Adjust weir height by installing a mechanical control - Adjust weir height by installing a floating control Install a flapper type control on the down stream side of weir, that allows regular flow, but would restrict high water/tides from reverse flowing back Page 9 Howell Park Review Committee Report December 1, 1997 towards Selva Lagoon - Add pump station and pump water and use Old Sherry Drive easement for additional storage area Benefits: Maintain and control as a maximum the existing 2.5 ft. depth above mean sea level at Fleet Landing Weir Flapper type flow devices would restrict/control back flow resulting from high water/tides from the Intracoastal Waterway Concerns: None identified ► Removal of Restrictions at culverts at road crossings at A-1-A/Mayport Road/Wonderwood Road in the Selva Lagoon flow system. - Engineer and install bypasses that come into use when the existing culverts are at maximum capacity By pass Existing Bypass Culvert Install high-tide flapper type of control device on the down stream side of each culvert and bypass Benefits: Would eliminate current maximum capacity restrictions of existing culverts Would do away with the hydraulic blockage of culvert when at maximum capacity Concerns: Obtaining concurrence of FLDOT to help fund and install bypasses SECOND RECOMMENDATION: As an interim and to help some of the existing flooding of property, where identified, put a cut across from the existing storm water drainage system to the property on the opposite Page 10 Howell Park Review Committee Report December 1, 1997 side of the street which now floods, and install a catch basin so the water can at least get into the existing system piping. THIRD RECOMMENDATION: Revisit the existing storm water collection system piping and evaluate if"some" of the piping is of sufficient size to be of use in the retro fit construction period. And, if so, then engineer and resleeve this piping to extend its life cycle. FOURTH RECOMMENDATION: Have the engineers revisit and discuss, section by section of the sewer system with Assistant Public Works Director Jim Jacques. He expressed in our meeting of November 25, 1997, that having listened to the "Treatment Train" concept, he had specific ideas that could be utilized relating to the sewer system and that they would be beneficial and cost saving to the overall project. FIFTH RECOMMENDATION: ► That the JEA plan and engineer the underground electrical system in the Core City during this project. Benefits: Would allow one time disturbance of this area. Would have less impact on trees in right-of-way areas if installed at the same time as this project Less power outages - more reliable than overhead electrical power lines. Concerns: That property owners do not want underground electric service. That property owners do not want to incur the cost to have a private electrical contractor install and hook up with a new underside meter can. That some property owners will not want ground level transformers on their property (in their yard). SIXTH RECOMMENDATION: The CH2M Hill Storm Water Master Plan of February 1995 be reviewed and used as a guide to utilize the discussed concepts of the "Treatment Train" in this report and apply these concepts to other issues than the Core City Storm Water Project. Page 11 Howell Park Review Committee Report December 1, 1997 SEVENTH RECOMMENDATION: ► That the design engineers evaluate the value of using pervious surface material in this project on the surface of roads. ► Identify alternative residential streetscape designs and any other innovative ways to reduce total impervious surface. EIGHTH RECOMMENDATION: ► Increase natural infiltration. - Incorporate sand or gravel infiltration systems for storm water drainage. Maintain open, vegetated spaces. Encourage the preservation and planting of native vegetation. Use natural drainage as a design element in landscaping. - Use of multiple small basins in public rights-of-way, road shoulders, private property or in parking lots. NINTH RECOMMENDATION: ► Reducing non-point source pollution. - Public education and participation in reducing or eliminating chemical applications on lawns (the use of more native vegetation would eliminate the need for irrigation, as well as any chemical applications) - Other voluntary measures to reduce pollution by prevention at the source. Implement street sweeping as a vital part of pollution control TENTH RECOMMENDATION: ► Establish control of future increases of storm water run off - Require developments to conform to city ordinances with respect to the amount of pervious area ELEVENTH RECOMMENDATION ► Concern for long term flooding/property damage - Houses that experience severe flooding problems or continuing property damage be assisted during this engineering phase to identify possible correction methods - Change physical characteristics of the property - Off-grade foundation houses - develop correction to fill the under-house area with high density materials to solve this problem - Slab foundation houses - investigate and design if foundation and house can be hydraulically elevated to solve this problem Page 12 Howell Park Review Committee Report December 1, 1997 TWELFTH RECOMMENDATION Add pump station at Fleet Landing Increase and maintain water flow within this system Increase by Fleet Landing weir the ability to increase the holding capacity of Selva Marina Lagoon - This becomes the sump needed for utilization for one or more pumps to be utilized depending on storm water flow and tidal conditions to move the volume of water necessary so that Selva Marina areas and Howell Park areas do not go into a high water flood condition. Concern - That the existing sump area at Selva Marina Country Club currently uses for irrigation pump suction be maintained and/or increased in capacity size during this engineering phase. SUMMARY As I stated in this report under the"How" Section I will again remind one and all that this report is a result of the abilities of the entire Howell Park Review Committee working as one entity. There are several subjects and concerns that were identified during this review that were not within the Committee's tasking that I want to make a matter of public record. They are: (1) A concern that during this project the streets are being widened from the existing eighteen feet to twenty feet in accordance with existing city code (Non curb and gutter streets). If eighteen feet width are maintained, we are in violation of existing code. Either we need to change the code or we follow existing code. (2) It has been discussed that this project does not have to be done as one large project as far as being bid out for installation. It is suggested that specific problem areas be bid as individual packages, with the related support/flow control system related to that area included. This would allow the worst problem areas to be packaged and addressed as priorities. That is the meat of the reason for a Storm Water Master Plan. Cure the problem, then address the whole areas (basis is the reference used in the SWMP). (3) The underground electrical being engineered and installed by JEA- We as a committee addressed this in our fifth recommendation. It has been indicated that in an article last Page 13 Howell Park Review Committee Report December 1, 1997 week a specific cost had been mentioned by JEA for installation and connection to individual homes. This cost was different than that mentioned by JEA representatives when they made that presentation at a city of Atlantic Beach workshop. I would suggest that this be discussed with JEA and an accurate cost be obtained for individual hoop up to home owners. (4) My last comment. - We all, and I stress all, need to think about what this report says and be willing to discuss, not argue, the merits of what it says. Respectfully, Mike Borno Howell Park Review Committee Chairman Historical Perspective of Atlantic Beach Drainage In the early years, when Atlantic Beach first became a City, drainage was basically a haphazard system. Most of the drainage went to the ocean or to the swampy areas to the west of the Core City, which is now known as Howell Park, and to the Selva Marina Lagoon. The swampy area originally extended further south, into the school, and west into the Saltair area. As development occurred much of the swampy area was filled in for construction. Because little funding was available the City addressed the issue on a case by case basis, doing the best with the resources they had available. This practice continued until the 1980's. As the City grew over the years, some drainage was addressed in a haphazard manner. The ocean was used as a source of drainage, which took the drainage from the oceanfront areas of the Core city out to the ocean. The rest of the drainage went into the areas west of the Core City; which slowly developed into a drainage system. The Mosquito Control, some time in the 1950's, began dredging out canals which flowed into the Intracoastal Waterway so that there would not be a habitat for the growth of mosquitoes. This enhanced Atlantic Beach's Core City drainage. As Atlantic Beach began to grow in the 1960's and 1970's, flooding became more and more of a common-place occurrence. Additional drainage was addressed in an uncoordinated manner. Some of the drainage shifted water from one subdivision to another subdivision, and water flowed back and forth from subdivision to subdivision. In addition to this problem many of the old pipes began failing and, also, the use of "tarpaper pipe" also greatly contributed to failures. 102C- /123 • During the mid to late 1980's the Atlantic Beach City Commission began seriously addressing the drainage problem by working to develop a coordinated, planned drainage program for the whole city. It was the Commission's contention that without such an overall plan the drainage problem in Atlantic Beach would only continue to escalate. Out of this process came the development of the Storm Water Utility. During the early and mid-1990's the Storm Water Utility led to the Storm Water Management Drainage Master Plan. The Master Drainage Plan was completed in 1995. The Core City portion of the Plan called for a complete make over of the existing storm water drainage. The City Commission as a follow up to the Storm Water Master Plan began to develop a fmancing program to implement storm water and other utility infrastructure needs. Once that was completed the Commission interviewed engineers to develop a construction which would improve the Storm Water Master Project in the Core City. It had been the consensus of the Commission that the Core City was suffering from the worst problems with the drainage system. Also, during the mid 1980's, there was several extremely heavy, extended rain storms which flooded all of the beaches area. Many citizens came to Commission meetings to urge the commission to resolve the flooding problem. In the meantime, the Commission had hired England Thims & Miller to begin construction and permitting of the Core City Storm Water Infrastructure. In the early fall of 1997 England Thims & Miller completed 100%plans for the Core City Drainage Project, and acquired the permits. During the construction design phase two issues arose dealing with parks: (1) Johansen Park: Residents who lived near the park were concerned with changing the park and removing trees for a retention pond. After much deliberation by the Commission at several meetings the Commission elected to go with the pond. (2) Howell Park: Citizens came to the Commission in September, 1997 to express their concern for the taking of trees in Howell Park. After much deliberation by the Commission the Mayor appointed a Committee, chaired by Commissioner Mike Borno, to review the possible alternatives to Howell Park. This Committee is scheduled to report back to the City Commission with its recommendations of options to Howell Park on December 8, 1997./ ATTACHMENT#2 (TWO PAGE MAP) REFERENCED ON PAGE ONE OF THE REPORT WILL BE AVAILABLE ON MONDAY NIGHT. Susan Bullock Flow chart 1,initial process Howell Prk Review 10/24/97 O CSTART__) ,see documentation Ch2M Hill Stomrwater •FLDEP consent order • Master Plan and DEP —.—-Idated 1996 Consent Order A Only replace rN0 1 • bine sewe .