04-08-96 v A r�
CITY OF ATLANTIC BEACH
COMMISSION MEETING- APRIL 8, 1996
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular meeting of March 25, and Special Called Meeting of
March 26, 1996
2. Recognition of Visitors:
3. Unfinished Business:
4. Consent Agenda:
A. Acknowledge receipt of Code Enforcement report for March
B. Acknowledge receipt of Building Department report for March
C. Acknowledge receipt of Recreation Facilities Usage Report
5. Action on Resolutions:
A. Adoption of Resolution No. 96-17 recognizing the Ribault Garden Club
B. Adoption of Resolution No. 96-16 adopting Personnel Rules and Regulations with
appendices for General Employees
C. Adoption of Resolution No. 96-18 approving mid-year budget modification
6. Action on Ordinances:
A. Ordinance No. 65-96-23 - Public Hearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE NAMING OF A CERTAIN STREET LOCATED NORTH
OF ATLANTIC BOULEVARD;ESTABLISHING THE NAME OF SAID STREET
AS ATLANTIC COURT; AUTHORIZING THE MODIFICATION OF THE
OFFICIAL MAPS OF THE CITY OF ATLANTIC BEACH TO REFLECT THE
NEWLY ADOPTED NAME
B. Ordinance No. 25-96-28 - Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
ADOPTING VARIOUS CODES RELATING TO INSPECTION ACTIVITIES OF
THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, AND
ENFORCEMENT OF BUILDING PROVISIONS AS PROVIDED IN SAID
CODES
4
Page Two AGENDA April 8, 1996
7. New Business:
A. Approval to declare certain vehicles surplus and authorize sale of same by auction
B. Authorize entering into an annual contract with Baptist/St. Vincent's Occupational
Health to provide health care services to the city
* C. Appointment to the Recreation Advisory Board
8. City Manager Reports and/or Correspondence:
A. Status report on Donner Community Center
B. Report relative to preparations for JamSplash
9. Reports and/or requests from City Commissioners, City Attorney and City
Clerk
Adjournment
*Agenda was amended to add this item
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk.
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD,
AT 7:15 PM ON MONDAY, APRIL 8, 1996 V v
• O O
PRESENT: Lyman T. Fletcher, Mayor T T
John S. Meserve E E
Tim Reed D D
Steven M. Rosenbloom, and
Suzanne Shaughnessy, Commissioners M S
O E
AND: James R. Jarboe, City Manager T C
Alan C. Jensen, City Attorney I O Y
NAME OF 0 N E N
Maureen King, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Fletcher. The invocation was
followed by the pledge to the flag.
1. Approval of the Minutes of the Regular meetingof March 25, and
Pp g
Special Called Meeting of March 26, 1996
FAESERVE X
Motion: Approve minutes of the Regular meeting of March [REED X X
25, 1996 !ROSENBLOOM X
ISHAUGHNESSY ; X X
No discussion before the vote. The motion carried unanimously. FLETCHER I X
RME SERVE X
Motion: Approve minutes of the Special Called meeting of REED i X X
March 26, 1996 ROSENBLOOM X X
SHAUGHNESSYI X
No discussion before the vote. The motion carried unanimously. FLETCHER X
2. Recognition of Visitors:
Officer Victor Raynor presented a plaque to Public Safety dispatchers on
behalf of the FOP in recognition of National Telecommunication Week and
thanked the dispatchers for their service to the community. Other
commissioners also voiced their appreciation for the service of the
communications personnel.
Alan Potter, 374 Second Street, representing Beaches Aquatic Pool (BAP),
indicated that the retention pond and the surrounding property had been deeded
to the BAP by the developer of Aquatic Gardens. He indicated the BAP had
not paid the taxes on the property for several years. He felt the certificates may
have been purchased but according to the Duval County Public Records, the
land remained the property of the BAP. Since the BAP received no benefit
from this property they would like to donate it to the city.
The City Manager and City Attorney were directed to review the matter and
• come back to the City Commission at the next meeting with their
recommendations.
4
Minutes - Page 2 v V
April 8,1996 NAME OF
COMMRS. MS Y N
3. Unfinished Business:
None
4. Consent Agenda:
A. Acknowledge receipt of Code Enforcement report for March
B. Acknowledge receipt of Building Department report for
March
C. Acknowledge receipt of Recreation Facilities Usage Report
for March
The consent agent items were received and acknowledged.
