08-12-96 v a
CITY OF ATLANTIC BEACH
COMMISSION MEETING- AUGUST 12, 1996
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission meeting of July 22, 1996
2. Recognition of Visitors:
A. Introduction of new firefighters
3. Unfinished Business:
4. Consent Agenda:
A. Acknowledge receipt of Public Works projects report
B. Acknowledge receipt of Recreation Department Report for July 1996
C. Acknowledge receipt of letter from the owner of Lot 95, Saltair, Section No. 3,
offering to sell said property to the city
D. Acknowledge receipt of Building Department Report for July 1996
E. Acknowledge receipt of Code Enforcement Report for July 1996
5. Action on Resolutions:
A. Adoption of Resolution No. 96-28 Recognizing firefighters
B. Adoption of Resolution No. 96-29 authorizing a budget adjustment transferring funds
for Levy Road construction project
C. Adoption of Resolution No. 96-30 authorizing budget transfer to adjust salary
accounts for full-time, non-union employee salary adjustments
D. Adoption of Resolution No. 96-31 authorizing a budget transfer to provide funds for
water main replacement on Mayport Road at Pioneer Drive (See also item 7A)
6. Action on Ordinances:
7. New Business:
A. Award contract to A.A. Septic Tank for water main replacement on Mayport Road
at Pioneer Drive in accordance with the specifications of Bid No. 9596-23
B. Public Hearing and action on an application for a Use by Exception filed by Tom West
on behalf of Sturgeon Homes to operate an administrative office at 380 Ahern Street
C. Action on an appeal of Tree Board decision requested by Warren Mack
D. Award contract to Alexander Balfe, Inc., in the amount of$22,435.00 for housing
rehabilitation pursuant to the specifications of Bid No. 9596-30
Page Two AGENDA August 12, 1996.
E. Award contract to SNS Contracting, Inc. for repairs to Jasmine Street retention pond
pursuant to the specifications of Bid No. 9596-25
F. Award contract to Gruhn May for annual point repairs pursuant to the specifications
of Bid No. 9596-22
G. Reject all bids received under Bid No. 9596-24 for construction of a second well at
water plant No. 2, and authorize rebidding of the project
H. Approve Change Order No. 1 in the Water Plant No. 3 improvement project at 902
Assisi Lane to delete construction of new well and deduct $52,181 from the contract
I. Approve design and construction of drainage improvements as an add-on to the
Beach Avenue Water and Sewer line construction project
J. Approve revised budget in the amount of$20,859.00 to complete the renovations at
Adele Grage Community Center; Waive the bid procedures and authorize Heywood
A. Dowling to complete the renovations in accordance with his estimate dated August
7, 1996
8. City Manager Reports and/or Correspondence:
A. Report on Parks & Recreation improvement projects
B. Status report on Capital Improvement Projects
C. Report relative to status of design for Saratoga and Forrestal Circle drainage
improvements
9. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk.
✓ V
O O
T T
E E
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH D D
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD,
AT 7:15 PM ON MONDAY, AUGUST 12, 1996 M S
O E
PRESENT: John Meserve T C
Tim Reed I O Y
NAME OF ON E N
Steve Rosenbloom, Commissioners COMMRS. N D S 0
AND: Alan C. Jensen, City Attorney
Maureen King, City Clerk
James Jarboe, City Manager
ABSENT: Lyman Fletcher(Excused)
Suzanne Shaughnessy, (Excused)
The meeting was called to order. The invocation was followed by the Pledge of
Allegiance to the Flag.
L Approval of the minutes of the Regular Meeting held July 22. 1996.
MESERVE X X
Motion: Approve minutes of the Regular Meeting held July 22, REED X X
1996. ROSENBLOOM X
The motion carried unanimously.
2 Recognition of Visitors:
A. Introduction of new fire fighters
Fire Chief Ruley introduced newly hired fire fighter, Michael Bender. Mr.
Bender then spoke briefly concerning his new position and introduced his family
to those present. Mayor Pro Tern Rosenbloom, on behalf of the Commissioners
and citizens of Atlantic Beach, welcomed Mr. Bender to the city.
3 Unfinished Business:
None.
Consent Agenda:
A. Acknowledge receipt of Public Works Projects Report
B. Acknowledge receipt of Recreation Department Report for July
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Minutes Page -2- COMMRS. MS Y N
August 12, 1996
1996
C. Acknowledge receipt of letter from the owner of Lot 95, Saltair,
Section No. 3, offering to sell said property to the city
D. Acknowledge receipt of Building Department Report for July 1996
E. Acknowledge receipt of Code Enforcement Report for July 1996
The consent agenda items were received and acknowledged as presented.
5. Action on Resolutions:
A. Adoption of Resolution No. 96-28 Recognizing fire fighters
MESERVE X
Motion: Adopt Resolution No. 96-28. REED X X
ROSENBLOOM X X
Mayor Pro Tern Rosenbloom read Resolution No. 96-28 recognizing August 26
through September 2, 1996 as Fire Fighters Appreciation Week in the City of
Atlantic Beach. Mr. Rosenbloom commended the city's fire fighters for the
good job they do and thanked them for their charitable work. He then
presented the Resolution to Chief Ruley to give to his men.
The Resolution was read in its entirety and the motion carried unanimously.
B. Adoption of Resolution No. 96-29 authorizing a budget adjustment
transferring funds for Levy Road construction project
City Manager Jarboe explained that the transfer was to provide funds for
engineering services, including inspections, for an upgrade of water mains for
fire protection and irrigation from Mayport Road to Main Street. Funds are
being transferred from Gas Tax Revenues to the Capital Project Fund. The
construction contract will be brought back for Commission approval at a later
date.
Motion: Adopt Resolution No. 96-29 authorizing a budget MESERVE X X
adjustment transferring funds for the Levy Road construction REED X X
project in the amount of$9,225. ROSENBLOOM X
After a brief discussion of the project, the question was called and the motion
carried unanimously.
C. Adoption of Resolution No. 96-30 authorizing a budget adjustment
transfer to adjust salary accounts for full-time, non-union employee
salary adjustments
City Manager Jarboe reported that as discussed the transfer would provide for a
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August 12, 1996
pay increase for non-union, full-time employees retroactive to August 1, 1996.
The total adjustment was $7,798.00.
Motion: Adopt Resolution No. 96-30 authorizing a budget transfer MESERVE X X
to provide salary increases for full-time, non-union employees REED X X
retroactive to August 1, 1996. ROSENBLOOM X
There was no discussion and the motion carried unanimously.
Agenda item 7-A was taken out of sequence and acted upon before item 5-D.
A. Award contract to AA Septic Tank for water main replacement
on Mayport Road at Pioneer Drive in accordance with the
specifications of Bid No. 9596-23
Public Works Director Kosoy explained that Big Chief Tire on Mayport Road
had experienced extremely low water pressure. Upon investigation of the
problem, it was determined that they were being served by an old, badly
corroded, galvanized 2" water main which needs to be replaced. It was further
reported that the city plans to replace the 2" line with a 6" line and install two
fire hydrants as part of the project.
It was recommended that the contract be awarded to the low bidder AA Septic
Tank in the amount of$32,792.23.
Motion: Award contract to AA Septic Tank for water main MESERVE X X
replacement on Mayport Road at Pioneer Drive in accordance with REED X X
the specifications of Bid No. 9596-23 in the amount of$32,792.93. ROSENBLOOM X
Commissioner Reed asked if the road would be dug up by another project in the
near future. Public Works Director Kosoy stated that this was the only project
scheduled for that particular area.
After some further discussion, the question was called and the motion carried
unanimously.
D. Adoption of Resolution No. 96-31 authorizing a budget transfer to
provide funds for water main replacement on Mayport Road at
Pioneer Drive (See also item 7A)
It was explained that the consulting engineer had originally estimated the
project cost at $27,000 and the Commission approved these funds on December
27, 1995 and the transfer is necessary to pay for the increased cost of the
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August 12, 1996
project.
