11-07-96 v CITY OF ATLANTIC BEACH
SPECIAL CALLED MEETING
NOTICE IS HEREBY GIVEN THE ATLANTIC BEACH CITY COMMISSION WILL MEET
IN SPECIAL SESSION IN COMMISSION CHAMBERS, CITY HALL, 800 SEMINOLE
ROAD, ON THURSDAY, NOVEMBER 7, 1996 TO CONSIDER THE FOLLOWING
AGENDA:
6:30 PM
1. Action relative to Johansen Park storm water drainage
7:15 PM
2. Discussion and related action on curb & gutter/rebuilding of roads
in core city area
THE PUBLIC IS INVITED TO ATTEND.
MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY
COMMISSION HELD IN COMMISSION CHAMBERS, 800 SEMINOLE ROAD, AT
6:30 PM ON THURSDAY, NOVEMBER 7, 1996.
Present: Lyman T. Fletcher, Mayor
John Meserve, City Commissioner
Tim Reed, City Commissioner
Suzanne Shaughnessy, City Commissioner
Also: James R. Jarboe, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
Absent: Steven Rosenbloom, City Commissioner
The meeting was called to order at 6:35 PM by Mayor Fletcher.
1. Action relative to Johansen Park storm water drainage
Hugh Mathews, of England, Thims & Miller Engineers, the design engineers for the
infrastructure improvement project, gave a brief overview of the three options for
drainage in the Johansen Park area and their related costs, which had been presented at
the previous meeting of the City Commission.
In addition to the original three options Mr. Mathews presented two additional options for
Commission consideration which, he indicated, had been prepared based on public input
at the previous meeting. He explained a pipe could be installed on Park Terrace East
instead of through Johansen Park and he estimated this method would cost an additional
$100,000. Alternatively, the City Commission may wish to consider installing a
drainage pipe on Country Club Lane to the Selva Marina canal. This option would have
the advantage that it would not add any additional cost; however, it would provide no
storm water retention and would not improve drainage on Selva Marina Circle or the
ponding on 13th Street.
Following Mr. Mathews' presentation, the Mayor invited questions or comments from the
City Commission.
Commissioner Meserve felt that all areas should be addressed and problems solved in the
best way for the whole city and asked Mr. Mathews which method he felt wold provide
the best drainage. Mr. Mathews responded that the lake would provide the best drainage
Page Two
Minutes of Special Called Meeting
November 7, 1996
and would also meet the St. Johns River Water Management District's (SJRWMD)
retention requirement. Commissioner Shaughnessy agreed with Commissioner Meserve
and indicated she did not feel comfortable taking the fourth recommendation.
Commissioner Reed inquired whether the piping system would meet the SJRWMD"s
retention requirements and Mr. Mathews responded that it would not. Mayor Fletcher
inquired how a decision to pipe the Johansen Park area would impact Howell Park and
Mr. Mathews indicated that retention in Howell Park would have to be increased
approximately acre for acre with that deleted from Johansen Park.
Following the Commission discussion, the Mayor invited comments or questions from the
audience.
Several citizens spoke and offered suggestions including lowering the level of Selva
lagoon; constructing a pump station at Fleet Landing; and draining Selva Marina Circle
along 12th Street; others hoped the project could be undertaken without any changes to
the park.
Following a full discussion of the matter, Commissioner Meserve moved that the City
Commission agree with the engineer and let him go ahead and design a water
throughway through Johansen Park as recommended to this Commission. The
motion was seconded by Commissioner Reed.
Discussion ensued and Commissioner Meserve indicated that his motion was intended to
authorize the engineer to change the artist's rendering of the lake to save trees or any
other reason he deemed necessary. He requested that Mr. Mathews work closely with the
City Commission and the neighborhood and make the lake as aesthetically pleasing as
possible.
Commissioner Shaughnessy pointed out that George Bull, whose family had donated the
land to the city, had indicated in a comment in the Beaches Leader that the construction
of a lake would satisfy his family's intent for the park whereas construction of a ditch
would not. She did not like the drainage pipe option since it would not alleviate the muck
problem.
