08-27-96 v THE CITY OF ATLANTIC BEACH
AGENDA - BUDGET WORKSHOP
AUGUST 27, 1996
INFORMATION GATHERING SESSION
INTRODUCTION: Appendix
1. Jim Jarboe, City Manager 7:15 - 7:20
GENERAL FUND BETTERMENTS:
2. Public Safety - David Thompson, Public Safety Director Page 1 7:20 - 7:30
Police Take Home Vehicle Plan
Emergency Communications Operators
Firefighters and Lifeguard Tower
3. Tree Inspections - Tree Board Page 12 7:30 - 7:35
4. Atlantic Boulevard Median Beautification - Greenscape Page 14 7:35 - 7:45
5. Selva Marina Drive Irrigation - Jim Jarboe, City Manager Page 18 7:45 - 7:50
6. First Night Program - Cultural Arts Board Page 22 7:50 - 7:55
7. Tresca Park Improvements - Jim Jarboe, City Manager Page 25 7:55 - 8:00
8. Bull Park Improvements - Parks and Recreation Committee 8:00 - 8:10
9. Dutton Island - Mayor Fletcher 8:10 - 8:15
CONVENTION DEVELOPMENT BETTERMENTS:
10. ABET Renovations - Jim Jarboe, City Manager 8:15 - 8:20
11. YMCA Trailer - Jim Jarboe, City Manager 8:20 - 8:25
12. Town Center Contribution - Mayor Fletcher 8:25 - 8:30
QUESTIONS , ANSWERS, DISCUSSION AND PUBLIC 8:30 - 9:00
INPUT.
MINUTES OF THE CITY COMMISSION BUDGET WORKSHOP HELD IN CITY HALL, 800
SEMINOLE ROAD, ATLANTIC BEACH, AT 7:15 PM ON TUESDAY, AUGUST 27, 1996.
Present: Lyman T. Fletcher, Mayor
John S. Meserve, City Commissioner
Tim Reed, City Commissioner
Steven M. Rosenbloom, City Commissioner
Suzanne Shaughnessy, City Commissioner
And: James R. Jarboe, City Manager
Ann Meuse, Finance Director
David Thompson, Public Safety Director
Maureen King, City Clerk
INTRODUCTION
1. City Manager Jim Jarboe gave a brief overview of the budget and explained that the meeting
this evening was primarily an information gathering session. An additional workshop would
be held at 7:15 PM on Thursday, September 4. He explained that five or ten minutes had
been allotted for each presentation and he requested that presenters observe the schedule. He
explained that public hearings would be held at a later date.
GENERAL FUND BETTERMENTS
2. Public Safety - David Thompson, Public Safety Director
Police Take Home Vehicle Plan
Emergency Communications Operators
Firefighters and Lifeguard Tower
Director Thompson distributed memoranda addressing each of the three items and gave a
brief overview of his recommendations on each. A copy of his handout is attached hereto as
Exhibit A.
3. Tree Inspections - Tree Board
Hope VanNortwick, Chair of the Tree Board, explained that the new tree ordinance was
sporadically enforced. She requested that funding be included in the budget to provide for an
inspector to inspect before construction begins to make sure that trees which are to be saved
are properly protected, and also inspect again before a Certificate of Occupancy is issued to
make sure that Tree Board directives were carried out.
Page Two
Budget Workshop
August 27, 1996
4. Atlantic Boulevard median Beautification - Greenscape
Kelly Elmore of Greenscape distributed a hand regarding the Atlantic Boulevard grant project
and explained that with contributions from Florida Department of Transportation, the City
of Jacksonville, and Dick Brown, City Councilman for District 3, the estimated cost of
Atlantic Beach's share of the project would be $40,000. A copy of Mr. Elmore's handout
is attached hereto as Exhibit B. Mr. Elmore said he felt that civic organizations would assist
with the maintenance and urged the City Commission to budget funds to proceed with the
project.
5. Selva Marine Drive Irrigation - Jim Jarboe
Mr. Jarboe reported that the Selva Marina Country Club had decided that the proposed
beautification project was too expensive and had decided not to proceed with it. He indicated
that the one-time cost to set up a water re-use irrigation system would be approximately
$75,000 and the St. Johns River Water Management District may be willing to contribute a
portion of the cost of a study. The cost of installing an irrigation system for city water would
be approximately $30,000.
6. First Night Program - Cultural Arts Board
Karen Summers and Rosemary Fletcher reported on the plans for the proposed First Night
program. They indicated that events would take place at various locations and much of the
entertainment had already been booked. They indicated it would be a multi-cultural and
multi-generational event and hoped it would be well supported.
7. Tresca Park Improvements - Jim Jarboe
Mr. Jarboe reported that a consulting firm was doing a study and would be reporting to the
City Commission soon.
8. Bull Park Improvements - Parks & Recreation Board
Dezmond Waters, Chairman of the Recreation Advisory Board, indicated a sub-committee
had been appointed to study and make recommendations regarding each of the parks. He
introduced Cindy Corey, Chair of the Bull Park Sub-committee, and Kelly Elmore, to present
the recommendations of the sub-committee.
Ms. Corey and Mr. Elmore presented a conceptual plan for Bull Memorial Park illustrating
the proposed changes. A sub-committee report setting out the proposed changes was also
presented, a copy of which is attached hereto as Exhibit C.
Page Three
Budget Workshop
August 27, 1996
9. Dutton Island - Mayor Fletcher
Mayor Fletcher indicated negotiations were still on-going for the purchase of Dutton
Island. He indicated the purchase price was $1.1 million and a state grant had been
secured for half of the purchase price. The balance would be shared between Jacksonville and
Atlantic Beach.
CONVENTION DEVELOPMENT BETTERMENTS:
10. Adele Grage Community Center Renovations - Jim Jarboe
Mr. Jarboe indicated he hoped the code violations and other renovations would be finished
and paid from the current year's budget. He indicated a meeting would be held with
ABET personnel to discuss the operation of the facility.
11. YMCA Trailer- Jim Jarboe
Mr. Jarboe indicated the status and possible relocation of the YMCA trailer had been
discussed on many occasions and no decisions had been made. He felt it may be possible to
move the trailer and construct an open type structure which would be architecturally
compatible with the other municipal buildings.
12. Town Center Contribution - Mayor Fletcher
Mayor Fletcher indicated the next phase of the Town Center project would extend to Third
Street. He indicated the cities of Atlantic Beach and Neptune Beach had each obligated
$25,000 to the project;District 3 Councilman, Dick Brown, had committed funding and the
City of Jacksonville had also made commitments for paving etc.
The City Manager indicated that the question of having someone dedicated to answering telephone
questions regarding Water and Sewer issues, particularly at cut-off time when the telephones are
extremely busy, has come up from time to time.
QUESTIONS, ANSWERS, DISCUSSION AND PUBLIC INPUT
During the question and answer period, several citizens commended the committee on their work but
expressed opposition to some parts of the new design, specifically the addition of parking on Seventh
Street;safety issues;replacing grass with concrete pathways;moving the memorials; removing mature
trees to provide additional parking.
Other citizens expressed concern that citizens were being denied the use of the Adele Community
which they felt had been turned into a theater.
Page Four
Minutes of Budget Workshop
August 27, 1996
Kelly Elmore responded to questions regarding the proposed Atlantic Boulevard median landscaping
project. He explained that while the type of palm tree which had been selected was expensive, it had
been chosen because it has proved to be successful in other areas because it was very tolerant to
drought and high and low temperatures.
There being no further discussion, the Mayor declared the meeting adjourned and reported that the
next budget workshop would be held on Wednesday, September 4, 1996.
Maureen King
City Clerk
EXHIBIT A
BUDGET WORKSHOP 8/27/96
MEMO
To: Mr. Jim Jarboe, CO Manager
From: David E. Thompson
Subject: Part Time Records Clerk, Fire/Rescue Department
Date: August 26, 1996
Earlier this year, we approached you about the ongoing need for secretarial/clerical support in the
Fire/Rescue Department. At that time, the Fire/Rescue Department had no records or secretarial
support staff. When the Fire/Rescue Department needed something, they had to go to the records
supervisor in the Police Department to request assistance from their staff As you recall, this
created a problem when the Police Chief had one set of priorities, the Asst. Police Chief had his
own set of priorities, and the Fire Department had its projects and tasks that needed to be done.
The Fire/Rescue Department typically fell to the bottom of the list.
The Fire/Rescue members are typically trained in a variety of fire suppression, prevention, and
medical areas. They are not trained in records management. However, virtually every task
performed by the Fire/Rescue Department must be documented including all calls for service,
training, correspondence, inspections, purchases, etc. Fire fighters are not trained to perform
clerical/secretarial functions, and they don't perform them efficiently. Throughout the City, we
have support staff to organize reports and provide professional assistance to departments, and
there are good reasons for this.
The Department identified some funding to support a part-time records clerk in the Fire/Rescue
Department, and a part-time clerk was added. Part of the deal at that time was that the Fire
Department would give up their"cleaning service"with the city, and they would use this funding
to pay for a part-time clerk. The Fire Fighters said that they would do the building and office
maintenance themselves if we would allow them to hire a part-time clerk. This certainly
demonstrated commitment on the parts of the fire fighters themselves.
