02-27-95 v s
ATLANTIC BEACH CITY COMMISSION
February 27, 1995
AGENDA
Call to Order
Invocation and pledge to the flag
1 . Approval of the minutes of the Impasse Hearing on January 30,
and Regular Commission Meeting on February 13, 1995.
2. Recognition of Visitors
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION
IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF
THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY.
SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN
PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
3. Unfinished Business:
a. Reconsideration of action on an appeal of the findings of
the Tree Conservation Board relative to Lot 20, Unit 3,
filed by James R. Griffiths
b. Appointment to the Community Development Board to fill
unexpired term (Term expires 12/31/95 )
4. Consent Agenda:
a. Acknowledge receipt of report from Police Department
b. Reject all bids received for Jasmine Street retention
pond improvements
5. Action of Ordinances:
a. Public hearing and final reading of ordinance No. 80-95-
55, amending ordinance No. 80-92-51 to clarify language
and correct conflicts; requiring deposits on all new
utility accounts
6. New Business:
a. Adoption of Final Stormwater Master Plan (Mitch Griffin,
CH2M Hill, Bob Kosoy)
b. Appeal of the decision of the Community Development Board
to deny a request for variance filed by Anita R. Brand
to construct a screened porch and carport at 551-553
David Street (George Worley)
c. Discussion and subsequent action relative to acquisition
of the Richardson property
d. Authorize solicitation of proposals (RFP' s) for
engineering services for Saltair sewer rehabilitation
e. Two appointments to the Arts and Entertainment Board to
fill vacancies created by resignations
f. Action on recommendation of Recreation Advisory Board
relative to T-Ball field (Timmy Johnson)
Page Two AGENDA February 27, 1995
7. City Manager Reports and/or Correspondence:
8. Reports and/or requests from City Commissioners, City Attorney
and City Clerk:
a. Discussion relative to proposed cut in federal funds for
beach erosion control (Comm. Weiss)
Adjournment
If any person decides to appeal any decision made by the City
Commission with respect to any matter considered at any meeting,
such person may need a record of the proceedings, and, for such
purpose, may need to ensure that a verbatim record of the
proceedings is made, which record shall include the testimony and
evidence upon which the appeal is to be based.
Any person who wishes to speak to the City Commission on any matter
at this meeting should submit a request to the City Clerk prior to
the meeting. Forms are available at the entrance to the Commission
Chambers for your convenience.
MINUTES OF THE REGULAR MEETING OF AT ANTIC BEACH CITY V V
COMMISSION HELD ON MONDAY, FEBRUARY 27, 1995 O O
T T
PRESENT: Lyman T. Fletcher, Mayor E E
Steven M. Rosenbloom D D
Suzanne Shaughnessy
J. Dezmond Waters, III, and
Robert G. Weiss, Commissioners M S
O E
T C
AND: Kim D. Leinbach, City Manager I 0 Y
Alan C. Jensen, City Attorney NAME OF ONEN
Maureen_Kina.._ Ci .Y__Clerk COMMRS. NDSO
—The meeting was called to order by Mayor Fletcher. The
invocation was followed by the pledge to the flag.
1. Approval of the minutes of the Impasse Hearing of January
30, 1995 ROSENBLOOM X
WATERS X X ,
Notion: Approve minutes of the Impasse Hearing of WEISS X X 1
January 30, 1995 FLETCHER X
No discussion before the vote. The motion carried
unanimously. ROSENBLOOM X
Approval of the minutes of the regular meeting of 11W�ATERS X X
February 13, 1995 WEISS X X
FLETCHER X
Notion: Approve minutes of the regular meeting of
February 13, 1995
No discussion before the vote. The motion carried
unanimously.
Mayor Fletcher spoke concerning the operation of the
Commission. He felt disagreement and public debate was
constructive, and that the city's business should be done in
the form of a public forum, similar to a town meeting
environment. He felt workshops should never be substituted
for regular meetings, and that decisions should be made at
regular meetings, only. He explained Commissioners had the
right to submit items for the agenda. He urged commissioners
to have respect for each other and for citizens, and he urged
citizens to have respect for the legislative process. He
spoke concerning the historical significance of Roberts Rules
of order and he read from the City's Code of Ordinances,
Chapter Two.
Commissioner Shaughnessy joined the meeting at 7:30 p. m.