Mayor Fletcher felt that Johansen Park was a unique parcel of land and a landmark in the
city and felt it should be preserved in its present state if at all possible.
Page Three
Minutes of Special Called Meeting
November 7, 1996
Following further discussion, the question was called and on roll-call vote, the motion
carried on a vote of 3 - 1 with Mayor Fletcher voting nay.
2. Discussion and related action on curb and gutter/rebuilding of roads
The City Manager explained that the base infrastructure project would provide storm
drainage pipes with collection inlets and new water and sewer lines in the core city area.
Curb and gutter had not been included in the base project but it was the opinion of the
engineers and city staff that the addition of curb and gutter would add several years to the
life of the roads. Discussion ensued and there was consensus among the City
Commission that the project should be "done right" because to do otherwise would
probably cost more in the long term through maintenance and repairs.
The Mayor then invited comments or questions from the audience.
Inquiry was made regarding whether new sidewalks were included in the project and the
City Manager advised that existing sidewalks would be replaced if they were damaged,
but that no new sidewalks were included. It was also explained that the roads would not
be widened but a small amount of property would be lost to construct the curb.
Several citizens indicated they were in favor of the project and it was suggested by one
resident that a smaller number of inlets would be required with curb and gutter which
would reduce the cost of the project. Other citizens, however, indicated that they liked
the present appearance of the area without curb and gutter.
Following further discussion, Commissioner Shaughnessy moved to approve the
concept of curb and gutter and investigate the funding. The motion was seconded by
Commissioner Meserve and carried unanimously.
The City Manager explained that adding the curb and gutter and lowering the streets an
average of twelve inches was estimated at $1.2 million. He gave an overview of four
options to fund the additional $1.2 million and a copy of his payment options is attached
hereto as Exhibit A.
It was the consensus of the City Commission that the city should not borrow further
money for the additional work but preferred funding the project by means of Option 1 or
Option 3. Following further discussion it was consensus that Option 1 should be
Page Four
Minutes of Special Called Meeting
November 7, 1996
explored further as the estimated assessment was reasonable and would probably not
cause too much of a hardship on property owners.
Commissioner Shaughnessy moved to adopt Option 1 with the understanding that if
the bids came in under budget or funds were left over, the reduction would be passed
on to the property owners. The motion was seconded by Commissioner Reed.
The Mayor then invited comments from the audience. Several people supported the
project but felt the assessments would present a burden for people on fixed incomes,
while others felt that since many of the residents had lived in that area and paid taxes to
Atlantic Beach for upwards of twenty years, it was unfair to require them to pay any
assessments.
Following further discussion the question was called and the motion carried unanimously.
It was agreed the city would make every effort to keep the cost down or find other means
of funding the project.
There being no further business to come before the City Commission, the Mayor declared
the meeting adjourned at 10:30 pm.
Lyman T. Fletcher
Mayor/Presiding Officer
ATTEST:
Ma en King /
City Clerk
_ EXHIBIT A
MINUTES - NOVEMBER 7 , 1996
PAYMENT OPTIONS
FOR
CORE CITY CURB & GUTTER/STREET REBUILD
OPTION 1 -
COMBINATION
FUNDING
Amount Consequences
1. Assessment for Curb & $330,000 $12 per mo for 5 years at 6%
Gutter for average 50ft lot
2. Levy & Dormer Rds. 190,000 Put off to Fy 98/99
funding
3. Gas Tax Fy 97/98 400,000 No new paving till Fy 98/9967 1304110146 .
4. Gas Tax Reserve 280,000 Emergency road repair from
General Fund Reserve
Total $1,200,000
OPTION 2 - BORROW
FOR ROAD. CURB &
GUTTER
1. Borrow using Gas Tax to $1,200,000 No new road paving or
pay back the loan drainage until Fy 2000
OPTION 3 - PROJECT
ASSESSMENT
1. Assessment for total $1,200,000 $28 per mo, 50ft lot at 6%
for 7 yrs, 12yrs - $20 per mo
OPTION 4 - BORROW
FOR PROJECT &
FUTURE ROADS
1. Borrow using gas tax to $2,000,000 Obligates Gas Tax until Fy
pay loan back & pave 2002, may require tax
other roads increase
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RECD NOV 0 7 '1996
Photographs of current conditions in vicinity of Johansen Park
1. Southerly view of 18" Culvert passing under Seminole Road, dumping into south end
of Johansen Park.