A clerk was added, and she organized filing systems, learned and provided assistance on the
FIREDATA reporting system, handled correspondence, documented training, answered
telephones(which does get done in her absence when fire fighters are out of the building), typed
standard operating procedures, purchased supplies and initiated requisitions, repaired and serviced
office equipment, assisted applicants, faxed documents, and performed similar tasks. Prior to her
addition to the department, paper flow and filing was disorganized and fragmented. She has
managed to organize the system, and she has freed the fire officials to do their jobs as fire
officials, and not function as highly paid secretaries.
Every Fire Chief, in recent history, has begged to have his own clerical assistance. The addition
of a part-time clerk has greatly enhanced the internal organization of the Fire/Rescue Department,
and the elimination of this position will result in the inefficient use of fire/rescue manpower as they
Mr. Jim Jarboe, City Manager
Page 2
August 26, 1996
take much longer to do a job for which they are untrained and unqualified. The Fire/Rescue
members demonstrated their dedication to this concept when they offered to increase their
personal workload so that this position could be added.
A part-time position in the records division could be funded for less than $8,000 per year. If we
do not fund it, then we will spend many more man-hours in fire/rescue personnel, to produce a
final product that is suspect at best.
I recommend that we consider this position under betterments for the Fire/Rescue Department.
Assigned Vehicle Program
Atlantic Beach Police Department
Purpose: The purpose of this policy is to establish an assigned vehicle program for the City of
Atlantic Beach Police Department. It is intended to enhance law enforcement operations and
visibility in the community, while improving accountability, maintenance, and service on police
patrol vehicles.
Policy:
It is the policy of the Atlantic Beach Police Department to maximize the utilization of its vehicles
toward the achievement of Police goals and objectives.
It is the policy of the Atlantic Beach Police Department to set a good example of good driving
throughout the community.
It is the policy of the Atlantic Beach Police Department that vehicles used in routine patrol service
will be conspicuously marked as a police vehicle of the Atlantic Beach Police Department, and
clearly marked with the Police Officer's name who is assigned to the vehicle.
Goals:
1. Promote the security of the citizens of the City of Atlantic Beach by greater visibility and
presence of police vehicles on the street and highways;
2. Increase police/community relations through mutual understanding of Police Department
objectives by increased personal contacts and services performed by the employees;
3. Deter crime by limiting the opportunity of criminals to commit an act by the visible presence of
more officers;
4. Provide quicker response time to emergency and felony-in-progress calls by utilizing off-duty
units thereby increasing the opportunity to save lives, recover property, and apprehend criminals;
5. Reduce maintenance costs on vehicles in the fleet through fixed responsibility for each vehicle;
6. Reduce the yearly mileage on each vehicle, therefore, increasing vehicle life;
7. Provide quicker response of off-duty personnel when called back to duty because of an
emergency;
8. Provide increased incentive and morale of officers participating in the program ;
9. Maintain vehicles in top condition through preventive maintenance and personalized
assignment.
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10. Encourage officers to live in the community where they work.
Eligibility: Full-time law enforcement officers who have successfully completed their first year
of probation will be eligible for consideration for an assigned vehicle. The assignment of such a
vehicle will be a privilege extended to an officer at the sole discretion of the City, and it may be
withdrawn at the sole discretion of the City. Police officers will have no "right"to an assigned
vehicle.
Residential Restrictions: Officers who are eligible for consideration must live within the city
limits of Atlantic Beach, Neptune Beach, or in the Mayport area East of the intercoastal waterway
and north of Atlantic Boulevard.
Usage Restrictions: Officers will be allowed to use their assigned assigned vehicles for personal
business, within reason, throughout the beaches area including the Mayport area, Atlantic Beach,
Neptune Beach, Jacksonville Beach, and extending West as far as Hodges Boulevard. They will
be allowed to transport family members in the vehicle as long as they comply with all regulations,
laws, and safety precautions.
Assignment: Vehicles will be assigned, as available, through the Chief of Police or his designee.
Once approved, the vehicle will be inspected by the assigned officer to verify the condition of the
vehicle upon receipt. When a vehicle is turned back in to the department, the vehicle will be
cleaned, inside and outside, and the vehicle will be returned to its original condition.
General Regulations:
All assigned vehicles will be equipped with a radio and emergency lighting. The officer will
assure that these items are functioning properly at all time.
In addition, the following equipment listed will be carried in the vehicle (except for motorcycles):
1. Approved body armor;
2. Fully charged fire extinguisher;
3. Good spare tire;
4. Resuscitation device;
5. Supply of blank reports, laptop computer, citation book;
6. Traffic safety vest;
7. Criminal and Traffic Laws of Florida Handbook;
8. Approved Firearm.
9. Handcuffs
A member shall examine an assigned vehicle for dents, broken glass, or other readily visible
damage prior to the vehicle's use and shall report any previously unreported damage to the
appropriate supervisory officer.
All Police personnel operating or occupying a police vehicle (other than a motorcycle), and all
passengers in the front seat shall wear a safety belt/shoulder harness. Motorcyclists will wear
approved helmets and eye protection.
Police vehicles shall not be altered or modified in any manner without approval from the Chief of
Police or his designee.
Members operating vehicles in routine situations shall conform to all laws regulating traffic and
parking. Emergency equipment will only be used in the official performance of the officer's duty,
and only in compliance with Department directives.
Members will not leave vehicles unattended with the keys in the ignition unless the door is locked,
and they will not leave the vehicle idling for long periods of time, especially with the air
conditioning running.
All unattended vehicles will be locked at all times.
There will be no alcoholic beverages transported in a Police vehicle unless required as a part of an
official Police investigation.
Members are expected to drive within the speed limit, and are to avoid an over-acceleration on
starting.
Pool cars will not be used as take home cars without supervisory approval, and subsequent
notification to the Chief.
Members assigned a marked vehicle will display his/her name at all times while the vehicle is in
use. The officer's name will be painted onto the vehicle, but officers may use magnetic strips to
cover the name when the vehicle is parked at his/her residence.
Vehicles shall not be utilized for carrying heavy or excessive loads unless specifically designed or
equipped for that purpose. No such property should extend from the windows, bumpers, etc.
Officers participating in the program shall be subject to calls, both on-view and assigned. In the
event an incident is handled by an off-duty unit, the officer shall be paid consistent with the
appropriate employee contract.
The use of the Police vehicle for off-duty employment shall be limited to driving to and from the
place of employment, and to transport prisoners, unless otherwise approved by the Chief or his
designee.
Officers operating a Police vehicle off-duty shall carry an approved firearm, and shall be attired
appropriately to effectively perform police functions while presenting a favorable public image.
Only authorized members are permitted to operate vehicles.
Off-duty officers shall monitor the police frequency at all times, and limit conversations to Police
business only.
Officers off-duty are not required to check in and out of service, but they will advise
communications when near an emergency call for police service, or when assisting on-duty
officers as needed.
When responding to calls involving a felony while off-duty, officers may be required to handle the
call to its completion in order to best preserve and /or handle evidence and maintain continuity.
Off-duty units are responsible for handling or referring to an on-duty beat car all incidents coming
to their attention and , if the incident is referred, for the rendering of any assistance necessary until
on-duty officers arrive.
Police vehicles will not be used to push inoperative vehicles on or off of the roadway.
Off-duty officers parking their vehicles at home may cover or remove their name strips from the
vehicle.
Vehicle maintenance and cleaning shall be done during an officer's on-duty hours, unless
approved by a supervisor.
Bumper stickers and decals, inside or outside of the vehicle, will not be allowed without approval
of the Chief or his designee.
Officers shall be responsible for the appearance and cleanliness of the vehicles, interior and
exterior.
Supervisors shall inspect the vehicles at least once per month.
Officers shall drive vehicles with reasonable prudence in order to maintain the vehicles at the
highest degree of operating efficiency.
Damage of any type to vehicles caused by negligence of officers shall be cause for disciplinary
action.
If an assigned vehicle is out-of-service for repairs, then the officer will be assigned to a pool
vehicle for their tour of duty.
Emergency Repairs defined: On-duty or off-duty, repairs which if not made, would cause
damage to the vehicle or restrict its use.
Emergency repairs may be authorized by the on-duty supervisor.
Crashes and Incidents: All crashes or incidents involving a Police vehicle must be reported
immediately to the on-duty supervisor to coordinate the investigation. In most crash cases,
another agency will investigate the crash to assure impartiality.
Personnel involved in a crash with a Police vehicle shall not issue a summons or make an arrest of
the driver of the other vehicle for a traffic violation. This shall be the responsibility of the
investigating officer as directed by a supervisor. The officer involved in the crash will send a
written explanation of the crash and the circumstances to the Chief of Police or his designee
before the officer leaves his/her tour of duty.
All vehicles involved in a crash, whether or not there is visible damage, shall be inspected by a
supervisor.
MEMO
To: Mr. Jim Jarboe, Manager
From: David E. Thompson, Director of Public Safety
Subject: Fire Fighter Manpower Request
Date: August 23, 1996
The Department of Public Safety has requested an additional three(3) fire fighters in the 1996-97
budget. Clearly, the addition of this manpower at a cost of approximately $90,000 is a lot of
money, and it represents an ongoing expense to the City of Atlantic Beach. However, we would
not make such a request without careful consideration and research to support our position. In
this paperwork, we will attempt to anticipate the questions that may be asked by the Commission
and the public relative to this proposal.
