03-11-96 v •
CITY OF ATLANTIC BEACH
March 11, 1996
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Meeting February 26, 1996
2. Recognition of Visitors:
A. Presentation by Atlantic Beach Recreational Championship Cheerleading Team
3. Unfinished Business:
A. Approval of Change Order No. 4 on Atlantic Beach Wastewater Treatment
Plant Expansion Plant Project in the additive amount of$15,651.00
B. Appointment to the Tree Conservation Board
4. Consent Agenda:
A. Acknowledge receipt of Building Department report for February (Don Ford)
B. Acknowledge receipt of status report on Capital Improvement Projects
C. Acknowledge receipt of Code Enforcement report for February (Karl Grunewald)
D. Acknowledge receipt of Parks & Recreation facilities report for February (Timmy
Johnson)
5. Action on Resolutions:
A. Adoption of Resolution No. 96-8 expressing gratitude to the Florida Division of
Safety for its commitment to the safety of Atlantic Beach employees(Karl Grunewald)
B. Adoption of Resolution No. 96-9 requesting the 1996 Florida Legislature to provide
adequate funding for beach preservation and repair
C. Authorize the purchase of a 1996 12-passenger Dodge Ram Van at the state contract
price for the Parks Department and adopt Resolution No. 96-10 to provide funding
for this purchase (Timmy Johnson)
D. Adoption of Resolution No. 11 authorizing a contract for part-time building
inspection (Don Ford)
E. Adoption of Resolution No. 96-12 establishing the old core city as Atlantic Beach
Historic District (Commissioner Rosenbloom)
F. Adoption of Resolution No. 95-13 supplementing Ordinance No. 15-96-8 providing
for the award of Utilities System Revenue Bonds, Series 1996
G. Adoption of Resolution No. 96-14 directing the City Manager to implement basic
repairs and upgrades to Jack Russell Park, limiting such expenditure to $66,000.00
6. Action on Ordinances:
A. Public hearing and final reading of ordinance No. 15-96-8 providing for the issuance
of Utilities System Revenue Bond, Series 1996, in an amount not exceeding
$24,500,000
B. Introduction and first reading of Ordinance No. amending the code enforcement
ordinance (Karl Grunewald)
7. New Business:
A. Public hearing and action on a request for a Use-by-Exception filed by Jacksonville
Cellular Telephone Company, dba AT&T Wireless Services, to construct a 150-ft.
Communications monopole with top mounted antennas (George Worley)
B. Authorize the Mayor to execute Audit Engagement Letter with Purvis Gray &
Company for the audit for the fiscal year ending September 30, 1996 (Ann Meuse)
C. Appointments to the Cultural Arts Board (1) and Recreation Advisory Board
(1)
D. Accept for public maintenance water and sewer in Hidden Cove,Phase 1 (Bob Kosoy)
E. Authorize the purchase of benches, trash receptacles, and recycling bins for Howell
Park in accordance with the specifications of Bid No. 9596-8, as follows:
(1) 30 benches from Plastic Recycling at the bid price of$5,730.00
(2) 29 32-gal. Trash receptacles from Suburban Waste at the bid price of
$4,118.00
(3) 1,479 recycling bins from Rehrig Pacific, Inc. at the bid price of$6,661.65
F. Authorize execution of Conceptual Approval Agreement with Florida Communities
Trust for the reimbursement of the Tresca property purchase (George Worley)
G. Authorize contract with Creative Environs, Inc., to furnish and install a double faced
reader board sign on Seminole Road at City Hall at a cost of$2,063.00
H. Accept the bid of Harrell Construction in the amount of$190,219.00 for remodeling
the Public Safety Building pursuant to the specifications of Bid No. 9596-6; authorize
the City Attorney to draft a contract for this work; authorize the Mayor to execute
said contract (Dir. Thompson)
I. Ratify agreement between Northeast Florida Public Employees' Local 630 and the
City of Atlantic Beach
J. Report and related action concerning the College JamSplash planned for April 12 -
14, 1996 (Dir. Thompson)
8. City Manager Reports and/or Correspondence:
9. Reports and/or requests from City Commissioners, City Attorney and City
Clerk
Adjournment
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If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk's office no later than 5:00 PM, March 8, 1996.
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MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH
it
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD,
AT 7:15 PM ON MONDAY, MARCH 11, 1996 V V
O O
PRESENT: Lyman T. Fletcher, Mayor T T
John Meserve E E
Tim Reed D D
Steve Rosenbloom
Suzanne Shaughnessy M S
O E
AND: Jim Jarboe, City Manager T C
Alan C. Jensen, City Attorney NAME OF ONEN
Maureen King, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Fletcher. The invocation was
followed by the pledge to the flag.
Mayor Fletcher referred to an addendum to Item 7E, concerning lights on B-
field of Jack Russell Park, and indicated this matter would be deferred until
the meeting of March 25, 1996 so that citizens would be afforded the
opportunity to speak to the matter.
