05-13-96 v CITY OF ATLANTIC BEACH
MONDAY, MAY 13, 1996 - 5:30 PM
Call to order
1. Interviews with planning firms for site design and planning of the Tresca
property:
5:30 PM - Diversified Environmental Planning
5:45 PM - Bessent, Hammack & Ruckman, Inc.
6:00 PM - Reynolds Smith & Hills, Inc.
6:15 PM - Dames & Moore, Inc.
Adjournment
MINUTES OF COMMISSION MEETING HELD IN COMMISSION CHAMBERS, 800
SEMINOLE ROAD, AT 5:30 PM ON MONDAY, MAY 13, 1996, TO CONDUCT
INTERVIEWS TO SELECT A FIRM TO DESIGN TRESCA PROPERTY
Present: Lyman T. Fletcher, Mayor
John S. Meserve, Commissioner
Tim Reed, Commissioner
Steven M. Rosenbloom, Commissioner
Suzanne Shaughnessy, Commissioner
Also: James R. Jarboe, City Manager
Maureen King, City Clerk
The meeting was called to order by Mayor Fletcher.
1. Interviews with planning firms for site design and planning of the Tresca property:
5:30 PM - Diversified Environmental Planning
5:45 PM - Bessent, Hammack & Ruckman, Inc.
6:00 PM - Reynolds, Smith & Hills, Inc.
6:15 PM - Dames & Moore, Inc.
Representatives from each of the listed firms introduced members of their design teams and
presented their qualifications to perform the work. Each firm presented slides or other
illustrations to highlight similar projects they had performed and briefly summarized some of their
initial thoughts regarded design options taking into consideration the characteristics of the
land and the environmental features.
Following the presentations, the representatives of the firms responded to questions from the City
Commission. The City Clerk then provided each commissioner with a ballot on which to rank the
firms.
Ballots were cast and the results announced at the regular meeting which followed.
Ma teen King
City Clerk
a
CITY OF ATLANTIC BEACH
COMMISSION MEETING- MAY 13, 1996
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular meeting of April 22 and Special Called Meeting of
April 30, 1996
2. Recognition of Visitors:
A. Calvin Burney with a presentation regarding the Metropolitan Planning Organization's
Transportation Improvement Program for FY 1996/1997 through 2000/2001
B. Presentation of Proclamation declaring the week of May 19 - 25, 1996 as Public
Works Week
3. Unfinished Business:
A. Appointments to the Cultural Arts Board
4. Consent Agenda:
A. Acknowledge receipt of Public Works projects report
B. Acknowledge receipt of Recreation Facilities Usage report for April, 1996
C. Acknowledge receipt of Building Department report for April
D. Acknowledge receipt of Code Enforcement Report for April
5. Action on Resolutions:
A. Adoption and presentation of Resolution No. 96-19 recognizing Richard Cox
B. Adoption and presentation of Resolution No. 96-20 recognizing Officer Dane Smith
6. Action on Ordinances:
A. Ordinance No. 95-96-67 - Introduction and first reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, TO AMEND
CHAPTER 19,BY ADDING A NEW SECTION 19-4, SPECIAL EVENTS RULES
AND REGULATIONS, TO PROVIDE RULES AND REGULATIONS FOR THE
STAGING OF SPECIAL EVENTS ON PUBLIC PROPERTY AND PROVIDING
AN EFFECTIVE DATE
B. Ordinance No. 95-96-66 - Introduction and first reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 4, ANIMALS, ARTICLE I, IN GENERAL, AND
ARTICLE II, DOGS AND CATS, AND PROVIDING AN EFFECTIVE DATE
7. New Business:
A. Authorize sale of surplus vehicles in accordance with staff recommendations
B. Award contract to Nooney Construction, Inc., for Howell Park improvement pursuant
to the specifications of Bid No. 9596-14
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Page Two AGENDA May 13, 1996
C. Award contract to Jam-King Commercial Cleaning Services for janitorial service
pursuant to the specifications of Bid No. 9596-12
D. Award contract to PageNet of Jacksonville for alpha-numeric and digital paging
services pursuant to the specifications of Bid No. 9596-17
E. Award contract to North Florida Sweeping for street sweeping pursuant to the
specifications of Bid No. 9596-15
F. Selection of a planning firm to plan and design the Tresca property
G. Discussion and related action in connection with establishing a community garden
8. City Manager Reports and/or Correspondence:
A. Report relative to automobile auction held on Saturday, May 4, 1996
B. Report relative to street end beautification projects
C. Update on Selva Marina Beautification project
9. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk.