1. Workload: Over the years, the demands on Fire/Rescue have increased significantly. Over the
past year, the Department responded to 55 building fires, 11 vehicle fires, 8 brush fires, 20 hazmat
incidents, and 37 fire alarms. Some of these turned out to be minor in nature, but others were
fully involved residences, apartments, or businesses including some highly visible locations.
Atlantic Beach has fires each month and each year that endanger the lives, property, and
livelihood of people in our community. The quality of the services provided to protect the
community from this threat should not be minimized simply due to the small number of incidents
on record. Fires can spread quickly, and the damage can be irreparable if they are not controlled
in the earliest stages. An inadequate initial response may turn a minor problem into a community
disaster. When we consider the typical construction of beach residences as well as the close
proximity of construction, the potential for a fire spreading to multiple structures is quite high.
We have attached an annual report from 1995-96 for your review.
Rescue Functions: As the Fire service has developed in Atlantic Beach, the rescue and first aid
function has developed into a priority service for the community. Fifteen(15)years ago, the Fire
Department's biggest role was to put out fires. There was virtually no first aid or prevention
responsibility. In 1983, the Department expanded its role into first aid, as a sideline to the fire
fighting duties. However, the priorities have changed as the necessity for timely, quality
emergency medical service has emerged. Last year, Atlantic Beach Fire/Rescue responded to 658
medical calls and 93 rescue incidents.
Atlantic Beach Fire/Rescue personnel respond to the scene of virtually all injuries occurring in our
community. They respond to illnesses, chest pains, traffic crashes, allergic reactions, assaults,
industrial and residential accidents, and almost any other request for emergency medical care.
Although Jacksonville Fire/Rescue may be called to respond to these emergencies, the Atlantic
Beach Fire/Rescue members are virtually always on the scene first, to provide immediate
emergency medical assistance in our city. One of the most common praises that the Department
receives is how quickly it responds to such emergencies. Anyone who has ever had such an
Mr. Jim Jarboe, City Manager
Page 2
August 25, 1996
emergency realizes how critical this response time is to the victim. As you will note in the
attached annual report, emergency medical response has become our most frequent call for
service.
2. Minimum Response at a Fire Scene: The existing level of staffing for Atlantic Beach is to have
a maximum of four(4) fire fighters working on a shift at one time. If someone is scheduled off
due to a holiday, Kelly day, personal leave day, emergency, or training, then there will only be
three (3) people to respond to a fire. This means that at the most, there will be four(4) fire
fighters responding to a fire, and very often there will only be three (3) people.
It is understood that the fire chief and assistant chief will probably come to the fire scene if and
when they are able. But, they will not be there when the initial crew arrives. We have an
automatic mutual aid agreement with Jacksonville Beach, but they will not be there when the
initial crew arrives. We can call upon Jacksonville Station 41 for backup, but they will not be
there when the initial crew arrives. The odds are that three or four people will be there to provide
the initial response, which is extremely critical to the preservation of lives and property.
Rescheduling the shifts will not add manpower without excessive overtime.
Is this level of manpower efficient and safe for fires?
This level of manpower is not adequate for efficiency or safety. This may be best understood with
an example of how many people are needed to provide functions at the scene.
On a"typical" fire scene, one driver/engineer is needed to drive the vehicle. Upon his arrival at
the scene, he may have to locate a hydrant and stop to have hoses connected to it. Once he has
found a safe place for the truck, he must run the truck and the pumps, and he must continue to
monitor them. This is for the safety of the fire fighters making entry into the building as well as
for the protection of the equipment (Atlantic Beach burned up a fire truck one time because no
one was looking after it, and the failure of any pumps could jeopardize the fire fighters inside of a
building).
One fire fighter needs to "catch a hydrant" on the way in to the fire scene. The capacity of water
on a fire truck is only about 750 gallons at best. Considering the pumping capabilities of a fire
truck, this equates to approximately one (1) to one and a half(1.5) minutes of water. After this
time passes, they are out of water. This has happened in the past, and the structure was destroyed
while people were waiting for more water. On all such responses, a fire fighter should locate and
connect up a water supply to the scene. Since the water supply may be hundreds of yards away,
this fire fighter may be of limited help at the fire due to the time to perform this function and
physical exhaustion.
A person is needed to assess the situation and determine the appropriate response. This person is
Mr. Jim Jarboe, City Manager
Page 3
August 25, 1996
usually a supervisor, and he determines the plan of attack, the necessity for additional assistance
from other agencies, direction of volunteers, protection of adjacent properties, and the dangers
present at the scene. He should be monitoring the situation for signs of additional hazards that
often emerge while others are focused on the immediate responsibilities to which they are
assigned. This attention to the fire scene and the progression of the events on the scene are
perhaps the most important for the successful suppression of the fire, as well as the safety of the
fire fighters and the public.
A team of at least two fire fighters should comprise the entry team. It takes at least two (2)
members to drag and direct hoses, identify threats, and perform the suppression functions on the
inside. A single person can not safely provide the necessary response inside.
There should be a second two-man team available to rescue the entry team if necessary. The
entry team can not always protect themselves from falling ceilings and walls, spreading fires, or
explosive materials. If something happened to the entry team that placed them in jeopardy, then
the second team located on the outside could provide support and rescue efforts.
If we do not have five people on the scene, then we have to cut corners somewhere. If we
commit a supervisor to fighting the fire, which is common practice, then we do not have anyone
supervising personnel, coordinating resources, or watching for additional dangers at the scene. If
we do not leave someone on the truck, then we risk the equipment and the fire fighters inside the
building. If we do not catch a hydrant on the way in, then we risk running out of water. Keep in
mind that a staff of four fire fighters is the maximum number that we expect to have on a scene,
so we are always shorthanded.
When we respond with only three people, which is very common, you can only imagine the
decisions that must be made. There have been incidents where the supervisor entered the building
by himself because the other two people were committed to other duties. The odds of something
bad happening increase dramatically. There is no way to safely handle a building fire with this
level of staffing.
The addition of three (3) fire fighters to the Department would assure a minimum staffing of four
(4) fire fighters on the scene, recognizing that there will sometimes be five (5).
Professional Standards: National Fire Protection Association 1500 Section 6-4.1.1 addresses
fire ground operations and staffing. "At least four(4) members shall be assembled before
initiating interior fire fighting operations at a working structure fire." Please see attachments.
Please note additional information relative to safety standards on manpower.
What about emergency medical response?
Mr. Jim Jarboe, City Manager
Page 4
August 25, 1996
What is normally expected for calls involving major medical emergencies, auto accidents with
injuries, and CPR calls?
In most cases, there is a need for a total of five (5) members: one (1) to stabilize the patient, one
(1) to take patient vitals, one (1)to get patient information/treatment, one (1) to bring necessary
equipment, and one(1) incident commander.
In CPR calls, there is a need for at least five (5) members: one (1) to do ventilation, one (1) to do
compressions, one(1) to set up defibrillator, one (1) for patient assessment, and one (1) for
incident command and communication.
In automobile accidents with injuries, there is a need for five(5) members: one (1) to do fire
suppression, one(1) to do patient stabilization, one(1) one for patient care, and two for
extrication.
Currently, personnel are required to cut corners, combine duties, prioritize demands, and omit
functions when they respond to such calls for service. They do the best that they can with what
they have available.
Summary: The level of staffing requested is necessary for providing safe and efficient
Fire/Rescue services in Atlantic Beach. On a daily basis, the Fire/Rescue Department operates
shorthanded. It is only when something really goes wrong that these deficiencies are evident, and
then the damage has been done and it is too late. The addition of three fire fighters in the budget
will not result in any excess staffing. It will just barely provide the minimum staffing levels
necessary for fire/rescue operations in our city.
ATLANTIC BEACH FIRE RESCUE DEPARTMENT
TOTAL FOR YEAR TO DATE
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TOTALS FOR 95 TOTALS FOR 94 +/_ PREVIOUS YEAR
TOTALS LAST TOTALS THIS TOTALS PERCENTAGE TOTALS LAST TOTALS THIS TOTALS PERCENTAGE
MONTH MONTH THIS YEAR BY CALL MONTH MONTH THIS YEAR BY CALL
MEDICAL 598 60 658 55.12% MEDICAL 605 45 650 54.16% -0.95%
MEDICAL ALARM 13 1 14 1.20% MEDICAL ALARM 4 0 4 0.36% -0.84%
RESCUES 81 12 93 7.47% RESCUES 110 7 117 9.85% 2.38%
FIRES 51 4 55 4.70% FIRES 50 5 55 4.48% -0.22%
FIRE ALARMS 34 3 37 3.13% FIRE ALARMS 29 8 37 2.60% -0.54%
HAZ MAT 20 0 20 1.84% HAZ MAT 17 0 17 1.52% -0.32%
MUTUAL AID 99 18 117 9.12% MUTUAL AID 91 14 105 8.15% -0.98%
SPECIAL DETAILS 23 3 26 2.12% SPECIAL DETAILS 35 2 37 3.13% 1.01%
INVESTIGATIONS 33 4 37 3.04% INVESTIGATIONS 38 3 41 3.40% 0.36%
WIRES DOWN 19 3 22 1.75% WIRES DOWN 15 0 15 1.34% -0.41%
ILLEGAL BURNS 7 0 7 0.65% ILLEGAL BURNS 11 4 15 0.98% 0.34%
VEHICLE FIRES 10 1 11 0.92% VEHICLE FIRES 12 0 12 1.07% 0.15%
BRUSH FIRES 7 1 8 0.65% BRUSH FIRES 27 2 29 2.42% 1.77%
VEHICLE ACCIDENTS 74 0 74 6.82% VEHICLE ACCIDENTS 52 0 52 4.66% -2.16%
GAS LEAKS 7 1 8 0.65% GAS LEAKS 9 0 9 0.81% .0.16%
MISC CALLS 9 0 9 0.83% MISC CALLS 12 0 12 1.07% '0.24%
TOTAL RUNS 1085 111 1196 TOTAL RUNS 1117 90 1207
CALL VOLUME COMPARED TO SAME TIME LAST YEAR DOWN -0.9%
VG/ Z1/ 00 10:44 -4401!VO4/11U 1 A tau.