1. Approval of the minutes of the Regular Meeting of February 26,
1996 I i
Meserve X
Motion: Approve minutes of the regular meeting of Reed X X
February 26, 1996 Rosenbloom X
Shaughnessy X IX
Fletcher 'X
No discussion before the vote. The motion carried unanimously.
2. Recognition of Visitors:
Arlene Cox, Representative of Cloisters Condominium, thanked the City for
their prompt response in moving a sign, and also for the increased animal
control on the beach.
� I !
Alan Potter suggested the commission adhere to a creed exemplified by
General MacArthur, and he passed out a handout to the Commission dated
March 11, 1996 (attached hereto and made a part hereof- Exhibit A).
3. Unfinished business:
A. Approval of Change Order No. 4 on Atlantic Beach
Wastewater Treatment Plant Expansion Plant Project in
the additive amount of$15,651.00
Jim Jarboe, City Manager, explained Captain John Campbell conducted an
investigation of the matter and found that no intentional wrongdoing was
found, and indicated that the investigation was not yet concluded. He
indicated the purchase was not conducted in normal, proper channels in that
1 '
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March 11, 1996 NAME OF
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the purchasing code was not followed. He explained steps were being taken
to install a strong centralized purchasing department in the city which would
protect the integrity of the system. He suggested paying the vendor for the
work that was done.
Motion: Approve payment of Change Order No. 4 on Meserve X
Atlantic Beach Wastewater Treatment Plant Expansion Fletcher X
Project in the additive amount of$15,651.00
Alan Potter suggested this work had been included in the specifications and
the city should not have to pay for the change order.
During discussion it was felt by some Commissions that since the work had
been completed the vendor should be paid. Other Commissions felt that the
matter should be investigated further.
Substitute Motion: Defer action on payment of Change Meserve X
Order No. 4 on Atlantic Beach Wastewater Treatment Reed X X
Plant Expansion Plant Project in the additive amount of Rosenbloom X X
$15,651.00 until the meetingof March 25, 1996. Instruct Shaughnessy x
Fletcher X
the City Manager and City Attorney to meet with Smith
& Gillespie Engineers to review the specifications
contained in the contract pertaining to the work that was
performed, and to provide a written analysis to the
Commission no later than Wednesday, March 20, 1996
Alan Jensen was asked to give a report to the Commission relative to the
Prompt Payment Act with reference to construction contracts.
B. Appointment to Tree Conservation Board
Mayor Fletcher nominated Pete Dowling to Serve on the Tree Conservation
Board. It was determined since Mr. Dowling already served on the Code
Enforcement Board, that he would not be eligible to serve on the Tree
Conservation Board. The matter was deferred until the meeting of March
25, 1996.
4. Consent Agenda:
A. Acknowledge receipt of Building Department report for
February
B. Acknowledge receipt of status report on Capital
Improvement Projects
C. Acknowledge receipt of Code Enforcement report for
February
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D. Acknowledge receipt of Parks & Recreation facilities
report for February
The Commission accepted and approved the Consent Agenda items.
5. Action on Resolutions:
A. Resolution No. 96-8: A RESOLUTION OF THE CITY
OF ATLANTIC BEACH, FLORIDA, EXTENDING
THANKS AND GRATITUDE TO THE FLORIDA
DEPARTMENT OF LABOR, DIVISION OF SAFETY,
FOR ITS COMMITMENT TO THE SAFETY OF
ATLANTIC BEACH EMPLOYEES.
Mayor Fletcher presented in full, in writing, Resolution No. 96-8.
Meserve X
Motion: Approve passage of Resolution No. 96-8 Reed X X
Rosenbloom X
Shaughnessy X
No discussion before the vote. The motion carried unanimously. Fletcher X X
Karl Grunewald introduced Gary Clay of the Division of Safety and thanked
him for the training seminars the Division of Safety had provided for Atlantic
Beach employees. The Mayor presented Resolution No. 96-8 in plaque form
to Mr. Clay.
B. Resolution No. 96-9: A RESOLUTION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, REQUESTING THE 1996
FLORIDA LEGISLATURE TO PROVIDE ADEQUATE
FUNDING FOR THE PRESERVATION AND REPAIR OF
THE STATE'S BEACHES, TO RECOGNIZE THE NEED FOR
FUNDING NON-FEDERAL PROJECTS, AND TO IDENTIFY
A LONG-TERM DEDICATED FUNDING SOURCE
Mayor Fletcher presented in full, in writing, Resolution No. 96-9.
Meserv.e X
Motion: Approve passage of Resolution No. 96-9 Reed x
Rosenbloom X X
Shaughnessy X X
Commissioner Shaughnessy indicated that since the Federal Government was Fletcher X
cutting funding for many programs, the states and local government needed
to make sure that funding was available for long-term beach maintenance.
The question was called and the motion carried unanimously.
