07-08-96 v d
CITY OF ATLANTIC BEACH
COMMISSION MEETING- JULY 8, 1996
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes Special Called Meeting of June 19, 1996, Fire Department Impasse
Hearing of June 19, 1996, and Regular meeting of June 24, 1996
2. Recognition of Visitors:
A. Recognition of Atlantic Beach Lifeguards
3. Unfinished Business:
4. Consent Agenda:
A. Acknowledge receipt of monthly departmental reports as follows:
Building Department
Code Enforcement
Recreation Facilities Usage
B. Public Works projects report
5. Action on Resolutions:
A. No. 96-26: Resolution of Esteem - Ruth Gregg
6. Action on Ordinances:
A. Ordinance No. 40-96-19 - Final Reading and Public Hearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING BELLSOUTH TELECOMMUNICATIONS, INC.TO USE THE
PUBLIC STREETS OF ATLANTIC BEACH FOR THE PURPOSES OF
ERECTING, CONSTRUCTING, MAINTAINING AND OPERATING LINES OF
TELEPHONE AND TELEGRAPH EQUIPMENT THEREON AND
THEREUNDER, AND PROVIDING AN EFFECTIVE DATE
7. New Business:
A. Award of contract for rehabilitation of four owner-occupied residences pursuant to
the specifications of Bid No. 9596-28
B. Authorization for reallocation of moneys to provide funds for maintenance and
improvements at City Hall
C. Ratification of contract between the City of Atlantic Beach and Fraternal Order of
Police
D. Award of contract to Viaplex Welders for metal fabrication and welding at water and
sewer facilities pursuant to the specifications of Bid No. 9596-21
Page Two AGENDA July 8, 1996
8. City Manager Reports and/or Correspondence:
A. Report and related action relative to emergency repairs to the garage doors at the
Public Safety Building
B. Status report on Capital Improvement Projects
9. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk.
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O O
T T
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH E E
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, D D
AT 7:15 PM ON MONDAY, JULY 08, 1996
M S
PRESENT: Lyman Fletcher, Mayor 0 E
John Meserve T C
Tim Reed I 0 Y
NAME OF ONEN
Suzanne Shaughnessy, Commissioners COMMRS. N D S 0
AND: Alan C. Jensen, City Attorney
Maureen King, City Clerk
James Jarboe, City Manager
ABSENT: Steven Rosenbloom (Excused)
The meeting was called to order. The invocation was followed by the Pledge
of Allegiance to the Flag.
1. Approval of the minutes of the Special Meeting held June 19, 1996. MESERVE X X
REED X X
Motion: Approve minutes of the Special Meeting held June 19, SHAUGHNESSY X
1996. FLETCHER X
The motion carried unanimously.
Approval of the minutes of the Impasse Meeting held June 19.
1996. MESERVE X X
REED X X
SHAUGHNESSY X
Motion: Approve minutes of the Impasse Meeting held June 19, FLETCHER X
1996.
The motion carried unanimously.
Approval of the minutes of the Regular Meeting held June 24,
1996. MESERVE X X
REED X X
SHAUGHNESSY X
Motion: Approve minutes of the regular meeting held June 24, FLETCHER X
1996.
The motion carried unanimously.
2. Recognition of Visitors:
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Minutes Page 2 COMMRS. MS Y N
July 8, 1996
A. Recognition of Atlantic Beach Lifeguards
City Manager Jarboe commended the lifeguards on the performance of their
duties, including the level of expertise and service provided.
Mayor Fletcher congratulated the corps on their prestigious first place finish in
the June 20, 1996 Jacksonville Beach Invitational Lifeguard Tournament,
which included a coveted victory over Daytona Beach's nationally respected
competition team. Other noteworthy achievements of the corps were also
related.
Mayor Fletcher thanked the corps for the service provided to the citizens of
and visitors to Atlantic Beach. He then introduced Chip Drysdale, Lifeguard
Captain, who in turn introduced the other members of the corps.
Unfinished Business:
None.
4. Consent Agenda:
A. Acknowledge receipt of Monthly Departmental Reports as follows:
Building Department
Code Enforcement
Recreation Facilities Usage
B. Public Works Projects Report
The consent agenda items were received and acknowledged.