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Tentative Interim Amendment
NFPA 1500
Fire Department Occupational Safety and Health
1992 Edition
Reference: 1.5, 641.1*, and A-6-4.1.1
TIA 92-1
Pursuant to Section 15 of the NFPA Regulations Governing Committee Projects,
the National Fire Protection Association has issued the following Tentative
Interim Amendment to NFPA 1500, Standard on Fire Department Occupational
Safety and Health Program, 1992 edition. The TIA, was processed by the Fire
Service Occupational Safety and Health Committee and was issued by the
Standards Council on.July 23, 1993.
0: A Tentative Interim Amendment is tentative because it has not been processed
through the entire standards-making procedures. It is interim because it is
effective only between editions of the standard. A TIA automatically becomes a
Proposal of the proponent for the next edition of the standard; as such, it then is
subject to all of the procedures of the standards-making process.
1. Add the following new definition to Section 1-5:
Working Structural Fire. Any fire that requires the use of a 1 1/2-inch or larger
fire attack hose line and that also requires the use of self-contained breathing
apparatus for members entering the hazardous area.
2. Add the following new 6-4.1.1* and A-6-4.1.1 to read as follows:
P ti t •S K..� II yyl
.�. '. �asaembled ei'ore.�ut�;atingo.Qr p r-.a
c�•,S�� •'•er tz �'i :.at.� h �'� : . = tu;r.... re A l fire fighting opera o .. . .
Exception: If, upon arrival at the scene, members find an imminent life-
threatening situation where immediate action may prevent the loss of life or
serious injury, such action shall be permitted with less than four persons on the
scene, when conducted in accordance with the provisions of Section 6-2.
•
A-6-4.1.1 The assembling of four members for the initial fire attack can be
accomplished in many ways. The fire department should determine the manner
in which they plan to assemble members in their response plan. The four
members assembled for initial fire fighting operations can include any
combination of members arriving separately at the incident.
Members who arrive on the scene of a working structural fire prior to the
assembling of four persons may initiate exterior actions in preparation for an
interior attack. These may include, but are not limited to actions such as the
establishment of a water supply, the shutting off of utilities, the placement of
ladders, the laying of the attack line to the entrance of the structure, or exposure
protection.
If members are going to initiate actions that would involve entering of a structure
because of an imminent life-threatening situation where immediate action may
prevent the loss of life or serious injury, and four members are not yet on the
scene, the members should carefully evaluate the level of risk that they would be
exposed to by taking such actions. If it is determined that the situation warrants
such action, incoming companies should be notified so that they will be prepared
to provide necessary support and backup upon their arrival.
Such action is intended to apply only to those rare and extraordinary
circumstances when, in the member's professional judgement, the specific
instance requires immediate action to prevent the loss of life or serious injury and
four persons have not yet arrived on the fireground,
oza? Copyright 0 1993 All Rights Reserved
NATIONAL FIRE PROTECTION ASSOCIATION
•J �. i v. J 5 U / - 5 4 K 1.4 nc J K r- t. l_ Y ( K/V (J LJ Y U 2
JJ.
MAY - I 1995
MEMORANDUM FOR: REGIONAL ADMINISTRATORS
STATE DESIGNEES
BROX: JAMES W. STANLEY
DEPUTY ASSISTANT SECRETARY
SUBJECT: Response to IDLH or Potential IDLH
Atmospherea
The agency has recently received a number of requests for inter-
pretation of the occupational Safety and Health Administration
(OSHA) requirements for workers who are actively conducting oper-
ations in atmospheres that era immediately dangerous to life and
health (IDLH) . The specific question posedis whether OSHA regu-
lations nondate the minimum nunber'of workers requirad to be in-
volved in operations under IDLH or potential IDLH conditions.
The purpose of this memorandum is to clarify requirenants under
all of the applicable standards which have d 'bearing on this
question, namely: Hazardous Waste Operations and Emergency Re-
sponse (KhZWOPER) , 29 CFR 1910. 1201 Respiratory Protection, 29
CFR 1910.1341 Fire Brigades, 29 CFR 1910. 1561 and Section 5(a) (1)
of the occupational safety and Health Act of 2.970. ' It is in-
tended to apply to operations where IDLH conditions exist or po-
tentially exist in the following situations:
1) Emergency responses to uncontrolled releases of a
hazardous substance or substances;
2) Emergency operations covering interior structural -fire
fighting.
As will be explained in greater detail' later in the memorandum,
the interpretations given herein are not intended to apply to
personnel prior to initiation of IDLH operations. At t e and of
the memorandum is a two page summary to which persons who do not
have a need to follow in detail the reasons which led the Agency
to the particular requirements contained therein may refer.
This memorandum does not address entryinto a oonfined space con-
taining an IDLH atmosphere. That ect is addressed in the
Permit Required Confined Space standard, 29 CFR 1910. 146, and is
diacusaed in the compliance directive on that standard.
O S. 1 6. 9 S 0 7 : 5 4 A M <r< S A F E TY STANDARD S PO 9
4hOrti ; ; • • ;NV afdi ; ' •; 's ' a ;1•t • • l• • .• • ; ' . • ,
ATMOSPHERES USING SELF-CONTAINED BREATHY APPARATUS
• The HAZWOPER standard requires the use of the buddy system
with standby personnel for emergency response operations in-
volvingthe release of hazardous substance(sl producing IDLH
conditionsazaou
for employees responding. The regulation speci-
fies a minimum of four personnel, two as a team in the buddy
system and two standby back-up personnel, to conduct opera-
tions in hazardous areas safely. •
* The use of 6CBA's in IDLH atmospheres for circumstances not
covered by HAZWOPER is covered by the Respiratory Protection
standard which requires two standby personnel to be present
outside the IDLH hazard area. Failure to have two standby
persons for a known. existing IDLE, e.g. , an interior struc-
tural fire, would be a violation of 1910. 134 (e) (3) (ii) .
* The Fire Brigade standard covers employers whose employees
perform interior attack on interior structural fires and
references the Respiratory Protection standardls require-'
Hants above.
* The National Fire Protection Association (NFPA) recognizes
that firefiters must operate in teams of two or more when
conducting interior structural firefighting operations;
failure to respond with teams of two or more would be a
violation of the General Duty Clause.
« The Respiratory Protection standard and industry practice
(as codified through the NFPA standards) require, that a min- .
imum of four firefighters be involved in emergency opera-
tions during interior structural fire fighting. Two act as
a team in the hazard area, and two stand by outside the haz-
ardous area to monitor the operation and provide assistance
should a rescue be necessary.
+ 06HA regulations and NFPA standards specifically require
communication between members of the team. Firefighters
working in teams of two or more (buddy system) in hazardous
areas (IDLH atmospheres) are required to maintain communica-
tions (voice, visual contact, or tethering with a signal
line) . Radios or other means of electronic contact shall
not be substituted for direct visual contact between
employees within the individual team in the danger area.
• one of the individuals outside of the hazard area may be
assigned more than one role, such ae the incident commander
in charge of the emergency or operator of fire apparatus,
where it does not jeopardize worker safety and health.
-1-
N T E •R N A T I 0 N A L
iTTi* 1 Y1r'r' is , a , out
OJ
. en•
C
A U U
vm
kr,Lcrn
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS® APRIL-MAY J..-1 U
Y V"1
AFL-CIO,CLC VOL 79, -t~
N c c
N 001 7
Y1 Me-"a
N tar]M
Let's Set the Record Straight On Why The TAFF Opposes the Combat Chaffer. 1
•
by Alfred K.NVhilehead nen(physical injuries or death to enjoy the camaraderie of spending job—to protect the rights and the being made by ARAMurnan `
General President the participants,and it can be used time with other professional and health and safety of our members. Factors Inc.to discredit the IAIT
by fire departments to arbitrarily volunteer fire fighters who partici- It is the role of the International to Executive Board's decision:
The company that slxwuxx the force retirements and deny promo- pate in these games. prevent fire fighters from being
fire fighter"Combat Challenge" (ions I fully understand their posh- killed,injured,or forced off the ARA MYTH: "In the Jan.
and the"On Target timed,task- In its attack on the IAFF,the lion. The Combat Challenge job. Feb.1996 issue of fnrenrrrionnl
based physical performance testing testing company,ARA/Hurnan games,by themselves,are no did- This Union doesn't have a Fire Fighter,Mr.Al Whitehead,
program for fire departments has Factors Inc..has threatened to sue decent than lire department problem with the Combat President of the IAFF,has asked
launched a campaign to discredit the International and it has been musters,fire buff shows,or other Challenge games.The problem is that members and sponsors'refrain
the IAIT Executive Board's vote sending local unions a one-page fire fighter sporting events. I agree that these games arc being used to from participating'in the
I to oppose such Tests,including an "rose•that is filled with facto- with the arguments some of our promote the On Target testing pro- Challenge..."