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V V
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH 0 0
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, T T
AT 7:15 PM ON MONDAY, MAY 13, 1996 E E
D D
PRESENT: Lyman Fletcher, Mayor
John Meserve M S
Tim Reed O E
Steve Rosenbloom T C
I O Y
Suzanne Shaughnessy, Commissioners NAME OF ONE N
COMMRS. ND SO
AND: Jim Jarboe, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The meeting was called to order. The Invocation was given followed by the
Pledge of Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held April 22,
1996.
The City Clerk pointed out two corrections to the draft minutes which had been
provided to the Commissioners.
Motion: Approve minutes of the regular meeting held April 22, REEDRVE X x
1996 with the following corrections: Page 6, the motion on change ROSENBLOOM x x
order#4 unanimously carried, and Page 8, Item K, delete the SHAUGHNESSY X
words "permit renewal" and replace with "construction FLETCHER X
engineering and shop drawing review."
The motion carried unanimously.
Motion: Approve the minutes of the Special Called Meeting of MESERVE X X
April 30, 1996. REED X
ROSENBLOOM X X
There was no discussion before the vote. The motion carried unanimously. FLETCHERssY X
FLETCHER X
7 New Business: (Taken out of Agenda Order)
F. Selection of a planning firm to plan and design the Tresca Property
At this point in the meeting, Mayor Fletcher briefly explained that just prior to
the meeting, interviews with planning firms for site design and planning of the
Tresca property had been conducted and since the representatives were present,
he would like to announce the selection at this time.
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Minutes - Page 2 NAME OF
May 13, 1996 COMMAS. MS Y N
Commissioners voted for the firms on ballot forms provided for that purpose,
copies which are attached as exhibit A. City Clerk King reported that there
was a tie vote for first place between the firms of Reynolds, Smith and Hills,
Inc. and Dames and Moore, Inc.
Mayor Fletcher called for a roll call vote to select the winning firm.
Roll call vote was as follows: Commissioners Meserve, Reed, Rosenbloom,
and Shaughnessy and Mayor Fletcher unanimously voted for the firm of
Dames and Moore, Inc.
2. Recognition of Visitors:
A. Calvin Burney of the Metropolitan Planning Organization was not
present to present the Transportation Improvement Program for FY
1996/1997 through 2000/2001. Mayor Fletcher expressed his
disappointment and stated that he hoped Mr. Burney would be present
at a future meeting.
B. Mayor Fletcher read in full a Proclamation declaring May 19 - 25, 1996
as Public Works Week and presented the Proclamation to Public
Works Director Kosoy and Jack Baldwin, an employee of the Public
Works Department.
Mayor Fletcher expressed the City's appreciation to the department and asked
that the Proclamation be displayed in the Public Works Building.
3 Unfinished Business:
A. Appointments to the Cultural Arts Board
Mayor Fletcher explained that this Board initially had been set up with two
year, non-staggered terms and that the current members terms had expired.
He further stated that he would like the members to serve staggered terms, and
asked that a Resolution incorporating staggered terms be prepared and
presented at the next Commission Meeting.
4 Consent Agenda:
A. Acknowledge receipt of Public Works Projects Report
B. Acknowledge receipt of Recreation Facilities Usage Report for
April 1996
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May 13, 1996 NAME OF
COMMRS. MS Y N
C. Acknowledge receipt of Building Department Report for April 1996
D. Acknowledge receipt of Code Enforcement Report for April 1996
The consent agenda items were received and acknowledged.