Motion: Adopt Resolution No. 96-31 authorizing a budget transfer MESERVE X X
in the amount of$8,093 to provide funds for water main REED X X
replacement on Mayport Road at Pioneer Drive. ROSENBLOOM X
It was further explained that the difference between the amount of the original
approved funds and the amount being transferred was for some additional
required design work.
There was no discussion and the motion carried unanimously.
6, Action on Ordinances:
None
New Business:
B. Public Hearing and action on an application for Use by Exception
filed by Tom West on behalf of Sturgeon Homes to operate an
administrative office at 380 Ahern Street
Bob Sturgeon of Sturgeon Homes, representing Tom West, appeared before
the Commission to request a Use by Exception to operate a contractor's office
at 380 Ahern Street, located in the Commercial General District.
Mayor Pro Tem Rosenbloom opened the Public Hearing concerning the
request. No one spoke in favor of or in opposition to the request and the Public
Hearing was closed.
Community Development Director Worley stated that the Community
Development Board had recommended approval of the request subject to the
following: (1)No outside storage of materials or vehicles, and (2) the
exception be granted to Bob Sturgeon specifically for the 380 Ahern Street
location.
Motion: Approve request for Use by Exception by Bob Sturgeon MESERVE X X
to operate a contractor's office in the Commercial General District REED X X
at 380 Ahern Street with the following conditions: (1) No outside ROSENBLOOM X
storage of materials or vehicles, and (2) the Use by Exception be
granted to Bob Sturgeon specifically for the 380 Ahern Street
location.
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August 12, 1996
There was no discussion and the motion carried unanimously.
C. Action on an appeal of Tree Board decision requested by Warren
Mack
It was reported that this request had been withdrawn by Mr. and Mrs. Warren
Mack.
D. Award contract to Alexander Balfe, Inc. in the amount of
$22,435.00 for housing rehabilitation pursuant to the specifications
of Bid No. 9596-30.
Community Development Director Worley explained that the award of this
contract represented the city's second Community Development Block Grant
(CDBG) housing rehabilitation bid this year. It was further explained only one
contractor, Alexander Balfe, Inc., had bid on the project, but he had done
satisfactory work for the city in the past.
Motion: Award contract to Alexander Balfe, Inc. in the amount of ME SERVE X X
$22,435.00 for rehabilitation of six homes pursuant to the REED X X
specifications of Bid No. 9596-30. ROSENBLOOM X
Some further discussion ensued and it was pointed out over the past five years,
Community Development Block Grant funds had rehabilitated more than forty
homes, resulting in a lower crime rate and increased community pride. In
addition to the housing rehabilitation projects, the grant funds have also been
used for improvements to Jordan and Donner Parks.
The question was called and the motion carried unanimously.
E. Award of contract to SNS Contracting, Inc. for repairs to Jasmine
Street retention pond pursuant to the specifications of Bid No.
9596-25
Public Works Director Kosoy explained that past design problems had caused
difficulties which necessitated the Jasmine Street Retention Basin improvements
as required by the St. Johns River Water Management District. The retention
basin was redesigned in-house by James Jacques.
It was further explained that three bids were received for the project and the
low bidder, SNS Contracting, Inc. met the qualifications required by the city.
Mr. Kosoy then recommended awarding the bid to the low bidder, SNS
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August 12, 1996
Contracting, Inc.
Motion: Award contract to SNS Contracting, Inc. in the amount MESERVE X X
of$37,809.00 for repairs to the Jasmine Street Retention Basin REED x x
pursuant to the specifications of Bid No. 9596-25. ROSENBLOOM x
There was no further discussion and the motion carried unanimously.
F. Award contract to Gruhn-May for annual point repairs pursuant
to the specifications of Bid No. 9596-22
Public Works Director Kosoy presented a broad overview of the project and
explained that the city received two bids for its Point Repair Annual Contract.
Gruhn-May was the only bidder submitting the required bid documents. It was
recommended that the city award the contract to Gruhn-May as listed in the Bid
Analysis Sheet included with Mr. Kosoy's Staff Report dated August 7, 1996
and made part of this official record. (Attachment A).
Motion: Award contract to Gruhn-May for annual point repairs MESERVE X X
pursuant to the specifications of Bid No. 9596-22. REED X X
ROSENBLOOM X
Commissioner Reed questioned the company's 18% profit and mobilization
rates. It was explained that the 18% profit was in addition to the unit prices,
and if a job runs over $5,000, it will be brought before the Commission for
approval.
Commissioner Rosenbloom questioned if the contract was written so that the
city could call some other company if Gruhn-May was unavailable. Mr. Kosoy
stated that it was written so the city could call another company, if needed.
Commissioner Reed questioned whether the city had any recourse to recover
overages if required to call another company whose rates were higher. Mr.
Kosoy stated that the city could not recover the overage from Gruhn-May.
There being no further discussion, the question was called and the motion
carried unanimously.
G. Reject all bids received under Bid No. 9596-24 for construction
of a second well at water plant No. 2, and authorize rebidding of
the project
Public Works Director Kosoy explained the project and indicated that all the
bids were over budget for the project. It was recommended the city reject all
of the bids received under Bid No. 9596-24 and authorize rebidding of the
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August 12, 19%
project.
Motion: Reject all bids received under Bid No. 9596-24 for MESERVE X X
construction of a second well at Water Plant No. 2 and authorize REED X X
rebidding of the project. ROSENBLOOM X
Commissioner Meserve, who serves on the Bid Awards Committee, stated that
there had been some confusion with this bid due to a problem with internal
procedures, which has since been corrected.
After a brief discussion of the project, the question was called and the motion
carried unanimously.
H. Approve Change Order#1, in the Water Plant No. 3 Improvement
Project at 902 Assisi Lane to delete construction of new well and
deduct $52,181 from the contract
Public Works Director Kosoy provided a brief history of the site and stated that
due to other priorities in the water portion of the Capital Improvement Plan, the
city at this time does not plan to drill the third well at 902 Assisi Lane, resulting
in a deductive Change Order#1 in the amount of $52,181 from the contract
with Beach Construction Company.
Motion: Approve Change Order#1 in the deductive amount of MESERVE X X
$52,181 from the contract for the Water Plant No. 3 Improvement REED X X
Project at 902 Assisi Lane. ROSENBLOOM X
There was no discussion and the motion carried unanimously.
I. Approve design and construction of drainage improvements as an
add-on to the Beach Avenue Water and Sewer line Construction
Project
City Manager Jarboe explained that the request was being made because at a
recent meeting held to discuss the Beach Avenue water/sewer line construction
project, the property owners requested that something be done to improve
drainage in the Beach Avenue area from 17th Street to 20th Street. Design
Engineers for the project, Gee and Jensen, were asked to prepare a proposal for
the design and permitting of the drainage improvements so the drainage
improvements could be constructed concurrently with the water/sewer line
construction to avoid digging up Beach Avenue after it is paved.
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August 12, 1996
Motion: Approve design of drainage improvements as an add-on MESERVE X X
to the Beach Avenue Water and Sewer line construction project in REED X X
the amount of$10,532.00. ROSENBLOOM X
It was reported that survey work will be contracted separately. It was also
mentioned that both the Beach Avenue Water/Sewer line construction project
and the Oak Harbor project came in under budget.
There being no further discussion, the motion carried unanimously.
J. Approve revised budget in the amount of$20,859.00 to complete
the renovations at Adele Grage Community Center, Waive the bid
procedures and authorize Heywood A. Dowling to complete the
renovations in accordance with his estimate dated August 7, 1996
City Manager Jarboe explained that on May 28, 1996, Mr. Dowling was
directed to meet with Staff and come back to the Commission with a cost
estimate to bring the Adele Grage Community Center up to code.
Heywood Dowling appeared before the Commission and presented a revised
budget of $20,859 to complete renovations to the building. Mr. Dowling
indicated that he had found unanticipated problems such as holes in the wooden
ceiling, illegal wiring and sagging air conditioning ducts which added
approximately $9,000 in additional costs, bringing the total (including the work
already completed and paid for )budget to the $20,859 figure.