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March 11, 1996 NAME OF
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C. Resolution No. 96-10: A RESOLUTION TRANSFERRING
CERTAIN MONIES BETWEEN FUNDS
Mayor Fletcher presented in full, in writing, Resolution No. 96-10.
Reed X
Motion: Approve passage of Resolution No. 96-10 Shaughnessy X
City Manager Jim Jarboe explained the transfer of monies was to provide
funds to purchase a van for Donner Park. He explained the van which had
been used by Gail Baker to transport children had been out of service for
some time and it would not be cost effective to repair. He indicated a new
vehicle was needed in order to continue the recreational programs and
recommended purchasing a 1996 Dodge Ram Van which was on state
contract.
Discussion ensued and Commissioner Rosenbloom felt that if the community
was aware of the need, it may be possible to get a vehicle donated for
Donner Park and he volunteered to contact businesses in the community in
this regard.
Meserve X
Substitute Motion: Approve passage of Resolution No. 96-10, Reed X X
but delay expenditure of the funds for ten days until other Rosenbloom X
avenues for the acquisition of a vehicle could be explored Shaughnessy X X
Fletcher X
No further discussion. The motion carried unanimously.
D. Resolution No. 96-11: A RESOLUTION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, APPROVING THE
CONTRACTING OF INSPECTIONS FOR THE BUILDING
DEPARTMENT THROUGH A CERTIFIED INSPECTION
COMPANY
Mayor Fletcher introduced in full, in writing, Resolution No. 96-11.
Motion: Approve passage of Resolution No. 96-11 Meserve X
Rosenbloom X
City Manager Jim Jarboe explained that the proposed expansion of the
Public Safety Building would require a lot of attention by Don Ford and
thus, he would need assistance with the day to day inspections in the
Building Department.
In response to inquiries from the City Commission, Don Ford explained that
while he had included funds in his budget for assistance with inspections
during peek periods, the inspections of the Public Safety Building would put
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March 11, 1996 NAME OF
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additional strain on his department and he requested approval to contract
with a certified inspection company to be used only on an as-needed basis
and he estimated he would need an additional $6,400.00 to cover the cost of
these inspections.
Meserve X
Substitute Motion: Approve passage of Resolution No. 96-11 Reed X
approving contracting for building inspections, and authorize an Rosenbloom X
additional $6,400.00 for this fiscal year to cover this service Shaughnessy X X
Fletcher X X
No further discussion. The motion carried unanimously.
E. Resolution No. 96-12: A RESOLUTION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, ESTABLISHING THE OLD
ATLANTIC BEACH SECTION OF ATLANTIC BEACH AS A
HISTORIC DISTRICT AND SETTING THE FRAMEWORK
FOR CARRYING OUT THE NEEDED IMPLEMENTATION
OF THE DISTRICT
Mayor Fletcher introduced in full, in writing, Resolution No. 96-12.
Rosenbloom X
Motion: Approve passage of Resolution No. 96-12 Shaughnessy X
Commissioner Rosenbloom explained that he and a group of interested
citizens were trying to write the history of Atlantic Beach and he felt that
property owners should be encouraged to preserve buildings of historic
significance. He explained that preservation or restoration of historic
buildings would be on a voluntary basis.
In further discussion, it was felt that there may be buildings of historic
significance in areas of the city outside the boundaries prescribed in the
resolution and that the Historic Area should be expanded to include any
building within the city.
Meserve X
Motion: Amend resolution to provide that all historic Reed X X
buildings within the city may be included and approve passage Rosenbloom X X
of Resolution No. 96-12 as amended Shaughnessy X
Fletcher X
No further discussion. The motion carried unanimously.
F. Resolution No. 96-13: A RESOLUTION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, SUPPLEMENTING
ORDINANCE NO. 15-96-8 OF THE CITY ENACTED ON
MARCH 11, 1996; PROVIDING FOR THE AWARD OF
UTILITIES SYSTEM REVENUE BONDS, SERIES 1996,
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March 11, 1996 NAME OF
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SUBJECT TO CERTAIN CONDITIONS SUBSEQUENT;
PROVIDING FOR THE APPROVAL OF FINAL TERMS OF
THE 1996 BONDS, INCLUDING THE DATE, MATURITIES,
INTEREST RATES, REDEMPTION PROVISIONS, AND
AMORTIZATION INSTALLMENTS; APPOINTING A BOND
REGISTRAR AND PAYING AGENT; AUTHORIZING
EXECUTION AND DELIVERY BY THE CITY MANAGER
OF A BOND PURCHASE CONTRACT WITHIN CERTAIN
SPECIFIED PARAMETERS; AUTHORIZING THE CITY
MANAGER OF THE CITY TO PROCEED TO DEVELOP
NECESSARY DOCUMENTS, MAKE CERTAIN
CERTIFICATIONS ON BEHALF OF THE CITY
REGARDING THE PRELIMINARY OFFICIAL
STATEMENT; AUTHORIZING EXECUTION, DELIVERY
AND DISTRIBUTION OF A FINAL OFFICIAL
STATEMENT; AUTHORIZING EXECUTION AND
DELIVERY OF CLOSING DOCUMENTS AND ALL OTHER
ACTION NECESSARY TO DELIVERY OF THE SERIES 1996
BONDS; MAKING CERTAIN COVENANTS AND
AGREEMENTS IN CONNECTION THEREWITH, AND
PROVIDING AN EFFECTIVE DATE
Meserve X X
Motion: Approve passage of Resolution No. 96-13 Reed X
Rosenbloom X X
Robert Freeman, Squire, Sanders& Dempsey, Bond Attorneys, explained Shaughnessy X
Fletcher X
that the resolution delegated to the City Manager the authority to proceed
with the necessary bond documents in accordance with certain conditions.