Action on Resolutions:
A. Adoption and presentation of Resolution No. 96-19 recognizing
Richard Cox
City Manager Jarboe explained that Mr. Cox , who is a resident of Atlantic
Beach and teaches computer classes at Florida Community College, has
conducted beginning and advanced classes in Word Perfect for City Staff at no
cost to the City. He further stated that Mr. Cox was considered to be a
valuable resource and that he would continue to offer his expertise, if needed.
MESERVE X
Motion: Adopt Resolution No. 96-19. REED X X
ROSENBLOOM X
The Resolution was read in full by Mayor Fletcher. The motion carried SHAUGHNESSY X X
unanimously. FLETCHER
Mayor Fletcher presented the framed Resolution to Mr. Cox and stated that
volunteerism such as that displayed by Mr. Cox was what made Atlantic Beach
a special place to live. On behalf of the Commission and those present, Mayor
Fletcher thanked Mr. Cox for his work with the City Staff
B. Adoption and presentation of Resolution No. 96-20 recognizing
Officer Dane Smith
Mayor Fletcher read Resolution No. 96-20 in full.
MESERVE X X
Motion: Adopt Resolution No. 96-20. REED X
ROSENBLOOM X
The motion carried unanimously. SHAUGHNESSY X X
FLETCHER X
Mayor Fletcher stated that Officer Smith was not present and asked for
comments from Public Safety Director Thompson.
Public Safety Director Thompson stated that Officer Smith was a young,
upcoming, outstanding officer who worked diligently, often spending his own
money to achieve this honor.
Mayor Fletcher asked that Officer Smith be present at the next Commission
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May13, 1996 NAME OF
COMMRS. MS Y N
Meeting to receive the Resolution.
6. Action on Ordinances:
A. Ordinance No. 95-96-67 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, TO AMEND CHAPTER 19, BY ADDING A NEW SECTION
19-4, SPECIAL EVENTS RULES AND REGULATIONS, TO PROVIDE
RULES AND REGULATIONS FOR THE STAGING OF SPECIAL
EVENTS ON PUBLIC PROPERTY AND PROVIDING AN EFFECTIVE
DATE.
Mayor Fletcher read Ordinance 95-96-67 by title only.
MESERVE X X
Motion: Pass Ordinance 95-96-67 on first reading. REED X X
ROSENBLOOM X
The motion carried unanimously. SHAUGHNESSY X
FLETCHER X
The Public Hearing for this ordinance will be held June 10, 1996.
B. Ordinance No. 95-96-66 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 4, ANIMALS, ARTICLE I, IN GENERAL,
AND ARTICLE H, DOGS AND CATS, AND PROVIDING AN
EFFECTIVE DATE.
Mayor Fletcher read Ordinance 95-96-66 by title only.
MESERVE X
Motion: Pass Ordinance 95-96-66 on first reading. REED X
ROSENBLOOM X X
The motion carried unanimously. SHAUGHNESSY X X
FLETCHER X
The Public Hearing for this ordinance will be held May 28, 1996.
7. New Business:
A. Authorize sale of surplus vehicles in accordance with staff
recommendations
MESERVE X
Motion: Authorize the sale of surplus vehicles in accordance with REED X
staff recommendations as presented. SHAUGHNESSY X X
FLETCHER X
0
Minutes - Page 5 V V
May 13, 1996 NAME OF
COMMAS. MS Y N
There was no discussion. The motion carried unanimously.
B. Award contract to Nooney Construction, Inc. for Howell Park
improvements pursuant to the specifications of Bid No. 9596-14
Timmy Johnson, the City's Recreation Director, stated that two bids had been
received for improvements to Howell Park and recommended approval of the
low bid from Nooney Construction in the amount of$67,600.
MESERVE X X
Motion: Award the contract for improvements to Howell Park to REED X
Nooney Construction, Inc. in the amount of$67,600 pursuant to ROSENBLOOM X X
the specifications of Bid No. 9596-14. SHAUGHNESSY X
FLETCHER X
Commissioner Shaughnessy commended Mr. Johnson for his work on
estimating a project cost of$65,000, stating that his estimate was right on
target with the Nooney Construction bid.
