06-24-96 v CITY OF ATLANTIC BEACH
COMMISSION MEETING-JUNE 24, 1996
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular meeting of June 10, 1996
2. Recognition of Visitors:
A. Recognition of Employee of the Month
3. Unfinished Business:
A. Appointments to the Cultural Arts Board
(2 members for 2-year terms)
4. Consent Agenda:
A. Acknowledge receipt of Public Works projects report
B. Acknowledge receipt of Fire Department report for May
5. Action on Resolutions:
A. Adoption of Resolution No. 96-25: A RESOLUTION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, ESTABLISHING A MONEY PURCHASE
RETIREMENT PLAN FOR THE CITY MANAGER IN ACCORDANCE WITH
THE CITY MANAGER'S EMPLOYMENT CONTRACT
6. Action on Ordinances:
A. Ordinance No. 40-96-19 - Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING BELLSOUTH TELECOMMUNICATIONS, INC. TO USE THE
PUBLIC STREETS OF ATLANTIC BEACH FOR THE PURPOSES OF
ERECTING, CONSTRUCTING, MAINTAINING AND OPERATING LINES OF
TELEPHONE AND TELEGRAPH EQUIPMENT THEREON AND
THEREUNDER, AND PROVIDING AN EFFECTIVE DATE
7. New Business:
A. Accept Automated Information System(A.I.S.)Anti-Drug Abuse grant in the amount
of$15,000.00 and authorized the Mayor to execute Certificate of Acceptance
B. Discussion and related action in connection with the Seminole Road drainage ditch
`rr
Page Two AGENDA June 24, 1996
C. Approve final Change Order in the Saltair Subdivision Improvements Project
representing a reduction in the cost of the project by $21,441.39
D. Ratification of contract between the City of Atlantic Beach and the International
Association of Firefighters Local 2622
8. City Manager Reports and/or Correspondence:
9. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk.
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V V
O O
T T
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH E E
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, D D
AT 7:15 PM ON MONDAY,JUNE 24, 1996
M S
PRESENT: Lyman Fletcher, Mayor O E
John Meserve T C
I 0 Y
Tim Reed NAME OF ONEN
Steven Rosenbloom COMMRS. N D S 0
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AND: Alan C. Jensen, City Attorney
Maureen King, City Clerk
James Jarboe, City Manager
The meeting was called to order. The invocation was followed by the Pledge
of Allegiance to the Flag.
L Approval of the minutes of the Regular Meeting held June 10.
1996.
MESERVE X
Motion: Approve minutes of the regular meeting held June 10, *REED X X
1996. ROSENBLOOM
SHAUGHNESSY X X
The motion carried unanimously. FLETCHER X
Recognition of Visitors:
A. Recognition of Employee of the Month
This item was deferred until later in the meeting.
J.P. Marchioli of 414 Sherry Drive reported that the drinking fountain at
Russell Park did not work properly and that he was disappointed that the
concession stand at the park was not open on Fathers' Day. He further stated
that he would be willing to volunteer one day a week at the concession stand to
keep it open.
Mayor Fletcher directed the City Manager to look into the problem with the
drinking fountain. City Manager Jarboe stated that the problem was already
being addressed.
Alan Potter of 374 Second Street addressed the Commission again and
referred to a copy of the final bond resolution for the issuance of the Series
*Commissioner Rosenbloom entered the meeting at 7:20 PM and
did not vote on approval of the minutes.
Minutes Page 2 v V
June 24, 1996 NAME OF
COMMRS. MS Y N
1996 Utilities System Revenue Bonds he had obtained from the City Clerk's
office and a letter he had written to the Editor of Shorelines expressing his
concerns related to the bond closing costs. He also referenced a"hand
delivered" letter given to the City Attorney requesting additional information
regarding bond closing costs.
Commissioner Rosenbloom expressed his consternation with the repeated
questions and allegations and asked that the matter be put to rest once and for
all.
Mayor Fletcher directed City Attorney Jensen to review the letter and provide
the requested information.
Employee of the Month
City Manager Jarboe explained the Employee of the Month Program was
established to honor outstanding employee performance. Mayor Fletcher then
introduced the Employee of the Month, Kenny Rhone, of the Public Works
Department. On behalf of the Commission and those present, Mayor Fletcher
commended Mr. Rhone for his many years of dedicated service to the city.