Action on Resolutions:
A. No. 96-26: Resolution of Esteem for Ruth Gregg
Mayor Fletcher explained the reason for a Resolution of Esteem and noted that
Ruth Gregg was a worthy recipient.
ME SERVE X X
Motion: Adopt Resolution No. 96-26. REED X
SHAUGHNESSY X X
FLETCHER X
The resolution was read in its entirety and the motion carried unanimously.
After the reading and adoption of Resolution 96-26, Mayor Fletcher presented
the framed Resolution to Mrs. Gregg, and on behalf of the Commission and
citizens of Atlantic Beach, thanked her for her many years of volunteerism and
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Minutes Page 3 COMMRS. MS Y N
July 8, 1996
community service to the city.
Former Mayor, William Gulliford, also commended Mrs. Gregg for her
contributions during his term of office relating that although they often had
differing opinions, he respected her for taking the interest of the city to heart.
Mayor Fletcher also recognized retired City Clerk and former City
Commissioner, Adelaide Tucker who was present in the audience.
Vote on Annexation - September 3, 1996
Mayor Fletcher urged those present to remember to vote on September 3, 1996
for the annexation of the marshland adjacent to the present city limits which
would extend the city's westerly boundary to the middle of the intercoastal
waterway.
It was reported that this would give the city land use control of various islands.
The proposed annexation has already been approved by the legislature and
Governor.
6. Action on Ordinances:
A. Ordinance No. 40-96-19 Final Reading and Public Hearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING BELLSOUTH TELECOMMUNICATIONS, INC. TO
USE THE PUBLIC STREETS OF ATLANTIC BEACH FOR THE
PURPOSES OF ERECTING, CONSTRUCTING, MAINTAINING AND
OPERATING LINES OF TELEPHONE AND TELEGRAPH
EQUIPMENT THEREON AND THEREUNDER, AND PROVIDING AN
EFFECTIVE DATE .
The Mayor presented Ordinance 95-96-67 in full, in writing and read the
ordinance by title only. He then opened the floor for public discussion of the
ordinance.
No one spoke for or against the ordinance and the public hearing portion was
closed. The floor was then opened for Commission discussion of the ordinance.
MESERVE X
Motion: Adopt Ordinance 40-96-19. REED
SHAUGHNESSY X
There was no Commission discussion of the ordinance. City Manager Jarboe FLETCHER
then related that a representative of BellSouth wished to meet with the city to
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July 8, 1996
discuss the wording of Section 8 and the effective date of the ordinance.
Because of the possibility of changing the wording of the ordinance, some
discussion ensued concerning the legality of changing the wording of the
ordinance with regard to public hearing requirements. City Attorney Jensen
stated that as long as there were no substantive changes made to the ordinance,
the matter could be deferred. Commissioner Meserve then stated that he
wished to withdraw his motion to adopt the ordinance and continue the public
hearing.
MESERVE X X
Motion: Withdraw original motion to pass Ordinance 40-96-19 REED X X
defer discussion, and continue the public hearing at the next SHAUGHNESSY X
regularly scheduled council meeting. FLETCHER X
The motion carried unanimously.
7. New Business:
A. Award of contract for rehabilitation of four owner-occupied
residences pursuant to the specifications of Bid No. 9596-28
City Manager Jarboe reported only one bid had been received for the project,
but indicated the contractor had done satisfactory work for the City in the past.
Mr. Jarboe then called upon Community Development Director Worley for
further explanation of the bid.
Mr. Worley explained that the contractor had bid on four of the homes, with
one being over the $20,000 limit. He further stated that he would work with
the contractor to bring it to the $20,000 limit. Mr. Worley further stated that
the $3,915 bid on 370 Dudley Street was too high and asked that it be deleted,
making the total contract price $45,965. 370 Dudley Street will be rebid.
Motion: Award contract in the amount of$45,965 for MESERVE x
rehabilitation of three owner-occupied residences pursuant to the REED x x
SHAUGHNESSY X X
specifications of Bid No. 9596-28. The contract price reflects the FLETCHER X
deletion of 370 Dudley Street.
There was no discussion and the motion carried unanimously.