2-4. Views showing current condition of drainage ditch through Johansen Park and heavy
density of shade trees bordering the drainage line.
5. Northerly view of 24" Culvert, 65 feet long, passing under Country Club Road.
6. Southerly view of culvert (2) passing under Country Club Road.
7. Westerly view of 24" culvert, 545 feet long, passing under Park Terrace West and
Selva Marina Drive, dumping into Selva lagoon.
8. Easterly view of culvert (4) dumping into Selva Lagoon.
NOTE: The invert elevation of this 24" culvert (elevation of the bottom of the
pipe) was 11" below the surface level of Selva Lagoon.
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HABITAT FOR HUMANITY HOMES N
04 o%t 611 C)00
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t"toR►otk Planning Department
Produced by:Preston Yates Date:3/1/01 S
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Honorable Mayor Persis and City Commissioners
March 1, 2001
Page 5
documented when it was discovered that two bullets had been fired at the P.A.L.
•
House.
A number of those interviewed expressed concern about a residence in the HUD
project on South Washington Street. They advised that the residents are known to
deal drugs and are often visited by "bad elements" from outside the community.
Some advised that these are the people responsible for the gunfire due to drug
dealers from Daytona driving by the residence and shooting, attempting to reduce
competition in the area. One resident of this house is currently hospitalized due to
injuries received in an altercation and the other is currently being sought on active
warrants for major offenses. The Police Department has contacted the Housing
Authority and determined that steps are being taken to evict these individuals.
A follow-up survey of the residents will be conducted in two months to determine
the impact of the Police Department's efforts. Additional strategies may be
applied, depending on the information obtained from the upcoming survey.
Increased Presence of Police Department Personnel: In response to the
information garnered during the citizen survey, Police Department personnel have
increased their patrol of the area. Officers have been assigned on a nightly basis to
foot and bicycle patrols. •
Through an agreement with the Ormond Beach Housing Authority, and through
the assistance of the City Attorney's Office, Ormond Beach Police Department
personnel have been authorized to issue trespass warnings to individuals who
cannot show good cause to be on the Housing Authority grounds. To date, five
individuals have been issued warnings. Further presence in the area can result in
the arrest of these individuals. Additionally, several individuals whom officers
have encountered in the area were found to have active warrants for their arrests;
these individuals have been incarcerated but most have since been released on bail.
Additional initiatives have been taken in the investigation and prosecution of
criminal acts; however, it would not be prudent to discuss those initiatives in this
document.
CONCLUSION: Future activities of the Police Department, as stated above, include
another survey, continued increased police patrols and presence in the area, reinstitution of
the Ormond Celebration and the Neighborhood Watch Program. The Neighborhood
Improvement Division will continue to monitor this area and will address future Code
issues in the area.
At this time, staff requests guidance from the City Commission relative to the continued
purchase of vacant lots for the use of Halifax Habitat for Humanity. Specific direction is410
requested relative to the Madison Street lot which appeared on the January 16th City
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Honorable Mayor Persis and City Commissioners
March 1, 2001
Page 4
animals to thefts and disturbances. No trends orP atterns have been detected via •
an analysis of these calls.
Narcotics Investigations: Through the North East Narcotics Task Force
(NENTF), a coalition of police agencies serving the northeast quadrant of Volusia
County, a number of narcotics investigations have been conducted in the South
Ormond area. In the last six months, 19 arrests have been made for various
narcotics possession and sale offenses. Additionally, three search warrants have
been executed resulting in the confiscation of a variety of different narcotic
substances. Over the past four years, the NENTF has made 92 arrests in this area
for narcotics violations. Many of those arrests have resulted in significant prison
time for repeat offenders. While the January 16th City Commission meeting was in
session, several undercover officers were working the area in question.
Current and Future Strategies
Citizen Survey: In response to complaints raised at City Commission meetings,
members of the Police Department conducted a door-to-door canvas of residents,
attempting to identify their concerns and obtain information regarding events that
may be occurring.