Public Works Director Kosoy also praised Mr. Rhone for his knowledge of the
city's water system and the invaluable service he provides to the citizens of
Atlantic Beach.
Unfinished Business:
A. Appointments to the Cultural Arts Board
MESERVE X
Motion: Appoint Lavinia Kubiak to a two year term on the REED X
Cultural Arts Board. ROSENBLOOM X
SHAUGHNESSY X X
There was no discussion and the motion carried unanimously. FLETCHER X X
Motion: Appoint Rosemary Fletcher to a two year term on the MESERVE X X
ROSE X
Cultural Arts Board.
ROSENBLOOM X
SHAUGHNESSY X
There was no discussion and the motion carried unanimously. FLETCHER X X
CQnsenY Agendg:
A. Acknowledge receipt of Public Works Projects Report
B. Acknowledge receipt of Fire Department Report for May
Report for May
Minutes Page 3 V V
June 24, 1996 NAME OF
COMMRS. MS Y N
The consent agenda items were received and acknowledged.
Action on Resolutions:
A. Adoption of Resolution No. 96-25 A RESOLUTION OF THE
CITY OF ATLANTIC BEACH, FLORIDA, ESTABLISHING A
MONEY PURCHASE RETIREMENT PLAN FOR THE CITY
MANAGER IN ACCORDANCE WITH THE CITY MANAGER'S
EMPLOYMENT CONTRACT.
Mayor Fletcher read the Resolution by title only.
MESERVE X
Motion: Adopt Resolution No. 96-25. REED X X
ROSENBLOOM X X
There was no discussion before the vote and the motion carried unanimously. SHAUGHNESSY X
FLETCHER X
Action on Ordinances:
A. Ordinance No. 40-96-19 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING BELLSOUTH TELECOMMUNICATIONS, INC. TO
USE THE PUBLIC STREETS OF ATLANTIC BEACH FOR'1'IU
PURPOSES OF ERECTING,CONSTRUCTING,MAINTAINING AND
OPERATING LINES OF TELEPHONE AND TELEGRAPH
EQUIPMENT THEREON AND THEREUNDER,AND PROVIDING AN
EFFECTIVE DATE.
The Mayor presented Ordinance 95-96-67 in full, in writing and read the
ordinance by title only.
MESERVE X
Motion: Pass Ordinance No. 40-96-19 on first reading. REED X X
ROSENBLOOM X X
The motion carried unanimously. FLRSSY X
FLEETCHETCHER X
The Public Hearing for this ordinance will be held July 8, 1996.
7 New Business:
A. Accept Automated Information System (A.LS.)Anti-Drug Abuse
Grant in the amount of$15,000 and authorize the Mayor to
execute Certificate of Acceptance
Minutes Page 4 v V
June 24, 1996 NAME OF
COMMRS. MS Y N
Chief Thompson explained that the grant was a matching fund anti-drug abuse
grant in the amount of$15,000. The grant monies will be used to install
computer stations in the remodeled Public Safety Building.
MESERVE X X
REED X X
Motion: Accept the Anti-Drug Abuse grant in the amount of ROSENBLOOM X
$15,000 and authorize Mayor Fletcher to execute the Certificate of SHAUGHNESSY X
Acceptance for the same. FLETCHER X
There was no discussion before the vote and the motion carried unanimously.
B. Discussion and related action in connection with the Seminole
Road drainage ditch
Commissioner Shaughnessy explained that she had received inquiries
concerning the Seminole Road ditch and felt it was appropriate to discuss the
matter now in view of the fact the city is in the design stage for stormwater
improvements. Mrs. Shaughnessy explained that the matter was more a quality
of life issue for the citizens of Atlantic Beach and that she did not want the ditch
covered up just for the sake of doing it, nor did she want any citizen adversely
affected by it, but felt the ditch was a safety hazard and would make a good
bicycle path.
Hugh Mathews, an engineer with the firm of England, Thims and Miller, Inc.,
gave each Commissioner an outline(Exhibit A, attached and made part of this
official record)of the problems associated with closing in the ditch and gave a
brief overview of solutions to those problems. He reported that his company
had surveyed the ditch area, which runs along the the west side of Seminole
Road from Country Club Lane to Saturiba Drive, in connection with work they
are doing on the city's Stormwater Master Plan and found the problems to be
with maintenance, appearance and safety. He then responded to questions
from the floor.
