09-23-96 v i
CITY OF ATLANTIC BEACH
COMMISSION MEETING- September 23, 1996
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission meeting of September 9, 1996
2. Recognition of Visitors:
3. Unfinished Business:
A. Award contract for installation of new carpet in City Hall pursuant to the
specifications of Bid No. 9596-35
4. Consent Agenda:
5. Action on Resolutions:
A. No. 96-38 SUPPLEMENTING ORDINANCE NO. 35-95-10, PROVIDING FOR
THE USE OF THE AVAILABLE PROCEEDS OF SUCH PROMISSORY NOTE
FOR ADDITIONAL AUTHORIZED CAPITAL PROJECTS OF THE CITY; AND
PROVIDING AN EFFECTIVE DATE
B. No. 96-39 RESOLUTION SETTING MILLAGE RATE TO BE LEVIED ON
ALL REAL AND PERSONAL PROPERTY WITHIN THE CORPORATE
LIMITS OF THE CITY OF ATLANTIC BEACH FOR FY 1996/97
C. No. 96-40 PUBLIC HEARING - A RESOLUTION ADOPTING AN
OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH FOR
FISCAL YEAR 1996/97
D. No. 96- 41 YEAR END BUDGET MODIFICATION
6. Action on Ordinances:
A. Ordinance No. 25-96-29 - Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 6-24, BUILDING AND BUILDING
REGULATIONS, BY ADOPTING A SPECIFIC DESIGN FOR
RESIDENTIAL DUNE CROSSOVERS
7. New Business:
A. Authorize purchase of lumber and hardware from Durham Lumber Company of
Jacksonville,Florida, pursuant to the specifications of Bid No. 9596-33, at a cost of
$3,729.70, to construct ten lifeguard chairs
B. Board Appointments:
Code Enforcement Board: Two appointments with 3 year terms
expiring September 30, 1999
Page Two AGENDA September 23, 1996.
Recreation Advisory Board: One appointment with 4-year term
expiring September 30, 2000
C. Authorize purchase of one 4" double diaphragm diesel pump pursuant to the
specifications of Bid No. 9596-37, from Power & Pumps, Inc., at a cost of
$7,500.00
D. Authorize funding for continuation of professional services during construction
of Water Treatment Plant No. 3, through unexpended funds on the Atlantic
Beach Wastewater Treatment Plant Expansion Project
E. Authorize Eder Associates to proceed with design of Fluidyne Corporation's
Sequencing Batch Reactor Equipment for Buccaneer Wastewater Treatment
Plant Expansion
F. Authorize execution of rental contract between the City and YMCA for FY
1996/97
G. Authorize execution of rental contract between the City and Beaches Habitat
and action on Habitat's request for nine keys to Adele Grage Community
Center
H. Authorize execution of rental contract between the City and Atlantic Beach
Athletic Association (ABAA)
I. Authorize execution of rental contract between the City and Atlantic Beach
Experimental Theater (ABET)
J. Discussion and possible action relative to funding for full time gardener for
FY 1996/97 ($4,600.00)
K. Discussion and possible action relative to funding for First Night activities
($6,000.00)
L. Approval of a 3% cost of living increase for retirees
* M. Award bid for Uninterruptable Power Supply for the Public Safety
Building and the appropriate wiring for installation of same
8. City Manager Reports and/or Correspondence:
A. Report relative to design for Buccaneer Wastewater Treatment Plant
Expansion
9. Reports and/or requests from City Commissioners, City Attorney and City
Clerk
Adjournment
* Agenda was amended to add item 7M
If any person decides to appeal any decision made by the City Commission with respect
to any matter considered at any meeting, such person may need a record of the
4
Page Three AGENDA September 23, 1996.
proceedings, and, for such purpose, may need to ensure that a verbatim record of the
proceedings is made, which record shall include the testimony and evidence upon which
the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting
should submit a request to the City Clerk prior to the meeting. For your convenience,
forms for this purpose are available at the entrance to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida
Statutes, persons with disabilities needing special accommodation to participate in this
meeting should contact the City Clerk.
V V
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC O 0
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE T T
ROAD, AT 7:15 PM ON MONDAY, SEPTEMBER 23, 1996 E E
D D
PRESENT: Lyman Fletcher, Mayor
John Meserve M S
Tim Reed 0 E
Steve Rosenbloom T C
Suzanne Shaughnessy, Commissioners I O Y
NAME OF ONE N
COMMRS. N D S 0
AN-B-. •
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The meeting was called to order. The invocation was given followed by the
Pledge of Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
September 9, 1996.