•• sanitary sewer stormwater fines •;ects? Yes r Open streets once ,this also allows for and combine sewer _ ___.'underground and stormwater work !utilities. This could be .a dadSIQQ t1DX•. No ip line existing No J se larger pipes •ipes? fed by curbs and -rs? Yes Yes V This increases No permit required runoff rate and ' requires a promary settleing process & SJRWMD permit No Condemn I No 1 •land ane private land? owned by the city o1 • Bch? Yes I l !NO Use Howell Park? Yesj [Yesi • r INoj Setupa committee to a• study the alternatives Yes V - Let contract& —— - proceed with construction • 4 O Note: B and C represent other paths that could be developed and would be continued on page 2. Legend: =Decisions =Facts /PIC p� l r Issues for Review Committee 10/23/97 Sanitary sewer Is it a mandatory requirement that it be fixed? What is the time limit for repairing the sanitary sewer system? How much of the core city is affected? • Does it require opening up all the streets? Stormwater runoff What is the current drainage situations: How does the current stormwater system function? What conditions is the current system in ? How much life is left in the current system? What are the current systems mechanical deficiencies? Can the drainage be improved? How much will be enough? Can the system be improved without curbing a guttering the streets? Pipes vs. ditching and/or natural infiltration ?? Can improvements be made without requiring regulatory permitting? What is the current flooding situation: How much damage has there been from flooding? What has been the damage per type(return period) of storm? Is the damage localized? Is the damage widespread? What do the residences expect? Is there a minimum legal requirement i.e.: 1 in 2 yr. storm? Is some residential flooding beyond the scope of the cities responsibility? Peripheral Issues: Underground utilities Ideas Fix only the streets with flooding problems Go to one way streets Use open ditching along streets Install cisterns at each residence for roof runoff/lawn irrigation . TO: Michael Borno, Atlantic Beach City Commissioner ' FROM: Joseph E. Posch, 142 Magnolia Street 904-249-1935 Friday, December 5,1997 Suggestions, Recommendations, Alternatives, Opinions and Understandings After participating in several weeks of meetings, reading the provided materials, listening to my fellow members, concerned citizens and professionals, especially the flooding concerns, I am of the opinion that, the City did not receive the services per the Request for Proposals (RFP) dated Dec. 6, 1995. The Consulting Engineer proposed, and was specifically hired to provide the Design in accordance with the Capitol Improvement Plan and the projected schedule of expenditures. We have been tasked to review the Bid-Documents & other correspondence for alternates to save Howell Park. In my opinion, the present plan is the alternate. Some items the committee discussed: 1. The SWMP was developed, at great expense to the City, to specifically propose acceptable methods to design stormwater systems other than to provide pollution ponds. a. Use grassy swales in lieu of curbs and gutters. b. Use grit/scum containment inlets and baffle boxes. c. Use French Drains d. Establish a street sweeping program e. Other best management practice ( BMP) f. Public awareness and participation g. See CH2M HILL Stormwater Master Plan page 3-9 2. Major flooding is a serious problem in the Core City as expressed by the citizen participation during the meetings.A permanent method of flood relief that should be a part of the Improvements, in my opinion, is as follows: a. Regrade portions of all of the East/West Streets from 1st Street to 12th Street including Selva Marina Circle to continuously drain to the waterway. b. Regrade Seminole Road and Sherry Drive to maintain the drainage. With or without a storm drain piping system, most every citizen would have flood relief. • The roadway regrading would need to be addressed prior to the installation of any new underground utilities. It would not be practical after the Improvements are completed. • The presently designed storm drain piping sizes could be greatly reduced and the significant savings applied to the roadways. • The alternative suggestions would require additional engineering; however, the suggestions are in conformance with the CH2M HILL Stormwater Master Plan and appears to meet the requirements of the St.Johns Water Management District. MY CONCLUSION - The Committee report to include the request that the Atlantic Beach City Commission direct the Consulting Engineer to promptly provide The design in accordance with the Capitol Improvement Plan and the projected schedule of expenditure as advertised Dec. 6, 1995. A request should also be made for the Consulting Engineer to document all costs until this matter is finally resolved. Thank you for the opportunity to present my views. Respectfully Submitted WtW • The proposed statewide criteria do not accurately reflect the unique hydrologic conditions of Atlantic Beach. • The proposed statewide criteria are complex and difficult to apply accurately. Information needs are extensive, not readily available, and difficult to obtain. Statewide WQLOS Criteria The proposed statewide WQLOS criteria were developed by using the current stormwater quality rules "storage volume" criteria for comparison. Basins that provide the storage volumes to meet the regulatory rules for new development are assigned a WQLOS "C." Basins with greater storage volumes are assigned a higher WQLOS, and basins with less storage volume are assigned a lower WQLOS value. Special categories are reserved for undeveloped lands and preservation areas. There are two significant reasons why the proposed statewide WQLOS criteria were not applied directly to the Atlantic Beach stormwater master plan development: 1. The proposed statewide methodology is based on certain storage technologies (online or offline detention storage or wet ponds). Other technologies, such as source controls (for example, street sweeping) and infiltration/seepage-based systems (for example, French drains), will also reduce urban stormwater pollution. A well-formed WQLOS methodology should account for any and all water quality control technologies currently applied or that might be applied. 2. The proposed statewide WQLOS does not directly consider urban stormwater pollution reduction. A more useful WQLOS indicator for water quality planning purposes would be based on the fraction of the urban runoff pollution load or discharge concentration actually reduced, or on a comparison of the annual pollution load discharged to natural or undeveloped conditions. Such a method would be independent of specific technologies and would provide useful load reduction or concentration improvement indicators. GNV/100166FA.DOC 3-9 4/b1,.4X'r"t 2 /6 • .. • 6.„clette //fir %;�: CITY OF /hrrr.0 '&14/ litiEau-4 - eryt.eda 800 SEMINOLE ROAD _ — ATLANTIC BEACH, FLORIDA 32233-54.15 TELEPHONE(904)217.5800 .`L FAX(904) 247.5805 December 6, 1995 CITY OF ATLANTIC BEACH REQUEST FOR PROPOSALS NOTICE is hereby given that the City of Atlantic Beach is seeking the professional services of an engineering firm experienced in the design and construction of water, sewer and storm drainage lines and structures. The design will be in accordance with the Capital Improve- ment Plan and the projected schedule of expenditures. The selected firm will be required to: 1. Review the Stormwater Master Plan. 2. Review the Capital Improvement Plan for coordination of water and sanitary sewer line work within the area of the Stormwater Master Plan. 3. Visit the Project area and become familiar with the project descriptions for Items 6, 7 and 12 of the Capital Improvement Plan. 4. Submit Conceptual Project Approach and work schedule with the technical proposal. 5. Prepare and obtain all required permits. 6. Prepare construction plans. 7. Provide engineering services and resident observation during construction, if desired by the City. The technical proposals will be evaluated on the following criteria: - Staff Competence and Availability - 30% - Past Projects - 20% - References - 20% - Project Approach - 20% - Current Workload - 5% - Financial - 5% Upon selection of the top three proposals, interviews may be scheduled before the City Commission. To schedule a site visit prior to submittal of the proposal, contact Robert S. Kosoy, Director of Public Works, telephone (904) 247-5834. Five (5) sealed copies of the proposals will be received by Joan LaVake, Purchasing Agent, 800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PM, Thursday, February 15, 1995, after which time they will be opened and the names of the engineering firms will be announced. • ahriLiale 141 1g /6' A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor lift. (Section 287.133(2) (a) , FLORIDA STATUTES.) Joan LaVake * * * * * * * * * * * * * * * * * * * * * * * * * *P*r*h*as *n* *g*n* * * FLORIDA TINS-UNION: Please publish one time on Sunday, December 10, 1995. Submitted by Joan LaVake - 247-5818. �? `69/v Based upon a review of the project summary, the Stormwater Master Plan, meetings with Robert Kosoy and extensive knowledge of the project arca, England, Thims & Miller, Inc. has developed a comprehensive and cost SECTION 4 effective approach to this project. In the following text,we will outline our approach to these issues: • ETM's Overall Project Approach Project Approach • ETM's Approach to Storm water Treatment • ETM's Cost SavingAlternativcs ETM'S OVERALL PROJECT APPROACH England, Thims & Miller, Inc. has developed a Based on our experience in projects such as the 20 square mile Mandarin comprehensive and cost Area Drainage Project, the 2,000 acre Hogans Creek Drainage Project and effective approach to this the Blodgett/Durkeeville Outfall Project, England,Thims &Miller, Inc. has project. developed a detailed approach to this project. We believe this approach addresses the need to critically review the exiting Master Plan, analyze project alternatives,obtain environmental permits and prepare construction documents of the drainage work as well as the related utility improvements. In general, this approach includes the following work items. a. Master Plan Review b. Review Drainage Problem Areas c. Review Water and Sewer Problem Areas d. Identify and Analyze Alternative Solutions e. Prioritize Impact Areas f. Permit Project St. Johns River Water Management District U.S.Army Corps of Engineers Florida Department of Environmental Protection g. Final Design and Construction Document Preparation h. Construction Administration i. Conclusion 4-/ a/L7 Engkind•Thing&miller,Inc. C41/61 a. Master Plan Review: Before detailed work begins, England, Thims &Miller, Inc. will review the existing master plan and test the recommendations. This analysis will review the stormwater modeling, tailwater selection, level of service criteria and proposed solutions to the problem areas. We believe our detailed knowledge of the area (gained literally from the Project Manager living in the City for the past seven years) will allow England, Thims &Miller, Inc. to critically review the master plan and alter it where necessary. b. Review Drainage Problem Areas: Once we refine with the City the areas which require improvement, we Our detailed knowledge of propose to walk each of the drainage basins looking for solutions which can the area will allow us to be accomplished without great expense. critically review the master In addition, we will note existing facilities and features which present both, plan and alter it where assistance and problems with the alternative solutions. necessary. c. Review Water and Sewer Problem Areas: We understand that it is the City's desire to accomplish water distribution system and sewage collection system improvements in conjunction with an improved drainage system. Having just completed the Blodgett/Durkeeville Outfall Project for the City of Jacksonville, we are very familiar with this concept and the work effort required to make it successful. Once the drainage problem areas are identified,we plan to map not only the existing water and sewer facilities in the area, but complete a television inspection of the sewer system and an analysis of the water system. With this information,we will then identify the scope of work necessary to not only enhance the drainage system, and provide an improved water and sewer system. We believe this approach will lead to early programing of all necessary improvements which will ultimately lead to a cost savings for the City of Atlantic Beach. d. Identify and Analyze Alternative Solutions: Once we have compiled all existing data, completed a detailed walk of the We propose to step back to area, identified existing facilities which may be used and identified water review the entire plan and identi and sewer system needs,we propose to step back to review the entire plan altern j' all possible and identify all possible alternatives to the master plan solution. It is at this alternatives to the master plan point that we plan to utilize our Quality Assurance Officer, Doug Miller, to solution. take a fresh look and review the alternatives. 4-2 4444,44.4)i 4Y4 End•Thk1i &Millar,Inc.ngk' PT 4‘S/4' In an effort to be cost sensitive,we propose to review these alternatives with a quick engineering analysis utilizing"Rules of Thumb" and approximations based on previous experience. For field surveys, we plan to utilize our in-house G.P.S. system which can reduce the survey effort to one-half that normally required using conventional methods. e. Prioritize Impact Areas: Based on the findings of our reviews and alternative evaluation,we plan to work with the City to identify priorities and to determine the impact of projects if it became necessary for them to stand alone. Early permitting can save f. Permit Project: the City time and expense. While it. is conventional wisdom to complete the construction documents prior to obtaining environmental permits, it has been our experience that early permitting can save the City time and expense. Based on our experience with the St. Johns River Water Management District and the U.S. Army Corps of Engineer, we propose to develop a set of "permitting documents"which show, at small scale, the proposed improvements and its impact on the protected environmental resources. We believe that by permitting the project at this time, it will save the expense of completing the construction documents on a system which may not be permittable and will prevent the environmental agencies from attacking the City one project at a time. g. Final Design and Construction Document Preparation: With approval of the St. Johns River Water Management District and U.S. Army Corps of Engineers permits, we propose to complete final project surveying and design in the areas which have been prioritized by the City. As a cost effective solution to the final surveying, we propose to use a combination of the in-house G.P.S. capabilities in conjunction with conventional field surveying. We believe that by using G.P.S. in conjunction with the existing benchmark loop installed as a part of the Stormwater Master Plan Project,we will be able to substantially reduce the cost of the field surveying portion of this project. For final design, we propose to use the CH2M Hill computer modeling of the Selva Marina Lagoon System for a given tailwater condition and to use the Basin Runoff Network computer model for design of the individual stormwater collection system. 