He reviewed the conditions which are included in Exhibits A-E of the
resolution.
No discussion before the vote. The motion carried unanimously.
G. Resolution No. 96-14: A RESOLUTION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, DIRECTING THE CITY
MANAGER TO IMPLEMENT BASIC REPAIRS AND
UPGRADES TO RUSSELL PARK LIMITING SUCH
EXPENDITURES TO $66,000.00
The Mayor announced that action on this resolution would be deferred until
the meeting of March 25, 1996.
6 Action on Ordinances:
A. Ordinance No. 15-96-8 - Public Hearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
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March 11, 1996 NAME OF
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FLORIDA, SUPPLEMENTING ORDINANCE NO. 15-95-7 OF THE
CITY WHICH AUTHORIZED THE ISSUANCE OF NOT
EXCEEDING $24,500,000 UTILITIES SYSTEM REVENUE BONDS,
SERIES 1996; PROVIDING FOR CERTAIN DEFINITIONS;
PROVIDING FOR CERTAIN FISCAL DETAILS OF SUCH BONDS
AND FOR DELEGATION TO THE CITY MANAGER THE
AUTHORITY TO FIX THE REMAINING DETAILS WITHIN
CERTAIN PARAMETERS; PROVIDING FOR THE MANNER OF
EXECUTION, REGISTRATION, AND EXCHANGE OF SUCH
BONDS; PROVIDING FOR THE USE AND APPLICATION OF
CERTAIN PLEDGED REVENUES; PROVIDING FOR THE RIGHTS
AND REMEDIES OF,AND MAKING CERTAIN COVENANTS AND
AGREEMENTS WITH THE REGISTERED OWNERS OF SUCH
BONDS; AND PROVIDING AN EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing, Ordinance No. 15-96-8, said
ordinance having been posted in accordance with Charter requirements. He
opened the floor for a public hearing and invited comments from the
audience.
Alan W. Potter, read a prepared statement addressing this ordinance. Mr.
Potter's statement is attached hereto as Exhibit B.
Since no one else wished to speak, the Mayor declared the public hearing
closed and invited comments from the City Commission.
Motion: Approve adoption of Ordinance No. 15-96-8 on Meserve X
final reading Shaughnessy X
Commissioner Shaughnessy indicated she felt the matter of financing the
capital improvement projects had been examined thoroughly and she felt
comfortable proceeding with the bond issue.
Commissioner Meserve reported he had personally contacted banks and had
reviewed all the possible ways that the projects could be funded and had
concluded that the bond issue was the best option, especially since no banks
had responded to the city's Request for Proposals.
Commissioner Rosenbloom felt the city needed to move ahead quickly,
especially since the city was under a Department of Environmental
Protection Consent Order.
Commissioner Reed agreed with the previous comments.
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Mayor Fletcher indicated he would have preferred to borrow the funds from
a bank; however, since no proposals had been received from banks, and the
city had to address the water, sewer and stormwater problems, he felt the
bond issue was the only option available. He felt the city had made a
concerted effort to find the best method of financing the capital improvement
projects.
The Mayor referred to proposed beautification projects and felt that water
provided for irrigation of these publicly-owned projects should be excluded
from the ordinance.
Meserve X
Substitute Motion: Amend ordinance to exclude irrigation for Reed X
publicly-owned landscaping projects from the bond ordinance, Rosenbloom X
and adopt ordinance No. 15-96-8 as amended Shaughnessy X X
Fletcher X X
No further discussion. The motion carried unanimously.
B. Ordinance No. 5-96-27 - First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 2,ADMINISTRATION,
ARTICLE V, BOARDS AND COMMISSIONS, DIVISION 2,
CODE ENFORCEMENT BOARD, BY AMENDING
SECTIONS 2-146(a), JURISDICTION, 2-147, PROCEDURE;
HEARINGS, 2-148, POWERS, 2-149, PENALTIES; LIEN, 2-
150, DURATION OF THE LIEN, AND 2-151, APPEAL, TO
CONFORM TO THE APPLICABLE PROVISIONS OF
CHAPTER 162, FLORIDA STATUTES, AND PROVIDING
AN EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing, Ordinance No. 5-96-27.