MESERVE X X
Motion: Approve minutes of the Regular Meeting held REED X
September 9, 1996. * ROSENBLOOM
SHAUGHNESSY X X
FLETCHER X
The motion carried unanimously.
*Commissioner Roosenbloom arrived after the vote was
Recognition of Visitors: taken.
•
J.P. Marchioli of 414 Sherry Drive questioned the authority of Jacksonville
Councilor Dick Brown to withhold funds due the City of Atlantic Beach under
terms of the negotiated interlocal agreement with the City of Jacksonville. He
referred to an article in the September 13, 1996, issue of The Beaches Leader
in which Councilor Brown suggested delaying funds due the City of Atlantic
Beach to facilitate negotiations between Neptune Beach and the City of
Jacksonville regarding merging of the Atlantic Beach and Neptune Beach fire
departments.
Mayor Fletcher assured Mr. Marchioli that Councilor Brown did not have the
authority to do this under the terms of the interlocal agreement.
Commissioner Shaughnessy agreed and stated that she had spoken with
Councilor Brown and Neptune Beach negotiations with Jacksonville have no
affect on the City of Atlantic Beach receiving its court ordered payments.
3. Unfinished Business:
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Minutes Page 2 COMMRS. MS Y N
September 23, 1996
A. Award contract for installation of new carpet in City Hall and
Commission Chambers pursuant to the specifications of Bid No.
9596-35
MESERVE X X
Motion: Accept low bid of Konasyka Carpet Care in the amount of REED x x
$12,894.00. ROSENBLOOM X
SHAUGHNESSY X
FLETCHER X
There was no discussion and the motion carried by a four to one vote with
Commissioner Shaughnessy voting nay.
Consent Agenda:
There were no items on the consent agenda.
5 Action on Resolutions:
A. NO. 96-38 SUPPLEMENTING ORDINANCE NO. 35-95-10,
PROVIDING FOR THE USE OF THE AVAILABLE PROCEEDS
OF SUCH PROMISSORY NOTE FOR ADDITIONAL
AUTHORIZED CAPITAL PROJECTS OF THE CITY; AND
PROVIDING AN EFFECTIVE DATE.
MESERVE X
Motion: Adopt Resolution No. 96-38. REED X X
ROSENBLOOM X
There was no discussion and the motion carried unanimously. Finance Director SHAUGHNESx X
Meuse's Memo dated September 17, 1996, explaining said Resolution is FLETCHER X
attached and made part of this official document. (Attachment A).
B. NO. 96-39 RESOLUTION SETTING MILLAGE RATE TO BE
LEVIED ON ALL REAL AND PERSONAL PROPERTY
WITHIN THE CORPORATE LIMITS OF THE CITY OF
ATLANTIC BEACH FOR FISCAL YEAR 1996/97.
MESERVE X X
Motion: Adopt Resolution No. 96-39 setting a millage rate of REED X
2.9221 mills for operating purposes for Fiscal Year 1996/97. ROSENBLOOM X
SHAUGHNESSY X X
Mayor Fletcher announced the proposed millage rate was 2.9221 for fiscal FLETCHER X
year 1996/1997. He further stated that the rolled back rate for 1996/97 was
2.8261 and the proposed millage rate was 3.4% higher than the rolled back
rate.
Mayor Fletcher then opened the public hearing and invited comments from
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Minutes Page 3 COMMRS. M S Y N
September 23, 1996
those present. No one spoke in favor of or in opposition to the millage rate of
2.9221.
The public hearing was declared closed.
There was no Commission discussion, and the motion carried unanimously.
C. NO. 96-40 PUBLIC HEARING-A RESOLUTION ADOPTING
AN OPERATING BUDGET FOR THE CITY OF ATLANTIC
BEACH FOR FISCAL YEAR 1996/97.
Mayor Fletcher explained the next item to be considered was the proposed
operating budget for fiscal year 1996/97 of$27,818,945.
MESERVE
Motion: Adopt operating budget for fiscal year 1996/97 in the REED
ROSENBLOOM X X
amount of$27,818,945. SHAUGHNESSY X X
FLETCHER X
Mayor Fletcher then opened the floor for the Public Hearing. No one spoke
for or against the proposed budget and the public hearing was declared closed.