unsigned,personal attack on me. al errors. people make that these games gram that ARA/Human Factors FACT: The article in question
Those of you who read the lastA fewof our own members show our members and our unions Inc.is selling to fire departments highlighted the formal vote of the
issue of thus newspaper know that who participate in these Combat in a very favorable light. 1 also as a bona fide physical perfor- IAFF Executive Board and never
the IAF'Executive Board voted in Challenge competitions have also understand when some of our mance evaluation for new hires, once quoted or mentioned me by
January to oppose such tuned, taken issue with the Executive members get paid for promoting continuation of employment,and name or title.The article dis-
task-based physical performance 'Bound's decision.They enjoy the these kinds of programs. promotions. cussed the motion to take the vote
tests for fire fighters because this
competition,they enjoy training However,it is the mission of I want to set the record straight that was made by 14th District
type of testing can cause pemha like professional athletes,and they this International Union—and my on the false claims and statements Sou fiwMl7
On/nge pap
r 4 4• `0 / • Reich, Sweeney Address 1996 IAFF Legislative Conference
;$,.••",)rj �t :.� r ..-,.-•h • , _ For the forst time in the histo- ie pi,,,i,,
l l t fFIs ♦ ;h •+ IT -.: ry of the IAFF U.S.Legislativett • j� `.'T•f( 'Y• J +f r' • Cn(ereutr:e.the president of the yiii I@
, -2,•,,11,.., !' -7. •r -• �t� .• AFL-CIO and the Secretary of iii II
!• 9 •• l',Mfr. 11 Oji r*� rI ".r, Labor came to address fire fighter h lb.• /r te''+`+ ry(�-
FIT
+�"-. 4 -I.•}'• .�M f•°' delegates. .— R
!:. -- 4- i� _
a '� " ..1-11,:.44•:1.,:'. Labor Secretary Robert Reich oJ's,,s t j,
S•• •'4;1 ':....,..',.-.-...‘7'.'7".-
- _ `5 1;� =, jj}- _ and newly elected AFL-CIO • ){,. / — .,�
"I..--*,,-:• 1 .YLa�slegoe • President John Sweeney gave -
c4: p.... r - 4, r,. "e•7.' "" 7a ,,'* i • powerful messages of support to 'v
IAFF members who were in .
Ruins of the woo Pmts torr where Young and Hudgins vete killed. Washington in mid-March for thei -;
annual Legislative Conference. I~rr t~ •I -
Two Members of Local 2 4 4 9 Sweeney announced cede Senetorr !tabor Robert Reich(left)and Aft-00 President John Sweeney were the first
neve plan to unpa old mm in f ppoosilionr to ever address an IAFF mn(erersr when both appeared of this
ed labor resources in the upcotn-
year tegislofire(en/errme.
Killed in Roof Collapse ing
Htions.
e unveiled plansgressional forthe
AFL-CIO to hold a special one- $35 Million To Go Into Grassroots Action
Fire Fighters Frank E Young and John Hudgins Jr..members of day convention later in the month
Chesapeake,VA Local 2449,were killed March IR after they were trapped by in Washington to consider a one Special AFL-CIO Convention Endorses
a roof collapse inside a burning auto parts star in a strip shopping center. year I5-cent monthly per capita
In a related matter.IAFF General President Al Whitehead requested a assessment on all AFL-CIO affili- Massive Political Education Campaign
teeral investigation into the deaths and the National Institute for ates in order to generate$35 mil- '
Occupational Safety and I lealii(NIOSH)has already started its probe. lion in new funds to pour into a The AFL-CIO held a rare one-day Special Convention in Washington •
According to press reports•the fire was started when an electric company massive voter education program March 25 to authorize a massive grassroots political program with the aim
worker accidentally snagged an overhead power line with the boon of his this fall. In addition,Sweeney of educating union members and other workers about issues affecting their
nick as he was leaving the shopping center.The resulting shock apparently announced plans to pour$20 mil- lives to help them make informed decisions in the 1996 presidential and
ignited a blaze in the auto parts store's water heater. lion in existing federation revenue congressional elections this November.
Young and Itudgins entered the building with a 1-3/4 inch hose line to into organizing. See A1140 Spedd acme*pyo
4
attack the water heater fire.Unbeknownst to them.a second,far more serious "We absolutely must reverse
blaze had also erupted among wires suspended between the store's ceiling the decline in union organizing in
• and roof.The two radioed for help when a rack of shelving fell on them. this country,"said Sweeney,"and •
Moments later the ceilingcollapsed. • 1996 IAFF
we am going to be fighting like
Rescue efforts were hampered by the fast burning blaze,which was hell"to take back control of the t 1✓
fueled in part by the store's flammable stock of motor oil and automotive Bu- Congress from the Republicans. ' t+ , CONVENTION
ids `�. ►1.,
The incident raised questions about the Chesapeake Pim Department "If we fail to take back the House t
this fall we will be payingthe r'�a �F�'U ('
administrations pncedures on fire ground accountability and whether the � SeeHonoulu,Hawaii•August ail
price for 20 years.They will pass See pages 4&5 for more details
tleputment was adhering to the federal 2-in,2-ret rule. so many new)anti-lab rI laws we
See*Pia Deaths,page 7 See legislative(edema,page 9
Combat Challenge • instituted a physical testing pro- issues in the lire service. Many
• ,t - ' gram.The department used it to speakers who disagree with IAFF
IP y` Al' t nested hon I
a I y t '� `0'' y', ( A ., o pop make sure certain people were positions and support issues Cnn-
(�,• 1 I — 1.ii Nli Y a 1 l i('li1118 i ■1 r I,• retired or not promoted,and soon trary to the best interests of IAFF
�' after r it,35 people members are invited to various
1 1ri
" Vice President Danny Todd.Toll they started
Arf',, •.so. ,' was concerned about the use of were forced off the job because of IAFF forums to make sure INF
� � rl4F,t "•yet timed,task-based testing that led faulty monitoring methods. members arc informed about all
�. ; '.* - ,iiiya,yf,-' to the death of Brother Randy sides of an issue. Many Redmond
Williford of North Little Rock, ARA MYTH: "While it is participants criticized m e for
-;l•s • Arkansas,Local 35.Todd was true that ARA/Human Factors is a allowing ARA/Human Factors to
. at: • i
ca.,- _ also angry that shortly after this for-profit company,the advance- make presentations at the
" .. , J _ tragic fire fighter death,his local in mend of the fire service is among Redmond.
-I Memphis and the Memphis Fire the company's most important
Department were approached by goads." ARA/Hunnan Factors and
ARA/Human Factors and asked to FACT:ARA/Human Factors some of our members who partici-
rs.w hr avr rrr.th sat rµ.rti.n pay$211,000 for the"right"to has a right to make millions ofpate in the Combat Challenge say
g pr•'Y
sponsor Combat Challenge games dollars in profits,but I will oppose the program has done a lot to
in his city. ill-conceived or improperly admin- enhance the lire service's public
Virginia Deaths istcrcd timed,task-based testing image.
ARA MYTH: "Over the past programs that place our people at l agree.
reed Iron par 1 several years we(ARA/Human risk of losing their lives and their If it was only a game,and did
Factors Inc.)have attempted to jobs.The advancement of the fire not serve as a promotional tool and
The V irginian-Pilar newspaper of Norfolk,which obtained a copy of die correspond with Mr.Whitehead, service may be one of ARA's vehicle to advance the use of
lire department audio tape of communications during tlx:incident,reported asking him to consider an associa- goals,but the protection and timed,tasked-base testing as a
that the two fallen fire fighters"pleaded to be rescued while their partner on a tion with the Challenge. Phone advancement of fire fighters is the condition of employment or pro-
lire truck called for water.The water never arrived and a rescue was not raga- calls and letters have been unan- IAFF's ONLY goal. motions,it would not be a pnob-
nizcd." swcrcd" Ism.The fact of the matter is that
Whitehead called in NIOSH to investigate in the wake of a preliminary FACT: I have never received ARA MYTH: ARA/Human is what's happening in fire depart-
investigation and the newspaper repot. NIOSH has conducted more than 100 a phone call or a letter from Factors says Combat Challenge/On merits across the U.S.and Canada
investigations into fire fighters deaths and injuries,many of thein at the ARA/Human Factors Inc.or its Target is a validated fitness test. that are looking for a quick fix to
president,Paul Davis about any —The Combat Test and the enhance physical fitness of fire
request of the IAFF.