5. Action on Resolutions:
A. Adoption of Resolution No. 96-17 recognizing the Ribault Garden
Club
Mayor Fletcher presented in full, in writing Resolution No. 96-17 recognizing
the members of Atlantic Beach Circle of the Ribault Garden Club for their
service to the community. ME SERVE X
REED X
Motion: Approve adoption of Resolution No. 96-17 ROSENBLOOM X X
SHAUGHNESSY X X
No discussion before the vote. The motion carried unanimously. FLETCHER X
Mayor Fletcher presented Resolution No. 96-17 in plaque form to the members
of Atlantic Beach Circle of the Ribault Garden Club.
B. Adoption of Resolution No. 96-16 adopting Personnel Rules and
Regulations with appendices, for General Employees ME SERVE X
REED X X
Motion: Approve adoption of Resolution No. 96-16 ROSENBLOOM X X
SHAUGHNESSY X
No discussion before the vote. The motion carried unanimously. FLETCHER X
The City Manager commended the staff members who had been involved in the
preparation of the revised personnel handbook.
C. Adoption of Resolution No. 96-18 approving mid-year budget
modification
4
Minutes - Page 3 v V
April 8, 1996 NAME OF
COMMRS. MS Y N
MESERVE X X
Motion: Approve adoption of Resolution No. 96-18 REED X
ROSENBLOOM X
Finance Director Ann Meuse gave an overview of the various budget SHAUGHNESSY X X
adjustments . FLETCHER X
In discussion before the vote, Commissioner Meserve pointed out that the
Finance Director and City Manager had met individually with Commissioners to
answer their questions regarding the budget transfers. While the budget
adjustments included several major issues, he indicated that the budget
adjustment had been reviewed thoroughly by the City Commission.
The motion carried unanimously.
6. Ordinance No. 65-96-23 - Public Hearing
A. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA,AUTHORIZING THE NAMING OF A CERTAIN
STREET LOCATED NORTH OF ATLANTIC BOULEVARD;
ESTABLISHING THE NAME OF SAID STREET AS ATLANTIC
COURT; AUTHORIZING THE MODIFICATION OF THE
OFFICIAL MAPS OF THE CITY OF ATLANTIC BEACH TO
REFLECT THE NEWLY ADOPTED NAME
Mayor Fletcher presented in full, in writing, Ordinance No. 65-96-23, said
ordinance having been posted in accordance with Charter requirements. He
opened the floor for a public hearing and invited comments from the audience.
Since no one spoke for or against the ordinance, the Mayor declared the public
hearing closed.
MESERVE X X
Motion: Adopt Ordinance No. 65-96-23 on final reading and REED X
approve the name "Atlantic Court" for the designated street ROSENBLOOM X
SHAUGHNESSY X X
No discussion before the vote. The motion carried unanimously. FLETCHER X
B. Ordinance No. 25-96-28 - Introduction and first reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, ADOPTING VARIOUS CODES RELATING TO
INSPECTION ACTIVITIES OF THE CITY OF ATLANTIC
BEACH, DUVAL COUNTY, FLORIDA, AND ENFORCEMENT
OF BUILDING PROVISIONS AS PROVIDED IN SAID CODES
•
Minutes - Page 4 v V
April 8, 1996 NAME OF
COMMRS. MS Y N
The Mayor presented in full, in writing, Ordinance No. 25-96-28 on first
reading.
MESERVE X X
Motion: Approve passage of Ordinance No. 25-96-28 on first REED X
reading and set for public hearing on April 22, 1996 ROSENBLOOM X
SHAUGHNESSY X X
No discussion before the vote. The motion carried unanimously. FLETCHER X
7. New Business:
A. Approval to declare certain vehicles surplus and authorize sale of
same by auction
MESERVE X
Motion: Declare vehicles surplus and authorize the sale of REED X
same as recommended ROSENBLOOM X X
SHAUGHNESSY X X
No discussion before the vote. The motion carried unanimously. FLETCHER X
A list of the vehicles declared surplus is attached hereto as Exhibit A.
B. Authorize entering into an annual contract with Baptist/St.
Vincent's Occupational Health Center to provide health care
services to the city
The City Manager explained the city had requested proposals from health care
providers for pre-employment physicals, Workers Compensation injuries, etc.,
and he recommended accepting the proposal of Baptist/St. Vincent's
Occupational Health for this service.