There was no Commission discussion, and the motion carried unanimously.
D. NO. 96-41 YEAR END BUDGET MODIFICATION
MESERVE X
Motion: Adopt Resolution No. 96-41 Year End Budget REED X X
Modification. ROSENBLOOM X
SHAUGHNESSY X X
There was no Commission discussion, and the motion carried unanimously. FLETCHER X
Finance Director Meuse's memo dated September 17, 1996, listing the budget
modifications is attached and made part of this official record. (Attachment B).
6. Action on Ordinances:
A. ORDINANCE NO. 25-96-29 PUBLIC HEARING AND FINAL
READING
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 6-24, BUILDING AND
BUILDING REGULATIONS, BY ADOPTING A SPECIFIC
DESIGN FOR RESIDENTIAL DUNE CROSSOVERS.
V v
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Minutes Page 4 COMMRS. MS Y N
September 23, 1996
MESERVE X
Motion: Pass Ordinance No. 25-96-26 on final reading. REED X X
ROSENBLOOM X X
Mayor Fletcher read the ordinance by title only and opened the public hearing. SHAUGHNESSY X
FLETCHER X
No one spoke concerning the ordinance, and the Mayor declared the public
hearing closed.
Commissioner Rosenbloom thanked Mr. George Santayana for bringing the
need for this ordinance to the Commission's attention. He further stated he
believed this was good legislation setting uniform standards for residential
dune crossovers.
There being no further discussion, the motion carried unanimously.
7 New Business:
A. Authorize purchase of redwood lumber and hardware from
Durham Lumber Company of Jacksonville, Florida, pursuant to
the specifications of Bid No. 9596-33 at a cost of$3,729.70 to
construct ten lifeguard chairs
MESERVE X X
Motion: Authorize purchase of redwood lumber and hardware REED X
from Durham Lumber Company pursuant to the specifications of ROSENBLOOM X X
Bid No. 9596-33 at a cost of$3,729.70 to construct ten lifeguard SHAUGHNESSY X
chairs. FLETCHER X
Fire Chief Ruley explained the request for the use of redwood lumber.
Commissioner Shaughnessy stated that she had checked with the City of
Jacksonville Beach, and was informed of a pressure treated pine saturated with
preservatives that will last for thirty years and is less expensive than redwood.
There being no further discussion, the motion carried by a four to one vote with
Commissioner Shaughnessy voting nay.
B. Board Appointments:
A. Code Enforcement Board: Two appointments with three
year terms expiring September 30, 1999
Mayor Fletcher stated the term of Lou Etta Waters would expire on September
30, 1996, and Mrs. Waters was willing to serve another term on the Board.
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September 23, 1996
MESERVE X
Motion: Reappoint Lou Etta Waters to a three year term on the REED X
Code Enforcement Board expiring on September 30, 1999. ROSENBLOOM X X
SHAUGHNESSY X
There was no discussion and the motion carried unanimously. FLETCHER X X
Mayor Fletcher stated the term of Ed Martin would expire on September 30,
1996, and he also indicated he would be willing to continue serving if
reappointed to another term on the Board.
MESERVE X
Motion: Reappoint Ed Martin to a three year term on the Code REED x X
Enforcement Board expiring on September 30, 1999. ROSENBLOOM X
SHAUGHNESSY X
There was no discussion and the motion carried unanimously. FLETCHER X X
Mayor Fletcher thanked both Board Members for their willingness to serve the
City and for the good job they have been doing.
B. Recreation Advisory Board: One appointment with four
year term expiring September 30, 2000
Mayor Fletcher stated the term of Dezmond Waters would expire on
September 30, 1996, and he wished to continue to serve on the Recreation
Advisory Board.
Motion: Reappoint Dezmond Waters to a four year term on the MESERVE X X
Recreation Advisory Board expiring on September 30, 2000. REED x
ROSENBLOOM X
SHAUGHNESSY X
There was no discussion and the motion carried unanimously. FLETCHER X X
Mayor Fletcher thanked Mr. Waters for his years of service to the City and his
willingness to serve on the Recreation Advisory Board for another term.