Officers were able to contact and interview 43 residents of the area bordered by 1111
Granada Boulevard, the railroad tracks, Division Avenue and South Washington
Street (including some of the homes east of Washington Street). The survey asked
the following questions: •
• "Do you have a fear of crime in your neighborhood?"
• "Are there crime problems in your neighborhood?"
• "Have you observed or heard of any weapons complaints (gun shots) in the
area?"
• "Do you have any recommendations for neighborhood improvement or
problem solving?"
Of the 43 respondents, 16 advised that they were fearful of crime or were aware of
problems within their neighborhood. Of these, 14 advised that they were aware of,
or had heard, gunfire in the neighborhood. The majority of those who advised that
they had heard gunfire reported that the incidents occurred within the last two
weeks; most identified one incident on a Sunday night. Some advised that the
shooting had been occurring on a nightly basis over the past three weeks. None
of the respondents advised that they notified the Police Department of these
incidents, advising that they "did not want to get involved." A check of Police
Department calls for service revealed no complaints of gunfire in the area reported
•
by citizens. While on patrol in the area, an officer discovered a vehicle in the area
that appeared to have been struck by gunfire. The subsequent investigation was
unable to determine when or where the offense occurred. Another incident was
Photographs of drainage ditch north of Selva Lagoon to Mayport Road
9. View of drainage ditch leaving Selva Lagoon.
• 10. View of drainage ditch showing some of the surface scum (probably Duck Weed or
Salvinia) accumulated due to the low stagnate flow conditions.
11. View of drainage ditch near Atlantic Beach sewage treatment plant.
NOTE: The depth at center of ditch was only 7 inches.
12. Northerly view of drainage ditch passing under concrete bridge to entrance of
Fleet Landing.
NOTE: Steel channels were observed on each side of the center span. The purpose
of these channels were to hold "stop logs" which were used at one time to control
the level of the drainage ditch and Selva Lagoon.
13. Westerly view of drainage ditch passing under Mayport Road.
NOTE: Tidal flow was observed flowing toward Selva Lagoon in spite of the heavy
concentration of undergrowth.
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Honorable Mayor Persis and City Commissioners
March 1, 2001
Page 3
111 attendance while only two (2) residents participated. This is typical of an area in
which progress has been made and identified problems addressed.
Ormond Celebration: The Police Department orchestrated a program in which
churches, residents and Departmental employees conducted street parties in the
areas where narcotics sales were reported to be occurring. These parties provided
food, music and entertainment to encourage the residents in the area to come out,
meet their neighbors and to discourage undesirables from loitering in the area. The
events were extremely successful and resulted in the City being recognized for the
innovative idea by the Florida League of Cities. While the Police Department
played a leadership role in the creation of these events, the intention was for the
churches to assume responsibility for the organization and scheduling of future
programs. Due to several factors none have been conducted lately.
Police Athletic Program (P.A.L.): The Ormond Beach P.A.L. Program has been
very involved in the South Ormond area since 1995. As the result of a narcotics
investigation, a residence located at 194 Central Avenue was confiscated and
turned over to the program. The City has done extensive remodeling and repairs
to the house which now serves as the headquarters for P.A.L. and a substation for
officers patrolling the area. The City also purchased a vacant lot on the east side
of the P.A.L. house (corner of South Washington Street and Central Avenue) that
has been cleared and now serves as a park.
During the 1999-2000 fiscal year, P.A.L. served 456 children in the area through
36 different programs. The majority of these programs were provided at the
P.A.L. House and the South Ormond Neighborhood Center. Additionally, Police
Department employees have worked very closely with Leisure Services
Department employees on other programs provided through the South Ormond
Neighborhood Center.
Enforcement and Patrol Activities
Directed Patrol Assignments: The Police Department conducts a number of
directed patrol assignments throughout the City. These assignments involve
officers spending time in various areas in which problems have been identified.
They include vehicular patrols, bicycle patrols, and "park and walks" throughout
the area. Officers are encouraged to contact residents and business people to
discuss events, exchange information, and generally provide extra police presence.