There being no further comments or discussion, the motion carried
unanimously.
C. Award contract to Jani-King Commercial Cleaning Services for
janitorial service pursuant to the specifications of Bid No. 9596-12
Motion: Award the contract to Jani-King Commercial Cleaning MESERVE X X
Services for janitorial service pursuant to the specifications of Bid REED X
ROSENBLOOM X
No. 9596-12.
SHAUGHNESSY X X
FLETCHER X
There was no discussion. The motion carried unanimously.
D. Award contract to PageNet of Jacksonville for alpha-numeric and
digital paging services pursuant to the specifications of Bid No.
9596-17
City Manager Jarboe briefly explained that the bid was for new equipment and
the total bid was lower than what the City is currently paying for the same
service.
MESERVE X X
Motion: Award contract to PageNet of Jacksonville for alpha- REED X
numeric and digital paging services as outlined in the specifications ROSENBLOOM X
of Bid No. 9596-17. SHAUGHNESSY X X
FLETCHER X
There was no discussion. The motion carried unanimously.
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May13, 1996 NAME OF
COMMAS. MS Y N
E. Award contract to North Florida Sweeping for street sweeping
pursuant to the specifications of Bid No. 9596-15
Motion: Award contract to North Florida Sweeping for street MESERVE X X
sweeping in the City pursuant to the specifications of Bid No. 9596- REED X
15. ROSENBLOOM X
SHAUGHNESSY X X
FLETCHER X
There was no discussion. The motion carried unanimously.
F. Selection of a planning firm to plan and design the Tresca property
This item was addressed out of agenda order at the beginning of the meeting.
G. Discussion and related action in connection with establishing a
community garden
Discussion and related action on this matter was deferred to a later Commission
Meeting.
8. City Manager Reports and/or Correspondence:
A. Report relative to automobile auction held on Saturday, May 4,
1996
City Manager Jarboe presented a brief overview of the auction procedure used
and stated that the City had realized over $5,000 from the sale of the surplus
vehicles. He further stated that he felt the City had done very well considering
the age and high mileage of the vehicles.
B. Report relative to street end beautification projects
Carl Walker, Beautification Coordinator, presented the following synopsis of
the street end/beach access beautification projects' progress:
Third Street - This project is now completed and includes an irrigation system
using private well water at no cost to the City. The design is clean, simple and
easy to maintain and could serve as a model for other projects. Steve Yockey
headed up the neighborhood group.
Fourth Street - It was reported that this project's neighborhood coordinator is
Bonnie Booth and the project will require hook-up to City water.
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COMMRS. MS Y N
Fifteenth Street - It was reported that this project is in the organizational and
design stages.
Eleventh Street - The preliminary plan for this project is being drawn up and
donations are being accepted.
Fourteenth and Twelfth Streets - Plans are being redone for these projects.
Ahern Street - It was reported that the Sea Turtle has offered to help with this
as a business partner with the residents.
Mr. Walker stated that he would keep the Commission apprised of the progress
on the incomplete projects.
Commissioner Shaughnessy questioned how the projects are being paid for and
Mr. Walker indicated that it had been an approximately 60-40 split between the
City and residents.
C. Update on Selva Marina Beautification Project
City Manager Jarboe reported that Selva Marina had spent $4,900 on tree
trimming and the City has contributed $2,000 in cash and $3,000 in irrigation
pipe to the project, but the existing funds are not adequate to complete the
original design of the project. The plans are being revised and Bob Weiss is
working with the residents to complete this project.
9. Reports and or Requests From City Commissioners, City Attorney
and City Clerk
Commissioner Meserve reported that Fleet Landing would be willing to donate
a parcel of land it owns on Mayport Road to the City, if the City will reinstall
the city sign previously taken down on said property. Commissioner Meserve
stated that he would meet with the City Manager to further discuss this matter.
Commissioner Meserve also brought up the idea of emergency egress through
Hanna Parl (Seminole Road) should Mayport Road become blocked. He
suggested that a gate replace the fence on Seminole Road which could be
opened for emergency access through the park and allow bicycle and
pedestrian access during the daytime. It was estimated a gate would cost
approximately $7,000 and federal funds might be available to cover the cost.