C. Authorize purchase of one 4" double diaphragm diesel pump
from Power and Pumps, Inc. at a cost of$7,500.00, pursuant to the
specifications of Bid No. 9596-37.
Motion: Authorize purchase of one (1) double diaphragm diesel MESERVE X X
REED X
pump from Power and Pumps, Inc. at a cost of$7,500.00, pursuant ROSENBLOOM x x
to the specifications of Bid No. 9596-37. 3HAUGHNESSY X
FLETCHER X
There was no discussion and the motion carried unanimously.
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September 23, [996
D. Authorize funding for continuation of professional services during
construction of Water Treatment Plant No. 3, through unexpended
funds from the Atlantic Beach Wastewater Treatment Plant
Expansion Project. MESERVE X X
REED X X
Motion: Authorize funding for continuation of professional services ROSENBLOOM X
during construction of Water Treatment Plant No. 3 through SHAUGHNESSY X
unexpended funds from the Atlantic Beach Wastewater Treatment FLETCHER X
Plant Expansion Project.
There was no discussion and the motion carried unanimously.
E. Authorize Eder Associates to proceed with design of Fluidyne
Corporation's Sequencing Batch Reactor Equipment for
Buccaneer Wastewater Treatment Plant Expansion
MESERVE X
Motion: Authorize Eder Associates to proceed with design of REED X X
Fluidyne Corporation's Sequencing Batch Reactor Equipment for ROSENBLOOM X
Buccaneer Wastewater Treatment Plant Expansion as SHAUGHNESSY X X
FLETCHER X
recommended by Public Works Director Kosoy.
There was no discussion and the motion carried unanimously.
F. Authorize execution of rental contract between the City and
YMCA for Fiscal Year 1996/97
G. Authorize execution of rental contract between the City and
Beaches Habitat and action on Habitat's request for nine keys to
Adele Grage Community Center
H. Authorize execution of rental contract between the City and
Atlantic Beach Athletic Association (ABAA)
I. Authorize execution of rental contract between City and Atlantic
Beach Experimental Theater(ABET)
In order to treat all groups renting city owned facilities fairly and equitably,
Mayor Fletcher requested that Items F - I be considered at the same time and
deferred those items to Commissioner Meserve and City Manager Jarboe for
study and clarification of terms to ensure impartiality in the arrangement to be
used for the rental of the facilities by all groups.
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September 23, 1996
Commissioner Rosenbloom stated he did not want to defer discussion of the
agreements since numerous citizens were present to give their input.
MESERVE X
Motion: Defer Items F - Ito Commissioner Meserve and City REED X
Manager Jarboe for study and clarification of the terms of each ROSENBLOOM X
agreement to ensure equitable treatment of all groups renting city SHAUGHNESSY X X
owned facilities. FLETCHER X X
Commissioner Shaughnessy stated she felt all contracts should be as uniform as
possible.
Commissioner Meserve stated the believed there were two issues concerning
this matter that needed to be resolved: (1) The Commission needs to determine
how it wants the buildings to be used, and (2) the City needs to take control of
the buildings.
Commissioner Reed inquired why the Mayor wished to defer action on the
contracts. Mayor Fletcher stated that the Commission did not have enough
time to study the contracts, and he would like them to be consistent and contain
definite fees before approval. City Manager Jarboe added that a key policy
also needed to be determined by the Commission.
Commissioner Rosenbloom reiterated his position that the people were here
tonight and it would be short-sighted not to discuss the matter.
Mayor Fletcher then opened the meeting for public discussion.
Former Mayor Bill Gulliford of 75 Beach Avenue stated that he was present
representing the Beaches Habitat in support of their request for nine keys to
the Adele Grage Community Center. He stated that the group appreciated the
use of the office space and needed the keys for the volunteer coordinator, the
Vista volunteers and accountants who work at odd hours.
He further stated the group conducts monthly, night committee meetings and
it would be more convenient due to their schedule and hours of work to have
permanent use of the nine keys. It was also reported that Habitat has
completed seven homes each with values in excess of$25,000.00
1
Joan Carver of 46 15th Street spoke in support of ABET and stated that the
theater added to the City a certain ambiance. Ms. Carver thanked the City for
its support of ABET.
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September 23, 19%
Bob Weiss of 1798 Selva Marina Drive suggested a workshop be held to set
policies. He further stated that he believed that ABET personnel made
considerable amounts of money that set them apart from other groups using the
building. Mr. Weiss also stated he believed the City should provide a first class
facility for use by its citizens, not volunteers.