Meserve X
Motion: Approve passage of Ordinance No. 5-96-27 on first Reed X X
reading and set public hearing for March 25, 1996 Rosenbloom X X
Shaughnessy X
Fletcher X
No discussion before the vote. The motion carried unanimously.
7. New Business:
Item 7I was taken out of sequence and acted upon at this time.
I. Ratify agreement between Northeast Florida Public Employees'
Local 630 and the City of Atlantic Beach
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March 11, 1996 NAME OF
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City Manager Jim Jarboe explained that a survey of comparable cities had
been conducted and the contract which was being presented for ratification
by the City Commission would bring Atlantic Beach public employees into
line with their peers in other cities. Chief Ruley thanked the union
negotiators for their cooperation and indicated they planned to begin
negotiations for the next contract in the very near future.
Meserve X X
Motion: Approve ratification of agreement between Reed X
Northeast Florida Public Employees' Local 630 and the City of Rosenbloom X
Atlantic Beach Shaughnessy X X
Fletcher X
No discussion before the vote. The motion carried unanimously.
A. Public hearing and action on a request for a Use-by-Exception
filed by Jacksonville Cellular Telephone Company, dba AT&T
Wireless Services, to construct a 150-ft. communications
monopole with top mounted antennas
City Planner George Worley explained that the applicant had leased the
property for the purpose of constructing and operating the communications
tower on property zoned 1LW on Stewart Street, approximately 110 feet
east of Main Street to serve cellular customers in Atlantic Beach and the
Mayport area. He reported that the Community Development Board had
considered the application and had recommended approval.
The Mayor opened the floor for a public hearing and invited comments from
the audience. Since no one wished to speak, the Mayor closed the public
hearing.
Bruce King, AT&T Wireless Services, explained the contract was for five
years with three possible 5-year extensions. He agreed to provide written
verification that the tower would be removed promptly upon revocation or
termination of the lease.
Meserve X
Motion: Grant Use-by-Exception to construct and operate Reed X X
a communications tower as recommended by the Community Rosenbloom X X
Development Board Shaughnessy X
Fletcher X
No further discussion. The motion carried unanimously.
B. Authorize the Mayor to execute Audit Engagement Letter with
Purvis Gray and Company for the audit for the fiscal year
ending September 30, 1996
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Meserve X
Motion: Authorize execution of Audit Engagement Letter Reed X X
with Purvis Gray & Company Rosenbloom X X
Shaughnessy X
Following brief discussion, the question was called and the motion carried Fletcher X
unanimously.
C. Appointments to the Cultural Arts (1) and Recreation Advisory
Board (1)
This item was withdrawn.
D. Accept for public maintenance water and sewer in Hidden Cove,
Phase I
Public Works Director Bob Kosoy reported the city had received all required
documents pertaining to this project and recommended acceptance of the
utility system.
Meserve X X
Motion: Accept water and sewer system in Hidden Cove, Reed X
Phase I for public maintenance. Rosenbloom X X
Shaughnessy X
Fletcher X
No discussion before the vote. The motion carried unanimously.
E. Authorize the purchase of recycling bins, and benches and trash
receptacles for Howell Park in accordance with the specifications
of Bid No. 9596-8, as follows:
(1) 30 park benches from Plastic Recycling at the bid price of
$5,730.00
(2) 29 32-gallon trash receptacles from Suburban Waste at
the bid price of$4,118.00
(3) 1,479 recycling bins from Rehrig Pacific, Inc. at the bid
price of$6,661.65
In discussion before the vote, Commissioner Shaughnessy indicated she felt
that input should be solicited from appropriate boards and committees when
considering purchases such as this. Discussion ensued and it was felt that
committees were not informed as to their roles and responsibilities and the
City Manager indicated he would review this matter and come back to the
City Commission with recommendations in this regard.
Meserve X X
Motion: Defer action until the next meeting (March 25) to Reed X
give the Beautification Committee and Recreation Advisory Rosenbloom X
Board an opportunity to express their opinions. Shaughnessy X X
Fletcher X
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No further discussion. The motion carried on a vote of 3 - 2 with
Commissioners Reed and Rosenbloom voting nay.
F. Authorize execution of Conceptual Approval Agreement with
Florida Communities Trust for the reimbursement of the Tresca
property purchase
City Planner George Worley reported the city had applied for grant monies
to reimburse the purchase of the Tresca property. The City of Jacksonville
had been named as a supporting applicant and therefore, the agreement must
be submitted to the City of Jacksonville for signature prior to returning it to
the Florida Communities Trust. He recommended approval of this
Conceptual Approval Agreement.
Meserve X
Motion: Accept staff recommendation and authorize execution Reed X
of Conceptual Approval Agreement Rosenbloom X X
Shaughnessy X X
Discussion ensued regarding the selection of a design firm and the type of Fletcher X
development which was proposed for the Tresca property and George
Worley explained the city would invite proposals and the City Commission
would make a selection based on the qualifications of the firms.