Motion: Approve revised budget in the amount of$20,859.00 as MESERVE X
submitted by Heywood Dowling in a letter dated August 7, 1996 REED X
and direct the Building Official through the City Manager to
monitor the project.
Considerable discussion ensued concerning the work that has been performed
by Mr. Dowling and separation of ABET work and city work. Bid procedures
were also discussed with Mr. Dowling stating that all work to be done has been
identified, and could be bid out through the city's normal procedures.
Addressing the safety issues, it was determined that the most critical work in
need of completion was electrical.
When questioned how the project would be paid for, Finance Director Meuse
stated adequate funds were available in Convention Development monies .
Further discussion ensued with Commissioner Reed questioning a city-owned
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August 12, 19%
building not meeting code. After considerable discussion concerning whether
the city wished to complete the work, Mayor Pro Tem Rosenbloom stated that
he believed the city should give Mr. Dowling the money to finish the project,
that he has not taken advantage of the city and that bidding the various projects
out would not save the city any money.
Amended motion: Approve the revised budget in the amount of MESERVE X
$20,859.00 to complete renovations to Adele Grage Community REED x x
Center, waive normal bid procedures with the provision all bids go ROSENBLOOM x x
through the City Manager and if the bids are not acceptable to
him, they will be rejected and start over again; authorize Heywood
Dowling to complete the work according to his estimate dated
August 7, 1996 (Attachment B) under the supervision of the City
Manager or his designee, with the City Manager having the final
say on completion of the project.
There being no further discussion, the question was called and the amended
motion carried unanimously.
City Manager Reports and/or Correspondence:
A. Report on Parks and Recreation Improvement Projects
Parks and Recreation Director Johnson reported that all parks and recreation
projects were 90% completed. Comments made on individual projects
included:
* Howell Park will be completed by the end of the month
* The lights and timer have been installed at Russell Park
* Jordan and Donner Parks will be completed with Community
Development Block Grant Funds
* Handicapped Beach Access is waiting for a permit from the
Department of Environmental Protection
* Playground equipment is on order for Bull Park and should
be installed within four weeks
A copy of the Parks and Recreation Improvement Projects Report is attached
and made a part of this official record. (Attachment C).
City Manager Jarboe complimented Mr. Johnson on his summer recreation
program and the Commission Members concurred with his assessment . Mayor
Pro Tern Rosenbloom requested that prior to the next Commission Meeting;
the City Manager, all Commission Members and Mr. Johnson meet at 6:45 PM
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August 12, 1996
at Howell Park to view the completed renovations.
B. Status report on Capital Improvement Projects
Each Commissioner was given a monthly Capital Improvement Plan Progress
Report. Public Works Director Kosoy briefly ran through the report explaining
various under budget items and those within budget. It was also reported that
the sewage treatment plant is now fully operational.
The Capital Improvement Plan Progress Report is attached (Attachment D) and
made part of this official record.
C. Report relative to status of design for Saratoga and Forrestal Circle
drainage improvements
Public Works Director Kosoy updated the Commission on the progress of the
Saratoga and Forrestal Circles' water and drainage improvements project. It
was reported that the design plans were 80% complete and had been designed
and reviewed completely in-house using AUTOCAD.
The Commission Members were also apprised on the status of Mr. DeLoach's
property located at 39 Saratoga Circle.
A copy of the Status of Design for Saratoga and Forrestal Circles' Water and
Drainage Improvements Report is attached (Attachment E) and made part of
this official record.
Reports and/or requests from City Commissioners. City Attorney.
and City Clerk
Commissioner Reed reported that his niece had taken an American
Government Studies class which pairs students with selected government
officials for a day in order for them to understand the scope of work involved
with the various positions. He then stated that he believed it would be good to
start such a program here.
Commissioner Meserve reported relative to the Seminole Road gate, there
had been a change of command at the Navy Base, and the Navy would work
with the City to coordinate emergency procedures with the city without having
to open, close or tear down any gate on Seminole Road. Someone from the
base may be contacting the city concerning this matter in the near future.
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August I2, 1996
Mayor Pro Tem Rosenbloom stated that he had been out of town and
apologized for missing the past two Commission Meetings. He also
commended City Manager Jarboe and Staff for their work on the city's major
projects.
Public Safety Director Thompson reported on a near-drowning incident
involving a young girl from North Carolina and commended the lifeguards and
fire and rescue personnel who were on the beach for a training session for her
rescue.
City Clerk King reported that she was happy to be back at work after a
vacation in Ireland.
There being no further business, the meeting was adjourned at 9:05 PM.
NI& toust(646
Steven Rosenbloom
Mayor Pro Tem/Presiding Officer
ATTEST:
LTJ �1
M. reen King, C
City Clerk
ATTACHMENT A
AUGUST 12, 1996 COMMISSION MEETING
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: POINT REPAIRS ANNUAL CONTRACT
SUBMITTED BY: Robert S. Kosoy/Director of Public Works
DATE: August 7, 1996
BACKGROUND:
The City received(2)two bids for the Point Repair Annual Contract. Gruhn-May was the
only responsive bidder. The City Attorney advised that the City could not accept the other
bidder due to the lack of required bid documents in the bid package
RECOMMENDATION: Award contract to Gnahn-May for Annual Point Repair
Contract pursuant to the specifications of Bid No. 9596-22
ATTACHMENTS: Bid Analysis
REVIEWED BY CITY MANAGER: R9S,
AGENDA ITEM NO: 7 P
8//z/9G
BID ANALYSIS FOR POINT REPAIRS FOR WATER/SEWER/STORM COLLECTION SYSTEMS, ANNUAL CONTRACT
BID PACKAGE POINT REPAIRS July 18, 1996 Jax Utilities Management Gruhn May, Inc.
ITEM NO. EST. QTY UNIT UNIT PR. UNIT PR.
1. One Three (3) Man Crew HR $90.00 $115.00
2. One Six(6) Man Crew HR $180.00_ $190.00
3. Equipment, Tracked Excavator HR $65.00 $75.00 + $150.00 Mob.
4. Equipment, Front End Loader/Backhoe HR $55.00 $45.00 + $100.00 Mob.
5. Dewatering Equipment HR Rental * 0% $150.00
6. Mobilization I EA $400.00 $250.00
7. Overhead and Profit 12.00% 18.00%
8. Premium For Weekend or Holiday Work 50.00% 50.00%
TOTAL (BID ITEMS 1 THROUGH 4)
Deliverables Submitted At Bid Opening:
A. References I YES YES
B. Certificate of Insurance NO YES
C. Proof of Contractor's Licenses YES YES
D. Checklist YES YES
Bid Anal By: Date: August 7, 1996
Robert S. Kosoy, P.E.
Director of Public Works
ATTACHMENT B
AUGUST 12, 1996 COMMISSION MEETING
WilAd
Heywood y ood A. Dowlingmom
State Certified Contractor
CBC 006834
August 7, 1996
Jim Jarboe, City Manager
City of Atlantic Beach
800 Seminole Rd .
Atlantic Beach, Florida 32233
RE: ADELE GRAGE COMMUNITY CENTER RENOVATIONS
Dear Jim:
The revised budget to complete the above referenced work,
encompassing the correction of past electrical and fire code
violations recently reported by Don Ford and Chief Ruley,
is as follows-
REVISED BUDGET FOR
ADELE GRAGE COMMUNITY CENTER
RENOVATIONS
CODE DESCRIPTION BUDGETED AMOUNT
A. Ceiling and Wall Restoration
1 . Electrical $ 6 ,670
2. Air Conditioning 1 ,615
3. Attic Insulation 600
4. Carpentry 3, 726
5 . Staining 3, 743
6 . Flooring 290
7. Miscellaneous 500
Total $ 17, 144
B. Bathroom Addition
1 . Plumbing $ 1 , 500
2 . Electrical 125
3. Carpentry 875
4 . Staining 225
5 . Flooring 490
6. Miscellaneou ' / 500
/
,/,
/// //,, Total $ 3,715
Prepared / Combined Total $ 20,859
Heyw•6d A . Dow ing
New Construction & Remodeling —7 -
111 Ad. Ci_,.,.. • A.I_._..- n___I- FT 711/1 .. Ill .r .n.... ,.. .,.,. J
ATTACHMENT C
AUGUST 12, 1996 COMMISSION MEETING
ems,•„
CITY OF
' iditieurtie &act - 96,t d4
500 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233.5445
; i
�_ TELEPHONE(904) 247-5800
FAX(904)247-5805
August 7, 1996
To: Jim Jarboe,City Manager
From: Timmy Johnson,Parks& Recreation Director
Re: Park Improvements Status Report
Below is the park improvement status as of August 2.