Carlos Fraticelli of 230 Magnolia Street stated that he did not understand the
controversy and does not want the group to lose its lease for use of the
building.
Kathleen Russell of 2117 Beach Avenue stated that she would like to see
ABET live up to the terms of its contract and that the City charge them a
reasonable fee for use of the facility comparable to other cities.
J.P. Marchioli of 414 Sherry Drive stated that community input is needed and
the information gathered should be used by the Commission in determining their
course of action.
A recess was called at 8:05 p.m. and the meeting reconvened at 8:15 p.m.
Martha Russell Reed of 620 Ocean Boulevard stated that she was President
of ABET and there seemed to be a communication problem. She further stated
that she would be happy to answer questions at any time concerning ABET.
There being no further public or Commission discussion, the motion to defer
action on the contracts for use of city facilities carried by a four to one vote
with Commissioner Rosenbloom voting nay.
City Manager Jarboe passed out a sign-up sheet and requested that those who
wished to attend the meeting on the rental contracts sign up and they would be
notified as to the date, time and place of the meeting.
J. Discussion and possible action relative to funding for full-time
gardener for Fiscal Year 1996/97 -$4,600
Finance Director Meuse explained that the position would be funded from one
time funds and re-evaluated in one year.
MESERVE X X
Motion: Approve funding of a full time gardener position in the REED X
amount of$4,600.00 for Fiscal Year 1996/97 from one time funds. ROSENBLOOM X
SHAUGHNESSY X X
After a brief discussion, it was the consensus of the Commission that this was a FLETCHER X
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Minutes Page 9 COMMRS. MS Y N
September 23, [99b
much needed position.
There being no further discussion, the motion carried unanimously.
K. Discussion and possible action relative to funding for First Night
activities ($6,600.00)
Karen Summers of the Cultural Arts Board explained First Night was a non-
alcoholic New Year's Celebration of the Arts with activities planned for the
whole family.
MESERVE X X
Motion: Fund First Night activities from from one time REED X
funds. ROSENBLOOM X X
SHAUGHNESSY X
Robert Weiss questioned if handicapped access ramps were included in the FLETCHER X
budget. He was informed that funding was included in the budget for one
ramp.
There was no further discussion and the motion carried unanimously.
L. Approval of a 3% cost of living increase for retirees
City Manager Jarboe stated that the Pension Board had met and discussed the
need for a cost of living increase for retirees, which would require an
additional $3,000.00 contribution from the City. Due to the required additional
contribution, the Pension Board did not wish to make a recommendation, but
asked that the decision be made by the Commission.
A brief discussion ensued and it was determined a Resolution was needed
before any action could be taken.
Don Ford, a representative on the Pension Board, stated that the retirees had
not received a cost of living increase since 1987.
MESERVE X X
Motion: Defer action and schedule a joint meeting of the REED X
Commission and Pension Board to further discuss the ROSENBLOOM X X
request. SHAUGHNESSY X
FLETCHER X
There being no further discussion, the motion carried unanimously.
M. Award bid for uninterruptable power supply for the Public Safety
Building and the appropriate wiring for installation of same
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September 23, [996
Motion: Award bid to Conditioned Air and Power in the amount of MESERVE X X
$5,848.00 for appropriate equipment, wiring and installation of an REED X
Un-interruptible Power Supply in the Public Safety Building. ROSENBLOOM X
SHAUGHNESSY X X
FLETCHER X
Chief Campbell explained the purchase of the requested equipment would
allow the City's 911 emergency telephones to continue to operate should there
be a power failure. It was further explained that the City would be reimbursed
$5,000 from Duval County 911 System.
There was no further discussion and the motion carried unanimously.
City Manager Reports and/or Correspondence:
A. Report relative to design for Buccaneer Wastewater Treatment
Plant Expansion
Public Works Director Kosoy introduced Andy May of Eder Associates who
presented a brief report on the state-of-the art equipment which will be installed
in the new Buccaneer Wastewater Treatment Plant. He stated that numerous
plant facilities statewide had been visited to view first hand the operation of the
equipment.
Reports and/or requests from City Commissioners. City Attorney.
and City Clerk
City Clerk King invited the Commissioners to view the operation of the
recently purchased Imaging System for the Clerk's Office.