During 1999, these directed patrol assignments accounted for over 670 personnel
hours in the South Ormond area. (Specific numbers not yet available for 2000.)
Calls for Service: During the period of July 2000 through January 18, 2001, the
Police Department responded to 118 calls for service in the South Ormond area. •
These calls for service are in response to citizens' complaints ranging from loose
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Honorable Mayor Persis and City Commissioners
March 1,2001
Page 2
regarding the automobile storage on his property. At that time, Mr. Crabtree informed 111
Mr. Dunn that he had purchased property outside the City of Ormond Beach and would be
relocating the vehicles to that site. Mr. Crabtree agreed that the vehicles would be moved
within 30 days. On January 23`1, Mr. Crabtree was formally noticed to remove the
vehicles within 30 days. As of today, Mr. Crabtree has removed the automobiles from the
site. The site has been placed on a routine schedule of sites to be checked for continued
compliance.
Interdepartmental Program: Community Uplift Team: Working with the City of
Ormond Beach Public Works Department, the Ormond Beach Housing Authority, and
several other agencies, a number of actions have been taken to improve conditions within
the area. These include, but are not limited to, the installation of additional lighting,
erection of fencing, removal of vegetation, and the provision of trash containers.
In addition, in conjunction with the City's Community Uplift Team, several neighborhood
clean up projects have been conducted. This includes the demolition of abandoned and
dilapidated houses at the following locations:
86 S. Washington Street 80 Division Avenue 239 Jefferson Street
250 Willow Place 269 S. Washington Street 43 White Street
337 Bostrom Lane 208 S. Washington Street 49 White Street
110
325 Bostrom Lane 170 S. Washington Street 129 S. Washington Street
233 S. Washington Street 279 Madison Street 162 Live Oak
193 Midway Avenue 259 Willow Place 142 Mound Avenue
The City has also identified and handled seventeen (17) vehicle related code violations that
were resolved either by new registrations or towing of the vehicles. Code Enforcement
personnel and Police Department employees have worked closely together to address
other code issues.
Police Department Issues: At the City Commission meeting of January 16, 2001, the
Commission requested a report on actions taken by the Police Department to address
concerns of residents. The Police Department has utilized a number of tactics to ensure
quality service. These tactics have involved working with the community to provide
quality of life enhancements, youth activities, resident input and involvement, as well as
enforcement. Specifics regarding these efforts are as follows:
Interactive Programs
Neighborhood Watch: The Outreach Unit of the Police Department worked
hard to reestablish the Neighborhood Watch Program within the South Ormond
area. In 1998, several very successful meetings were held in which a number of
community residents participated and worked with members of the Department to41,
identify problems. Over the past eighteen (18) months, attendance continued to
drop. At the last meeting, ten (10) Police Department personnel were in
•
Photographs of drainage ditch west of Mayport Road to Puckett Creek
14. Westerly view of drainage ditch taken from west edge of Mayport Road.
NOTE: Ditch now belongs to Jacksonville.
1110 15. Typical view of heavy overgrowth in drainage ditch along west side of State Road
AlA.
NOTE: Drainage ditch is quite deep and overflow of the bank level appears very
unlikely.
16. Northerly view of drainage ditch flowing under concrete bridge leading to the
"Lakes" subdivision.
17. Westerly view from State Road AlA of drainage ditch emptying into Puckett Creek.
NOTE: Tidal flow was observed flowing up Puckett Creek and the drainage ditch.
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CITY MANAGER
MEMORANDUM
TO: Honorable Mayor Persis and City Commissioners
FROM: Theodore S. MacLeod, P.E., Acting City Manag
DATE: March 1, 2001
SUBJECT: South Washington St./Community Development Block Grant (CDBG)
Area- Status Report
INTRODUCTION: At the January 16t and February 6th City Commission meetings, a
variety of concerns arose relative to lots for Habitat for Humanity homes, code violations,
and illegal activity in the referenced area. Below is a status report of Code Enforcement
activity and Police Department activity as well as information regarding the Habitat for
Humanity homes in Ormond Beach.