The Mayor indicated he had listened to the tapes of the last
meeting of February 13, 1995 and that the City Manager and
City Clerk would be coordinating a date and time for a goal
session at which time discussions would be held relative to
Minutes, Page 2
February 27, 1995
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e. •ui .ing an. ge ing a ong wi a eac other.
2. Recognition of Visitors:
Clay Zbusey, President of the Teen Council, reported that the
goals of the Teen Council were to improve the lives of teens
of Atlantic Beach. He indicated a tennis tournament and
poetry reading were planned, and he urged the commission to
acquire the Richardson property for a proposed teen center.
He invited everyone to attend Teen Council meetings which were
held the first and third Tuesday of every month at the
Community Center.
Rim Leinbach, City Manager, introduced Administrative
Assistant, Suzannah Puigdomenech.
Lans Stout, 221 Magnolia Street, presented a letter from
residents complaining of poor drainage in the 200 block of
Magnolia Street (letter dated February 24, 1995 attached
hereto and made a part hereof) . Mayor Fletcher advised that
the Storm Water Master Plan would be on the agenda and that
drainage problems of this nature would be addressed.
Katherine Lindsey, 8787 Southside Boulevard #3109, requested
an amendment to Section 24.17, Definitions, of the City Code
regarding the definition of "family" to allow three unrelated
people to live in a three bedroom unit. She explained young
professional people would like to live together for reasons of
economy. Mayor Fletcher advised that the Community
Development Board met on the third Tuesday of every month and
he suggested that Ms. Lindsey contact Don Wolfson, Chairman of
the Community Development Board regarding her request. The
Mayor also advised the city had appointed a committee to amend
the Code of Ordinances, and it was suggested Ms. Lindsey
contact George Worley, City Planner, regarding this committee.
D. Russell Burch, 2224 W. Oceanforest Drive, requested that
the city review plans for construction of a home next to his
home. Mr. Burch felt set back lines might be violated in that
it was his opinion the house was too close to the lot line and
too large for the lot. Mr. Burch was instructed to meet with
City Manager Kim Leinbach.
J. P. Marchioli, 414 Sherry Drive, thanked staff for cleaning
Howell Park.
Stephen M. Bull, Attorney, indicated he appeared before the
Commission on February 13, 1995. He explained he represented
the Orlando firms of Wharton-Smith, Inc. and Adams-Robinson
Construction. Mr. Bull explained it was the desire of
Wharton-Smith, Inc. and Adams-Robinson Construction to bid on
the expansion of the City's Wastewater Treatment Plant but
because of the city's requirement that prequalified bidders
must have maintained a local office within 60 miles from
Atlantic Beach for the past three years, the firms were not
Minutes, Page 3
February 27, 1995
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able to bid. He reminded tfe Commission that tEETffibTion to
direct staff to consider changing prequalifying to allow
additional prospective bidders to qualify resulted in a tie
vote of 2-2, and thus failed.
Mayor Fletcher indicated he had listened to the tape of the
meeting of February 13, 1995 and he had also read the
material.
Motion: Direct staff to start the bidding procedure over ROSENBLOOM X
again, from the beginning, regardingthe City's SHAUGHNESSY X X
Wastewater Treatment Plant, and to change the WATERS X
prequalification 1 i ficati_on too remove the 60 mile requirement WE I S S X
FLETCHER X X
Mayor Fletcher felt extending the bidding to those outside the
60 mile requirement would possibly save the city money by
expanding the number of bidders.
Commissioner Waters felt while he appreciated the concept of
competitive bidding, the city had experienced problems in the
past in getting people to come from out of town to follow up
with warranty work. He felt placing the 60 mile requirement
was staff's way of having someone local who could be
successfully dealt with relative to problems that might occur.
Commissioner Rosenbloom felt if the requirement was lifted
cost saving might occur, and that it was up to staff to
enforce the contract.
Commissioner Weiss felt the matter was not on the agenda and
thus was a major departure from the normal way of doing
business. He felt the city had already made a decision based
on staff's recommendation and the city should respect that
decision. He indicated he was concerned about a six week
delay to start the bidding procedure over again, and although
the city would probably get an extension from the Department
of Environmental Protection (DEP) , this was not a sure thing.
He indicated the commission did not question staff when the
bid was prepared and he felt the commission should rely on
staff.
Commissioner ShaughnesKc ated originally she was t in Amended 3/13/95
favor of the motion, s e felt more bids would possibly
save the city money. She questioned Bob Kosoy, Public Works
Director, concerning the time frame involved in the project
and in satisfying DEP permitting requirements. Mr. Kosoy and
Jim Jarboe, Deputy City Manager, explained the time that would
be involved in completing the project.