Howell Park
A. Howell Park is scheduled to be complete within the next three weeks
B. 95%of the eroded railroad ties have been removed and disposed of.
C. A 70'x 100'area off Seminole Rd. has been partially underbrushed and will represent
a new opening.
D. All of the bridges decking and handrails have been removed and disposed of
E. New decking has been installed on five of the seven bridges.
F. The City Commission approved change order#one,which was to replace two support beams
G. Some of the trails will be rerouted because they are so low.
H. New rail road ties have been put in place and are waiting to be anchored.
The renovation in Howell Park is really coming along and once complete Howell Park will be a much
improved Park.
Russell Park
A. Russell Park is 90%complete
B. The old playground equipment has been removed.
C. New playground equipment has been installed.
D. We're waiting for the dugouts and bleachers to arrive.
E. The lights for the ball field are complete.
I have already received compliments on the improvements thus far. 8 A
-
PARK IMPROVEMENTS STATUS REPORT,JULY 12, 1996
Handicap Beach Access
A. We're waiting on a permit from DEP,to begin the bid process.
Bull Park
A. New playground equipment is on order. Work should begin within the next four weeks.
• ATTACHMENT D
AUGUST 12, 1996 COIvIIISSION MEETING
CAPITAL IMPROVEMENT PLAN
CITY OF ATLANTIC BEACH, FLORIDA
PROGRESS REPORT
August 12, 1996
CITY OF
.4.6b-e;; .30
PRESENTATION TO THE
CITY COMMISSION
Lyman Fletcher,Mayor
Suzanne Shaughnessy, Commissioner
Tim Reed, Commissioner
John Meserve, Commissioner
Stephen Rosenbloom, Commissioner
Jim Jarboe, City Manager
Maureen King, City Clerk
Alan Jensen, City Attorney
Prepared By:
Public Works Department,Robert S. Kosoy,P.E.,Director
James G. Jacques, Technical Designer
and
Finance Department,Ann Meuse, C.P.A.,Director
Jeri Benjamin, C.P.A., Accounting Supervisor p
U
PROJECT STATUS OF CAPITAL IMPROVEMENT PLAN PROJECTS
BACKGROUND
Progress Report (No. 2)was presented to the City Commission on July 8, 1996, by the
Department of Public Works to discuss the status of the Capital Improvements which are part of
the Bond Issue. This report will update the status of all projects, bond monies and schedules, and
discuss any recent modifications during the past month.
MODIFICATIONS FROM PREVIOUS MONTH
The month of July saw the following actions:
• Beginning of operation of major portions of the Wastewater Treatment Plant at Sandpiper
Lane,testing the components, and paving of access roads around the plant and Public
Works.
• Receiving bids on Two (2)bond projects. The results were:
► New Well at Water Treatment Plant No. 2, opened July 18, 1996. The bids
received were over the allotted budget, and the project will be rebid.
► Water Extension in Mayport Road at Pioneer Drive(part of Water Main
Upgrades), opened July 18, 1996. Bids received, and recommendation for award
to low bidder will be made 8/12/96.
• A Pre-bid meeting with contractors was held concerning the Beach Avenue and Oak
Harbor water and sewer improvement projects. Several pertinent points were discussed to
clarify the City's intent, protect the traveling public, and to save costs with uniform
methods of construction between the two projects.
• A Public Meeting was held on the Beach Avenue project on July 29, 1996, with local
property owners to discuss the assessment rates, construction periods and other concerns
of the residents.
• A Public Meeting was held on the Oak Harbor project on August 5, 1996, with local
property owners to discuss the construction periods and other concerns of the residents.
• Bids will be received on the Beach Avenue and Oak Harbor projects on August 8, 1996.
• The Buccaneer Water Treatment Plant No. 3 is nearing completion of the construction,
and awaiting clearances by the Health Department on major components prior to placing
the expansions into service.
Page No. 1
STATUS OF PROJECTS as of August 1, 1996, for Each of the Capital Improvement Projects under the Bond Issue:
PROJECT COSTS COSTS ENCUMBERED
NUMBER PROJECT DESCRIPTION STATUS BUDGETED OR EXPENDED
ABS-2 CITY WASTEWATER TREATMENT 95%Completed,Operation of Specific Plant Components $ 1,373,857 $ 1,274,813
PLANT EXPANSION began July 8,and testing of plant operation continues.
AS9601 CITY WIDE SEWER REHABILITATION Design under way in several areas of the City. $ 3,200,000 $ 143,954
AW9601 NEW WELL AT WATER PLANT NO.2 Bids received July 18,over budget. Project to be $ 100,000 $ 50
Rebid.
AW9602 CITY WIDE WATER MAIN UPGRADES Bids received on Pioneer Drive Water Extensions $ 894,000 $ 201,876
On July 18,award recommended for low bidder.
Design continuing in several areas of the City.
AW9603 BEACH AVENUE IMPROVEMENTS Project out for Bid,Opening August 8,Development $ 895,250 $ 26,477
Public Hearing for Assessments underway,
AW9604 WATER METERS AT CITY FACILITIES City Crews need to defer work until Point Repair $ 20,000 $ 0
Contractor in place to relieve work load.
BS9601 BUCCANEER WASTEWATER Design underway to meet Consent Order deadlines. $ 1,661,500 $ 166,706
TREATMENT PLANT EXPANSION
BW-7 BUCCANEER WATER PLANT NO.3 90%Completed,awaiting Health Department $ 655,809 $ 656,495
EXPANSION Clearances Testing of other components underway.
OW9601 OAK HARBOR IMPROVEMENTS Project out for Bid,Opening August 8, $ 1,200,000 $ 33,921
SU9601 STORMWATER IMPROVEMENTS Design under way in several areas of the City. $ 3,982,000 $ 450,841
AW9606 CEP CONTINGENCY Maintaining Reserve Funds for Construction. $ 274.192, $ 8.802
TOTAL CAPITAL IMPROVEMENT PLAN PROJECTS $ 14,256,608 $2,963,934
TOTAL REMAINING FUNDS $ 11,292,674
Page No. 2
fri 110 4
From current information, the total expenditures/encumbrances against the above listed CIP
projects are:
As of June 28, 1996: Expenditures: $ 1,321,301 or 9.27% of Total CIP Budget
Encumbrances:$ 1,642,634 or 11.52% of Total CIP Budget
Total: $ 2,963,934 or 20.79%of Total CIP Budget
PROGRESS TABLES AND CHARTS OF
CAPITAL IMPROVEMENT PLAN PROJECTS
The attached Tables and Charts are updates of those submitted on July 8, 1996, and will track the
current design, construction and financial situations of the Capital Improvement Plan projects.
No revisions were made to the Maps depicting project locations as submitted on June 10, 1996,
and are not submitted in this package.
Chart for: CAPITAL IMPROVEMENT PLAN PROGRESS. CAPITAL OUTLAY
PROJECTIONS
This chart demonstrates the progress of current expenditures versus the projected budgets for all
projects for the first two years, 1996 and 1997, of the plan life, based on a tabulation approved by
the Finance Department. The slope and value of the actual expenditures graph are tracking nicely
with the slope and value of the projected expenditures, indicating we are still on track with costs.
Chart for. CAPITAL IMPROVEMENT PLAN_QUARTERLY OUTLAYS
This chart demonstrates on a quarterly basis the same information presented in the first chart. The
actual expenditures for the first and second quarter of 1996 appear to balance out with the
projected expenditures. The Third Quarter expenditures are shown and are within total Third
Quarter projections.
