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01-07-95 v MINUTES OF THE JOINT MEETING OF ATLANTIC BEACH CITY COMMISSION, ATLANTIC BEACH RECREATION ADVISORY BOARD, AND ATLANTIC BEACH ATHLETIC ASSOCIATION HELD IN CITY HALL AT 2:00 PM ON SATURDAY, JANUARY 7, 1995 Present: Lyman T. Fletcher, Mayor Steven M. Rosenbloom Suzanne Shaughnessy J. Dezmond Waters, III, and Robert G. Weiss, Commissioners Cynthia Corey Patricia Goelz Beth Robertson, and Edward Waters, Recreation Advisory Board Members Steven Benjamin R. Bruce Carter Scot DeButy Tim Fisher Woody Richardson, Atlantic Beach Athletic Association Members (ABAA) And: James R. Jarboe, Deputy City Manager Maureen King, City Clerk The meeting was called to order by Mayor Fletcher who explained the meeting was being held for the purpose of discussing the proposed construction of a new concession building in Jack Russell Park, and to make whatever decisions were necessary to get the project moving. He explained there was approximately $163,000.00 of bed tax funds available and the city expected to receive about $160, 000.00 of Renaissance funds. Commissioner Rosenbloom inquired whether it might be better to demolish the old building and build a completely new structure but it was explained this would require rebidding and would further delay the project. Commissioner Weiss felt the cost of the kitchen equipment could be reduced. Discussion ensued regarding the cost of the glazed bricks which had been specified. It was explained this type of brick was expensive but would be resistant to graffiti. The ABAA members indicated they had many contacts in the construction industry and suggested possibly using some volunteer labor in an effort to reduce the cost. Such a project could be completely supervised by city staff to make sure all the required building standards were met. It was felt, however, that this would be difficult to coordinate and would delay the project. The ABAA members felt the restrooms could be eliminated if the existing restrooms were refurbished. Following further discussion of this matter, however, it was agreed to include the restrooms as planned. Page Two Minutes of joint meeting of City Commission, Recreation Advisory Board, and Atlantic Beach Athletic Association January 7, 1995 The ABAA members expressed concern about construction taking place during their season and inquired whether it would be possible to begin the construction at the end of the Spring season, however, it was felt it was unlikely that contractors would hold their prices for that length of time. Commissioner Waters felt it was time to move ahead with the building and did not want to see any more delays. Commissioner Shaughnessy expressed concern that the city might lose the Renaissance money if it had not been used prior to the Jacksonville City Council election, especially if Councilman Brown was not re-elected. At this time Mayor Fletcher called a brief recess in order to allow the ABAA members an opportunity to talk privately and reach consensus regarding matters that were most important to them. Following the break Woody Richardson indicated the ABAA would lose approximately $15, 000.00 if the concession building was not available for the Spring season. He requested that the city work with the ABAA to allow a portable facility to be used for concessions. Mr. Richardson also indicated the ABAA did not want to do anything that would jeopardize the Renaissance money. Mayor Fletcher moved to recommend that the City Commission accept- the low bid of Custom Construction, with the deletion of the three bid alternates and direct staff to negotiate with the contractor within the bounds allowable, to try to reduce the price to $100,000.00. , if possible. The motion was seconded by Commissioner Waters and was unanimously approved. In further discussion, Commissioner Waters requested that staff negotiate with Custom Construction to see if they would hold their prices for a start date of June 1. The City Commission concurred. In the meantime, the Mayor agreed to contact Councilman Brown to see if he would be willing to forward the money prior to construction, or alternatively, have an agreement drawn up and endorsed by the City Council, thus ensuring that the money would be available when needed. Mayor Fletcher moved that the City cooperate with ABAA to provide a safe environment for the children and to protect the concession revenues. The motion was seconded by Commissioner Waters and carried unanimously. The Mayor pointed out that the action taken would eliminate the refurbishing of the existing restrooms and the construction of a Page Three Minutes of joint meeting of City Commission, Recreation Advisory Board, and Atlantic Beach Athletic Association January 7, 1995 building for storing parks department equipment. He directed staff to follow up to see that this work is undertaken either by city staff or volunteers. The ABAA inquired into their request to develop a T-ball field. He indicated that the Recreation Advisory Board had agreed to this concept at a previous meeting. Cindy Corey felt the Recreation Advisory Board needed to revisit their decision on this matter and indicated that this would be on the agenda at their next meeting. The Mayor encouraged the ABAA to utilize the playing fields at Donner Park. A suggestion was made that a police officer be allowed to live on the Donner Park property in an effort to step up security in the area. Commissioner Weiss suggested that the fence at Donner Park should be removed so the police vehicles could cruise through the area. Mayor Fletcher reported he had made initial contact with Mr. Dutton relative to acquisition of Dutton Island and indicated he intended to continue those efforts and would report to the commission from time to time. p. There being no further discussion, the Mayor declared the meeting adjourned at 4:30 PM. Maureen King City Clerk