It was reported that solution"A" with a guard rail and concrete erosion
protection would cost$400,000; and solution"B" to pipe the ditch and
construct a side swale with provision for a future bike path would cost
$850,000. The pros and cons of each solution were discussed in detail.
Commissioner Rosenbloom agreed with the others that the ditch was an
eyesore. However, he felt that due to the costs involved, improvements to the
ditch should be considered after the other projects are completed.
Commissioner Meserve stated that purely from a drainage standpoint, the
project could not be left to the end and asked Mr. Mathews the best option as
Minutes Page 5 V V
June 24, 1996 NAME OF
COMMRS. MS Y N
far as drainage was concerned.
Mr. Mathews stated that as a resident of Atlantic Beach, he believed the city
would be better served doing minimal work on the ditch to keep drainage
intact, upgrade the appearance and keep erosion down. He suggested that
Public Safety Director Thompson make recommendations concerning whether
installation of a guardrail would cause greater problems than already exist.
Babara Bonner of 463 Selva Lakes Circle stated that she favored a bike path
and would like to see bike paths throughout the city.
Nancy White of 1729 Seminole Road asked that the city consider keeping the
ditch as a habitat for the egrets, storks, herons and frogs.
Jeff Banks,a Boy Scout who lives at 1816 North Sherry Drive, expressed
concern that a lagoon near his home already fills up with stormwater and asked
that no water be diverted from the Seminole ditch to the lagoon.
There being no further discussion, it was the consensus of the Commission that
piping the ditch would be cost prohibitive for the benefits derived. The
engineer will provide other options when the matter is readdressed in the
August workshop to be conducted to present and discuss the proposed
Stormwater Master Plan,
C. Approve final Change Order in the Saltair Subdivision
Improvements Project representing a reduction in the cost of the
project by$21,441.39
MESERVE X X
Motion: Approve final Change Order for Saltair Subdivision REED X
Utility Improvements Project resulting in a reduction of the cost .OSENBLOOM X X
of the project by $21,441.39. 3HAUGHNESSY X
FLETCHER X
Mary Lee Heaton, representing the Board of Trustees of Community
Presbyterian Church, expressed concern with the property located between
the church and school which contains a drainage ditch being used by homeless
who continually litter the area.
Public Works Director Kosoy explained Items 9 and 10 were additions to the
project and would be completed after approval of the change order. It was
pointed out that Item# 10 is the piping of the ditch behind the church. Even
with the additions to the Change Order, the project will be $21,441.39 below
the original contract price of$774,687.50.
Minutes Page 6 v V
June 24, 1996 NAME OF
COMMRS. MS Y N
Mayor Fletcher also acknowledged the presence of Reverend Goodman and
other members of the Church.
There being no further discussion, the motion carried unanimously.
D. Ratification of contract between the City of Atlantic Beach and the
International Association of Firefighters Local 2622
City Manager Jaoe explained that there were two changes which needed to be
made to the contract as follows: Article 26, Item 26.4, ...will receive $100.00
per month incentive pay...needs to be changed to ...will receive $200.00 per
month incentive pay..., and Article 28, Item 28.2(2), needs the following added
to the end of the last sentence: "or 5%more than those employees supervised".
MESERVE X
Motion: Ratify the contract between the City of Atlantic Beach and REED x x
the International Association of Firefighters Local 2622 as ROSENBLOOM X X
amended. SHAUGHNE S SY X
FLETCHER X
There was no discussion of contract. The motion carried by a four to one vote
with Commissioner Shaughnessy voting nay.
$= City Manager Reports and/or Correspondence:
City Manager Jarboe
...reported that the foundation for the addition to the Public Safety Building had
been poured.
...reported that the improvements to Howell Park have begun.
...reported that the city's sewer plant improvements are 95% completed and are
expected to be finished in August.
...reported that the expansion of the Buccaneer plant has begun.
In conclusion, Mr. Jarboe stated that the city was experiencing more on-going
projects now than any time before.
The City Manager also commended Public Safety Director Thompson, Chief
Campbell, and Finance Director Meuse for their innovative ideas under the
city's"Quality Circle" Program.
9 Reports and/or requests from City Commissioners.City Attorney.
and City Clerk
Minutes Page 7 v V
June 24, 1996 NAME OF
COMMRS. MS Y N
City Clerk King requested that the Mayor and Commissioners give her a
vacation schedule to ensure that a quorum is present during future summer
meetings.