Chart for: CAPITAL IMPROVEMENT PLAN,PROJECTED SCHEDULE OF
EXPENDITURES
This chart is an update of the Projected Schedules prepared for the Bond development. The chart
reflects the latest information as to budgets, projects, and estimated schedules. There is no
change from the last chart presented in June 1996.
Table for: LISTING OF ALL EXPENDITURES AGAINST LINE ITEM BUDGETS
This table lists all recorded expenditures and contract encumbrances against the CIP program
Page No. 3
funds for each individual project. We have included construction costs for projects, such as the
Oceanwalk water line connection, which have a set bid price. Also, we have included estimated
construction costs for those projects which have accurate construction cost estimates prepared by
the design firm. Data from this table was used in developing the current financial status of each
project as shown on Page No. 2. Since so many projects are out for bid, the table shows an
increase in Engineer's Estimates from last month, which will greatly reduce the apparent funds
remaining from the bond. The Public Works Department will closely examine these estimates,
and suggest methods to the design firms for reducing the estimated costs, through re-design if
necessary,to bring the total project costs back on line with original bond estimates.
Page No. 4
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• ATTACHZNENT E
AUGUST 12, 1996 CO r.'ISSIOPd 'i%ET:Nc
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Status of Design For Saratoga and Forrestal Circles'
Water and Drainage Improvements
SUBMITTED BY: Robert S. Kosoy,P.E./Director of Public Works Yam
DATE: August 5, 1996
BACKGROUND: Staff has been aware of the deterioration of the water mains
along Saratoga and Forrestal Circles and in 1995, after a petition from the citizens along
Saratoga Circle, the City Manager promised work would be completed when the bond issue
was approved. One of Jim Jacques' first assignments was to begin the design of the
improvements to the water system on both streets. A ten-page design report is attached and
the design plans are 80%complete. These plans are being designed and reviewed
completely in-house using AUTOCAD.
Regarding the recent complaints from Mr. DeLoach, 39 Saratoga Circle, at the July 22,
1996, Commission meeting, I have attached a memorandum from Harry McNally dated
7/26/96. As a further note, I have attached a list of water breaks which have occurred on
Forrestal and Saratoga Circles in just the last year-nineteen! Many were under driveways,
causing a two or three man crew to be tied up for more than a day.
RECOMMENDATION: Authorize Staff To Bid Project When Design Plans are 100%
Complete
ATTACHMENTS: 1. Design Report (10 Pages)
2. 1995-1996 Water Break Recap
3. Memorandum From Harry McNally re: 39 Saratoga
REVIEWED BY CITY MANAGER:
AGENDA ITEM NO: 8 G
-7/30/9
e0J7
DESIGN REPORT
UTILITY IMPROVEMENTS
SARATOGA/FORRESTAL CIRCLES AND BELVEDERE STREET
Prepared By: James G. Jacques, Technical Designer
Public Works Department
City of Atlantic Beach, Florida
JULY 1996
This Design Report will outline the design factors that went into the final design of improvements
to the water, sewer and storm systems for this project.
WATER SYSTEM IMPROVEMENTS
BACKGROUND
Saratoga Circles North and South
The original water distribution system was installed in the early 1960's, and consisted of a 6" Cast
Iron Pipe (CIP) connection under Mayport Road to Saratoga Circle South, from the existing 8"
water main(now increased to 10"), and becoming 6" Asbestos Cement(AC)water pipe to a fire
hydrant approx. 800 ft. From Mayport road. This pipe reduced to 2" Galvanized Metal (GM)
pipe, and continued around to Saratoga Circle North, and into the cul-de-sac. The 2" water mains
dead-ended, with no other connections to the City water distribution system.
Over the years, many breaks in the mains have occurred, and the existing water pressure in the
area is reduced to a very low number during normal demand times, and to nearly zero in fire flow
demand times. A hydraulic analysis in 1995 was performed with fire flow tests at the hydrant,
confirming the low flows and residual pressures.
Recommendation for replacement of the old water mains was made in a report from Gee&
Jenson Engineers, Inc., in 1996. The recommended replacement was 8" Polyvinyl Chloride
(PVC) water main, with a connection to Forrestal Circle South.
A petition was submitted in 1995 from the residents of Saratoga Circle, demanding improvement
in the water system, along with other utility improvements. A commitment from the City
Manager was made to include the improvements in the upcoming Bond program.
Forrestal Circles North and South
Page No. 1
DESIGN REPORT- SARATOGA/FORRESTAL CIRCLES.BELVEDERE STREET(CON'T)
This distribution system was constructed along with Saratoga Circles North and South. The
initial connection to the City system was a 4" CIP under Mayport Road from the existing main,
then reducing to a 2" GM pipe along Forrestal Circle North, and continuing as 2" along Forrestal
Circle South and the cul-de-sac. Again no other connection to the City system was made. Both
Saratoga and Forrestal were virtually long dead-end mains. No fire hydrant was installed on
Forrestal Circle. The nearest hydrant is on Mayport Road, approximately 1,000 feet from the cul-
de-sac.
As with Saratoga Circle, numerous breaks have occurred in the 2" main, and flow rates and
residual pressures are very low.
The improvements for Forrestal Circle water system were scheduled to be included in the
Saratoga Circle improvements, resulting from the commitment made by the City Manager in
1995.
Belvedere Street
The street was part of the original Saltair Subdivision, and water systems were constructed in the
early 1960's. The mains consisted of a 3" Galv.. Metal. pipe connecting at Seaspray Avenue, and
continuing south for approx. 270 feet. At this point, the pipe changed to 2" Galv.. Metal pipe,
and continued past David Street and Cypress Street to a dead-end at the last residential lot south
of Cypress Street. Belvedere Street at this point ends asphalt paving and becomes a pedestrian
grass path leading past an apartment complex to businesses and a parking lot, before the street
becomes a paved back alley(still with 50'R/W)leading to Seminole Road near a laundry,just
north of Atlantic Boulevard. No fire hydrants are on any portion of Belvedere Street. The
closest hydrants are at David Street and Seminole Road and Vikings Lane,400 ft. North of
Seaspray. Vikings Lane is the extension of Belvedere Street to the north. Some areas of
Belvedere Street are 750 feet from the nearest hydrant.
The water main for the back alley is also a 2" Galv.. Metal pipe, connecting from the 8" CIP in
Seminole Road, and leading west to a dead-end at the back of a commercial building. The closest
fire hydrant is just south of the alley intersection on Seminole Road, approx. 250 ft. from the
commercial business at the end of the alley.
Over the years numerous breaks and complaints of low pressure have occurred in Belvedere
Street, with many requests for main replacement by the City utility staff. In 1996, the decision by
the Public Works Director was made to include Belvedere Street with Saratoga and Forrestal
Circles for Utility Improvements. The Master Plan prepared by Gee&Jenson recommended the
mains be increased to 6" PVC, to include replacement of the 3" Galv.. Metal water main on David
Street with 6" PVC to Seminole Road, and replacement of the 2" main in the alley with 6" PVC to
Seminole Road, and connection with the new Belvedere street main.
Page No. 2
DESIGN REPORT - SARATOGA/FORRESTAL CIRCLES. BELVEDERE STREET (CON'T)
DESIGN CONSIDERATIONS AND ANALYSES
Saratoga and Forrestal Circles
Hydraulic Analyses of 1995 and 1996 were obtained from the firm of Gee& Jenson Engineers,
Inc., and were utilized to more definitively study the improvements at Saratoga and Forrestal
Circles. A fire flow of 1,200 gallons per minute (GPM) was assumed from two future hydrants,
one at Mayport Road and Saratoga Circle North and the other near the cul-de-sac. In the
WATER hydraulic analysis modeling program, nodes and lines are established at key points for
analysis. The node numbers used as simulated fire hydrants were 970 and 990. Both were given
600 GPM demand, and the normal City demand was continued to simulate real conditions.
Several design configurations were explored, including:
Design No.1. The original recommendation of replacing all mains in Saratoga/Forrestal with 8"
PVC, and construct a connecting main along Mayport Road between Saratoga and
Forrestal. This design would be based on the City feeds from the original CIP
connections under Mayport Road.