Halifax Habitat for Humanity: The City of Ormond Beach, in partnership with the
Halifax Habitat for Humanity (HHH), has facilitated an affordable housing program
utilizing resources from private, public, non-profit, and religious organizations to build at
least five (5) new homes per year. City staff assists HHH with coordinating the program
and directly by buying lots, using Community Development Block Grant (CDBG) funds,
40
and identifying prospective homeowners.
Since the fall of 1996, this cooperative affordable housing initiative has provided
seventeen (17) new homes for needy families in Ormond Beach. Twelve (12) of the lots
were directly purchased by the City of Ormond Beach with CDBG funds and conveyed to
HHH. The remaining five (5) were either purchased directly by HHH or were donated by
the property owner. A map of the locations of all HHH homes in Ormond Beach is
enclosed for your informational purposes as well as digital photographs of each of the
homes.
Currently, staff is under negotiations for the acquisition of four (4) lots. As you will
recall, one is the Madison Street lot which appeared on your January 16th City
Commission agenda. There is one on Willow Place which is currently having title issues
resolved, and the other two (2) are located on Highland Avenue adjacent to each other.
Last week, an owner of a vacant lot on Central Avenue (east of U.S. #1 and west of the
Halifax River) contacted staff to determine the City's interest in purchasing the lot for use
by HHH. Due to recent concerns of the City Commission with regard to HHH homes,
staff has not initiated the negotiation process with this owner and requests the City
Commission's direction in this matter.
Code Enforcement: Following the City Commission meeting of January 16t, staff •
reviewed the referenced area with Commissioner Irvin. Of specific concern were
unrepaired vehicles in the operation of Randy's Auto Body. Bob Dunn, Chief Building
Official, met with Randy Crabtree, owner, on January 22nd to discuss the City's concerns
CITY MANAGER
MEMORANDUM
TO: Honorable Mayor Persis and City Commissioners
FROM: Theodore S. MacLeod, P.E., Acting City Manag
DATE: March 1, 2001
SUBJECT: South Washington St./Community Development Block Grant (CDBG)
Area- Status Report
INTRODUCTION: At the January 16th and February 6th City Commission meetings, a
variety of concerns arose relative to lots for Habitat for Humanity homes, code violations,
and illegal activity in the referenced area. Below is a status report of Code Enforcement
activity and Police Department activity as well as information regarding the Habitat for
Humanity homes in Ormond Beach.
Halifax Habitat for Humanity: The City of Ormond Beach, in partnership with the
Halifax Habitat for Humanity (HHH), has facilitated an affordable housing program
utilizing resources from private, public, non-profit, and religious organizations to build at
least five (5) new homes per year. City staff assists HHH with coordinating the program
and directly by buying lots, using Community Development Block Grant (CDBG) funds,
•
and identifying prospective homeowners.
Since the fall of 1996, this cooperative affordable housing initiative has provided
seventeen (17) new homes for needy families in Ormond Beach. Twelve (12) of the lots
were directly purchased by the City of Ormond Beach with CDBG funds and conveyed to
HHH. The remaining five (5) were either purchased directly by HHH or were donated by
the property owner. A map of the locations of all HHH homes in Ormond Beach is
enclosed for your informational purposes as well as digital photographs of each of the
homes.
Currently, staff is under negotiations for the acquisition of four (4) lots. As you will
recall, one is the Madison Street lot which appeared on your January 16th City
Commission agenda. There is one on Willow Place which is currently having title issues
resolved, and the other two (2) are located on Highland Avenue adjacent to each other.
Last week, an owner of a vacant lot on Central Avenue (east of U.S. #1 and west of the
Halifax River) contacted staff to determine the City's interest in purchasing the lot for use
by HHH. Due to recent concerns of the City Commission with regard to HHH homes,
staff has not initiated the negotiation process with this owner and requests the City
Commission's direction in this matter.
Code Enforcement: Following the City Commission meeting of January 16t, staff
reviewed the referenced area with Commissioner Irvin. Of specific concern were
unrepaired vehicles in the operation of Randy's Auto Body. Bob Dunn, Chief Building
Official, met with Randy Crabtree, owner, on January 22"d to discuss the City's concerns
•
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