Commissioner Weiss indicated there were four bidders, and he
felt that awarding the bid locally was important.
Roll call vote resulted in 3-2 with Commissioners Waters and
Weiss voting nay. The motion carried.
Minutes, Page 4
February 27, 1995
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Kerry Alteri, 1639 Ocean Grove Drive, indicated a flyer had
been left at her house pertaining to the possible sale of
a triangle piece of city owned property, a/k/a Blocks 2 and 3,
Ocean Grove Unit 1, together with a portion of the
right-of-way of Dewees Avenue. Mayor Fletcher indicated the
matter was not on the agenda and no action would be taken. It
was further explained any sale of city property would have to
be accomplished via ordinance which would require a public
hearing.
William MoGee, 1831 Selva Marina Drive, suggested including a
time limit for construction of the city's Wastewater Treatment
Plant. With reference to the extension of Donner Road, he
felt the the city should comply with the design already
purchased for construction, and that it would be creating a
liability to the city to construct a road which would not meet
city specifications.
A question was asked concerning the current status of the 16th
Street access, to which it was explained city crews would be
constructing the access and it was hoped it would be completed
by the summer.
3. Unfinished Business:
a. Reconsideration of action on an appeal of the findings of
the Tree Conservation Board relative to Lot 20, Unit 3,
filed by James R. Griffiths
Commissioner Shaughnessy explained she requested that the
appeal appear on the agenda for reconsideration of the
Commission. She explained while she was an advocate of the
preservation of trees the issue was whether or not the
existing ordinance allowed mitigation. She felt the
commission had the ability to change the ordinance and make
the language stronger.
ROSENBLOOM X
Motion: Reconsider action on an appeal of the findings SHAUGHNESSY X X
of the Tree Conservation Board relative to Lot 20, Unit WATERS X
3, filed by James R. Griffiths WEISS X X
FLETCHER X
The question was called and the vote resulted 4-1 with Commissioner
Waters voting nay. The motion carried.
Notion: Reverse the decision of the Tree Board to ROSENBLOOM X
require mitigation on Lot 20, Unit 3, by planting of 25 SHAUGHNESSY X X
inches of hardwood trees on the site, with a minimum WATERS X
diameter of 3 inches per tree WEISS X X
FLETCHER X
Commissioner Rosenbloom questioned the actual authority of the
Tree Board. He felt the city should be specific regarding
what the Board had authority to do, and that the problem
needed to be addressed.
Commissioner Weiss felt the Tree Board did not have the
•
February 27,J1995
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authority to mitigate because the ordinance did not allow it.
He felt while the Tree Board had considerable powers, it was
not allowed to mitigate. He felt it was not fair for a
homeowner in one home to get relief from mitigation while a
neighbor next door did not get the same consideration.
Commissioner Rosenbloom felt the Tree Board should be given
some authority or it should be eliminated.
James Griffiths, owner of the property, felt the Tree Board
had been responsible in its findings in the past but that it
had been inconsistent in its rulings. He added that perhaps
there had not been more appeals because past decisions of the
Tree Board had been reasonable.
Hope Van Nortwick, Chairperson of the Tree Board, explained
on-site mitigation was requested because the Board did not
have authority to require off-site mitigation. She felt a
lot of green space had been removed from the community, and
that the Board would like to have the option to require
mitigation on-site, off-site, or in the form of donations to a
fund. With reference to the case under discussion, she
explained eight trees could be purchased for approximately
$150 each, which would total $1,200, or large trees could be
purchased. She explained the Board believed it was possible
to replant trees on the site.
It was explained by several residents of Oceanwalk that the
Oceanwalk Architectural Review Board reviewed all new
construction plans, including tree removal, before permits
were sought from the city, thus trees were protected by the
neighborhood.
Commissioner Shaughnessy felt people who bought lots with
trees were being penalized.
Roll Call resulted in a vote of 3-2 with Commissioner Waters
and Mayor Fletcher voting nay. The motion carried.
Mayor Fletcher directed staff to meet with the Tree Board in
an effort to provide an ordinance to establish an off-site
mitigation process as well as a tree bank, or donations to a
tree fund. Staff was instructed to report back to the
Commission no later than March 27, 1995.
b. Appointment to the Community Develognent Board to fill
unexpired terns (term to expire 12/3/95
Mayor Fletcher nominated Scott Fletcher to fill an unexpired
term on the Community Development Board.