Design No. 2. Expanding Design No. 1 to include a new connection along Mayport Road with a
new 8" main to Plaza Road and connect to a 6" main east of Mayport road. This
would provide a third feed from the City system.
Design No. 3. Expanding Design No. 1 to include a new connection to Aquatic Drive with a new
8" main extending east from Saratoga Circle North through an easement, under the
FDOT ditch and through a new easement in Aquatic Gardens to a 6" PVC main.
This would provide a third feed from the City system.
Design Nos. 4-6. Variations on Designs 1 through 3 by reducing the new pipe sizes to 6"
PVC.
Based on the design flow parameters, analyses were performed with the WATER Hydraulic
Analysis program. Also field conditions were examined for constructibility and practicalness. The
analyses revealed:
Design No. 1: Adequate residual pressures with the design flows, but placing too much reliance
on the old connections under Mayport Road.
Design No. 2: Adequate residual pressures with the design flows, but the new construction along
Mayport Road to Plaza would be very expensive and difficult, considering the new
Post Office landscaping, driveways and FDOT problems.
Page No. 3
DESIGN REPORT- SARATOGA/FORRESTAL CIRCLES, BELVEDERE STREET(CON'T)
Design No. 3: The best results for adequate residual pressures with the design flows, and the
connection to Aquatic Gardens appears viable.
Design No. 4: Inadequate pressures with 6" PVC based on maintaining the original two feeds
under Mayport Road, and the same concerns about reliance.
Design No. 5: Adequate residual pressures with the 6" PVC, and the same concerns about cost.
Design No. 6: Adequate residual pressures with 6" PVC throughout as replacement pipe,
including the connection to Aquatic Gardens. This appears to be the best
combination of hydraulic performance and reliance and least cost.
Recommendation: Design No. 6 See attached sketches and analyses.
Belvedere Street
The basic recommendation of the Master Plan was followed, along with an extension of the water
system to provide service to the dead-end of Cypress Street and connection to the 4" PVC main
on Nautical Boulevard South, through a new easement to be obtained across private properties.
Fire Hydrants and Valves
Fire Hydrant spacing for all improvements was established as no farther than 500 feet between
hydrants as measured along the street. All hydrants have associated hydrant valves. Based on
this spacing, 17 new fire hydrants were assigned with associated new or existing Hydrant
Numbers from the overall Master Water Distribution System map, as follows:
Hyd. No. Location
347 Saratoga Circle South, 100 ft. east of Mayport Road,North side
348 Saratoga Circle South, 400 feet east of Mayport Road,North side
192 Saratoga Circle South, 770 ft. east of Mayport Road, at the location of the original
hydrant, which will be removed,North side
349 Saratoga Circle Cul-De-Sac, at farthest point east, at end on new 6" main.
350 Saratoga Circle North, at bend of street to south, South side
351 Saratoga Circle North 465 ft. east of Mayport Road,North side
352 Saratoga Circle North, 75 ft. East of Mayport Road,North side
353 Forrestal Circle South, 110 feet east of Mayport Road, North side
354 Forrestal Circle South, 540 feet east of Mayport Road,North side
355 Forrestal Circle Cul-De-Sac, at farthest point east, at end of new 6" main
356 Forrestal Circle North, at bend of street to south, South Side
357 Forrestal Circle North, 65 ft. east of Mayport Road,North side
Page No. 4
DESIGN REPORT - SARATOGA/FORRESTAL CIRCLES, BELVEDERE STREET(CON'T)
Hyd. No. Location (Con't)
358 Belvedere Street, 50 feet south of Seaspray Avenue, West side
359 Belvedere Street, 550 ft. South of Seaspray Avenue, West side, 80 ft. North of
David Street
360 Belvedere Street, at the SW corner with Cypress Street
361 Alley(S. Belvedere Street)at west end, 190 ft. west of Seminole Road, North side
362 Nautical Boulevard South, at end of Cul-De-Sac, at connection of new 6"
PVC with exist. 4" PVC main, south side of Cul-De-Sac.
The design parameter for placement of control valves was no farther than 1,000 feet between
valves on a continuous main, and at least two valves at every tee. Twenty Three (23) Control
Valves in the main lines were placed as follows, with associated valve numbers:
Valve No. Location
1 Saratoga Circle South, 40 feet east of Mayport Road, North side, at the
connection with the remaining 6" CIP
2 Saratoga Circle South,just east of new third new fire hydrant
3,4 Saratoga Circle South, at the Cul-De-Sac, one on the main to the cul-de-sac east
of the tee, one on the main north of the tee
5,6 Saratoga Circle North, at the new fed main to Aquatic Gardens, one east of the
tee, one north of the tee.
7 Aquatic Drive, at the end of the feed from Saratoga Circle, west of the tee to the
existing main.
8 Saratoga Circle North,just west of the new fire hydrant at the bend of the street.
9 Saratoga Circle North, 20 ft from Mayport Road, at bend on new
connection to north.
10 Forrestal Circle South, 20 feet from Mayport Road, at bend of new connection to
south.
11 Forrestal Circle South,just east of new hydrant, 540 ft east of Mayport Road
12,13 Forrestal Circle South, at the Cul-De-Sac, one on the main to the cul-de-sac east
of the tee, one on the main north of the tee
14 Forrestal Circle North,just west of the new fire hydrant at the bend of the street
15 Forrestal Circle North, 30 ft. East of Mayport Road, at the connection with the
remaining 4" CIP
16 Belvedere Street, at Seaspray Avenue at new tee with existing main, north side of
intersection
17,18 Belvedere Street, at tee of new main on David Street, one on main to David east of
tee, one on main to south of tee.
19,20 Belvedere Street, at tee of new main to Cypress Street, one on main to Cypress
west of tee, one on main to south of tee.
Page No. 5
DESIGN REPORT - SARATOGA/FORRESTAL CIRCLES. BELVEDERE STREET (CON'T)
Valve No. Location (Con't)
21 Belvedere Street at south end of grass path,just south of 45°bend to SE.
22 David Street at Seminole Road, at connection with existing main, SW corner
23 Nautical Boulevard South, at cul-de-sac, at connection with existing 4" main,
north of new hydrant
Materials chosen are:
AWWA C-900, PVC, DR 18 main pipe
lined DIP, class 50 fittings
resilient seat gate valves, (City Standard)
City standard fire hydrants.
New services will be installed from the new mains to all existing meters, with Schedule 40 PVC as
service pipe, Schedule 80 fittings, corporation stop at main and curb stop at meter.
SANITARY SEWER SYSTEM IMPROVEMENTS
BACKGROUND
The sanitary sewer system of 8" and 10" vitrified clay pipe(VCP)was installed as the same time
as the water mains, in the early 1960's. The history of this type and age of sewers in Atlantic
Beach is to have the joint materials fail due to age, and allow sand and infiltration into the system.
Also trees planted near or on top of the sewers will have roots damaging the pipe.
Sewer evaluation was performed on the sewers in Saratoga and Forrestal Circles and in Belvedere
Street in 1987 and 1988. Based on television inspections and subsequent rehabilitation design,
selected repairs were performed to the sewers in 1988 and 1990. To address recent resident
concerns of failing sewer mains in Saratoga Circle, additional television inspection was performed
in 1995 to identify any problems. No new problems were seen at that time, however, the
televising was not complete for the entire sewer system in Saratoga/Forrestal. To complete the
recent investigations, a third round of television inspection was performed in 1996 in the
remaining line sections in Saratoga and Forrestal Circles. Again, no major problems were
revealed by the inspection.
One manhole in an easement between Forrestal Circle South and Saratoga Circle North has
deteriorated badly and should be replaced. This replacement is complicated due to the manhole's
proximity to the north side of the FDOT drainage ditch, and under some private fences in the
easement. The other manholes did not appear to have any major structural or leakage problems.