Commissioner Meserve reported City Manager Jarboe and he had met with
Captain Jan Gaudio, recently appointed Commanding Officer of Mayport Naval
Station, to discuss a cooperative venture in the following areas: child care,
clean up of Mayport Road, sewer service and emergency situations.
City Manager Jarboe stated that he had recently met with Jeannie Fewell,
Director of Planning and Development for the City of Jacksonville, and they
will also be working on the clean up of Mayport Road.
Mayor Fletcher:
The Mayor mentioned the pending retirement of Animal Control Officer B.J.
Lester and thanked her for her kindness to the animals of Atlantic Beach and
many years of dedicated service. A formal presentation will be made to Ms.
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September 23, 19%
Lester at a later date.
It was reported that during the month of August 95% of the households in
Atlantic Beach had participated in the City's recycling program.
Commissioner Rosenbloom inquired concerning the status of the required
landscaping at the new Atlantic Theater.
City Manager Jarboe stated that the theater owners had fourteen days to
respond before the matter is referred to the Code Enforcement Board.
There being no further discussion or business • .: • e before the Commission,
the meeting adjourned at 8:40 p. .
_ / —0-41111)
T.--
Lyman Fletcher
Mayor/Presiding Officer
ATTEST:
a Ot<AM L '1\5
Maureen King, CM
City Clerk
`%, Attachment A
September 23, 1996 Commission Meeting
CITY OF
ACtieuttee V ea% - 57424:462.
800 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904)247-5800
FAX(904)247-5805
Memorandum
Date: September 17, 1996
4.11
To: Jim Jarboe, City Manager
From: Ann Meuse, Finance Director
Subject: Resolution # 96-38 Amending the SunTrust Loan
Squire, Sanders and Dempsy has prepared Resolution #96-38 which amends the SunTrust
loan. Adoption of the resolution will allow the city to carry over unused project funds and
allow excess project funds to be reallocated by the City Commission for other capital
improvements as defined in the resolution. Following is a summary of the original funds
borrowed, amounts spent and encumbered, amounts anticipated to be spent to complete
the projects and balances available which could be reallocated by the City Commission.
Amount Estimated
Amount Spent or Cost
Sun Trust Loan: Borrowed Encumbered To Complete Balance
Refinance City Hall 652,135 652,135 -0-
Public Safety Building 237,865 226,457 11 ,408 -0-
Park Improvements:
Howell Perk 67,600 67,600 -0-
Russell Park 99,180 99,180 -0-
Handicap Ramp 15.000 15,000 -0-
Bull Park 30,000 30,000
Contingency 8,220 8,220
220,000 166,780 15,000 38,220
Renovations To Lifeguard Bldg. 40,000 40,000
(Reallocated By City Commission
for City Hall Improvements 7/8/96)
Closing Costs on Loan 12,500 _7 500 5,000
Total Amount Borr,:w=:d 1 162 500 1 052,872 26,408 83,220
5A
MEMO
To: Ms. Ann Meuse, Finance Director
From: David E. Thompson
Subject: Building Renovation Money
Date: September 11, 1996
At the present time, there is a balance of approximately $11,000 in the account for building
expansion and renovation work at the public safety building. We expect to spend this within the
next month or two on the following projects:
1. Replacing worn out carpeting;
2. Adding an air conditioning unit to the communications division;
3. Remodeling the communications division;
4. Maintaining and painting the building(inside and outside).
These projects will probably exhaust the remaining funds.
• .
Attachment B
• September 23, 1996 Commission Meeting
_ •'_ 1`
•f•".-• •. CITY OF
Altieuteee &ad - eclzre.a.
800 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904) 247-5800
'• .ti FAX(904)247-5805
Memorandum
Date: September 17, 1996
To: Jim Jarboe, City Manager ,
From: Ann Meuse, Finance Director
Subject: 1995/96 Year End Budget Modification
Attached is a year end budget modification to adjust the 1995/96 fiscal year budget . To
simplify the budget modifications, they are listed as either an increase or decrease to a
revenue or an expense. If the modification increases a revenue or decreases an expense
then it creates a surplus in the City budget. If the modification decreases a revenue or
increases an expense then it creates a deficit. The net effect of the year end budget
modification is a $157,156 surplus to the City budget which is due to $132,900 in Capital
Projects which have been removed from the 1995/96 budget and carried over to the
1996/97 budget and a $24,256 reduction in amount required for debt service payments.