Commissioner Shaughnessy asked for Public Safety Director Thompson's
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May 13, 1996 NAME OF
COMMRS. MS Y N
opinion and he stated that he could see no great opposition. However, the
citizens living nearest to the proposed gate may perceive its installation as a
precedent for having the gate open all of the time to vehicular traffic..
After some further discussion, it was the consensus of the Commission that
placement of a gate would have to be coordinated between the City, the Navy
Base and Hanna Park and that "emergency" would have to be defined.
Mayor Fletcher stated that Staff should work out these concerns. Advance
notice will be given before the matter is placed on a future agenda so the City
can receive citizen input. Commissioner Rosenbloom stated that he would like
a representative of the base to be present at future discussions.
There being no further business to come before the City Commission, the
Mayor declared the meeting adjourned at 8:00 PM.
Lyman T. Fletcher
Mayor/Presiding Officer
ATTEST:
Maureen King, C C J
City Clerk
EXHIBIT A _
MINUTES - MAY 13 , 1996
PLANNING FIRMS TO PLAN DESIGN TRESCA PROPERTY
Please grade the following planning firms from 1 - 4 with 1 being your first choice, 2 being your
second choice, etc.
DIVERSIFIED ENVIRONMENTAL PLANNING 3
BESSENT, HAMMACK& RUCKMAN, INC.
REYNOLDS, SMITH& HILLS, INC. 2
DAMES & MOORE, INC.
Signed \,,`� �� May 13, 1996
PLANNING FIRMS TO PLAN DESIGN TRESCA PROPERTY
Please grade the following planning firms from 1 - 4 with 1 being your_first choice, 2 being your
second choice, etc.
DIVERSIFIED ENVIRONMENTAL PLANNING
BESSENT, HAMMACK & RUCKMAN, INC.
REYNOLDS, SMITH& HILLS, INC.
DAMES & MOORE, INC. I
Signed May 13, 1996
PLANNING FIRMS TO PLAN DESIGN TRESCA PROPERTY
Please grade the following planning firms from 1 - 4 with 1 being your first choice, 2 being your
second choice, etc
DIVERSIFIED ENVIRONMENTAL PLANNING 4I
BESSENT, HAMMACK & RUCKMAN, INC.
REYNOLDS, SMITH& HILLS, INC.
DAMES & MOORE, INC. ,
Signed M M WIAb (rr— May 13, 1996
PLANNING FIRMS TO PLAN DESIGN TRESCA PROPERTY
Please grade the following planning firms front 1 - 4 with 1 being your first choice, 2 being your
second choice, etc.
Si: *046 DIVERSIFIED ENVIRONMENTAL PLANNING
BESSENT, HAMMACK& RUCKMAN, INC.
REYNOLDS, SMITH& HILLS, INC. 3
DAMES & MOORE, INC. 2
Signed 1.., ,tJ_ / May 13, 1996
p J
S
PLANNING FIRMS TO PLAN DESIGN TRESCA PROPERTY
Please grade the following planning firms from 1 - 4 with 1 being your first choice, 2 being your
second choice, etc.
DIVERSIFIED ENVIRONMENTAL PLANNING /
BESSENT, HAMMACK & RUCKMAN, INC.
REYNOLDS, SMITH & HILLS, INC.
DAMES & MOORE, INC.
Signed /1;21.44LMay 13. 1996
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PLANNING FIRMS TO PLAN AND DESIGN TRESCA PROPERTY
TABULATION OF COMMISSION VOTES
(Scores 1 - 4 with 1 being first choice)
Meserve Reed Rosenbloom Fletcher Shaughnessy Total
DIVERSIFIED ENVIRONMENTAL PLANNING 3 4 / / 13
BESSENT,LACK&RUCKMAN,INC. It 3' 171T 17
REYNOLDS,SMITH&HILLS,INC. 2 I v1 a /O
DAMES&MOORE,INC. r� / 3 3 2 /0