A cleanout in the southern most point of the sewer system on Belvedere Street is buried and
Page No. 6
DESIGN REPORT- SARATOGA/FORRESTAL CIRCLES. BELVEDERE STREET(CON'T)
should be replaced with a manhole for proper access to maintain and inspect the pipe.
DESIGN CONSIDERATIONS
Sewer Mains: Leave the repaired mains which were sliplined in 1990 on Forrestal Circles North
and South, MH 24 to MH 23, and MH2toMH21
Repair, using In-Pipe Lining methods(Insituform, slipline, U-Liner, etc.), two
mains in a difficult easement crossing the FDOT drainage ditch, MEI 19 to MR
19AtoMH 12
Replace all other mains with new PVC except:
David Street,MH 107 to ME 102 (Seminole Road pavement and traffic)
Alleyway(S. Belvedere Street), MH 98 to MH 99( Seminole Road
pavement and traffic)
Manholes: Line all manholes with fiberglass or High Density Polyethylene(HDPE) pipe,
typically in 48" nominal diameter manholes, except the manholes in Seminole
Road, MH 102 and MH 99.
Services: Replace all services with new 6" PVC to those mains being replaced with new
pipe. Replace other services if maintenance problems have been recorded.
STORM SYSTEM IMPROVEMENTS
BACKGROUND
The resident petition in 1995 indicated the main problems in drainage were at the cul-de-sac area
and at the east ends of Saratoga Circle, both North and South. Flooding of the streets to where
they were nearly impassible was indicated, and confirmed by Phil Nodine. No indication was
made about similar drainage problems in Forrestal Circle.
A field review was made of all related drainage systems was made on May 23, 1996, and a memo
was made stating the conditions found, with recommended solutions. Primarily, the FDOT
drainage ditch and the downstream pipes, canals and ditches are causing a backup which does not
allow the normal drainage of the street inlet system to be discharged into the ditch. Also, the
pavement and gutter design of the cul-de-sac does not allow normal rainfall runoff to find a path
to the inlet system, causing"bird-bath" puddles to remain for days. Elevation survey shots around
the cul-de-sac gutter shows there is positive fall from the gutter to the nearest existing inlet.
The FDOT ditch between Saratoga Circle North and Forrestal Circle South is in a 50 foot wide
Page No. 7
DESIGN REPORT - SARATOGA/FORRESTAL CIRCLES. BELVEDERE STREET(CON'T)
right-of-way. The ditch is about 15 to 20 feet across at the top, and a 5 to 7 foot wide bottom,
about 4 feet deep. The inlet pipe from Mayport Road is a 24" Reinforced Concrete Pipe(RCP).
The inlet systems from Saratoga and Forrestal all discharge directly to the FDOT ditch. A few
years ago, heavy rains caused major backups in all portions of the ditch and downstream systems.
Blockages were removed from a downstream pipe and canals. Also a sewer pipe(8" CEP)
actually crosses a major canal, causing further restrictions.
As this canal system leaves Atlantic Beach, and flows into Neptune Beach, further canal
restrictions are causing backups. The problem continues all the way to is eventual discharge into
the Intracoastal Waterway in Neptune Beach, as Hopkins Creek.
Saratoga circle cul-de-sac is further complicated due to asphalt overlay that went beyond the
pavement edge and into the gutter line itself, causing additional drainage puddles to be formed by
the blocking asphalt. Forrestal Circle cul-de-sac does not have this problem.
DESIGN CONSIDERATIONS
The solution to the drainage problems are split into two categories:
1. Localized Drainage Problems and Solutions
The cul-de-sacs can be drained by the addition of two gutter inlets at each side of the
throat of the paved intersections. The inlets will be standard City of Jax curb inlets with
15" HDPE pipe connecting them to the nearest inlet. The asphalt overlay in the cul-de-sac
gutter of Saratoga Circle will be removed and new asphalt relaid at the proper grades to
the edge of the miami curb and gutter.
These improvements will be included in the construction plans.
2. Downstream Problems and Solutions
The FDOT ditch itself does not appear to be the problem and no improvements are
scheduled for the portion of the ditch running west to east. However, the portion of the
ditch that turns to the southeast (in a 30 ft. R/W) runs into a restriction at the southeast
end by Aquatic Gardens. A small endwall was constructed to direct the ditch flow into a
42" RCP going east under Aquatic Drive. However, this pipe then reduces to 36" RCP
mid-pipe, and has been a constant maintenance problem. Therefore, the FDOT ditch
running southeast has silted in and become restricted. There are further restrictions
downstream that are part of the problem.
The only solution can be a comprehensive cleaning and removal of restrictions of the
downstream canals, pipes and box culverts. However, due to the extensive range of work
Page No. 8
DESIGN REPORT- SARATOGA/FORRESTAL CIRCLES, BELVEDERE STREET(CON'T)
involved, and potential costs, this work will not be included in the construction plans, and
should be scheduled for design and construction under separate projects. Within Atlantic
Beach, the areas that can be improved are:
A. FDOT drainage ditch, running southeast between the project area and Aquatic
Gardens. The ditch can be restored to original design shape and depths with
grade-alis, backhoes and draglines, and several days of manpower, due to the
difficult access.
B. The concrete endwall at the end of the FDOT ditch can be replaced or improved to
allow a better flow conditions into the 42" RCP culvert pipe.
C. The reduced pipe(42" to 36") under Aquatic Drive should be removed and 42"
pipe continued across to the discharge point in the canal running east by the
Beaches Aquatic Pool.
D. The canal by Beaches Aquatic Pool can be regraded to proper shape and depths.
E. The 8" CIP crossing the canal south of Cavalla Drive should be removed, and the
sewage re-routed to another sanitary system, such as the manhole in Aquatic
Drive.
F. The canal from Cavalla Drive to the two box culverts just north of Atlantic Beach
can also be regraded to proper shape and depths.
G. Based on information received from the City of Jacksonville, the box culvert at
Atlantic Boulevard will be expanded in the future to a double box culvert, with
improvements at the entrance on the Atlantic Beach side. This will improve
conditions for Atlantic Beach, but only if the downstream Hopkins Creek is
similarly improved by widening and deepening to original and proper sizes.
Materials
The inlets will be standard curb inlets from the standards of the City of Jacksonville. Until the
Public Works Department develops specific standards and details, we will use Jax details.
The pipes will be 15"HDPE(such as ADS pipe), and laid at minimal grades. The pipes will have
adequate grades to connect to the nearest existing inlet. The additional flows from these new
inlets will not overload the existing system, since the runoff from the cul-de-sacs had already been
designed to reach the existing inlets via gutter flow.
The asphalt for regrading the Saratoga Circle cul-de-sac gutter area will be City Standard Type H.
Page No. 9
DESIGN REPORT- SARATOGA/FORRESTAL CIRCLES. BELVEDERE STREET(CON'T)
New miami curb and gutter will be installed if the existing is found to be damaged upon removal
of the old overlay.
ATTACHMENTS
A. Old Correspondence and Memoranda Stating Problems
B. Hydraulic Analysis Data of Water Distribution System
C. Television Inspection Logs of Sanitary Sewers
D. Plat Maps, Other Mapping and Plans used in the Design
E. Survey Notes
F. Cost Estimates
G. Project Correspondence
Page No. 10
FORRESTAL AND SARATOGA - WATER BREAK RECAP
1995 - 1996
ADDRESS DA l E NUMBER EMPLOYEE IN
OF SERVICE OF BREAKS ATTENDANCE
52 Forrestal 07/25/95 1 IM/TD
90 Forrestal 08/31/95 1 KR/RH
39 Saratoga 10/05/95 2 KR/VR
66 Forrestal 11/07/95 3 LM/TD/RH
31 Saratoga 11/13/95 1 LM/TD
95 Saratoga 11/21/95 1 VR/DF
39 Saratoga 12/26/95 1 LM/TD
3 Forrestal 01/10/96 1 VR/RH
11 Forrestal 01/30/96 1 LM/TD
78 Forrestal 02/05/96 1 KR/VR
50 Saratoga 02/16/96 1 KR/VR/TD/RH
39 Saratoga 05/30/96 2 LM/TD
87 Forrestal 06/13/96 1 LM/TD
39 Saratoga 07/11/96 1 LM/TD
66 Forrestal 07/29/96 1 KR/VR/RH
•
• CITY OF
' . > t/at�tee 'eael - �esuda
7 1200 SANDPIPER LANE
</�� -- -- -- ATLANTIC BEACH, FLORIDA 32233-4381
4 TELEPHONE(904) 247-5834
FAX(904)247-5843
MEMORANDUM
DATE: July 26, 1996
TO: Robert S. Kosoy/Director of Public Works
FROM: Harry E. McNally/Buccaneer Plant Division Director
SUBJECT: #39 Saratoga
I spoke to Mr. and Mrs. Deloche about one month ago when they experienced a water break in
their yard. Crew members are well acquainted with the Deloches as they have had seven water
main breaks in front. of their house and three of these were under their driveway. The Deloches
were concerned about replacing the old 2" galvanized water main and told me they were told the
City was going to replace the water main ten years ago but the work was never done. I explained
that the City has plans to replace the water mains on Saratoga and Forrestal and that as long as
the Commission approved the funds, this project would be completed. Mr. Deloche responded
that he had heard these plans before and would tell the Commissioners his opinion.