Please note that the adjustments to the General Fund Expenditures have been offset by
increased General Fund Revenues received from Fines and Forfeitures, City Occupational
Licenses and Interest Earnings.
Please let me know if you would like me to provide any additional explanations of the
proposed year end budget modifications.
D
THE CITY OF ATLANTIC BEACH ."
YEAR END BUDGET MODIFICATION
SEPTEMBER 23, 1996
REVENUE EXPENSE
INCREASE INCREASE SURPLUS
FUND DESCRIPTION ACCOUNT# (DECREASE) (DECREASE) (DEFICIT)
Capital Projects Fund Handicap Beach Access 300 0000 572 6300 (10,000) 10,000
Debt Service Fund Transfer From General Fund 200 0000 381 1000 (24,256) (24,256)
Debt Service Fund FLC Loan- Interest 200 0000 582 7202 (6,579) 6,579
Debt Service Fund Long Term Debt- Interest 200 0000 582 7200 (11,475) 11,475
Debt Service Fund SunTrust Equipment Lease 200 0000 582 7103 (6,202) 6,202
General Fund Donations 001 0000 366 9000 556 556
General Fund City Occupational Licenses 001 0000 321 1000 12,000 12,000
General Fund Fines and Forfeitures 001 0000 351 1000 50,000 50,000
General Fund Interest Earnings 001 0000 361 1001 50,000 50,000
General Fund Transfer From Paving Fund 001 0000 381 1800 5,216 5,216
General Fund Transfer To Debt Service Fund 001 0000 581 9102 (24,256) 24,256
General Fund Internal Service Charges 001 1005 515 5602 74 (74)
General Fund Internal Service Charges 001 1006 516 5602 50 (50)
General Fund Internal Service Charges 001 1007 517 5602 106 (106)
General Fund Internal Service Charges 001 1008 524 5602 55 (55)
General Fund Internal Service Charges 001 2001 521 5602 1,101 (1,101)
General Fund Police Admin Books and Subscriptions 001 2001 521 5400 500 (500)
General Fund Police Admin Other Contractual Services 001 2001 521 3500 3,000 (3,000)
General Fund Police Admin Pension 001 2001 521 2200 1,200 (1,200)
General Fund Police Admin Special Pay 001 2001 521 1500 2,000 (2,000)
General Fund Police Patrol Overtime 001 2002 521 1400 26,000 (26,000)
General Fund Police Patrol Special Pay 001 2002 521 1500 25,000 (25,000)
General Fund Police Detective FICA 001 2003 521 2100 3,000 (3,000)
General Fund Police Detective Overtime 001 2003 521 1400 2,000 (2,000)
General Fund Police Detective Special Pay 001 2003 521 1500 15,000 (15,000)
General Fund Police-Animal Control FICA 001 2005 521 2100 300 (300)
General Fund Police-Animal Control Overtime 001 2005 521 1400 2,000 (2,000)
General Fund Internal Service Charges 001 3001 522 5602 710 (710)
General Fund Fire-Special Pay 001 3002 522 1500 32,000 (32,000)
General Fund Internal Service Charges 001 5002 541 5602 457 (457)
General Fund Internal Service Charges 001 5003 541 5602 37 (37)
General Fund Internal Service Charges 001 5005 572 5602 81 (81)
General Fund Beautification Supplies 001 5003 542 5200 556 (556)
General Fund Internal Service Charges 001 6010 572 5602 202 (202)
Internal Service Fund Internal Service Charges 520 0000 341 2000 14,351 14,351
Paving Fund Transfer to General Fund 140 0000 581 9101 5,216 (5,216)
Sanitation Fund Internal Service Charges 420 0000 534 5602 1,576 (1,576)
Sewer Fund Internal Service Charges 410 0000 535 5602 4,951 (4,951)
Sewer Fund Machinery and Equipment 410 4101 535 6400 (21,400) 21,400
Sewer Fund Motor Vehicles 410 4101 535 6401 (60,000) 60,000
Sewer Fund Machinery and Equipment 410 4401 535 6400 (41,500) 41,500
Water Fund Internal Service Charges 400 0000 533 5602 4,951 (4,951)
107,867 (49,289) 157,156