4-3 jAG #I s= England•Thirro&miller,Inc- !L 1 r) We will complete all design documents by using our in-house computer network with Auto Cadd and to make copies of the final plans available to the City on computer file for future reference. Upon review and approval of these construction documents and specifications, we propose to move into the construction administration phase of the contract. h. Construction Administration Based on our recent experience with the City of Jacksonville for the widening of St. Augustine Road, the Blodgett/Durkeeville Outfall Project, with Waste Management, Inc. on the City's Trail Ridge Landfill and many private jobs we propose that England, Thims & Miller, Inc. serve as the England, Mims & Miller, City's construction administrator for this project. In this capacity, we will Ink's professional staff will prepare the project for bidding, solicit bids from qualified contractors and assist the City in moving through the entire bid process including a pre-bid provide the City with a cost conference, pre-construction conference and a suitable completion of all effective design that is required contract documents. sensitive to the existing environment. As necessary, England, Thims &Miller, Inc. proposes to provide full-time construction inspection including monitoring of all required testing and tracking of the entire construction budget. To assist the City in tracking this job, England, Thims &Miller, Inc. will maintain informal conversation with the City on an as needed basis and will have formal communication with the City through preparation of daily reports,a monthly update on the construction budget, a pictorial history of the job including videos, tracking of all testing on the project and tracking of all material submittals and shop drawings. This information will be transmitted to the City on a monthly basis with a copy of the entire file being turned over to the City upon completion of the project. I. Conclusion England,Thims&Miller, Inc. has been very fortunate in having completed many projects with the Florida Department of Transportation, the City of Jacksonville, St.Johns County, Clay County, Waste Management, Inc. and many private developers using a similar work approach. We believe that England, Thims &Miller, Inc.'s professional staff, in conjunction with our philosophy for open and honest communication,will provide the City with a work approach that is cost effective in design and construction and that is sensitive to the existing environment in the City of Atlantic Beach. 4-4 a 3 �"9b"d•Th>I &Millar,Inc. STORMWATER TREATMENT CHALLENGE Based on our review of the master plan and a meeting with Mr. Mike Cullum,Jill Wild and Bill Wilson of the St. Johns River Water Management District, we understand that the Water Management District will require treatment of the first flush of stormwater from the improvement area. Complying with this requirement is a major challenge of this project. We- believe conventional treatment methods which include raising the roadside We believe conventional inlets above natural ground therefore ponding water in yard areas and treatment methods are constructing pond areas in Howell Park are unacceptable for this project. unacceptable for this Our approach to stormwater treatment in this basin draws on our experience project. with alternative treatment systems in projects such as the Mandarin Drainage project, the I-295 regional stormwater pond and the DurkeevilleBlodgett Outfall project. In general, England, Thims & Miller, Inc. has been able to obtain Water Management District permits for retrofit projects by considering the overall basin and not just the specific project. In addition, we typically look to comply with the intent of the Water Management District and not just the written rule. This is done by considering the pollutant removal and not just by trying to capture the specified quantity of runoff. On this project, two alternatives appear to be available: • Consider the Selvt'Marina lagoon system as a treatment system and determine the pollutant removal in the entire system. We need to look inns vi t1' It'ftowto separate-iielagoo riOlirr Wai-ii of the State" and possibly.mitigate the loss with City ordinance controls, preservation easements or wetland enhancement. • Provide settling basins in the upper reaches of the Selva Marina Lagoon and provide for treatment of the SM-F and SM-G drainage basins as shown in Figure 4.7 and 4.8. As shown in Figure 4.1, 4.2 and 4.3, we believe this type of system is available to be utilized on this project and that the conventional stormwater England, Thims Miller, treatment systems should not be taken for granted. England, Thims & I proposes to bring this Miller,Inc proposes to bring this type of forward thinking to this project in type of forward thinking to selecting a cost effective, permittable solution to the problem of stormwater this project in selecting a treatment. cost effective, permittable solution to the problem of stormwater treatment. dd4-5 England•Thkn)&Miller,Inc. P? Ty!a a COST SAVING ALTERNATIVES At England, Thims &Miller, Inc.,we believe the success of a project is not only judged by the construction product on the innovative treatment systems but by the cost effectiveness of the project for the client. In short, we believe the City of Atlantic Beach's investment should be a wise one and should be "money well spent". To see that we deliver in this area,we propose the following approach. England, Thims Sc Miller, a. Utilize as much information as possible from the existing master plan. Inc. believes the success of a project is not only judged by b. Discover alternatives for meeting the needs of the individual drainage basins. the construction product, In an effort to maximize the usefulness of the existing master plan, we but also the cost effectivess of the project. propose to accept the computer model of the Selva Marina Lagoon System prepared by CH2M Hill. Our relationship with CH2H Mill is long and successful and we believe with little work,we can incorporate their data into our engineering analysis. We estimate that this item alone will save the City approximately$20,000. Once we meet formally with the City and CH2M Hill, we should be able to identify additional avenues where substantial money can be saved on the engineering design. As for alternatives to the accepted solutions, our experience with projects in the City (See Figure 2.1) and our general knowledge from living in the project area gives us an ability to critically review the master plan for more cost effective solutions. An example of one such solution is the alternative for serving the Seminole Road ditch system, drainage areas SM-F and SM- G. This solution shown in figure 4.6, 4.7 and 4.8 not only saves the City in excess of $150,000, but will encourage pedestrian use of the park area as well as preserve the tree lined nature of Saturiba Drive. This alternative demonstrates the type of analysis we bring to the project This solution should save and which should benefit the City. the City in excess of $150,000. 4-6 oVioci.4.45/44/9' B. England•Th1m,&Miller,Inc. /0 g/D 614►\. Atlantic Beach LOS Guidelines Atlantic Beach FPLOS Criteria The purpose of the FPLOS goals and criteria is to provide a benchmark by which existing or future tlood protection performance, within a given subbasin, may be measured and compared to the performance within other subbasins. The Atlantic Beach FPLOS goals to be considered in the stormwater master plan include structure and street flooding, and are summarized below. • All emergency structures should be operational during the 100-year storm. This criteria applies to the City Hall, Police, and Fire Department Quarters; Buccaneer Office, and Public Works Offices. • Other structures (commercial, residential, and public) should be damage-free (water surface no higher than the first floor elevation) during the 100-year flood. • Major evacuation routes should be passable (water less than 1.0 feet deep at the roadway crown, with velocity less than 8 feet per second) during the 100-year flood. This criteria applies to Mayport Road, Seminole Road, Sherry Drive, Atlantic Boulevard, and Plaza. • Major streets (four-lane roads) should be passable (water does not exceed the crown) during the 10-year flood. • Residential streets and other two-lane roads should be passable (water does not exceed the crown) during the 5-year flood. FDOT designs storm sewer systems for a 10-year storm on interstate road facilities and a 3-year storm on all other highways. The evacuation route criteria given above is based on FDOT criteria, which allow a maximum depth of roadway overtopping of 1.0 foot for _ GNV/IOOI66FA.DOC 3-10 / i z/ emergency access. The FDOT one-foot depth of overtopping limit applies if the velocity of flow across the roadway is 8 feet per second or less. If the velocity of flow is greater than 8 feet per second, then the allowable depth is reduced. Development of flow velocities of this magnitude on Atlantic Beach roadways is unlikely because of the flat terrain. • On the basis of the above FPLOS criteria, the storrnwater management system performance during the 5-, I0-. 25-, and 100-year storms are of interest during master plan development and in the establishment of current and future LOS. Subbasins or canal networks that do not meet the Atlantic Beach FPLOS goals were targeted for drainage system improvement projects. Problem area rankings and alternative improvement project rankings will also be directly related to these FPLOS goals. Subbasins will also be assigned an overall grade or classification that is based on the above goals. Subbasins that meet all five goals will be given an "A" rating for FPLOS, meeting four of the five goals will result in a "B" rating, and so forth. Flood protection LOS ratings are defined in Table 3-3. Table 3-3 Atlantic Beach Flood Protection LOS Rating System Flood Protection Level-of-Service Rating Flood Protection Goals Met A All five goals met B Four of five goals met C Three of five goals met D Two of five goals met F One or none of the five goals met Atlantic Beach WQLOS Criteria The goal of the urban water quality control portion of the Stormwater Master Plan will be to reduce urban stormwater pollutant loads discharged to the environment. Stormwater pollution control should meet applicable water quality standards to the maximum extent practical, given GNV/100166FA.DOC 3-11 %Z, L, • technical constraints and socioeconomic factors. Since the relationship between stormwater pollutant loading and receiving water quality is complex, it is difficult to design stormwater management projects to meet specific receiving water quality level-of-service criteria. The WQLOS criteria for the City of Atlantic Beach are: 1. To provide treatment of urban stormwater prior to discharge to the primary creek systems to the maximum extent practical, with priority given to basins with the highest annual pollutant loadings. 2. To incorporate stormwater treatment into flooding relief projects wherever practical. While the above WQLOS goals are qualitative, stormwater management projects, including treatment, will also be evaluated quantitatively for implementation consideration. ti,� 5 '7 7�t7) 3 GNV/l00t66FADOC 3-12 / G Memorandum CITY OF ATLANTIC BEACH To: Robert Kosoy, Public Works Director CC: /Tim Jarboe, City Manager Phil Nodine, Streets/Maintenance Division Director Hugh Mathews, England, Thims and Miller. From: James G. Jacques, Assistant to the Public Works Director Date: December 5, 1997 Subject: Information on Baffle Boxes Core City Water, Sewer and Storm Project City Project SU9601 City of Atlantic Beach,Florida During a meeting on November 25, 1997, of the Howell park Review Committee, discussion ensued concerning the potential use of baffle boxes as treatment systems for the storm drainage runoff in the Core City project. I was given some community names by Patrick Victor, of the St. Johns river Water Management District, where baffle boxes have been used. The following is a summary of my conversations with members of the Public Works departments of those communities: 1. City of Ormond Beach, Florida A. Theodore MacLeod(904-677-0311) Mr. MacLeod stated that his city was in the planning and deign stages so far on baffle boxes and I should contact the City engineer for more complete information. B. Judy Grim, city engineer(904-676-3301) • Ms. Grim stated that Ormond Beach was in the design stages, using the engineering firm of CDM from the Maitland,FL, office, to retrofit some existing drainage systems(Project engineer Dave Prah(407-660-2552). They will eventually install three(3)baffle boxes. Two boxes will be the conventional design of rectangular concrete boxes with three chambers for settling and debris removal, and one box will be a newer design utilizing a rotational method of removing the stormwater solids. • They have used, unsuccessfully, exfiltration trenches and small pumping station systems, in previous projects. Ms. Grim has investigated the Brevard County systems and has high praise for MEMORANDUM December 5, 1997 Page No. 2 their capabilities to satisfy Water management District requirements for treatment, and removal of solids. • She indicated a resident of Brevard County told her that a stream near his house now has fish and clear water, where before it was clogged with sand, thanks to the new baffle box in his street. • Ms. Grim suggested I call Mr. Gordon England in Brevard County to talk with someone who has experience with baffle box systems. 