ROSENBLOOM X
Notion: Appoint Scott Fletcher to fill unexpired teen on SHAUGHNESSY X X
the Community Development Board (term to expire 12/3/95) WATERS X
WEISS X
FLETCHER X X
Minutes, Page 6
February 27, 1995
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No discussion before the vote. The notion carried
unanimously.
4. Consent Agenda:
a. Acknowledge receipt of report from Police Department
b. Reject all bids received for Jasmine Street retention pond
improvements
The consent agenda was unanimously approved by the Commission.
5. Action on Ordinances:
a. Ordinance No. 80-95-55 - Public Hearing
AN ORDINANCE OF THE CITY OF =ANTIC BEACH, FIARIDA AMENDING
ORDINANCE ND. 80-92-51 TO CLARIFY AND CORRECT
CONFLICTS; ADDING ANEW SECTION 22-27.1 7X) REQUIRE PAYMENT OF
DEPOSITS ON ALL UTILITY ACCOUNTS; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE.
Mayor Fletcher presented, in full, in writing, Ordinance No.
80-95-55, said ordinance having been posted in accordance with
Charter requirements. He opened the floor for a public
hearing and invited comments from the audience.
A question was asked concerning the amount of deposit on
rental property, to which it was explained there would be no
change in the amount of deposits charged.
Since no one wished to speak further the Mayor closed the
public hearing. ROSENBLOOM X X
Potion. Approve passageSHAUGHNESSYATERS X
of Ordinance No. 80-95-55 WATERS X X
WEISS X
No discussion before the vote. The motion carried FLETCHER X
unanimously.
6. New Business:
a. Adoption of Final Stornwater Master Plan
Mitch Griffin, CH2M Hill, gave an overview of the Stormwater
Master Plan. When questioned concerning Hopkins Creek and
the problems of flooding, Mr. Griffin explained the
effectiveness of the city's system would depend on
maintenance by the county. An inquiry was made concerning
whether or not cost estimates included allowances for
conflicts with water, sewer, and cable television lines.
Commissioner Rosenbloom requested that city staff take a close
look at the drainage problems on Magnolia Street.
The commission received the report from Mitch Griffin.
A ten minute recess was called at 9:15 p. m.
Minutes, Page 7
February 27, 1995
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Iter Gc was Lak to out of sequunce and auk upon.
c. Discussion and subsequent action relative to acquisition
of the Richardson property
Alan Jensen, City Attorney, reported that the Commission had
received an appraisal on the Richardson property.
Commissioner Waters pointed out the property had been made
available to the city, after which it would go back on the
market for sale. He indicated the property was composed of
five 5,000 square foot residential lots, and that the rear of
the property backed up to the strip shopping centers on
Atlantic Boulevard. He indicated the property was not
surrounded by residential property as was the Adele Grage
Community Center. He felt because the Community Center was
utilized to such a great extent the residential neighborhood
had to bear the brunt of every activity the city sponsored.
He felt the Richardson property had great growth potential.
Motion: Authorize purchase of Richardson property and ROSENBLOOM
authorize the City Attorney and City manager to offer SHAUGHNESSY
between $100,000 and $120,000 WATERS X
WEISS X
Mayor Fletcher indicated he was in favor of the purchase but FLETCHER
that he would like to identify the source of funds to acquire
the property.
Commissioner Weiss felt the per foot cost of the property was
high compared to the recently acquired Tresca property. He
did not feel it was suitable for teenagers in the evening, and
he indicated the Boys and Girls Club in Jacksonville Beach had
an excellent facility.
Commissioner Shaughnessy felt staff had not had an opportunity
for input regarding the purchase. She indicated she had many
questions regarding the proposed use of the property.
Commissioner Rosenbloom felt neighbors should have an
opportunity to express their opinions. He indicated the •
purchase of this property should be a part of a master plan
for Parks and Recreation. He felt funds should be identified
as well as the cost of operation.
Mayor Fletcher felt since the Commission had just received the
appraisal the matter should be given careful consideration.
ROSENBLOOM X
Substitute Motion: Postpone decision regarding purchase SHAUGHNESSY X X
of Richardson property until March 27, 1995. Direct WATERS X
staff to meet with the Parks and Recreation Board to WEISS X
consider the matter FLETCHER X X
Commissioner Waters urged the Commission to move ahead with
the purchase at this time.