MESERVE X X
Motion: Authorize entering into an annual contract with REED X
Baptist/St. Vincents Occupational Health Center to provide health ROSENBLOOM X
care services to the city SHAUGHNESSY x x
FLETCHER X
No discussion before the vote. The motion carried unanimously.
C. Appointment to the Recreation Advisory Board
MESERVE X
Appoint Mark Beckenbach to the Recreation Advisory Board (to REED X
fill the unexpired term of Patricia Bell) ROSENBLOOM X
SHAUGHNESSY X X
FLETCHER X X
No discussion before the vote. The motion carried unanimously.
•
Minutes - Page 5 v V
April .8, 1996 NAME OF
COMMRS. MS Y N
City Manager reports and/or correspondence
A. Status report on Donner Community Center
Building Official Don Ford reported construction of the Donner Community
Center was 50% complete. He reported work had slowed due to the fact local
vendors did not have the specified shingles in stock. A copy of Mr. Ford's
report is attached hereto as Exhibit B.
B. Report relative to preparations for Jam Splash
Director Thompson updated the City Commission on the Public Safety
preparations for the College Jam Splash on the weekend of April 12, 1996. He
indicated police and fire personnel would be doubled and public works staff
would also be on duty to handle trash. He felt that traffic would be the biggest
problem and indicated that some residential streets may be closed off to
facilitate traffic flow.
9. Reports and/or requests from City Commissioners. City Attorney
and City Clerk
Commissioner Reed reported he would be unable to attend the commission
meeting on April 22, 1996, as he would be out of town.
There being no further discussion, the Mayor declared the meeting adjourned at
8.00 PM.
"e�
Lyman T. Fletcher
Mayor/Presiding Officer
ATTEST:
/14enAAALtt
?MaKing, CMC
City Clerk
. a IMI
- EXHIBIT A —
"-Ah1'ACHMENT TO MINUTES 4-8-96
Ford Crown Vic 1989 2FABP72F9KX176201 104,933 Yes
Ford Crown Vic 1989 2FABP72F6KX176205 114,038 - Yes
Cadillac 4DR 1985 1G6DW698XF9723664 146,000 Yes
MAKE YEAR VIN# MILEAGE RUNS
*Ford Crown Vic 1989 2FABP72F7KX176200 87955 Yes
*Ford Crown Vic. 1989 2FABP72F1KX176208 115809 Yes
Dodge Diplomat 1986 1V3BG2651GX552344 90875 Yes
Nissan 300ZX 1984 JN1HZ14S2EX017345 No Key-Locked Yes
Chev. Impala 1984 1 G 1 AC6969EX 150055 95712 Yes
Honda Accord 1986 1HGBA7435GA02411 99519 Yes
Ford Econoline 1984 11-1bE14YXEHC0841 84669 Yes
Van 150(White)
Ford Econoline 1983 1FIIE04Y7DHA93772 137566 Yes
Van(Black)
Dodge Dakota 1987 1B7GN14M2HS507937 72946 Yes
Pickup-No Bed
Dodge '/2-Ton 1983 1B IFD 14H8DS446475 79701 (Junk)
Pickup Truck
_ EXHIBIT B _
ATTACHMENT TO MINUTES 4/8/96
- `�i;, CITY OF
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800 SEMINOLE ROAD
_-__ ATLANTIC BEACH,FLORIDA 32233-5445
h TELEPHONE(904)247-5800
FAX(904)247-5805
MEMORANDUM
April 2, 1996
To: Jim Jarboe, City Manager
From: Don C. Ford, Building Official
Re: Construction Update on Donner Community Center
The Donner Community Center is at 50% completion. The following is a list of
completed work:
January 30, 1996 - Framing of structure;
February 1, 1996 - Roof trusses set and roof dry-in;
February 8, 1996 - Exterior plywood sheathing;
February 13, 1996 - Windows installed with exception of opening on west side of
office wall;
February 21, 1996 - Electrical wiring rough in;
February 28, 1996 - Plumbing rough in;
March 14, 1996 - HVAC rough in;
March 22, 1996 - Security system rough-in - Donated by AP Systems, Inc.
March 25, 1996 - Windows installation completed.
There has been a slow down on this project due to inability to have the roofing
shingles delivered in a timely manner. The product is manufactured in Texas and local
venders do not stock it. This has caused a two week delay in completing the roof.
The Building Department does not allow insulation to be installed until the roof is
complete to insure the interior of the structure cannot get wet.
Substantial completion time is May 17, 1996.
DCF/pah