No further discussion. The motion carried unanimously.
G. Authorize contract with Creative Environs, Inc., to furnish and
install a double faced reader board sign on Seminole Road at
City Hall at a cost of$2,063.00
The City Manager indicated city staff spent a large amount of time making
sandwich board signs to notify the public of city events. According to our
City Code, these signs were illegal and it was his wish to add an
architecturally compatible reader board sign to the existing"City of Atlantic
Beach" sign at the Public Safety Department. He had received quotations
and recommended contracting with Creative Environs for the installation of
the sign. While the City Commission agreed in concept with the installation
of such a sign, they felt the matter should be referred to the Beautification
Committee and Recreation Advisory Board for input.
H. Accept the bid of Harrell Construction in the amount of
$190,219.00 for remodeling the Public Safety Building pursuant
to the specifications of Bid No. 9596-6; authorize the City
Attorney to draft a contract for this work; authorize the Mayor
to execute said contract
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Dir. Thompson summarized the actions which had taken place this far
regarding the proposed expansion and remodeling of the Public Safety
Building. He reported that four bids had been received for the design/build
concept. He indicated that Harrell Construction was the low bidder and was
highly recommended and he recommended entering into a contract with
Harrell Construction for this project. He indicated that Harrell Construction
had not bid on the sprinkler system and he would like to bid this item
separately.
Motion: Accept the bid of Harrell Construction in the Shaughnessy X
amount of$190,219.00 and authorize bidding for the sprinkler Rosenbloom X
system
Discussion ensued regarding whether pilings would be required and the City
Manager indicated that while pilings had not been included in the
specifications, one bidder had included pilings as a bid alternate. In response
to commissioners' questions, Building Official Don Ford indicated that based
on soil borings which had been done some years ago, it was his opinion that
pilings would not be required.
Meserve X
Substitute Motion: Defer action on award of bid for expansion Reed X X
and remodeling of the Public Safety Building until the next Rosenbloom X X
meeting so specifications for pilings and sprinklers can be Shaughnessy X
finalized Fletcher X
Following further discussion, the motion failed on a vote of 1 - 4 with
Commission Rosenbloom casting the lone vote in favor of the motion.
Further discussion ensued and some commissioners felt it was time to move
ahead with this project since it had been in the planning stages for so long,
while others felt there were too many uncertainties regarding the sprinkler
system and pilings and felt a two-week delay would be beneficial in resolving
these questions. The City Manager indicated the sprinklers had been
included as an alternate but it was pointed out the pilings had not been
included. Don Ford explained that since this structure would carry a similar
load to a residence, he felt the pilings were unnecessary
Meserve X
Motion: Defer action until the next commission meeting Reed X X
(March 25, 1996) Rosenbloom X X
Shaughnessy X
Fletcher X
The motion carried unanimously.
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I. Ratify agreement between Northeast Florida Public Employees'
Local 630 and the City of Atlantic Beach
This item was acted upon earlier in the evening.
J. Report and related action concerning the College JamSplash
planned for April 12-14, 1996
Director Thompson reported the Police Department was expecting 60,000 -
120,000 students to visit this area for the JamSplash activities. He felt that
traffic would be a major problem. He estimated that up-front costs for items
such as barricades, Portolets, trash receptacles, and food for officers
working long shifts, or unable to go home between shifts, would be
approximately $4,263.00.
Meserve X X
Reed X
Motion: Approve funding as necessary for up-front Rosenbloom X
costs related to the College JamSplash Shaughnessy X X
Fletcher X
Commissioner Meserve inquired whether any thought had been given to
entering the city by air for medical or other emergency situations and
Director Thompson indicated that it was hoped the school grounds could be
used as a landing area.
No further discussion. The motion carried unanimously.
City Manager Reports and/or Correspondence
The City Manager reported city staff were continuing to work on providing
water and sewer service to the village of Mayport;
The City Manager requested approval to grant a half-day leave to employees
selected as "Employee of the Month." The City Commission concurred.
There being no further discussion, the Mayor declared the meeting adjourned
at 11:40 PM.
Lyman . Fletcher
Mayor/Presiding Officer
ATTEST:
'n/(MjZIA)
Mti,
Maure King, City Cl rk
•
Exhibit A - Minutes: March 11, 1996
ALAN W. POTTER, SR.
374 Second Street
Atlantic Beach, Florida 32233
March 11, 1996
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Attn: City Commissioners
Re: Public Service
Dear Commissioners:
More than forty years ago, General Douglas MacArthur restated, in his farewell address
to the Congress, the U. S. Military Academy Creed:
"DUTY, HONOR, COUNTRY"
General MacArthur exemplified that pledge.