2. Brevard County A. Mr. Gordon England, Brevard County Public Works (904-660- 2552) • Mr. Gordon stated that Brevard County has used baffle boxes for six(6)years, and is very pleased with their performance. There are about thirty(30)baffle boxes currently in use throughout the smaller communities in Brevard County. None are in the bigger cities like Melbourne. • When asked about the removal rates in the baffle boxes, Mr. England referred to a recent study.by the Florida Institute of Technology in Melbourne. He said that the study showed a 90% sand removal and 30% removal of less dense floating materials, such as flyash or dissolved metals. • Mr. England stated that different terrain with different runoff characteristics will put more or less solids into the baffle boxes. For example, a residential baffle box will require cleaning 3 to 4 times per year, while a more rural box may require monthly cleaning. • The County uses a contracted cleaning company at $800 per day to clean the baffle boxes. Usually the company cleans two boxes per day. The amount removed per box varies greatly, from 5,000 lbs to 50,000 lbs per cleaning. • Most of the County baffle boxes are the standard rectangular type. Mr. England recommends to use as many chambers for settlement as economically feasible. • Most of the boxes are 10 feet to 15 feet long, and usually 1 foot wider than the incoming pipe. A typical price is $40,000 per box. Mr. England recommends having a manhole cover or hatch over each chamber. They were having trouble with the cleaner vacuum hose getting into the corners. • The upstream skimmer baffle has been removed in all baffle boxes, and replaced with a movable screen type skimmer to remove any floatables such as leaves or branches. They were having a major problem with the solid skimmer causing a head MEMORANDUM December 5, 1997 Page No. 3 buildup in the upstream pipes, and reducing the capacity of the system. • They are using one of the newer baffle box units referred to by Ms. Grim of Ormond Beach. It is made by a company called CDS, and it is a round manhole-type box, using a swirling action to remove the solids. The unit is rated at 9 cfs, and has screens for floatables. The cost was about $55,000. The unit has been in service since August 1997, and has been cleaned twice, with about 20,000 lbs of sand removed each time. • Mr. England says that Water Management should allow any existing system to retrofit a baffle box into the existing pipes without a permit. He agrees that, as in our situation, where we are increasing pipe size dramatically, a permit will be required. If anyone has any questions, please call me or any of the parties I talked to above. 12/02/97 TUE 14:17 FAX 407 6332168 SURFACE WATER IMPRVMT 01001 !` BREVARD COUNTY • SIIIIFACE.WATER Il1�ROVEIIENT DIVISYOI1_ :w.I.b.] • �� 0;IMPROVFM T 4G � FH0 l` Q J O 4151* /41;M;41 akiO4‘ 0,3 • FACSIMILE TRANSMISSION Page one of: f a Date: j "2 - 7 • . To: _ 1 i . Department: D Company: V - • - - Fax #: qOcLZ -7 3-T-413 • Telephone #: . From: SURFACE WATER.WATER 1 EROVE NT alSYON • Fax #: (407) 633-2168 Remarks: `` , • • • • L 12/02/97 TUE 14:17 FAX 407 6332168 SURFACE WATER IMPRVMT Z002 PHYSICAL MODELING • OF A STORMWATER SEDIMENT REMOVAL BOX FINAL REPORT Submitted to B:revard County, Florida, and the National Estuary Program Florida `7 Ashok Pandit,Ph.D., P.E. and Ganesh Gopalakrishnan June 1996 Civil Engineering Program Florida Institute of Technology 150 West University Blvd. Melbourne, FL 32901 • 12/02/97 TUE 14:17 FAX 407 6332168 SURFACE WATER IMPRVMT (6 003 EXECUTIVE SUMMARY Sediment removal efficiency of a typical stormwater sediment removal box (also known as baffle box) was investigated in the laboratory using a hydraulic scale model. The standard design currently being used divides the box into three chambers by two barriers or baffles. The baffles slow the flow of water and allow the sediments to settle in the box. These type of sediment traps are currently being used as one of the stormwater management practices in Brevard County, Florida. The scale model was constructed using a length scale ratio of six, and ti principles of hydraulic similitude were used to relate the model results to prototype behavior. Sandy Clay and Fly Ash were used in the model to simulate the effect of coarse and fine sediments in stormwater, respectively. Experiments were conducted to determine sediment removal efficiencies of the box under varying flow conditions by measuring removal efficiencies for different entrance velocities, flow rates and sediment concentrations. Removal efficiency was defined as the ratio of the weight of sediment removed to the weight of sediment injected. Removal efficiencies of the standard, three chamber, sediment box were measured during 48 experiments (24 each for Fly Ash and Sandy Clay; which were designed to replicate field conditions. Thirty additional experiments (24 with Fly Ash and 6 with Sandy Clay) were conducted to ii . • 12/02/97 . TUE._14_18 FAX 407 6332168 SURFACE WATER I111PRVMT 12004 deteimine the removal efficiency of the sediment box with modifications in the existing design. Modifications that were tested included sediment boxes with two, three, four or five chambers. The effect of raised baffles was also tested as part of the new designs. Finally, six experiments were conducted to simulate the effect of a shallower sediment trap, one that had half the depth of a normal box. The effect of baffles in removing sediments could be seen visually; the sediment strikes the baffles and slides downward; some of it then recirc:ulates and escapes into the next chamber or out of the box while the remainder remains trapped in the box. It was, therefore, felt that inclusion of more chambers would perhaps improve the overall removal efficiency of the box. This did not happen in most cases because more chambers meant that the individual chamber sizes were smaller and, therefore, less efficient in retaining the trapped sediment. The average removal efficiency of the traditional, three chamber box, for experiments performed using coarse (Sandy Clay) and fine sediments (Fly Ash) were 89.8% and 27.8%, respectively. The removal efficiency of the box remained constant with inflow sediment concentration for coarse sediments, but increased with increase in inflow sediment concentration for fine sediments. In general, increase in flow rates and entrance velocities reduced the removal efficiency for both coarse and fine sedirnents. Removal efficiencies measured with new designs were not - iii 12%02/97 TUE 14:18 FAX 407 6332168 SURFACE WATER IMPRVMT 0 005 significantly higher or lower than the existing design. However, further improvements which can reduce recirculation of sediment within chambers can probably improve the removal efficiencies especially in the case of fine sediments. Experiments with the raised bottom or shallower . sediment box showed that the removal efficiencies were approximately 6 to 7 percent lower than the standard size box. One can, therefore, infer that it box which is deeper than the standard box might produce improved removal efficiencies. It can be concluded from the experimental results that these type of sediment boxes are highly effective in removing coarse sediments in stormwater, but their efficiency in removing fine sediments (approximately 30%) can be further improved with some modifications especially if these modifications can reduce recirculation within the chambers. • • iv 12/02/97 TUE 14:18 FAX 407 6332168 SURFACE WATER IMPRVMT Z006 • 1 gn OC 3t oc'lc" 0* Ne: •c! ,M o eoa .;! a, eo -- cpn ^it . 6 w -y (p <4w PPMZ- T P2t XPi _R ul r c in III '~ ^ nrc,; .-, rier ,- - ..; ..7eo .,i rmresi'sa4 _ e gid, � ..• � � � I` un -- Po, n .) C.! ^pat a ‘.C6' y W r .-0+ re' °:'m cV Fi N �A -a1 P •-, C,t N N ��;' T k) Zr., Lli '` [. In tri b el -r o .-' el e h .e „t f ua w e %er' 2w i , 1"� 2g � r $ $ ��: . 4h; I I 1,.. NN44.. 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IR COI SOC OP oris � RPM. lc 7 .....,_ �; (s¢DEUJU gra, ,7 ' •'X. v CONTINUOUS , I S' iNF-FO4YEA if ffMDYtE C ' 113 A OP •+ t. 6 Ynxn sTOP I a PM.IL D21 LMl t�, G.; y 3v-," .61"4.:4":),/;3. SON¢OXO ^ . -' saw ODEMXf, T r"� y�;`~- "-?' b. C;CY 1 \ : y •r as gs•r DG MP.) \ f}!0POC IS.Cac(IYv) b `1VEIRa..oso ^ 0 1 8 I. as E o.0 �•_� A. i� I MI ti `\.� t' 1. -...-,\\ cam= 1D.-d ow MIMI) SECTION A-A MG AoSNTO `°�,�,D"r`°°°' T-010 VS. • :v7 To s re • ,o�' r _�- t+L 1 I A7 1 I I A k t+- -_-- - 4� 1 _ .4'.i MD o I I xsd immix I . / //.// r/ I I /mVE �.., I VI IAN 113 4Utldldldld O Y OG i I+ 45 is co euz5 24 B ; •C aS mot 1 S i t J .. s PLAN VIEW • N1S TYPOCAL BAFFLE BOX DETAILS L .... PREPARED BY: DATE: APR 1996 DWG. NO. BREVARD COUNTY ENGINEERING DEPARTMENT' RWN RI: M� A — OF DESIGN & REVIEW DIVISION N 0 ll5s E Ob 1= SEE TAB — 1 ATCH EX. EL : N ., #5 DOWEL » 18 LONG // I1 `'l 1 ROUTED IMO Y.&A LE i r CORE DRILL OR \\ I,s,Y 7•♦.. .•.♦...•.... ♦•••••• 3i9W we 0• • ` • 2 ADDff10NAL:..��.•y�p1ER gTC':❖i { T&8 EACH•Ol�:TAPE ($ •i.�. 'LCROUT IDE OF 9R3 •0 ••:♦❖ DIETABL. 0 'TVP •••••:: ••� AROUND •. . .•• .. .. ..• PIPE . .....:..o..... .... N.T.S. ••••:: ••:•❖.•.❖.�.:❖••�❖♦•♦•.::::::1. TYPICAL iiiiiiii•:•:•i♦ii ii iii• •4 i•iii I +•♦••••••♦•1••••11••.•.• ♦♦•• ti.••...••�••i4 iV i6i i♦••i.'4.• •.i••• INV. O. !ii•••i♦ii i�•ii•.•iii'.i♦ii♦iii❖ii•i•♦•.� NV, EL ,0:411�.�•�••••••••••••.�♦�♦�•�*A.•.••• •_♦ 4, 8 CUACE BY 1• CHAIN LINK I PVC COATED FABRIC - SCREEN 41 ✓F. `4� 7 JARS 1/4• ALUM. WIREMESH - SCREEN 12 __ I 'T IAL ••♦•.•♦06652•0$01••• ••••.•..••...•.•....•..• BOT. ELF/ ♦.••..••••.•••••♦•♦•♦ • j I10G RINGS •.•:.••❖•❖•❖•❖.•i0.❖•❖.•O••�•• 0 4 D.C. TYP. �••••••••••♦•.•••••••♦.. :•♦•••*•:::::::::::::::::::•:•••♦+:+::: R Tw Tw FULLY WELDED 1- CAM ❖i."iih':❖:•❖•i:•:❖i❖:•: ' WIDTH - PIPE FRAME i❖Akk:❖:i�i❖ S :i+DA SECTION N.T.5.O r 4'-10• ® n' BAFFLE(� -+ • { • �� 'i••,,;".-EONQ: WfU.t: t ,;,`i .. .. $CY-VEOU' IRIAFrILC DETAIL AAL - 'i` `.. , -�- • -...�,y �-; 71 N.T.S. fr B-x6 PLATE ..1 4' CHANNEL W/ CAST IN L-SHAPED CUTOUT PRECAST WALL _':_:�r:*;.!... :'toP CAP.,'-:,. .: TOP VIEW IuII!PIU imenill 1 JGALV. SOLT TEEL BAR la ilii � Aw! P 3 4a I 1114:-I'' 4 CHANNEL w ;r. t 'Mg: �.. CHANNEL W/ I U-sWAPED CUTOUT + U-SHAPED CUTOUT 1 I I 6x6' PLATE , ;:- 1 R= 6'x8" PLATE CAST IN ;COK W - 0 PRECAST WAIL— iiii FRONT VIEW SIDE VIEW HINGE SCREEN HINGE - DEFAILS N.T.S. 7fNCAL, BAFFLE BOX DETAILS PREPARED BY: APR., 199Ei DWG. NO. BREVARI) COUNTY ENGINEERING DEPARTMENT REV�Y M! A — �� DESIGN & REVIEW DIVISION GENERAL ROTES: 1. AU.CONCRETE STRENGTHS SHALL BE MDT CLASS II. 41000 PSI 11. MINIMUM CONCRETE PROTECTION FOR REINFORCING BARS 2. ALL RDPFORCINC STEEL SHALL BE DEFORMED EARS CONFORMING TO CONCRETE CST N 24-Ci ASTM A815 GRADE 60 (FY=60 HSI). mast AND PERMANENTLY I ALL DESIGN LOADING SHALL COMPLY TO MSHTO H520. EXPOSED TO EARTH) 4. CALCIUM CFLORCIE SHALL NOT BE USED IN ANY FORM. (CONCRETE CAST IN 3 MKS Lis REINFORCING LAP SPLICES: FORMS PERMANENTLY PROVIDE LAP LENGTHS DETERMINED BY MULTIPLi1NG THE INNS EXPOSED TO EARTH SHOWN IN THE BASIC SPLICE LENCIH TABLE BY THE FACTORS SUSS GN CONTACT) 2 Hem INDICATED FOR TOP BARS AS APPROPRIATE. WITH EARTH) ��c��yE�S5� BASIC SPLICE LENGTH TABLE 12. UNLESS OiTERWISE PERMITTED OR SP�GIf1ID, THE CONCRETE SHALL BE jjpR RFS NO'S. 3 4 5 6 7 8 9 10 lj PROPORTIONED AND PRODUCED iO HAVE A SLUMP OF 2" MINIMUM AND • PC 4,000 PSI 11' 12' IS 22" 3L{' 39" 49" 6T 77' S MAXIMUM. IUiMEDIATELY AFTER DEPOSi11NG, CONCRETE SHALL BE T113ROUGHLY CONSOLIDATED BY MEANS OF METNANICAL VIR!AT1ON. SPLICES FOR TOP BARS I3. ALL ROAD PAVEMENT BASE, AND SUGGRADE S4ALL BE INSTALLED AS TOP BARS ARE HORl2OHTAL REINFORCEMENT PLACED So THAT MORE DIRECTED BY THE COUNTY. THAN 12 OF CONCRl1E IS CAST BELOW THE BAR. LAP TOP BARS 14. ACTUAL BOX LOCATION SHALL BE AS DERCCTEC BY THE COUNTY. 1.3 TIMES THE BASIC IAP LENGTH SHOWN IN THE TABLE B. AOD(11aN OF WATER TO CONCRETE AT THE.133 SITE SHALL BE 15. PRECASTER SHALL PROVIDE STANDARD LIFTING LUGS IN THE BOX AND PROHIBITED. TOP AS REQUITED FOR TRANSPORTATION AND 'LPCFIALT(T. 7. AU.CONCRETE WORK SHALL COMPLY WITH PRCMSIONS OF ACI 31B, 315, iG. LOADING CONDITIONS: • AND 301, LATEST EDITIONS, UNLESS OTHERWISE NOTED. CASE 1 UNDER ROADWAY PAVEMENT'w/Dc EQ TO OR LESS THAN 2' B. MATERUV 4: CASE 2 UNDER ROADWAY PAVEMENT w/ a: GREATER THAN 2'AND CEMENT ASTM C130,TYPE I CO OR LESS THAN 6' FLY ASH ASTM C610.TYPE C OR F CASE 3 NOT UNDER ROADWAY 1NO HS2O LOADING) AGGREGATE ASV C33 W/ Dc EQ TO OR LESS THAN 8 WATER—REDUCING ASTM C4944 TYPE AS REQUIRED 17. TO SIZE BAFTLE BOX, SELECT APPLICABLE LDANNC CONDLTION FROM •• AIR-4NTRAINWG ASTM 0260 NOTE 14 AND READ TOP SLAB& WALL THICkI ESS AND REINFORCING CURNG COMPOUND ASTM 0309,TYPE I, CLASS A FRU Min BELOW. ' 9. MAXIMUM WATER CDIEFIT RA110 SNAIL BE 058. (O% MAX FLY ASH) 10. APPLY TROWEL FiNISH TO MONOLITHIC SLAB SURFACES. • • • TDP=AU 11.5tl01SS.!RONFDRCLNG.TP LOAD 'W CONDO= s4' sS. 58' s7' S8' se' . CASE I SLAB 6 SLAB rSTAB 8'SLAB L< SLAB 8 SLAB W/Ao6 w/170LF Wines" w/i8or; w/laor w /Do4' CASE TW/fao6 w/giA6' W% 7® C wpAs /IB®S w' 895" w/pyo+ • CASE3 IW//866 w/450r w/IA 6 W/1606" w/Pa6 W/Ws 0r WILL THICKNESS&R£PGQRCING T LAAO 'p' " COPOMON s s• s e' i s 7' se' ss' s10 GSE 1 W e U. W 5®d w/i o c w/ jALL / 5 Q of*ILL /1 / /isoG W/A* V w/p05 CASE w/je wf}so5" w%gsaLL r W/16oe w/isoe / sou ee c WAIL WALL a WALL 7" ALL wuL e'WALL CASE 3 w/jsoe w/¢SOC w/iso8' w/0br W/jso ' W/+ase fi` YPOCAL BAFFLE BOX DETAfiLS PREPARED BY: DATE: APR., 199EL DWG. NO. BREVARD COUNTY ENGINEERING DEPARTMENT R R� A 3 OF 3 DESIGN & REVIEW DIVISION `" Cr December 4, 1997 Commissioner Mike Borno City of Atlantic Beach Dear Commissioner Borno: This letter is to express my sincere appreciation to you and the members of the Howell Park Review Committee for your in-depth review and evaluation of the many difficult and controversial issues relating to Atlantic Beach's proposed Storm Water Drainage Project. As an interested and frequent visitor/observer of your committee meetings I developed a deep appreciation for the genuine interest, enthusiasm and comprehensive evaluation efforts exhibited by you and committee members Cindy Corey, Susan Bullock, John Laliberte, Michael Schmidt, and Joe Posch during extensive and detailed discussions of the many complex factors associated with this drainage project. I wish to also compliment City Clerk, Maureen King, forthe very professional manner demonstrated in recording and transcribing notes of committee meetings. I know you are presently preparing your report to the City Commission and have invited members of your committee to submit individual concerns/observations/recommendations of their own. In the hope you will also entertain the opinions of an interested observer the attached attempts to summarize my observations of some of the many issues/concerns of this controversial project. Again, my sincere thanks and appreciation for the dedicated efforts of you and your committee members on this complex project. Respectfully yours, Donald L. Phillips , 1566 Park Terrace West Atlantic Beach, FL 32233 Howell Park Review Committee Observations/Alternatives 1. Introduction. As an interested observer of the discussion of issues and alternatives by this dedicated group relative to the proposed Atlantic Beach Stormwater Drainage Project, this document attempts to present my observations/impressions of some of the issues and alternatives discussed by the group. It is important to mention that, although much discussion was devoted to methods of avoiding the need of retention ponds and minimizing the impact on the natural environment of Howell Park, the primary concern of all members of the committee was to assure a timely and effective storm drainage system for all residents of Atlantic Beach. 