In its request for a NIOSH investigation,the IAFF asked that the agency association with the Combat Challenge is based on sound, fighters without having to adopt a
review the overall command structure on the fireground,including the Challenge..The only correspon- accepted scientific and physiologi- more comprehensive.wellness and
dens I have received was a copy cal principle and it legally valid.... medical based fitness program.
accountability of fire fighters utilizing self-contained breathing apparatus in a of a recent letter sent to the IAFF and we have a pretty good grasp Those unions that enjoy strong
hazard arca,tactical communications on the ftreground,and training of corn- General Counsel from the comps- on the issue of validity," collective bargaining laws with
nand and suppression personnel. ny's attorney threatening to sue the FACT:The U.S.Equal arbitrated resolution and have the
"In any fire department,the fire chief and his chief officers have a respan- !AFF because"present commit- Employment Opportunity ability to win wage increases and
sihility to establish and enforce regulations and procedures on fire fighter ments from various clients of Commission and the Canadian other improved benefits can proba-
safety;"Whitehead said. "NIOSH will conduct an impartial and compreh ri- ARA/Human Factors are being federal government have yet to bly negotiate adequate conditions
sive investigation to determine whether the fire administration complied with canceled,contracts breached,and validate any lest that predicts the for use of timed,task-based testing
these and other safety regulations" other economic damage"has ability of fire fighters to physically of their members. In almost all
"the whole point of these log-standing OSHA regulations is to make occurred to the company as a perform their jobs. The test is cases,management has the right to
sure that fire fighters risking their lives inside a bunting building are account- result of the IAFF Executive inappropriate and not legally vali- implement physical testing pro-
ed for at all tones,and that trained personnel arc standing by to rescue them Board's action. dated. In fact,an EEOC-commis- grams. In the best case,you can
sioned study of fire fighter physi- only argue the impact of these pro-
immediately,if necessary. In this incident,it appears that we had two fire
fighters down inside the building,with no standby learn ready to male them, ARA MYTH: "While fire cal performance by Penn Sate grams.Those locals with weak
and no one even knew about their situation until it was too late,"he said. fighting is among the mast danger- University concluded that there are bargaining laws or no bargaining
ons of occupations,the single lead- no appeolaiate tests available. rights at all will find that such test-
Young and Hudgins were two of only three fire fighters on Chesapeake's
ung cause of death is not fire-inlet- ing can he—and has been—
Engine Co.3,leaving only the pump operator outside the structure when they ed—it is heart disease" ARA MYTH: "An Oregon misused by management to the
went in. FACT: Many of the fire fight- fire fighter claims that he nearly detriment of our members'safety.
Young and Hudgins were the fourth and fifth Chesapeake fire fighters to er line of duty deaths attributed to suffered permanent kidney damage I want to reiterate that the
die in the line of duty,and the first in more than 20 years. heart attacks arc,in fact,the insult as a consequence of taking a IAFF fully supports and will con-
-These two men will be sorely missed.They were excellent fore fighters of other factors at the fire scene. I 'Combat Test.'The department in tinue to support physical fitness in
and gond friends."said Mark Simmons.President of Local 2449. am shocked and appalled that question is not and never has been the fire service. Specified times
Both men were fathers and both had received multiple decorations for someone who has the title"doctor" a client of ARA's" during each shift should be
saving lives. before his name would fail to rec- FACT:The fire fighter, required for aerobic activity;each
Young.311.was a 15-year veteran and devoted fire buff. He was the ognize that many so-called heart Brother Ken Griswold of Jackson fire house should be equipped with
founder of the Tidewater Fire Photographers Ascmcialion,a collection of 15 attack victims killed in the line of County Fire District Local 1817, fitness equipment:rehabilitation
amateur and fessionalhers who used a network of scanners and duty are found to have high levels suffered kidney failure while tak- and remedial support should be
1 'lP of carbonmonoxide and other toy- ung a timed,task-based perfor- provided;and such programs
pagers to alert each other to fires in Virginia's Tidewater region. ins in their blood,or they pushed mance test that is identical to the should be reasonable and equitable
Certified as a paramedic,he was also an ardent collector of fire service their bodies to the breaking point Combat Challenge/On Target test.. to all participants.
memorabilia.He leases behind a wife and two sons. where their hearts literally exptod- It is of little consequence whether We support mandatory physi-
Hudgins,32,a 10-year veteran was remembered for his athleticism.quick ed! This kind of irrational state- the test had ARA's name on it or cal fitness programs,when mutual-
smile and devotion to his family.Colleagues recalled he was always talking mend can undermine state heart not—the test matched the ARA ly agreed upon by management
about his wife and young son,whom he could not wait to grow older so they and lung presumption laws and the test word for word and the results and members,to assure a fit fire •
could play ball together. pensions of fire fighters who are are the same. The fact is that the service. For years,we have recog-
Hodgins worked odd jobs in his o0 time to provide for his family. His disabled by duty-related heart and actions of ARA/Hutnan Factors in nized the value of union supported
widow,Allison,who is studying to be a dental hygienist,is pregnant with lung ailments. promoting their test to sell to fire wellness programs,nutrition pro-
their second child. departments helps to promote sim- grams,smoking and tobacco use
After their deaths,anonymous mourners created an impromptu shrine of ARA MYTH: Since the IAFF ilar tests,as well.Timed,task- cessation programs and occupa-
flowers,cards,balloons and stuffed animals at the base of the flag pole out- opposes timed,task-based perfor- based testing has caused fire fight- tional medical programs.
side their finclroise. mance tests for hiring,continua- ers to suffer a variety of injuries, We support comprehensive
tion of employment and promo- ranging from kidney failure and programs designed to improve our
The men were buried on successive days lions then the IAFF opposes fire raptured discs to heart failure and fire fighter's muscular strength,
Thousands of fire fighters from Virginia.neighboring states and as far fighter physical fitness programs. death. • muscular endurance,aerobic
away as Boston and Oklahoma a City came to their funerals. Representing OneFACT:The International has capacity,flexibility.equilibrium.
International were General Secretary-Treasurer Vinnie Bolton,Executive a specific policy supporting ARA MYTH: "We and anaerobic power. When such
Assistant to the General President Harold Schait er and IAFF 4th DistrictPIS 8
beat mandatory physical fitness pro- (ARA/Human Factors)have activities are initiated as a total
Vice President Russell Cerarni. grams for fire fighters. Such pro- enjoyed an excellent working rela- program,they succeed.
Speaking to those assembled at the funeral for I ludginc,Bollon protnised grams should evaluate the level of honship with the IAFF over 20 Timed,task based tests do not
the families of both fallen fire fighters that they will not he forgotten by the fitness of individuals and prescribe years:evidence of this exists in the assure the physical fitness of mem-
lAfF. "I swear to you that the IAFF will he there for you if you need us" appropriate exercise programs tai- form of participation and presenta- hers—and they threaten our
In order for Chesapeake fire lighters to attend the funerals on both days, bored to fire fighters'assigned lions at the Redmond members jobs,our members
fire fighters from surrounding communities staffed Chesapeake's stations. duties.The policy further states Symposium..." health,and even our members
Young's funeral procession stretched for five miles and included dozens of
that such prigrams should not he FACT:ARA's statement is lives.The IAFF Executive Board
pieces of lire apparatus.Along the routes on both days,thousands of onlook- punitive. I have personally fought Partially true. ARA/Human and I cannot—and will not—
crs turned cut to pay their respects,as schools and businesses stopped their
for appropriate physical fitness Factors'president hoc appeased at allow this to happen.
programs for more than 20 years, several Redmonds at the IAFF's
activities and school children and workers lined the pasa.s.ssln orates. but I also understand how they can invitation and expense. However,
Flags stood at half-staff throughout the Tidewater region and,at the be used against our people. When the purpose of the invitation was to
request of the Governor,at the state capitol in Richmond,as well. I was the president of Los Angeles insure that Redmond participants
County Local 1014,the County were well-versed on controversial
APRIL-MAY 1996 7
I -
EXHIBIT B
• BUDGET WORKSHOP 8/27/96
FLORIDA = DEPARTMENT OF TRANSPORTATION
LAWI'ON CHILES 605 Suwannee Street,Tallahassee,Florida 32399-0450 BEN G.WATTS
immimm
GOVERNORusimm SECRETARY
June 1, 1996 ,ui dng;e°5 sauag
Mr. Kelly R. Elmore, L.A. 9661. L, Nflf
Greenscape of Jacksonville
8380 Baymeadows Road, Suite 16 0EiAi23B1:1
Jacksonville, Florida 32256
Dear Mr. Elmore:
I am pleased to inform you that your submission under the 1996-97 Florida Highway
Beautification Grant program has been selected by the Council to receive a Grant for your project
along SR-10 (US-90) Atlantic Boulevard from Mayport Road overpass 1.15 miles to Third Street
(A-1-A).
This Grant is in the amount of$144,956.00 which, coupled with your matching contribution of
$152,399.00, will result in a total project cost of$297,355.00.
If you intend to accept the Grant Award, please relay your intentions by certified mail to
Mr. Ken Morefield, P.E., District Secretary, Florida Department of Transportation, District 2
Office, 1901 South Marion Street, Lake City, Florida 32055.
After receiving your certified letter of acceptance, the District Maintenance Engineer's office will
contact you concerning the distribution of funds, the construction of the project and the
agreements which must be signed.
As stated in the application material, acceptance of the Grant is contingent upon the execution of
a Maintenance Agreement and a Grant Agreement with the Department. The rule requires the
signing, completion and return of these agreements to the Department within a period of 60 days.
Otherwise the Grant will be deemed forfeited and awarded to the next highest ranked applicant.
Sincerely,
,/
Ben G. Watts, P.E.
Secretary
BW/gh
cc: D. Johnston
G. Evink
G. Henry
P. Vicknair
D. Bush
.. ®RE
PACPERYCLED
U T
i
,.If
ma t yi.Y ,..,...114:t, r NW;.
t.