B. Authorization for reallocation of monies to provide funds for
maintenance and improvements at City Hall
City Manager Jarboe stated that the city had been reimbursed $40,000 from the
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July 8, 1996
City of Jacksonville for renovations to the lifeguard building, which would
allow the city to spend $40,000 for pressure cleaning and sealing City Hall,
overlaying the parking lot, and carpeting the Commission Chambers and City
Hall. It was further explained that with Commission approval, monies for these
expenditures would have to be reallocated from the money borrowed from
SunTrust.
In reviewing the suggested capital improvements, Commissioner Shaughnessy
questioned the age of City Hall and the benefit of sealing the wood. City
Manager Jarboe stated that the building was approximately five and one-half
years old. She then questioned if the city would have to seal the building every
five and one-half years, and inquired whether the proposed sealing would be
more cosmetic than protective.
Commissioner Meserve stated that he believed in preventative maintenance and
hoped the city would develop a long range maintenance plan. Mayor Fletcher
concurred with Mr. Meserve. City Manager Jarboe stated that the city never
had a long range preventative maintenance plan, but one would be included in
this year's budget.
Some further discussion ensued whether the city should pay the $40,000 back
to SunTrust to save on interest or reallocate the funds for capital improvements
at City Hall.
MESERVE X X
Motion: Authorize reallocation of$40,000 to provide funds for REED X X
maintenance and improvements at City Hall. SHAUGHNESSY X
FLETCHER X
There was no further discussion. The motion carried by a three to one vote
with Commissioner Shaughnessy voting nay.
C. Ratification of contract between the City of Atlantic Beach and
Fraternal Order of Police
Motion: Ratify contract between the City of Atlantic Beach and the MESERVE X
Fraternal Order of Police SEED X
SHAUGHNESSY
FLETCHER
Vic Raynor, Chairman of the Fraternal Order of Police Collective Bargaining
Unit, appeared before the Commission and stated that the contract presented to
the Commission did not include items in the letter of intent which was signed by
the FOP and city representative June 27, 1996. He then related the differences
and asked for a memorandum of understanding to include three articles and
wages to be opened for the next year's negotiations.
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my 8, 1996
Mayor Fletcher stated that the city could not re-open negotiations because they
had been waived at the impasse hearing.
After some further discussion, and due to the seriousness of the allegations,
City Manager Jarboe suggested that he meet with Mr. Raynor and Paul Fafeita,
negotiator for the FOP, to see if they can come to terms on the contract. If no
terms can be reached, then an impasse would be declared.
The motion was withdrawn, and it was the consensus of the Commission to
defer action on the ratification of the contract until the July 22, 1996
Commission Meeting.
D. Award of contract to Viaplex Welders for metal fabrication and
welding at water and sewer facilities pursuant to the specifications
of Bid No. 9596-21
MESERVE X X
Motion: Award contract to Viaplex Welders for metal fabrication REED X X
and welding at water and sewer facilities pursuant to the SHAUGHNESSY X
specifications of Bid No. 9596-21. FLETCHER X
There was no discussion. The motion carried unanimously.
8 City Manager Reports and/or Correspondence:
A. Report and related action relative to emergency repairs to the
garage doors at the Public Safety Building
City Manager Jarboe requested Commission authorization to accept a low
quote in the amount of$3,492 to repair the garage doors at the Public Safety
Building.
There was no discussion and the Commission concurred with the request.
B. Status report on Capital Improvement Projects
Discussion of the Capital Improvement Projects was deferred to the July 22,
1996 Commission Meeting.
Hurricane Emergency Plan: Due to the uncertainty of the path hurricane
Bertha will take, City Manager Jarboe stated that he had already met with staff
concerning implementation of the city's Emergency Plan.
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Minutes Page 7 COMMRS. MS Y N
— July 8, 1996
9. Reports and/or requests from City Commissioners,City Attorney,
and City Clerk
Commissioner Shaughnessy reported that the recent issue of Quality Cities,
published by the Florida League of Cities contained pertinent articles dealing
with issues coming before the Commission.
There being no further business to come before the City Commission, the
41(%
Mayor declared the meeting adjourned at 8:11 P
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L* an T. ,letc‘er
May• /Presi•inl O' cer,
ATTEST: TIV,14\ VN n0 Yr\
Ma reen King, C C 5
City Clerk