The sod replacement was an oversight by myself; but, I have taken care of the front yard to their
satisfaction. We have changed our procedure for the replacement of sod and regret that this
problem occurred.
HEM/cst
cc: Jim Jarboe/City Manager I/
File: Streets- Saratoga
Page No.2 f
CIP ITEM DESCRIPTION/ a x r y 2Kx • Uig J WASTEWA,, v} • .r•
LINE ITEM EXPENDITURE 5' "'".i'°(. ,,S` J e` T 4i W T tic , . ;,.._-,:..,wig `:, N ,6.`•« p�: .tom ,, TOTAL CAPITAL IMPROVEMENT COSTS
CITY PROJECT NO. t..*:.0-45*-;, •r' • : lt' t4 F,.tl'''I"' ,e ,g��" ca, ' i t • � � FUNDED FROM BOND ISSUE
..i s - • '.1____:- x /P17 t -,. '''':.'-.14..
tom n I�'*Y z :''''''''':4 ;'''��.;e;
ESTIMATED TOTAL COST ( $274,192 $1,661,500 $655,809 $1,200, $3,982,000 $14,256,608
SMITH AND GILLESPIE
DESIGN,PERMITS $16,030
CONSTRUCTION ADMINISTRATION $19,530
$78,158
GEE&JENSON -_-
DESIGN,PERMITS - -
CONSTRUCTION ADMINISTRATION 522,_086 $36 999
$10,785 $21,570
CONNELY&WICKER
DESIGN,PERMITS
CONSTRUCTION ADMINISTRATION $8,975
EDER AND ASSOCIATES
DESIGN,PERMITS ~ $160,266
CONSTRUCTION ADMINISTRATION $160,266
ENGLAND,THIMS&,MILLER
DESIGN,PERMITS
CONSTRUCTION ADMINISTRATION $449,557 $747,564
LUCAS&ASSOCIATES
DESIGN,PERMITS .-
CONSTRUCTION ADMINISTRATION $ 050
ELLIS AND ASSOCIATES
SOILS TESTING $954
$1,640
MISCELLANEOUS r
SERVICES 1 $6,440 $500 $1,200
$30,133
MISCELLANEOUS
EXPENSES $30 $1,050 $84 $2,274
CITY FORCE ACCOUNT WORK 7 $8,771 ( ( ( f I $8,771
CONSTRUCTION COST ESTIMATE
ENGINEER'S ESTIMATE $1,481,000 $88,788
FROM LOW BIDDER $1,135,846 $4,556,610
$639,011
$1,846,005
CONTINGENCY(PROJECT LINE ITEM) r I
I I $113,585 I $8,879 I $307,561
TOTAL EXPENDITURES
PAID OR ENCUMBERED $8,802 $166,706 $656,495 $33,921 $450,841 $2,963934
ENGINEER'S ESTIMATE(NOT ENCUMBERED) $29,198 $1,481,000 $0 $1,249,431 $97,667
$4,893,369
REMAINING FUNDS $236,192 $13,794 $686) $83,351 $3,433,492
$6,399,304
"NOTE: PREVIOUS DESIGN EXPENDITURE FOR BUCCANEER WATER PLANT NO.3
IS$118,462,PAID FROM PREVIOUS BARNETT BANK LOAN.
ENCUMBRANCES/EXPENDITURES-%OF TOTAL 20.79% !ENGINEER'S ESTIMATES OF CONSTRUCTION -%OF TOTAL 34.32% REMAINING FUNDS-% OF TOTAL 44.89%
Page No.1 •
ID
CITY OF ATLANTIC BEACH CAPITAL PROJECTS DATE OF REVIEW: August 5,1996
LISTING OF ALL EXPENDITURES AGAINS•-LINE ITEM BUDGETS Note:Only Actual Costs,Contract Amounts or Engineer's Estimates Are Used In This Listing.
FUNDED BY CAPITAL IMPROVEMENT PLAN BOND PROJECTED EXPENDITURES (FROM PROJECT ACTIVITY LISTINGS)
CIP ITEM DESCRIPTION/ :t:, ; ..t t T-' - E,�,4
tr ,
4Py,��- ;tI, T ;' f l s 3s-x:;+y<.; -0,&„:-:11,:.,:,. F. `" .-3r. .. 1 w
.t tis'se:3,•,,,:1' ^n ,,,..,- 7• i"i+e ;?
e+LINE ITEM EXPENDITURE y'. bir•, ' ' ? •�' ?. la i� s + • u • =-:-W•, �!�-T msst ,tii ° , ' a � a „ • _�. Fif°3 erccM:r -1 i'''AKCITY PROJECT NO. Yr =` ,.r :,,h <; . : c. `3.s_`..-"` r:. �� � . :=�,s - y? '�/r , . €lei�r ,, . F•wv ` rA��r' �,4,vti2uf,
ESTIMATED TOTAL COST $1 373 857 $3 200 000 $100 000 $894 000 $895250 $20 000
SMITH AND GILLESPIE
DESIGN,PERMITS $3,500
CONSTRUCTION ADMINISTRATION $78,158
GEE&JENSON —
DESIGN,PERMITS
$14,913
CONSTRUCTION ADMINISTRATION $10 785
CONNELY&WICKER
DESIGN,PERMITS
$8,975
CONSTRUCTION ADMINISTRATION
EDER AND ASSOCIATES
DESIGN,PERMITS
—
CONSTRUCTION ADMINISTRATION
ENGLAND,THIMS&,MILLER
DESIGN,PERMITS $141,289
—
$156,718
CONSTRUCTION ADMINISTRATION
LUCAS&ASSOCIATES
DESIGN,PERMITS
— $2,050
CONSTRUCTION ADMINISTRATION
ELLIS AND ASSOCIATES
SOILS TESTING $686
MISCELLANEOUS
SERVICES $16,068 $2,650 $3,275
MISCELLANEOUS
EXPENSES $15 $50 $265
$779
CITY FORCE ACCOUNT WORK r I I J I J
CONSTRUCTION COST ESTIMATE
ENGINEER'S ESTIMATE __ $306,503 $86,364 $655,627 $802,483
FROM LOW BIDDER _$1,176,401 $30,593
CONTINGENCY(LINE ITEM) J $30,650 I $8,636 J $65,563 I $80,248 J
TOTAL EXPENDITURES
PAID OR ENCUMBERED _$1,274,813 $143,954 $50 $201,876 $26,477 $0
ENGINEER'S ESTIMATE(NOT ENCUMBERED) $0 $337,153 $95,000 $721,169 $882,731 $0
REMAINING FUNDS $99,044 I $2,718,893 I $4 950 $29 065 $13 958_ $20 000
•h.)TE: PREVIOUS DESIGN/CONSTRUCTION EXPENDITURES FOR WASTEWATER PLANT
ARE$3,367,869,PAID FROM PREVIOUS BARNETT BANK LOAN.