2. Background Information. Following presents an abbreviated example of some of the documents and discussions presented to the committee for review and, evaluation: A. Stormwater Master Plan (SMP) prepared for the City of Atlantic Beach by CH2M Hill, dated February 1995. This comprehensive plan was prepared at considerable expense to the city and identifies many of the flood problem areas in the various drainage basins within the city. The document also goes into considerable detail identifying pipe sizes, cost estimates, and other requirements to handle storm drainage problems associated with a 5" or two year storm. It was interesting to note that this document made no mention of the need for retention ponds. B. Contract Plans prepared by England-Thims & Miller (ETM) . C. A copy of the presentation of each engineering firm responding to the city's request for proposal to develop contract plans to implement the SMP, described above. Each of these proposals identified the firm's qualifications, experience and general plan to develop contract plans to implement the SMP. D. A detailed map identifying the location of property within Atlantic Beach that had reported flooding problems, including a brief database summary of the nature of the problem. F. A comprehensive presentation by Michael Schmidt on alternatives and methods of minimizing runoff pollution. Mr. Schmidt is a member of the committee and a practicing engineer with considerable experience in the development and design of water management projects. He was previously employed by the St. Johns Water Management District (SJWMD) and, based on comments by Mr. Michael Cullum of the Jacksonville Office of SJWMD, he is considered to be one of the leading authorities on water management methods in this area. G. A general discussion of permit requirements by Mr. Cullum and Mr. Victor of the Jacksonville Office of SJWMD. This was a very interesting and informative discussion. It was this observers impression that the SJWMD is primarily concerned with runoff pollution, but recognizes the limitations of providing adequate stormwater retention ponds in existing developed communities and would be willing to work with the city to eliminate the need of retention ponds if alternative pollution retention control devices, such as roadside swales, sand trap catch basins, baffle boxes, 1 etc. were provided to minimize pollution. 3. Issues and Alternatives. and avoid the need of What can be done to provide adequate drainage A. retention ponds? was this observer's impression that the biggest. factor affecting the Ittwo factors - first, the inclusion pondsn was caused by retentionnu offecurbsof an retention the streets which offers no pollution and gutters along benefits and secondly, the lack of any Pollution retention control devices in the drainage culvert system. of Mr. Cullum of the Based on presentations by Mr. Schmidt and responses *Mthe city could probably eliminate the need of a retention tilpond, S including associated costs for tree removal and e at d catch basins and by and/orng baffle boxes at the western flat curbs, shallow 4 -to-6�� roadside swales, inserting sand trap catch basins suggested ts, (downstream) end of the storm drain lines of Servicestreet. (WQLOS) were These concpthe also referred to as Water Quality Level in the CH2M Hill Storm Water Master Plan but were not included in final contract plans. and replacement, the provision addition to cost savings realized from elimination of the cost of curbe In ponds, tree removalforth andfroadside retention potential of allowingtfohe SMP.h of swales appears to also offer the P as suggested by sizes, i es and provision of smaller (less expensive) pipe Roadside swales slow the movement of)s requirements oformwater to e theadragnageppipes. therefor reduce the capacity (volume) the construction priority be adjusted to north allow the oePinit?al phase of B. Could the project to begin with the drainage ba rather detailed analysis of flooding in Atlantic Beach revealed pockets A every street, but the worst area of the city of flooding in practicallydraining 9th and 10th streets. seemed to located in show thelnage drainagebasins culverts for thud is drainagee no basin The contractuddrawings into Selva Canal of performing (and including Plaza) drain directly possibility ect enc construction in these basins with Mr. Cullum were not on Howell Park. Initial discussions of the initialremergency (SJWMD) desire to see pollution/retention phased early nt in the they the project. However, these discussions were baofdon the the provisionof in possibility contract plans and did not consider the p bove roadside swales and other WQLOS devices described above .nIt is believed thf e inclusion of these WQLOS devices in the would provide a basis for the SJ4IMD to permit early construction of these basins. C. What effect does the regrading of streets have in the event of a major storm? • told the City contract manager for ETM, has previously Mr. Hugh Mathews, designed to meet two-year Tans were a-, o0 and Commission thatethe contract P in the event of a major "saw-tooth" or and will not eliminate flooding slopesM design the streets in a this is evenana 100-boar storm. The ET and a westerly direction. Presumably manner, in both an easterly 2 e western portion some of • ' imize earthwork and to take into consideration the higher done to min in e levation of naturale lines ofe a located storm these dune linesland hies and gher theher streets. prevent the water from flowingon. street elevations would lower areas and into Howell Park and/or the Selva Lagorms exceeding the from major storms resulting e culverts, it is important to To minimize flood damagewof drainage designed two-year flow capacity Sherry regrade Seminole m arkall easwell t-west streets, Drive and allow forRnaturaloo eland Park drainage culvert to Selva Marina Drive) east-to-west flow of storm water to Howell Park and Selva Lagoon. 4. Other Considerations. Jim Jacques, Assistant Public one of the committee meetings tential• savings may be realized by not A. During or, suggested that p good working replacing Digeexis re lacing existing sewer lines and water mains which are in P be explored. order. This should certainly problems of the Selva address the outfall p ,s drainage system B. The city needs to seriously the city Lagoon drainage system. Improvements to Club and property adjacent to the bythis construction contract could cause more serious flooding realed problems for the Lagoon. Marina Country ed improvements to the weir facility ock y at Fleet Marina The P P but offers little imp to be easier to operate, for the the leet ntroing may Lagoon and no improvement extreme high tides. Continued protection control of high h atervlevels due Selva ortof g get the Department of Transportation and the improve the flow capacity of the box culverts Cityefrts should be taken to should try developulver a of Jacksonville to and othertoproperty under Mayport Road and Wonderwood Road. The city Club if necessary, to maintain. and/or increase the cooperative effort with the Selva Marina Country system. owners along the lagoon, restricted flow capacity of the entire Selva drainage s the ideal solution to control flooding of the entire city perhaps system would be the C. a lolly P connected to the Selva drainage facility the low and all property simple and inexpensive pump Marsh Fleettructidion of a rear t of the pump facility presently serving Landing similar to was built at a cost of $300,000 The Marsh Landing pump facility the many Landing. the 2-8m Oct connected 1996 and providesioo pro-active evelopment. During levels periodirains and retention ponds in the developdue to heavy experienced extensive floodingds, control of drainage whenhigh tide conditionscc Beach rstrong northeasterly merely lowering the and tidengnfromLandingwas accomplished by improves in Marsh pumpfacility and l ofothe ponds by twelve inches. A ee hydraulic improves level e the veering the water level and improving water gradient of the entire by lowering protection from high of the drainage system. It also offers or hurricane conditions. extreme high tides and/ pumpfacility. The conditions generated bythe city from offers an ideal The area below Fleet Landing adjacent to Mayport Room Mayportad ee Road serves ands a natural dike drainage ditch believed the could d gh tides the deep the many residents adjacent to the Selva It is could serve as an ideal collecdtion and outfall basin• facility. Selva rn MarinaaCountry Club an Marina Lagoon would welcome the protection offered by a pump 1 Report of Atlantic Beach Flooding Problems Report Date: December 2, 1997 This report furnishes a summary of flood problems within the pending contract area referred to as "Old Atlantic Beach" . The information in this report was obtained from four sources: (1) Citizen responses to Atlantic Beach 6/21/96 questionnaire. (2) City reports of flood problems prepared by Phil Nodine. (3) Additional flood areas pointed out by Phil Nodine during 11/10/97 tour. (4) Additional flood areas pointed out by citizen review of report. The information gathered from the above sources was entered in a database to facilitate analysis and reporting. Flood area locations were also plotted on a map of the city. Information recorded in the database includes: DATE Submission date of each report item. LASTNAME Name of individual or subject of report item. NMBR Address number of flooded residence, when appropriateiate. STREET Street number/name of flooded residence, when app p SOURCE Source of data, as described above. COMMENTS Summary of comments, if any, included in report document. The following items are attached to facilitate analysis of the flooding problem: (1) Two city maps, one of area of Old Atlantic Beach south of Plaza and one of area north of Plaza (including Plaza) . The general location of residenc es which have been reported or identified as havinuse g blooding each problemsstreaes r. plotted on the map and identified by Additional flood problems (flooded streets, barricade placement, etc.) are shown in blue. (2) Summary Report of Atlantic Beach Flood Problems (excluding comments) , as recorded in the database and sequenced b street and house number. (3) Summary Report of Atlantic Beach Flood Problems (including summary comments when given) , as recorded in the database and sequenced by street and house number. (4) Summary Report of Atlantic Beach Flood Problems (including summary comments when given) , as recorded in the database and sequenced by last name or subject of flood report. Observations: tic Beach. , it 1. Pockets of flood problems are area ofported Atlantic roBeachtwhichn experiences otheeworst seems clear that the genera flooding is located on 9th and 10th streets. f Vern 2. Perhaps the worst flood problem may be Publi pinpointed Reports the use to the address of large Weatherford (371 9th Street) . Atlantic Beach t tanding r six this r this address e remove that las storm drain water isfrom located oacrossathec street residences this this area. It was noteds in. orary residence but the elevation of this problem street cou d probably be areal�zedlbydrunningeapdrain and inexpensive relief line across to the north side of the street. 3. Extensive flooding bas are located on the south also been reorted at a50,side S54 and 35of the street. three adjacent properties east of a storm drain and 150 fe �esdrain. drain drawing. shows This 12�eXRCPlis 1212" reinforced concrete pipe (RCP) connecting these on. located on the south side reliefof the street ultimately t hollocationsacould pr bably bens into the arealozed TTemporary and inexpensive for these by inserting a catch basin in Was noted the catch basin at thehe drain line in the general lnity of eastern three adjacent properties. Also, itthis ,.,oror sl,beesting some kind of blockage in the drain line. The England-Thims & Miller (ETM) contract plans identify the sub-basins north of 4. Plaza) to drain directly into Selva Lagoon which has no affect on eza (and including is and if an early resolution of the Howell Park the drainage in Howell Park. Since these sub-basins include the areas whichexperienc e the worst flooding (9th and 10th streets) ten to problem seems unlikely, perhaps the construction contract could bewr question provide about early relief to the residents in this area. Except for possible differences in pipe sizes, there appears to be little or no conflict between the current tained in rr rrentnt ETM plans and the recommendations nEngineers, the accepted Atlantic Beach Storm Water Master Plan prepared by CH2M Hill Respectfully submitted, Donald L. Phillips Attachments: _ - • az- 3. Summary Report of Atlantic Beach Flood Problems - conunen r) -: . - - - - b. Database listing by street and house number (includingcomments) Arae tAtdroopsJas / 2�3`�' affeige /EzPf/2T 5/97 Summary Report of Atlantic Beach Flood Problems Page : 1 ort Date: 12/0 ( Includes summary commss -when given ) Data : 1 - Citizen Response to Atlantic Beach Phil1/96 Questionnaire 7 of - City Reports of Flood Problems 2per Phil Nodine 11/10/97 tour 3 - Additional Flood Areas SOURCE . 4 - Additional Flood Areas per citizen nNMBR Sreview of report 3 -E LAST NAME 0 2nd Street '10/97 Entire street floods ( Phil Nodine ) 335 2nd Street 1 /26/96 Birchall , Dorisproperty ert1 I had bad water Because of new townhousestatguest builtouse 3otimeseast of my pt twice . I havegtoeaf floodedtuout ofmy the damage furniture and had WooksePithediagramll-to-wall carpe Problem reported to Public 1 & Mrs . Alan 374 2nd Street'/10/96 Potter , Mr . approximately the same lower ) than is Second Street . Sherry drive is , The south-east corner of our lot is at elevation ( or slightly effectively , a dike that blocks tltsweintfloodingflow off loweerr Portionfrom ssof Coast Drive . This saturation resu and and of the other yards along Second Street . Problem reported our Y to Public Works . 