' ' g .4,. • August 22, 1996
GRENSC1PE • •
Councilman Dick Brown
•
District 3 '
Cielebrating City of Jacksonville
0 Yea f 5 Office of City Council 10th Floor
or Tee Planting 220 East Bay Street '
Jacksonville, FL 32202
Board of Directors •
Susan C.Caven RE: Atlantic Boulevard/S.R. 10 Highway Beautification Project
President (Mayport Road to Third Street) . , ,
John T.Cassidy
Vice President
Sally B.Lee Dear Dick:
Secretary
Joan P.Strickland
Treasurer •
Kelly R Elmore • It was a pleasure to make contact with you yesterday, and on behalf of
At-Large Greenscape, thank you for your consideration of this exciting District 3
project. As we discussed, I enclose an invoice for $30,000 as your
Linda R.Alexander -
E.Zimmermann Boulos contribution to this initiative.
Peggy P.Bryan - .
Betty S.Carley •
Melanie Cross Thank you for your continuing support, and we look forward to making
Kathleen H.Ellis
P.Campbell Ford this project a reality with you and the Beaches communities.
William H.Morris -
Lisa Ormand
Erica V.Paul Sincerely,
Robert H.Paul ,
John S.Peyton •
Mary F.Pietan
lAAA:44 -- .
Ann Shorstein -
James R.Turner
. • Lane Welch
Cecelia W.Werber
Past Presidents Laura D'Alisera
Susan E.FisherExecutive Director
Ann M.Baker
Rosanne Hartwell -
Tracy I.Arpen.Jr.
,Jeffrey D.Dunn , •
Agnes E.Danciger enc: invoice for Atlantic Boulevard Medians Project
Ted P.Pappas
- Executive Director , .
Laura A.D'Alisera cc: Susan Caven, President
Kelly Elmore, Project Director , •
-Dan Weimer, Chief, Planning Research& Grants Division, City
1 • .
Greenscape of Jacksonville, Inc.
3100 University Boulevard South, Suite 112 • Jacksonville, Florida 32216
Phone: (904) 724-5518 • Fax: (904) 724-2973 .
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: l‘›•• r:.,,
,art... _
rii� ,'C
a i � N.:-„; r INVOICE
GREENSC4PE -
August 22, 1996 ;
elebrating
O Years ,
OF Tee Planting
TO: City of Jacksonville
Board of Directors • Attn: Honorable Councilman Dick Brown
Susan C.Caven •
President FROM: Greenscape of Jacksonville, Inc.
John T.Cassidy _ ,
Vice President ,
Sally B.Lee
Secretary AMOUNT: $30,000
Joan P.Strickland • ,
5
Treasurer '
Kelly R Elmore 'PROJECT: Atlantic Boulevard Medians Gateway Project
At-Large (from Mayport Road to Third Street)
Linda •
R Alexander
E..Zimmermann eoulo� Share from District 3 Improvements Bond Program 0
-
Peggy P.Bryan to match contributions from FDOT Highway
' Betty S.Carley g Y
Melanie CrossBeautification Funds, Beaches communities and
Kathleen Il.Ellis
P.Campbell Ford • Greenscape •
William H.Moms
Lisa Ormand 1
Erica V.Paul \,
Robert II.Paul
John S.Peyton Please make payable to:.
Mary F.Pietan ,
Ann Shorstein - -
James R.Turner
Lane welch Greenscape of Jacksonville, Inc.
Cecelia W.Werber 3100 University Boulevard Suite-112
Past Presidents Jacksonville, FL 32216 -
Susan E.Fisher -
, Ann M.Baker
Rosanne Hartwell
Tracy I.Arpen,Jr. 1
Jeffrey D.Dunn f ,
Agnes E.Danciger f , I
Ted P.Pappas - •
•
0
Executive Director _ ,
Laura A.D'Alisera
Greenscape of Jacksonville, Inc.
, 3100 University Boulevard South, Suite 112 • Jacksonville. Florida 32216
Phone: (904) 724-5518 • Fax: (904) 724-2973
111.;
.
s: Greenscape -i 904-724---)F71PAGE 02
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it
Equal Oppor L•r•.y r p'o er
P
VEPAK't'MENT OF PUBLIC WORKS
office of the Directori '-
August 23, 1996' l
i. Laura D'Alixera
Executive Director
Greenscape
3100 University Boulevard South
'1 Suite 112
3 ; Jacksonville. FL 32216
Dear Ms.D'Alisera:
•
Concerning Gr et scape's upcoming project to beautify Atlantic Boulevard, from Mayport
i. Road to 3rd Street, please be advised that Mayor Delaney has requested S50,000.00 as part
,4, of the FY 96/97 budget. These fonds will become available October 1. 1996.
Should you have questions or require further intormation,please let me know
T :in. rely,
•
‘il3U‘Ak. 1 %. '
` S s E.Mousa, P. E.
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44.
e • cc-sr of Public W• x
SEM:hem
' f
cc: 1.. A. Hester
a•
Chief Administrative Officer
,I.
>vr AREA CODE 904/630.1620 1 220 E BAY 57MEET i JACKSON`11EtE. FLORIDA 32202-a493
11/
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•
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08.23.96 FRI 16:40 FAN 90.16301126
DEPARTMENT OF PUBLIC WORKS JAX ENGINEERING z 001
{
Equal Opportunity Employer
a Afill5
C'Y ONY�u"
FACSIMILE TRANSMISSION
City of Jacksonville
Department of Public Works
ENGINEERING DIVISION
TO: Kelly Elmore DATE: August 23, 1996
Genesis Group ,Inc.
• FAX NO: 730-7165
PROJECT: Landscape Maintenance
RE: Annual Mowing Costs
Attached please find enclosed 1 paf;e, including this cover sheet.
Message: For your information:
Location # of Cuts Unit Cost Total
Rooselvelt Blvd. 8 $3,155.00 $25,240.00
Atlantic Blvd. 8 $789.00 $6,312.00
(195 to University)
San Jose Blvd. 8 $471.00 $3,768.00
545 {howl dtnV t11K G
By:eirid Hank Moore
Assistant to Director Public Works
•�ed Pope xc:
Landscape Architect
ewe
Tifff j i AREA CODE 904/630-1363/220 E. BAY STF.E=T I JACKSONVILLE, FLORIDA 32202
PROOLICT 118T •
•
A
I. NUS lac.,Creta,.MA )I '1 To 0•der P 008
HONE TOIL FREE l•825.6380
1e A Page No. of Pa es
.I, ,� _ P -', POSA1L - 9
fl
6 & l I, �DSCAPE CO., INC:-
4 t.arttiscape Contractors
P.O. Box 24384
JACKSONVILLE, FLORIDA 32241
(9`04) 262.1264
FA;': (904) 268.8297
' 1y��i.'� VROUP, INC. rNnrr C{��g
I _ 730-9360 AUGUST 27, 1996
i S1REE J08 NAME
k, 380 BAY1EADOWS ROAD . fir1ITE 1G ATT Ai,TTTr•�At1I VI1• ATLAS?TIC.' LLACr11/
1''" CITY.STATE enc ZIP �AUTI�'IC.�'�T-ON GRANT
I .1051 t3�,4'I. _._..
tt
I'I . TA0V Otnr LIAR,_. 7.r Innr, CITY OF ATLA!4TIl. &hal..`t
.. AQCI IITECT DATE OF PLANS JOB PHONE -
I ;
alt ATTN TCFT.i.1rtV F'i. �T?fi
WP hprahy suhmd Specifications and nctimatac fur- ""••�^
lit FURNISHING MATERIALS , LABOR AND EQUIPMENT FOR THE FOLLOWING:
-
T. IRRI(ATTON SYSTEM AS FOLLOWS : —._
333 -NELSON G306 Wilt-- _ -'- - es-1-a,45 ----
312 NELSON 6312 W/N t)S1F3 1 0 $ 4 ,418 . 8n
13- GATE• VALVE -- ---€$3'1 . 17 '---- 5, 041 .93
2
a: —
11 2i" GATE VALVE (t4$58 . R7 _— 102 . 511
6/17 . 57
1i1 VP-10 VALVE BOXES .-_ int } .ee--- 294..13.0—
I:,
PVC FITTINGS LS
I) 1 2 O SBP FTTTTNr C E GO 3 ' TO -d�
8Q0 SP-i00 c^_:S . G1
b41-.RG'. PtATERI ALt� `Laa
uo.oo
4 , 200 ' 2 PR-160 li?n1 1 7, 1'� O:i . o0
1PO • s•• , n zo., 5 . 327 . 11
t — ; K1 _ 7R 337. 1)
100 11- pn-loo (is3,). sn 484 .2(1
T nr.; 1;,, Z,1-1, ion LY;.? •t I , �n ----- 1150 . `50---
2 20 1" PR-200 ctt':it 32 . 13 7423 .&U
313th J/4" -PR-200 ii-- it4 .41
707 . 8a
3100 ' 12" PR 315 l$ 10 , SR 605 .43
910' 4 ' pOiwDULT. 4n fiT,l;l';YE,S X378 . 3c; _ 3,064 . 72
1 -- TiiT__ 7._____,.0..11,22L), 0 (EXCLUDES MITER) . ..... _...__. -- .