At this time, I submit to each of you, that the public servants of the City of Atlantic Beach ---
elected, appointed, and volunteer --- should adhere to a similar creed:
DUTY, HONOR, COMMUNITY
I respectfully submit that the actions of the City Commission and the appointed
administrators, that concern the financial obligations of all Atlantic Beach citizens, warrants
the application of such a creed by each and all.
Respectfully,
./. )*
Ala4 W. Potter, Sr.
EXHIBIT B — Minutes , March 11 ,
1996
ALAN W. POTTER, SR.
374 Second Street
Atlantic Beach, Florida 32233
Phone: 904/249-9954
March 11, 1996
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Attn: City Commissioners
RE: $24,500,000 Bond Issue
City of Atlantic Beach
Dear Commissioners:
Less than three (3) years ago the City of Atlantic Beach successfully solicited proposals
from banks for the $10,000,000 Line of Credit Loan for water and sewer purposes. (Mayor
Fletcher, then a Commissioner, actively participated in that loan process.)
The Barnett loan is interest only for three years and amortization --- at 5.35% interest ---
for twelve years. The total bank "up front" costs were $51,000.
Sixteen months ago, under a program labeled as "urgent", the Atlantic Beach leadership
proposed a $24,500,000 municipal revenue bond issue for water, sewer, and stormwater
improvements. The proceeds of the bond issue would be obligated for:
A. Refund the Barnett loan -- $10,000,000
B. Fund water, sewer, and stormwater improvements -- $12,000,000
C. Contingency fund for construction cost overruns -- $ 1,500,000
D. Bond issuance costs; i.e., legal fees, financial advisors fees,
bond underwriters fees, bond insurance, engineering
reports, CPA reports, etc. -- $ 1,000,000
Noteworthy, no one associated with this proposed funding plan is willing to publicly discuss
the $1,000,000 of "up front" costs that will be suffered by the citizens.
Additionally, no honest response has been made to questions concerning the avoidance
of bank financing for the "new money" needs of the City. (Please appreciate that "up front"
bank costs would only be approximately $65,000.).
City of Atlantic Beach
City Commissioners
March 11, 1996
Page 2
The financial burden of the proposed revenue bond issue is much greater than the
aforementioned "up front" costs. The total principal and interest payoff is enormous. An
illustration is tabulated below:
A. BarnettLoan
Amount $10,000,000
Term 12 years
Interest Rate 5.35%
Annual Payments (P & I) $ 1,150,634
12-Years Payments (Total) $13,807,620
B. New Money Bank Loan
Amount $12,000,000
Term 20 years
Interest Rate 5.35%
Interest Only (12 years) $ 642,000
Annual Payments (P & I) (8 years) $ 1,883,019
20-Years Payments (Total) $22,768,152
C. Total Cost -- Bank Financing
A. Barnett Loan $13,807,620
B. New Money Bank Loan $22,768,152
Total Cost -- Bank Financing $36,575,772
D. MunicipaLiteyenue Bond slue
Amount .., $24,500,000
Terms 30 years
Interest Rate 5.35%
Annual Payments (P & I) $ 1,657,905
30-Years Payments (Total) $49,737,150
E. Monetary Savings
Municipal Bond Issue $49,737,150
Bank Financing $36,575,77.2
TOTAL SAVINGS $13,161,378
City of Atlantic Beach
City Commissioners
March 11, 1996
Page 3
Please appreciate that a 5.35% interest rate has been utilized in each of the above
calculations. Considering bonding costs do not fund municipal improvements, the effective
interest on net bond money would be higher than 5.35%.
From the above, you can determine that use of bank financing can save the citizens of
Atlantic Beach $13,161,378 in money and can end the debt obligation ten years earlier
than the bond issue method being proposed.
It is my opinion that the elected City Commissioners of Atlantic Beach have a DUTY to
consider all financing alternatives.
Failure to save $13,161,378 of public funds is, in my opinion, a NEGLECT OF DUTY.
Your efforts in promoting this savings are requested.
Respectfully,
i , /4-
I W. Potter, Sr.
CITY OF ATLANTIC BEACH
SPECIAL CALLED MEETING
5:00 PM - March 11, 1996
AGENDA
Call to order
1. Presentations by engineering firms proposing to provide professional services for
Design and Permitting of Expansion to Buccaneer Wastewater Treatment Plant, as
follows:
5:00 PM - Pitman-Hartenstein& Associates
5:20 PM - Eder Associates
5:40 PM - Waitz & Moye
6:00 PM - Gee & Jenson
6:20 PM - Smith & Gillespie
2. Selection of engineering firm for design and permitting of Expansion to Buccaneer
Wastewater Treatment Plant
Adjournment
ef
•
MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY
COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 5:00 PM ON
MONDAY, MARCH 11, 1996
Present were Mayor Fletcher (Arrived 6:05 pm), and Commissioners Meserve, Reed (Arrived
5:55 pm), Rosenbloom and Commissioner Shaughnessy (Arrived 5:15 pm). Also present were
City Manager Jarboe and City Clerk King.