1 377 2nd Street 7/10/96 s bell , Ms . Judy' • Myback yard floods on virtually b�rind myr�esadencin . The Probldmn�epo•rt :d the yard extends onto ( or from ) to Public Works . 1 )7/10/96 Potter , Juanita C . eav386 2nd Street y rains due to Access to my residence is impossible following heated in front of flooding on Second Street . City storm basin is th e residence . With every rain , trash and ebrisscovernd theegtatingl .and much of my front yard . This causes water Problem reported to Public Works Office . 2 10/08/97 Barricade placed on 3rd Street 0 3rd Street 11/10/97 Flood areas per Phil Nodine 332 3rd Street '' 349 3rd Street 1 07/05/96 Recently Brown , Deane thi & Darrell fl this portion of Atlantic oe�chavehas sPent rnuchdmondYwith raising floods from heavy rains and neigh level of their sunken living room and replacing carpet . On June 26 we anhole cover in experienced problems flushing toilets in both bath rooms . Problem was expo city 's sewer line . City lifted sewer m due to the middle of the block and raw sewage gushed ou . Street 4 369 slab over Mrs . pour a 4' 12/04/97 Eilers ,plexproperty ( 369/371 ) has been forced to Duplex existing floor to avoid flooding . 4 12/04/97 Flooded duplex ( 370/372 ) per Eilers 370 3rd Street 12/04/94 Flooded duplex ( 375/379 ) per Eilers 375 3rd Street 4 . _ __,.. -1 ,--)Rd ( west end 4th St ) 0 4th Street 2 ate: 12/05/97 Summary Report of Atlantic Beach Flood Problems Page : 2 port D ( Includes summary comments when given ) e of Data : 1 - Citizen Response to Atlantic Beach hi21/96 Quues tionnaire l o 2 - City Reports of Flood Problems by P 3 - Additional Flood Areas per citizeNodine n review/of/repotour 4 - Additional Flood NMBR STREET SOURCE LAST NAME 310 5th Street 4 TE per Bill Dyer /25/97 Willeyyd houseerty used to be a vacant lot . When house was - Property built , lots of fill dirt was put in so houSeon wouldtopeetdpy . This s solved their problem , but passed 311 5th Street ./25/97 Flooded property per Bill Dyer riveway to prevent Old Shultz house oding°us' hisowner garageaanddotherhis dadjacent areas . This stormwater from fllo merely sent the problem down the street to someone else . 1/25/97 Flooded property per Bill Dyer 315 5th Street 4 Minchen/Ammerman house - Heavy rains have poured in from street flooding yard and sometimes water entered house downstairs . Resident built a berm to help contain water problems and apparently no longer experiences flood problems . . 320 5th Street q. 1/25/97 Dyer , il ( more Dyer house - Problems pavin'get_gJultingl in higherhstreets ) . Corner room construction , more P ( used as den ) often gets flooded . 4 A e1 Bill Dyer, 321 5th Street X1/25/97 Flooded P' Alllenen House - has flooding problem bncopofe alreseand with heavy . Believes this has rains gets some Pad�aininto Pipe or sump pump . come from 6th street 11/25/97 Flooded property per Bill Dyer 333 5th Street 4 Tappin house - now rental - water pours into carport during heavy rains and has damaged some belongings . per Bill Dyer 352 5th Street After a large storm 11/25/97 GaltdHoed property has experienced much , much flooding . House in fall 1995 resident commented to Bill Dyer that he had water standing in his bedroom . 11/10/97 Flood areas per Phil Nodine 353 5th Street `' 4 11/25/97 Flordd propeper Bill Dyer 358 5th Street in Conrad Michaels house - resident heX�urn9ch�avYVe�ensloe�ident their yard and home on many occasions . has actually had to put his furniture on blocks to protect .it from flood damage . ` 11/10/97 Flood areas per Phil Nodine 361 5th Street Bill Dyer 380 trut 11/25/97 Flooded property per - heavy 5thraiSs Stood this lot and Weldon ( vacant lot east of house ) _ __ ,,,,.,r-A,-n " Weldon house is on high ground and has not been aport Date: 12/05/97 Summary Report of Atlantic Beach Flood Problems Page: ( Includes summary comments when given ) ource of Data: 1 - Citizen Response to Atlantic Beach 6/21/96 Questionnaire 2 - City Reports of Flood Problems by Phil Nodine 3 - Additional Flood Areas per Phil Nodine 11/10/97 tour 4 - Additional Flood Areas per citizen review of report SOURCE ATE LAST NAME NMBR STREET 1/10/97 Flood areas per Phil Nodine 370 6th Street 3 1/10/97 Flood areas per Phil Nodine ' 378 6th Street 3 _0/08/96 City Report by Phil Nodine 379 6th Street 2 Report stated residential yards pumped on 6th street . L0/08/97 Barricade placed ( west end 8th St ) 0 8th Street 2 )9/29/95 Callihan , Sandy 368 8th Street 1 Entire yard flooded and water stands in car port . Resident has constructed a board walkway in back yard to avoid ponded water . 11/10/97 Entire street floods ( Phil Nodine ) 0 9th Street 10/03/95 Trechel , Thomas L . 312 9th Street 1 Mr . Trechel enclosed 9 pictures showing flooding along 9th street during month of September , 1995 . Water covered entire pavement on 9th street . 07/06/96 Price , Debra 316 9th Street 1 Back yard and side yard has flooded for three years . Finally put in $1300 drainage system with pump to move water to street . Report furnished Public Works .with pictures . 06/26/96 Schmidt , Robert A . 320 9th Street 1 Water flows over the sidewalk and drains into my yard . Debris from the street and other higher homes accumulates on my property and the sidewalk . Past repaving only raises level of street , increasing flood conditions . Problem reported to Public Works with diagram . 10/08/96 City Report by Phil Nodine 350 9th Street 2 Residential Yard Pumped . 07/10/96 Permenter , Dorothy S . 354 9th Street 1 My lot is the lowest point on the south side of the street . My front yard is higher than the sides and part of the back yard . The lots on both sides and behind my lot drain onto mine . When our area is having rd and flooding foottldeep .the Problemrin my reportedato Publicder my Works with e thdiagram . overures one 07/03/96 Shoots , Jay 358 9th Street 1 During heavy rains our yard , front and back , are under water . The water level on two occasions being within an inch of coming in the house . Water ted Public Worin our witdhadi,agramnweeksweks at a time . Problem r epor 11/10/97 Lucas , Debra 365 9th Street , 4 Resident review of report of flooded properties confirmed serious high water conditions of properties on 9th street . <eport Date : 12/05/97 Summary Report of Atlantic Beach Flood Problems Page : 4 ( Includes summary comments when given ) ^-rce of Data: 1 - Citizen Response to Atlantic Beach 6/21/96 Questionnaire 2 - City Reports of Flood Problems by Phil Nodine 3 - Additional Flood Areas per Phil Nodine 11/10/97 tour 4 - Additional Flood Areas per citizenBR reviewof report SOURCE DATE LAST NAME 371 9th Street 1 07/02/96 Weatherford , Vern R . Excess flooding in back yard to 18" deep and 27" under house crawl space . Occurred at least twice a year since 1991 . Detailed description with pictures provided . Phil Nodine ( Atlantic Beach Public Works ) reports large pumps are used on this property which also removes standing water from five or six adjacent properties . 11/25/97 Jewell 375 9th Street 4 property owner reports flood levels of 1 .5 feet in back yard and 2 .5 feet under house . 07/22/96 Moore , Richard J . & May C . Orser 376 9th Street 1 Serious water backs up creating a lake in front of our home to the door wrapping around the east side of the house and remaining for up to 10 days . Realizing that you are working to correct the problem , please include the drain that is in our back yard and flows into the city drain as part of your plan . Problem reported to Public Works with diagram . /041151- ,33ci JO \5t 06/26/96 Loomis , Frederic.,, H . 345 10th Street 1 Back yard was flooded for a month . Water got under the house which is off the ground . Utility room , which is on ground level was flooded . Inside of house covered with fungus , green on the wall and black on the ceiling . Problem reported to Public Works with diagram . 348 10th Street 11/10/97 Flood areas per Phil Nodine 11/25/97 Flooded property per Ruth Isaac 365 14th Street 4 11/25/97 Flooded property per Ruth Isaacs 366 10th Street 4 11/25/97 Flooded property per Ruth Isaacs 369 10th Street 4 07/08/96 Isaacs , Ms . Ruth 370 10th Street 1 Gets everyones debris and water . Drain won 't take it quickly enough . Cal-port & Utility mdays .both cksids yaedsoonhouse S8reet thetsamelts or. N .W . & West sides for Photograph and diagram included . 11/25/97 Flooded property per Ruth Isaacs 371 10th Street 4 ./25/97 Flooded property per Ruth Isaacs 372 10th Street 4 11/25/97 Flooded property per Ruth Isaacs 375 10th Street 4 „ ii ni�a7 Flood areas per Phil Nodine 376 10th Street -:port Date: 12/05/97 Summary Report of Atlantic Beach Flood Problems Page : 5 ( Includes summary comments when' given ) )urce of Data : 1 - Citizen Response to Atlantic Beach 6/21/96 Questionnaire 2 - City Reports of Flood Problems by Phil Nodine 3 - Additional Flood Areas per Phil Nodine 11/10/97 tour 4 - Additional Flood Areas per citizen review of report ?TE LAST NAME NMBR STREET SOURCE 1/10/97 Flood areas per Phil Nodine 379 10th Street 3/09/95 Hilliard , Dick 338 11th Street 1 Resident submitted 4 photographs of water ponding adjacent to edge of street and over driveway access . Resident stated "problems were created due to no swale and the City repaving asphalt cut along the roadside" . 0/08/97 Barricade placed on 12th Street • 0 12th Street 2 1/10/97' Flood areas per Phil Nodine 371 12th Street 3 •6/30/96 Gray , William & Jane & Boubagoathis 373 12th Street 1 Flooding is a result of insufficent pipe size buried in drainage easement from 12th Street through to Seminole Drive and beyond . Problem reported to Public Works with diagram . • .0/08/97 Barricade placed ( 15th street ) 0 15th Street 2 10/08/97 Barricade placed ( 17th street ) 0 17th Street 2 10/08/97 Barricade placed ( East Coast Drive ) 0 East Coast Drive - 36/29/96 Cloatier , Mary & Lori Collins 134 Pine Street 1 In front of 134 Pine Street there is a mound in the street where a repair to the road was made . The water does not flow down the street easily and colects in all the driveways . Problem reorted to Public Works with diagram . 06/29/96 Mendel , Felix E . & Norwood 177 Pine Street 1 Water stands in driveways on Pine Street for days . We have lived on Pine Street since February , 1993 and drainage has been a problem since then . Very disappointed to learn that our area is not included in the "long-awaited" storm water improvement project . Problem reported to Public Works . 10/08/96 City Report by Phil Nodine 307 Plaza 2 Flooded home - wet carpet . 11/10/97 Flood areas per Phil Nodine 309 Plaza • 3 10/08/96 City Report by Phil Nodine 311 Plaza 2 Flooded home - wet carpet . 11/10/97 Flood areas per Phil Nodine 358 Plaza 3 ::port Date: 12/05/97 Summary Report of Atlantic Beach Flood Problems Page : 6 ( Includes summary comments when given ) puree of Data : 1 - Citizen Response to Atlantic Beach 6/21/96 Questionnaire 2 - City Reports of Flood Problems by Phil Nodine 3 - Additional Flood Areas per Phil Nodine 11/10/97 tour 4 - Additional Flood Areas per citizen review of report -rlE LAST NAME NMBR STREET /10/97 Flood areas per Phil Nodine SOURCE 363 Plaza -, '/02/97 Fogg , Mr . Mike 366 Plaza Water ponds in low point of street . Photograph and diagram 1 provided . '/08/96 City Report by Phil Nodine 369 Plaza Residental yard pumped . 2 /10/97 Flood areas per Phil Nodine 371 Plaza /10/97 Flood areas per Phil Nodine 373 Plaza /10/97 Entire street floods ( Phil Nodine ) 0 Selva Marina Circle 3 /08/96 City Report by Phil Nodine 1580 Selva Marina Drive Sewage back-up in resident bathtubs - no carpet damage . '28/96 Rennie , Janice 1839 Seminole Road Runoff collects at southeast corner of my lot and runs along south 1 side of my house instead of flowing north as it did up until 5-6 years ago . Problem reported to Public Works with diagram . '08/96 City Report by Phil Nodine 352 Sherry Drive ; Sewage back-up ' in resident bathtubs - no carpet damage . '03/96 Marchioli , Mr . & Mrs . J .P . 414 Sherry Drive During heavy rains water flows across Sherry Drive from 4th Street 1 and enters Howell Park . During heavy rains , Howell Park floods badly and we are unable to flush our commode . Problem reported to Public Works with diagram . 08/96 City Report by Phil Nodine 652 Sherry Drive Sewage back-up in resident bathtubs - no carpet damage . 10/96- Childers , Warren S . 824 Sherry Drive For a long time there has been a drainage problem in the front of our home at 824 Sherry . The storm drain in our vacinity is on the other side of Sherry Drive and there is no way for the water on our side of the street to flow across the street . 1 . , ALAN W. POTTER,SR. 374 Second Street Atlantic Beach,Florida 32233 December 5, 1997 Commissioner Mike Borno Chairman,Howell Park Committee City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Re: City of Atlantic Beach Core City Improvements Dear Chairman Borno: With much appreciation, I have attended many of the meetings of your Howell Park Committee. For your consideration, it is my opinion that the principal goals of your committee are: 1. Eliminate all flooding of the homes, yards and streets in the "Core City"of Atlantic Beach. 2. Protect and preserve Howell Park in its present, near-natural condition. For your additional consideration, it is my opinion that the principal goals (above) can only be achieved if the full scope of the "Core City" project is given a full and proper evaluation. The aforementioned project evaluation, if implemented, can: 1. Eliminate small storm and large storm flooding. 2. Preserve Howell Park. 3. Fulfill mandates of the St. Johns Water Management District. 