( INCLUDES SLEEVING, UOWEVER, DOES NOT INCLUDE PRICE
VOR JACK 2 BORE AND CUT &, PATCH)
(TRE ABOVE QUOTATION T)flv.S NOT INCLUDE DOT WAGE RATES)
1
We Propose tidrdw to furnish material and labor — complete .n ,!,,,rri ai- - with .r,,,,,,. ,r1.•:.fie.t; r,c. for u,.: �...r, r,r•
TWt.mTY E:1:yL'N TIIouctAN TFI19Y,r. n_y_ LC,1, (fir vii' 1 1 ANI) (`l(1 [)0 dollars(a _j,7, 97Q 00 1.
Payment to De made as follows
PER CONTRACT
ijAny account* older than 30 days wilt h.. rhergert Intoro.t of ,he rale .4 1‘49.4. per n.e.+th. Ali c..t, e4 (.Rection. will be o...,..) tv the
Purchaser Including all •ttorney'. fees and vourt coats.
411 ma,.nal m Niaro,d..,l .., M a o av,nr.,+ eu ,.,_.,. ._ •,., ••,,.�.,,.,,�
.. ..
•
Manner arrnrd.n0 to h I
standard pce.. Any alteration yr devintnn from abuse t. . ,
r.;lr. ,,,��;, Authorized
tr n antra r'Oete will be ovicevted nnl
Signs?'
0 y upon xntton order.., And .>,a •JCCon•e an ndie t� —.
Involm
charge over and above the estimate All aureen,anis rnntonar Upon sl-Les. .ir:de'lg y.
delays heyond our COMM!. OWn.,to carry tire, lo'naoo and QIn,' ueeceese,, ic-t.^,n"e Oil, Note:This proposal may hu.
Workers a A luny covered by Worfeman'e Cempeneaton In:v.anrc Wlthtlr3Wn by lib if not accepted within �.(1 _days
Acceptance of Proposal —Tse Mawr,
princz. -nccu.00,xis
and conditions oto 3dllatectory enrf win hana,y,,,.(ruled.Yuu nru autnnr::: do L r 3.19ngture ..
wnrk 36 specified.f aynicnt will be made ay outlinee ahrnw. —
Date cit Annapfnnno• y�
a.,
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PRELIMINARY COST ESTIMATE
Highway Beautification Grant Application
Greenscape of Jacksonville
Atlantic Boulevard/S.R. 10
January 30, 1996
DESIGN PROJECT MANAGEMENT AND GRANT PREPARATION FEE: $20,500.00
DEBRIS REMOVAL:
85 CY @$20/YD. $1,700.00
CONCRETE CURB:
1280'Type"F"Concrete Curb,minor sawcutting,removal
@$8.50/LF $10,880.00
PLANT MATERIAL:
14'CT Zahedii Date Palm
43 @$2,650 EA. $113,950.00
Red Crape Myrtle-30 Gal.
33 @$225 EA $7,425.00
Lavender Crape Myrtle-30 Gal.
32 @$225 EA $7,200.00
Indian Hawthorne-3 Gal
2,800 @$6 EA $16,800.00
Evergreen Giant- 1 Gal
1,560 @$2.25 EA .$3,510.00
Creeping Lantana-Yellow- 1 Gal.
2,805 @$2.25 EA $6,311.00
FERTILIZER,MULCH,SOIL ADDITIVE: $7,431.00
IRRIGATION:
Unit Price Bid-Separate Sheet $27,300.00
EARTHWORK: -Additional Topsoil
48 CY over 11 medians=528 CY
528 CY x$25/YD $13,200.00
DRAIN INLET MODIFICATION: 4 @$350.00 each $1,400.00
SOIL AMENDMENTS:
22 median tips x 10 CY each=220 CY
220 CY x$25/CY $5,500.00
GREENSCAPE PROGRAM COST- $9,250.00
CONTINGENCY-5% $12,620.00
PRELIMINARY PROJECT TOTAL $264,977.00
G:1ADM@IWRG.R2933-001196VU®IAN.206
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ATLANTIC BOULEVARD - U.S. 10 MEDIAN PLANTING
Estimated Cost Sharing Breakdown
TOTAL PROJECT COST $264,977
FDOT $144,956
CITY OF JACKSONVILLE $50,000
DISTRICT III-DICK BROWN,CITY COUNCILMAN $30,000
CITY OF ATLANTIC BEACH $40,021
G:\ADMIMPROJ\M35-OOl\96\SHARING
ATLANTIC BOULEVARD - U.S. 10 MEDIAN PLANTING
Maintenance Estimate
Atlantic Boulevard
From: Mayport Overpass; Station 100 + 00.00
To: Third Street; Station 161 + 00.00
Size of Project
6,100 LF or 1.15 miles
Shrub and Groundcover Acreage 24,318 SF =.56 AC
Turf Acreage 37,809 SF = 86 AC
Total Acreage 1.42 AC
MowineEdt in2/Weeding
April-September one cycle/2 weeks = 13 cycles
October-March one cycle/1 month = 6 cycles
4 man crew at$80/hr.x 8 hrs. = $640/cycle
$640 x 19 cycles = $12,160 $12,160.00
Fertilization Estimate
1.42 AC/62,127 SF Total turf and shrub area
1.42 AC at$425/AC = $605.00/cycle
2 cycles/year at$605.00 = $1,210.00 $1,210.00
Litter Removal
Adopt a Highway Groups,Private Maintenance Contract,Chain Gangs $0.00
Maintenance Crew
Water Estimate
1 cycle = 13,605 gal.or 1,818 CF
1 cycle/wk. = October-March = 26 cycles
2 cycles/wk. = April-September= 52 cycles
78 cycles/yr.at 13,605 gal./cycle = 1,061,190 gal./yr.
or
78 cycles/yr.at 1,818 CF/cycle = 141,804 CF/yr.
Municipal Water Rate at$.15/CF x 141,804 CF $21,270.60
Plant Replacement/Year
250 plants/year at$2.25 $563.00
Total Annual Estimated Project Maintenance $35,203.60
a:ADM PROJ29u-aoI\9 A¢1D AIu
se
EXHIBIT C
WORKSHOP MINUTES 8/27/96
BULL MEMORIAL PARK
SUBCOMMITTEE REPORT
August 27, 1996
The impetus for improving Bull Memorial Park was born out
of the ideas of the citizen members of the Parks and Recreation
Advisory Board . It was felt , at that time , that our parks had
suffered from benign neglect over the years and were in sore
need of improvements which reflected the quality of life we
enjoy here in Atlantic Beach. Through polling of residents ,
numerous discussions , park "walk throughs" , the University of
Florida landscape architect ' s study(Spring ' 95 ) along with two
successive park charettes , the need for a well thought out master
plan for our park system became apparent . Subcommittees for each
park were created at our last park charette, comprised of Park
and Recreation advisory Board members , commissioners , and citizens .
The Bull Park subcommittee members were invited to participate
based on their interest in Bull Park, their proximity to the park
geographically, and the diversity they represented in viewpoint .
The first meeting, held on August 8 , 1995, included-
Cindy Corey, Chairperson 394 Eighth Street
Ray Breault 214 Seventh Street
Joanna Fletcher 804 East Coast Drive
Pete Dowling 113 4th Street
Ann Winfree 680 East Coast Drive
Karen Mastroianni 185 Eighth Street
Using the guidelines from the University of Florida study we
adopted at our park charette , the subcommittee proceeded with an
assessment of of Bull Park. We inventoried and reviewed the
condition of what currently existed , with a desire to identify
what the park ' s needs were and to define a theme or purpose
for it ' s use and enjoyment .
The goal was to reflect this theme in a specific plan we
hoped the city officials would adopt . After extensive meetings
throughout the fall , we concluded that the park should continue
to serve citizens of all ages . Many age groups how use the park
with the main active areas being the playground , the tennis court,
and the Adele Grage Community Center . We saw a need to unify and
improve the various elements of the park as playground , walkway
to the beach, playing field , green space, community center, tennis
courts , and parking.
We envision Bull Park as the cornerstone of our parks system.
It sits in the heart of old Atlantic Beach, close to the ocean
with the original city hall and has historical significance which
we feel should be enhanced through a display of the memorial
plagues and stones more prominently placed in the park. We would
like to see a gathering area with shaded seating, nice walking
paths , shade trees , and an enhanced outdoor extension of the
(next page )
A ' -page 2-
community center.
We think the existing hedge, which now intersects the park
in two halves, needs to be opened up and a comprehensive new
landscape plan needs to be developed with a committment to
maintaining the open green spaces .
We recommend the tennis court remain with the addition of
shaded seating to be used in common with the adjoining playground .
The playground itself clearly needs a new functional and fun
design with new equipment .
Reworking of paths and entrances to the park, keeping safety
and better access in mind , is also reflected in the plan.
Finally, we recommend a redesigned parking layout, reducing
the asphalt in the Ocean Blvd . parking lot while increasing green
space, reducing parking on East Coast Drive to enlarge the play-
ground, and solving the problem of illegal parking on Seventh
Street with an "off street" parking area . In all , we recommend
an increase of 8 parking spaces from the existing 24.
In summary, these ideas are being presented conceptually
with the idea that more community input along with a professional
designer ' s refinements will produce a design that can be enjoyed
for many years to come . At this time, we request that the city
commission approve our subcommittee ' s ideas , in concept, commission
a design professional to produce a final working plan, and include
funds in the upcoming year ' s budget to begin this project.
Cindy Corey, Chairperson