The meeting was called to order at 5:15 pm by Mayor Pro Tem Rosenbloom.
1. Presentations by engineering firms proposing to provide professional
services for Design and Permitting of Expansion to Buccaneer
Wastewater Treatment Plant
The following firms made presentations regarding their qualifications to provide engineering
services for the above project and introduced their project teams:
Pitman-Hartenstein & Associates
Eder Associates
Waitz & Moye
Gee & Jenson
Smith & Gillespie
Following their presentations the engineers responded to the Commissioners' questions regarding
their approach to the project. The Commissioners then voted for the engineers ranking them from
1 - 5 (with five points being given for their first choice, four points for second choice, etc.) on
ballot forms provided for that purpose. The ballots are attached hereto and made a part hereof.
As a result of the voting Eder Associates was selected as the first choice to provide
engineering services for the expansion to the Buccaneer wastewater treatment plant.
Lyman=tcher --�
Mayor/Presiding Officer
ATTEST:
9/ C�GLI�'�.Q QiYLJ
Maur en King, CMC
City Clerk
,
ENGINEERING FIRMS FOR DESIGN AND PERMITTING OF EXPANSION TO
BUCCANEER WASTEWATER TREATMENT PLANT
TABULATION OF COMMISSION VOTES
(Scores 1 -5 with$being first choice)
March 11 , 1996
Meserve Reed Rosenbloom Fletcher Shaughnessy Total
PITMAN-HARTENSTEIN&ASSOC. oL oZ 2 / 3 /0
EDER ASSOCIATES 5 5 5 --4
WAITZ&MOYE 3 oZ g
GEE&JENSON 3 3 S I -DE
SMITH&GILLESPIE
4 3 S , -1 a � 3
I certify the above tabulation to be the official results of the
votes cast by Atlantic Beach City Commissioners in the selection
of an engineer to design the expansion of Buccaneer Wastewater
Treatment Plant.
Ma een King, Cit Clerk
ENGINEERING FIRMS FOR DESIGN AND PERMITTING OF
EXPANSION TO BUCCANEER WASTEWATER TREATMENT PLANT
Please select the top4lamie engineering firms from those listed below by scoring them as follows:
Spoints for your first choice;4Ipoints for your second choice; and3 point for your third choice
(The firm with the most points will be declared the overall first choice, etc.)
PITMAN-HARTENSTEIN& ASSOC
EDER ASSOCIATES -�
WAITZ&MOYE
GEE& JENSON
SMITH& GIL ESPIE
Signed March 11. 1996
I
w •
Y) A./
ENGINEERING FIRMS FOR DESIGN AND PERMITTING OF
• EXPANSION TO BUCCANEER WASTEWATER TREATMENT PLANT
Please select the teprtb se engineering firms from those listed below by scoring them as follows:
,'points for your first choice; points for your second choice; and.3 point for your third choice
(The firm with the most points will be declared the overall first choice, etc)
PITMAN-HARTENSTEIN& AS SOC /
EDER ASSOCIATES
WALTZ &MOYE
GEE& JENSON
SMITH& GILLESPIE
Signed7,004010(_ March 11, 1996
ENGINEERING FIRMS FOR DESIGN AND PERMITTING OF
EXPANSION TO BUCCANEER WASTEWATER TREATMENT PLANT
Please select the top engineering firms from those listed below by scoring them as follows:
points for your first choice; points for your second choice; and3 point for your third choice
(The firm with the most points will be declared the overall first choice, etc.)
PITMAN-HARTENSTEIN& ASSOC
EDER ASSOCIATES 6
WALTZ &MOYE
GEE& JENSON
SMITH& GILLESPIE
Signed41-WAL-1,il A March 11. 1996
•
ENGINEERING FIRMS FOR DESIGN AND PERMITTING OF
EXPANSION TO BUCCANEER WASTEWATER TREATMENT PLANT
Please select the top time engineering firms from those listed below by scoring them as follows:
points for your first choice; `•points for your second choice; and3 point for your third choice
(The firm with the most points will be declared the overall first choice, etc.)
PITMAN-HARTENSTEIN& ASSOC
EDER ASSOCIATES L)
WAITZ &MOYE 2
GEE & JENSON L�
SMITH& GILLESPIE
Signed qifiv
March 11. 1996
•
ENGINEERING FIRMS FOR DESIGN AND PERMITTING OF
EXPANSION TO BUCCANEER WASTEWATER TREATMENT PLANT
Please select the top.4 me engineering firms from those listed below by scoring them as follows:
5 'points for your first choice; points for your second choice; and3 point for your third choice
(The firm with the most points will be declared the overallf rst choice, etc.)
PITMAN-HARTENSTEIN& ASSOC
EDER ASSOCIATES A 5
WAITZ & MOYE I
GEE& JENSON
Ik\H& GILLESPIE `' 4
Signed ,rte March 11. 1996