4. Save significant public funds--- in excess of one million dollars. For your consideration and evaluation, attached is my three page discussion of the "Core City"project. Should you desire, I am available to clarify any item in my discussion. . Respectfully, /%, -‘ ,44--4 Al W. Potter, Sr. /` AWP/amh CITY OF ATLANTIC BEACH CORE CITY IMPROVEMENTS A. !JNDERSTAND1NGS The stated goal of providing adequate and proper drainage for all homeowners and for all streets in Atlantic Beach has no alternative. Likewise,the preservation of Howell Park and of Johansen Park in their present near-natural condition has no alternative. Correction of the problem of flooded homes, of flooded yards and of flooded streets requires specific attention be directed to the inadequately sized and poorly maintained drainage system,the existence of neighborhood streets that are higher(above)adjacent homes and yards, and the water impounding effects of Sherry Drive and Seminole Road on areas easterly of those thoroughfares. Correction of the inadequate runoff capacity of the Selva Marina Lagoons and Canal along the entire route from Howell Park to the Dam (near Fleet Landing) is an essential element of the project. B. ALTERNATIVE PLAN/SOLUTION I.BASIC ITEMS OF FACT WHICH DESERVE AGREEMENT ARE: a. Rain falls upon the total drainage basin. b. Rain that falls upon grass--either directly or indirectly(from impervious surfaces)-- does not(initially)constitute runoff to the drainage system. c. Rain that falls upon paved areas--directly--does constitute runoff to the drainage system. d. Evaporation does not affect runoff to the drainage system (during rain events,the humidity is 100%, evaporation cannot occur). e. Rainfall runoff, in the area bounded by the Atlantic Ocean frontage to Sherry Drive and Seminole Road and by Atlantic Boulevard through Selva Marina Circle, is from the East to the West(i.e., Beach Avenue to Sherry Drive and Seminole Road). f. There are adequate ground elevation differences to accomplish overland flow of rainfall runoff from Beach Avenue westerly to Ocean Blvd.to East Coast Drive to Sherry Drive and Seminole Road. Street grades of 0.30% from East Coast Drive to Sherry Drive and Seminole Road will provide for adequate velocity along the streets and along the curbs (or swales)to assure drainage and to prevent flooding of yards, carports, garages and houses. 2.DESIGN-CONSTRUCTION CONSIDERATIONS: a. Conveyance of rainfall runoff along Sherry Drive to the existing Howell Park drainage system will require near-flat street grades and an underground culvert pipe system. Avoidance of damage to Howell Park mandates the use of four or five concrete pipes(from Sherry Drive) of nominal diameter(say 36-inch, maximum) that will be installed at a shallow elevation, and discharge at a minimum elevation of 2.0 ft. MSL(or higher). The discharge pipes should extend from Sherry Drive into Howell Park for a short distance; continuation of water flow should be within graded swales to the points of intersection with the existing park ditch. • b. Elimination of the"impoundment dike system"caused by Sherry Drive and by Seminole Road warrants reconstruction of Sherry Drive(from Ahern Street to Plaza) at an elevation of+8.0 ft. MSL and reconstruction of Seminole Road(from the tennis courts to Selva Marina Drive) at an elevation of+8.0 ft. MSL. c. Along with the above, reconstruction of Plaza and of 1 Ith Street(fromSeminole Rd. to the Selva Lagoon is warranted. d. Reconstruction of much, if not all, of the numbered streets(1st St. through 12th St.) is necessary(i)to receive runoff from the East and (ii)to convey total runoff to the West. If funds are limited,this reconstruction attention could encompass only the westerly 300-feet(approximately) of each street. 3. STORM DRAIN PIPE SIZES: a. Determination of storm drain pipe sizes should utilize the established and proven "Rational Formula": Q=Aci wherein, Q=Rainfall runoff in cubic feet per second A=Drainage area(total and/or incremental) in acres c =Coefficient of runoff(may vary from 0.0 to 1.0). For a residential community, such as Atlantic Beach,the reasonable applicable coefficient is 0.35. i =Intensity of rainfall at which time runoff from the total drainage basin will reach the discharge point. For each sub basin (i.e., individual numbered streets from Sherry Drive to Beach Avenue) the concentration time is reasonably 47 minutes. From the Florida Department of Transportation "Zone 4 Rainfall Intensity-Duration-Frequency Curve"the two-year,47 minute intensity is 2.50 inches per hour. (Copy of D.O.T. Zone 4 Curve attached.) Application of the Rational Formula, Q=a c i,with the above data provides: Q= 12.1 x 0.35 x 2.5 = 10.59 cfs For a street-pipe slope of 0.30%,the above flow can be handled by a 24-inch diameter concrete pipe. (Copy of pipe capacity curve attached.) Comparisons of this pipe size versus the project plans (as well as all other pipe sizes) identifies a potential fifty percent cost reduction which can be achieved in the pipe costs, alone. 4.COST SAVING CONSIDERATIONS: a. Location of concrete storm pipes on the side of each street opposite the existing sanitary sewer system should obviate the abandonment of existing sanitary sewers and the construction of new sanitary sewers. With consideration given to providing PVC liners in existing sanitary sewers, a significant monetary savings can be achieved. b. Reconstruction of the water distribution system throughout the project area is a luxury that can, for the most part,be avoided. Much of the project area has new PVC water mains and/or older cast iron water mains. Either new construction or adjustment of water mains in areas of substantial lowering of street grades may be warranted. Carte blanche new water main construction is a costly and wasteful luxury. c. Compliance with St. Johns Water Management District requirements for grit removal and scum removal from storm water runoff can be accomplished by utilizing several concrete grit trap boxes. In most cases,the grit trap boxes can be utilized as drain inlets along swale lines. d. When consideration is given to near-total elimination of proposed Howell Park clearing, excavation, tree planting, and other expenses, a net savings of substantial dollars can be realized. C. PRIORITY OF CONSTRUCTION 1.The first priority of construction should be assigned to the Plaza, 9th Street, 10th Street, 11th Street, 12th Street, and Seminole Road areas. 2. The second priority of construction should be assigned to Sherry Drive, from Atlantic Boulevard to Seminole Road. 3. The third priority of construction should be assigned to the 1st Street through 8th Street lateral streets. Attention should be given to water collection and conveyance of the several (1st Street through 8th Sreet) intersections along East Coast Drive. VOLUME 2—PROCEDURES Florida Depagment of Transportation Drainage Manual 625-040-205-a Page 76 of 98 I I I I I I Iii! I II i III!I►111 II{t III II I l t i I Forri[0.,. ,,,,e1, : i, li i ! I!Ili!;Ilill ii ; l '� nr,I ,fly ' • { i ! I I / (VkN0110 . , .-I � � :.I, I I r I i I I: t I i• i �� { � j a�IC`'} I I'1 1 � � 1 � � I �n � I II�1 1,1,11 � ! I I I:i: I I 11 1 I k l �I I�I1 r `l jlii i i 'I'�I'1i !III,. I I I Ill: I}i I I 0111,1 �II It lII I ! �I( V If1{ 1 1 III (t 1 . i IIoUUIUI�!•IIUUUUUWIUIIIIUI ! 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No outside storage is proposed and no outside overnight parking of commercial vehicles is anticipated. Material deliveries will be minimal and work products will be delivered by the applicant to various work sites. The property is zoned CG, Commercial General, which permits cabinet shops by exception. All work is proposed to be conducted within the building and all building and fire safety codes must be met prior to the issuance of an occupational license. RECOMMENDATION: The Community Development Board recommends approval of this request subject to the Exception being granted to the applicant only, for this location only, and that no outside storage of materials or overnight parking of commercial vehicles be permitted. ATTACHMENTS: 1) Application for Use-by-Exception 2) Draft Minutes of the Community Development Board 3) Staff Report to the Community Development Board REVIEWED BY CITY MANAGER: AGENDA ITEM NO. CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: November 18, 1997 AGENDA ITEM: # 5. a. Application for a Variance to construct a six foot fence along the west property line at 270 6th Street. The applicant owns the lot at the southeast corner of East Coast Drive and 6th Street. He has an existing wall along the property line approximately 2 feet high which he proposes to increase to 6 feet in height. The applicant states that he has excessive noise levels because of the proximity of the street, the volume of traffic and the stop sign at that intersection. This request came before the board in July of this year, but action was deferred at the applicants request until further traffic study information became available. The study has not yet been conducted and the applicant requests the board act on his application. Staff believes that major traffic pattern changes are unlikely to occur immediately or universally, if the City Commission determines that such changes are appropriate at all. Staff agrees with the applicants assertion that, due to the design of his home and the proximity of the four way stop, he is subject to vehicular generated noise. Staff does not agree that the applicants proposed six foot wall is the only reasonable solution to the noise issue. The codes permit a four foot solid wall or fence. The codes also permit a four foot high hedge and trees or shrubs of any height not planted as a hedge. Staff opposes granting Variances until all reasonable alternatives have been tried. The fact that a number of grandfathered or unpermitted walls and fences exist along East Coast Drive should not set a precedent for further violation of this code. Staff recommends denial. AGENDA ITEM: #6. a. Application for Use-by-Exception to operate a 4?ke.. cabinet shop at 1200 Mayport Road, in the CG district. The applicant leases western most unit in the building and desires to operate a cabinet shop. No outside storage is proposed and no outside overnight parking of commercial vehicles is anticipated. The property is zoned CG, Commercial General which permits by exception cabinet shops. All work is proposed to be conducted within the building and all building and fire safety codes must be met prior to the issuance of an occupational license. Staff recommends approval of this request subject to the Exception being granted to the applicant only, for this location only, and that no outside storage of materials or overnight parking of commercial vehicles be permitted. AGENDA ITEM: #6. b. Application for Variance to construct an addition onto an existing nonconforming commercial building at 501 Atlantic Boulevard. The applicant desires to construct an addition onto the rear (north side) of an existing nonconforming restaurant building. The existing building is nonconforming due to an encroachment into the required east side yard setback. An addition was constructed onto the building earlier this year following the granting of a Variance. This proposed addition onto the rear of the building will not encroach the required setback of 20 feet nor will it obstruct the existing vehicular driveway and parking lot entrance from Sylvan Drive. Based upon the continued compliance with all other setback requirements, Staff recommends approval of the requested Variance. Please note that it is very likely that the cumulative cost of this addition and the previously constructed addition will require the applicant to comply with the Landscaping codes. AGENDA ITEM: 6. c. Conceptual plat submittal for re-plat of a part of Block 74 and all of Block 75, Section H, into a single parcel for a townhome development. The applicants desire to re-plat ten contiguous lots into a single parcel to allow construction of a 20 unit townhouse complex with off street parking and common amenities such as a swimming pool. The complex will contain 10 duplex buildings totaling 20 residential units which equals the density permitted by the existing RG-1 zoning category. The purpose of the re-platting is to permit the shifting of the structures to allow the common elements to be included. At this time Staff has found no objection to the proposal. Additional details, including floor plans, underground utilities and easements, will be required for the Preliminary and Final plat approval. AGENDA ITEM: 6. d. Application for Variance to construct an addition onto the rear of an existing residence at 70 West 7m Street. The applicant desires to construct an addition onto the rear of his home which will encroach into the rear yard setback to a point 15 feet from the rear lot line. The setback requirement is 20 feet. The applicant has provided no evidence of a hardship. Upon review of the application, Staff believes that no hardship exists as provided by Section 24-49. Staff recommends denial of this request. fi MINUTES OF MEETING OF THE 4'° ; COMMUNITY DEVELOPMENT BOARD 1. OF THE CITY OF ATLANTIC BEACH, FLORIDA November 18, 1997 ` Y' 7:00 P.M. CITY HALL PRESENT • Don Wolfson Robert Frohwein Sharette Simpkins Mary Walker Pat Pillmore Bt 77y Grunthal AND George Worley Alan Jensen Pat Harris ABSENT • Mark McGowan Chairman Don Wolfson called the meeting to order and asked for approval of the minutes from the special meeting of September 23, 1997 meeting. On motion made and seconded the minutes were approved. The chairman asked for approval of the minutes from the meeting on October 21, 1997. Mr. Frohwein noted that the variance granted to Mr. and Mrs. Lucey should include that the construction be commenced within a six-month period. He also noted a scriveners error at the end of page two. On motion made and seconded the minutes were approved as corrected. I. Application for Variance filed by Clinton Burbridge, III to construct a fence that exceeds the height requirements at property located at 270 6th Street. Mr. Burbridge introduced himself to the board and explained that his request originally came before the board in July of this year but action was deferred at his request until further traffic study information became available. He requested that the board act on his application even though a traffic study had not been performed. The board discussed the various codes relating to fences, hedges and height requirements. The chairman cited Section 24-157(b) which states that no fence, wall or structure exceeding four feet In height nor plant, hedge, shrubbery that exceeds three feet in height be placed upon real property within a distance