Mayor Fletcher stated that he would be on vacation from July 22 through
August 12, 1996.
Commissioner Rosenbloom reported that he had made approximately 25
historical picture enlargements of the city and was $86.00 over budget for the
project. He then requested an additional $250.00 to complete the project.
MESERVE X
Motion: Grant Commissioner Rosenbloom an additional$250.00 REED X X
to complete the historical pictures project. ROSENBLOOM X X
SHAUGHNESSY
The motion carried unanimously. Commissioner Shaughnessy had left the FLETCHER X
meeting for a few minutes and was not present for the vote.
Mayor Fletcher commended the citizens of Atlantic Beach for their recycling
efforts. In March there was 95% participation, in April 96% and in May 97%.
There being no further business to come before the City Commission, the
Mayor declared the meeting adjourned at 8:40 P.M.
/rL T etcher
Mayor/Presiding Officer
ATTEST:
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M... een King, C, C
City Clerk
ATTACHMENT
• (EXHIBIT A) aii/CKP
EnqIand .Thim & miuIcr ,inc.
_ Consulting S. Design Engineers Principals
3131 St. Johns Bluff Road S., Jacksonville, FL 32246 James E. England, P.E., Pres.
Tel: (904) 642-8990 Fax: (904) 646-9485 Robert E. Thims, Exec. V.P.
Douglas C. Miller, P.E., Exec. V.P.
N. Hugh Mathews, P.E., Exec. V.P.
PRESENTATION TO
CITY OF ATLANTIC BEACH
CITY COMMISSION
Presented by: England, Thims & Miller, Inc.
Hugh Mathews, P.E. - Principal
Doug Hurst, P.E. - Project Manager
Subject: Seminole Road Ditch
Date: June 24, 1996
Seminole Road Ditch Description:
A. West side of Seminole from Country Club Lane to Saturiba Drive.
B. Ditch is approximately 2100 feet long.
C. Ditch serves approximately 35 acres on east side of Seminole Road as
conveyance system, treatment system and detention system.
D. Some of the land which drains to the ditch is only 4.5 feet above the
ditch bottom.
E. Ditch varies from 5 feet below Seminole Road at south end to 10 feet
below Seminole Road at north end.
F Yards on back side of ditch are only 4.5 to 8.5 feet above bottom of
ditch.
II. Problems Associated with Ditch:
A. Maintenance
a. Bank erosion.
b. Weed control.
B. Safety.
C. No bike path potential.
D. Appearance.
Presentation Outline
June 24, 1996
Page 2
III. Solutions Available:
A. Solution A:
1. Construction
a. Guard rail.
b. Concrete bank protection.
2. Negatives
a. Appearance.
b. Guard rail closer to edge of road.
c. No potential for bike path.
3. Positives
a. Solves erosion problem.
b. Safety.
B. Solution B:
1. Construction
a. Pipe ditch.
b. Construct surface swale.
2. Negatives
a. Storm system designed for 10 year storm.
b. Side swale is approximately 7 feet below road at 18th
Street.
3. Positives
a. Future bike path provided for.
b. Ditch not as deep.
c. Ditch not as close to edge of road.
d. Appearance.
C. Alternative Solutions:
1. Construct minor safety improvements at intersections
2. Construct alternative bike path route
a. Selva Marina Drive.
b. Johanson Park.
3. Narrow ditch and provide potential for bike path on Seminole
Road
- - England•Thim.)&miller,Inc.
RIGHT-OF-WAY_ I CENTERLINE OF
LINE �I SEMINOLE ROAD
YARDS 4't
BELOW ROAD
DITCH BOTTOM S OL U TION "A "
a' TO 10'
BELOW ROAD GUARD RAIL
CONCRETE EROSION PRO TEC TION
NO PRO VISION FOR BIKE PA TH
BUDGET $ 400,000
RIGHT-OF-WAY CENTERLINE OF
LINE SEMINOLE ROAD
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SOLUTION "B"
PIPE DITCH
CONSTRUCT SIDE SWALE
PRO VIDE FOR FUTURE BIKE PATH
BUDGET $ 850,000
PROPOSED PIPE
EXHIBIT "B" England-Thimb&mi1Ier,Inc.
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