of 25 feet from the point where the right-of-way of any road or street intersects another road or street. The applicant stated he would be willing to amend his application to comply with this section. Mr. Frohwein stated that he found nothing in the code that prevents a six foot fence provided it is 25 feet from the point of right-of-way previously discussed. Mr. Worley explained that a secondary frontage, being the widest street frontage on a corner lot, requires a 15-foot setback and the City has set a precedent regarding heights of fences or shrubs in this side yard setback. After discussion. Mr. Frohwein moved to grant the modified variance and Mr. Grunthal seconded the motion. The Chairman expressed his concern for safety of children going to and from the beach as well as mothers with strollers and children and adults on bicycles. Mr. Grunthal stated that he did not feel that the proposed fence would not cause a traffic hazard to pedestrian or vehicular traffic. Mrs. Walker expressed her opinion that the 25-foot restriction would hopefully address the safety factor and she agreed with that Section 24-157(d) addressed the situation of corner lots and did not feel that the 15-foot side yard setback for corner lots included fences. Mr. Jensen told the board that the City has never allowed a six-foot fence abutting the road to be constructed within the 15-foot setback. After further discussion, the Chairman pointed out to the board that the application should specifically refer to Section 24-17 and Section 24-157(a). He called the vote and upon a rollcall vote the variance was granted with'four aye votes from Mr. Frohwein, Mr. Grunthal, Mrs. Simpkins and Mrs. Walker, and two nay votes from Mr. Wolfson and Mrs. Pillmore. II. Application for Use-by-Exception filed by Jeff B. Moneyhun to operate a cabinet shop at property located at 1200 Mayport Road, Unit 2. Mr. Moneyhun introduced himself and explained that he desired to open a cabinet shop in the center section of the building located on the property. He stated he has been in business four years he is the sole employee. After discussion, Mrs. Pillmore moved to recommend approval of the use-by- exception. Mr. Wolfson requested to include in the motion that the use-by-exception be granted solely to the applicant for this location only and that there be no outside storage of materials or overnight parking of vehicles. Mrs. Pillmore agreed to the amendment. Mr. Grunthal seconded the motion and it passed unanimously. Ill. Application for Variance filed by Barry Adeeb to construct additions to an existing nonconforming restaurant at property located at 501 Atlantic Boulevard. Mr. Adeeb introduced himself to the board and reminded the board that they granted a variance to him four or five months ago and stated he would like to amend his application. He presented plat plans showing the previous addition and explained that he desired to construct a 16.8' by 12' addition on the northwest corner of the building. He stated that he would eliminate the storage building he recently constructed to the rear of the building. The Chairman explained that the nonconformance exists on the east side of the• building and anytime the applicant desired to add or remodel any portion of the structure that it would be necessary for him to obtain a variance due to the existing nonconformance. Mr. Adeeb explained that the appraised value of the property is $104.00 and the previous improvements were valued at $45,000. He stated that the new addition would be 200 square foot with a value of $4,000 to $5,000. He stated that the owners of the property had repaved the parking lot, replaced the wood curbing with concrete and landscaped those areas. Mrs_ Walker moved to defer the application until something specific was presented regarding landscaping. There being no second the motion died. After discussion, Mr. Wolfson moved to grant the variance conditioned upon the tenant and landlord bringing the site into compliance with the landscape ordinance and if not complied with within sixty days of completion of construction the matter could be brought before the Code Enforcement Board. Mrs. Pillmore seconded the motion. Mr. Jensen explained that the board should not consider the landscape ordinance until it is triggered by the value of the construction. Mr. Wolfson moved to rescind his motion and it was seconded by Mrs. Pillmore. He then moved to grant the variance provided if the landscape ordinance threshold is exceeded and the applicant desires to proceed with the project that he comply with the landscape ordinance within a period of sixty days. Mr. Wolfson amended his motion to include that the variance be granted for a period of 12 months with the 60 days for compliance with the landscape code. Mrs. Pillmore seconded the motion and the variance was granted by a unanimous vote. IV. Request for Repiatting submitted by Beaches Counseling Associates to construct a 20-unit townhouse complex at property known as Lots 3 through 6, Block 74, and all of Block 75, Section H. Lynn Klein of Beaches Counseling Associates introduced herself and explained that the property includes Block 75 as well as Block 74. She explained that the request is to replat ten lots into a single parcel to allow the construction of a 20-unit townhouse codex with off street parking and common amenities including a swimming pool. Mrs. Klein explained that the complex would be rental property targeted though not exclusively to military personnel. She indicated that a management company would be in charge of the complex Mr. Frohwein cited Section 24-188-(c) which applies to replatting. Mr. Worley stated that no action was necessary from the board at this point in the replatting procedure. V. Application for Variance filed by Thomas Weirich to construct a sunroom that will encroach the rear yard setback at property located at 70 West 7th Street. There being no one present to speak on behalf of the application the matter was deferred until the next meeting. DISCUSSION_ITEM: The Board discussed requests for improvements to existing nonconforming structures. Mrs. Walker expressed her concern as to whether hardships exist in many of the requests. The consensus of the board was to continue to address each application individually and endeavor to communicate with each other their feelings in connection with each request. The Chairman requested that a discussion item be placed on the agenda for the next meeting regarding a nonconforming fence located at Beach Avenue and 18th Street. The Chairman also requested that staff report at the next meeting the status of the situation regarding the nonconforming metal building at the auto storage property in Section H. There being no further business to came before the board on motion made the meeting was adjourned. SIGNED ATTEST ATTACHMENT C _ - DECEMBER 8, 1997 COMMISSION MEETING m� 97 STAFF REPORT AGENDA ITEM: Reject CDBG Housing Rehab Bid for 65 Edgar Street SUBMITTED BY: George Worley II, Community Development Director6 DATE: December 2, 1997 BACKGROUND: This bid was for the rehabilitation of a fire damaged home within the CDBG target area. This home has been considered for rehabilitation several times in the past year, but the estimated cost to complete the necessary work exceeded the $20,000 per home limit prescribed by the CDBG contract. In an effort to reduce the CDBG costs, the home owner has attempted to complete some work himself. Part of that work was to be done by a carpenter working for the owner. The CDBG bid specifications were drawn up with the understanding that the work in progress would be completed prior to the CDBG bid award. During the recent bid process one of the bidders questioned the state in which the home owners work was left. It was found that the home owner had been unable to complete much of what we had anticipated would be done, due to health problems. The contractor bids are predicated on the home owners work being completed, resulting in an unworkable situation. Staff has met with the CDBG Inspector and the home owner and believes that the specifications can now be reworked to incorporate the minimum necessary work to bring the house into a habitable condition within the $20,000 limit. But this would require that the specifications be revised and the work re-bid. Funding for this work is through the Community Development Block Grant Program and is included in the current years contract. RECOMMENDATION: Based upon the foregoing, staff requests the City Commission reject all bids for CDBG rehabilitation work at 65 Edgar Street and authorize staff to re-bid the project based upon revised specifications. ATTACHMENTS: 1) Bid tabulation sheet 101. REVIEWED BY CITY MANAGER: % 11 AGENDA ITEM NO. OULATION OF ems CITY OF On4e of Orreehig II/12/97 RERASILITATION OF TWO (2) °WPM- ATLANTIC BEACH, FLORIDA OCCUPIED ITOKES.:- CM ....... _ Department COMM• DEC• - LUCK IN CONSTRUCTION BARNETTE CONSTRUCTION NUMBER 9 798.5 _._ _ Jacksonville, FI, Atlantic Beach, FL I EIFOEF OESCFIPTION UNIT PRICE EXT. PRICE UNET PRICE E .PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT.PRICE UNIT PRICE EXT. PRICE TM Rifler Rin -TO-R YABILITATE . _ . ilf2SE AT 65 EDGAR STREET 20.275 ...._ .00 .-- 6 . —__ .... _ e NONP. AT 370 DUDLEY STREET 4,643.80 N _A_.. I. .... .. HEETfr.1EP'S SCJAME S ......_ ...... - Yen -- ---- ----- - -------------------------- - ----- ------- . . - — Yen -t- -- __ __ __. _( 4ICIN . INSURANCE IPCATFS Tea Yes RElliRP.NCES (PAST 12 MONTHS) M Yea Yea ---• CONTRACTOR.S LICENSE(S) Ye a Ye s THREE (3) COPIES BID DOCUMENTS NO Yes TAXPAYF.R ID i AND CERTIFICATION Ye a Yea _ .. __ _ _ __ .__ __ ___ -----_— _ _ . _._ _ COMMENTS _._._____..___ -- ---- ------- ---- - _ -- ---- --- .,,1 r!..10.1.,4 .., _ . . . . - . : CITY OF , e141eic 'e d - 7eolidct 1200 SANDPIPER LANE �3} ,- -_—- ATLANTIC BEACH,FLORIDA 32233-4381 TELEPHONE(904)247-5818 oft ~ FAX(904)247-5819 October 20, 1997 CITY OF ATLANTIC BEACH INVITATION TO BID BID NO. 9798-5 (RE-BID OF 9697-32) NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted IN TRIPLICATE, at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, November 12, 1997, for the REHABILITATION OF TWO (2) OCCUPIED HOMES in Atlantic Beach, Florida. Thereafter. at 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID NO. 9798-5- REHABILITATION OF TWO (2) OCCUPIED HOMES, TO BE OPENED AT 3:00 PM, WEDNESDAY, NOVEMBER 12, 1997." Bid Forms, and information regarding the bid, may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. OWNER'S SIGNATURE SHEET must be submitted, signed by the owner of each individual property. 2. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE) , naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 3. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. 4. Proof of Contractor's Licenses (copies ARE acceptable) . 5. Signed copy of Documents Requirements Checklist. Bid prices shall remain valid for sixty (60) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or part, with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount of $15,000 as provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287. 133(2) , FLROIDA STATUTES) . Joan LaVake Purchasing Agent ''*11 � =4_ ter;' CITY OF • 1 w: >�°a`rtic &eacl - �eyuda MOO SEMINOLE ROAD ‘'` _-- -- ATLANTIC LANTI(' BEACH. FLORIDA:(2v3:3-5445 a► TELEPHONE(904)247-5800 FAX 190.41 2.47-58051 SUNCOM 8.52-5800 August 25, 1997 To: Prospective Bidders Re: City of Atlantic Beach Housing Rehab Bids Dear Sirs: Attached you will find the Bid Package for the second housing rehab bid for 1997. Funding for this program is provided by the City of Jacksonville Community Development Block Grant program administered by the Department of Planning and Development. This Bid Packet contains two exhibits (1& 2). Exhibits contain the description of work to be done for each house and the forms on which the bid must be submitted. The remainder of the attached material contains the specifications to be followed in preparing your bids and completing the work if you are awarded the contracts. A contact list containing the names and telephone numbers of each home owner is also included. A place is provided on that form for the signature of each home owner or their representative. Signatures are required for each address that you bid on. Separate bids are required for each address, Bidders must be licensed contractors in the state of Florida and must carry Liability and workers Compensation Insurance throughout the period of work. Bidders must submit copies of Licenses and Insurance with their bid packets. Bids must be submitted on the forms provided. Sincerely, /-7 ,Z;??r--* 7‘/ George Worley, II Community Development Director CITY OF ATLANTIC BEACH HOUSING REHAB PROGRAM ISO DAVIS, ARTHUR 65 EDGAR ST. CONTRACTOR: DEVELOPMENT MATERIALS LABOR 1. PLUMBING: Install all new plumbing system including handicapped- sible bathroom fixtures and electric water heater. Build party •t1 framing between kitchen and bathroom. (Spec.No.28) •. ELECTRICAL Install new electrical system with 200 amp rating. nctude good quality interior fixtures and motion-detector security lights front and rear of building.Spec.No.27) C. ENTRY DOORS: Install steel-insulated door units at the front and ear entries. (Spec.No. 10) •. BATHROOM FINISH: Hang and finish sheetrock. Install tile tub • urround including accessories. Install sheet-vinyl floorcovering. install a h.c.accessible luan passage door unit Including hardware. nstarl baseboard trim and shoe moulding. Paint walls and tnm to a 1-gloss finish. (Spec.No. 17,20,22,23) •. KITCHEN FINISH: Hang and finish sheetrock. Install a six linear foot and lower cabinet set. Install sheet-vinyl floorcovertng. Install •`'••.=rd and shoe moulding. Paint wafts and trim to a semi-gloss fah. 'note:adjacent hattway included in this bid item• • Spec. No. 17,20,22, 31) ..INSULATION: Insulate attic space to a rating of R-19.(Spec.No.26) .WINDOWS: Install seven insulated window units including all — - trim. (Spec.No. 11) =. INTERIOR DOORS: Install luau passage door units to all bedrooms, •rng hardware. EXTERIOR: Install aluminum facia on entire roof edge SUBTOTALS TOTAL • (CONTRACTOR OR BIDDER SIGNATURE) (DATE)