Minutes, Page 8
February 27, 1995
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Dorothy Kerber passed out pictures of the Boys and Girls Club
in Jacksonville Beach, and she suggested young people utilize
the facility. She felt existing parks should be better
utilized, and young people should be allowed to use Adele
Grage Community Center. She felt the purchase was unnecessary,
and she was opposed to selling a triangle parcel of city owned
property.
Bob Cook indicated the triangle parcel of property under
discussion was purchased by a previous Commission with the
express purpose of being utilized as a passive park. He felt
the city could not afford to purchase the Richardson property.
Representatives from the Positive Environment Committee
indicated their desire for the city to purchase the property
and provide a healthy alternative for young people.
The question was called on the substitute motion to postpone
the decision regarding purchase of Richardson property until
March 27, 1995 and to direct staff to meet with the Parks and
Recreation Board to consider the matter, and resulted in a
vote of 3-2 with Commissioners Waters and Weiss voting nay.
The motion carried.
Clay Towsey invited commissioners to attend the next Teen
Council meeting.
b. Appeal of the decision of the Camamity Development Board
to deny a request for variance filed by Anita R. Brand to
construct a screened porch and carport at 551-553 David
Street
Anita R. Brand indicated she wished to construct a screened
porch and carport in the rear yard of her home located at
551-553 David Street, but the proposed structure encroached
into the required 20 foot rear yard setback by 14 feet. She
felt she was being penalized by the more restrictive setbacks
imposed upon corner lots.
George Worley, City Planner, explained the zoning committee
was presently addressing the problem of corner lots being
penalized and that changes would be forthcoming. He indicated
the Community Development Board could not find a hardship in
the case under discussion and that it was felt if the variance
was granted it would set a precedent. Mr. Worley explained
the choice was made at the time of construction to build to
the line, and giving a variance would be giving a special
privilege to an individual.
Don Wolfson, Chairman of the Community Development Board,
explained the Board took its responsibility very seriously,
and that they had scrutinized this request very carefully. He
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February 27, 1995
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indicated the Board tried to suggest a compromise and in the
final analysis it was necessary to adhere to city codes. He
suggested if there was a reason to change the law it should be
changed but presently the law that was in the code had to be
followed.
Under discussion, it was suggested that the structure could be
built two inches from the existing house and that it would
conform to city codes. ROSENBLOOM X X
SHAUGHNESSY X
Nbtion: Uphold decision of Camainity Development Board WATERS X
to deny variance filed by Anita R. Brand to construct a WEISS X X
screened porch and carport at 551-553 David Street FLETCHER X
The question was called and the motion carried unanimously.
c. Discussion and subsequent action relative to acquisition
of the Richardson property (this was acted upon earlier in
the agenda)
d. Authorize solicitation of proposals (RFP's) for
engineering services for Saltair sewer rehabilitation
Bob Kosoy explained during the fall of 1994 the sewage pumping
station in Howell Park experienced extremely high flows during
the rainy period causing the station to pump continuously for
several days. A televised inspection of the adjacent sewer
gravity collection lines revealed several severe breaks and
revealed that a portion of the 12' sewer gravity line that ran
from Sturdivant Avenue to Sherry Drive, ran under the
Community Presbyterian Church. To focus on the overall sewer
problem in the Saltair Section, the City authorized Sims
Design Consultants to study the sewer problem from the pipe
breaks under the Community Presbyterian Church back upsteam.
The solution to this urgent problem was outlined in Alternate
4 of Sims Design Consultants Preliminary Report (attached
hereto and made a part hereof) .
It was recommended that staff be authorized to advertise
Requests for Proposals for engineering services to do the
final design plans for Saltair sewer rehabilitation.
Motion: Authorize staff to advertise Requests for ROSENBLOOM X X
Proposals for engineering services to do the final design SHAUGHNESSY X
plans for Saltair sewer rehabilitation WATERS X
WEISS X X
Following brief discussion, the question was called and the FLETCHER X
motion carried unanimously.
Mayor Fletcher suggested that the Community Presbyterian
Church be notified of the problem.
e. Trac appointments to the Arts and Entertainment Board to
fill vacancies created by resignations
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February 27, 1995
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Mayor Fletcher suggested that the appointments be deferred
until the meeting of March 13, 1995. The commission
concurred.
f. Action on recommendation of Recreation Advisory Board
relative to T-Ball field
Timmy Johnson, Recreation Director, reported the Atlantic
Beach Athletic Association (ABAA) proposed to construct a
T-Ball Field in Jack Russell Park (proposal attached hereto
and made a part hereof) . He indicated the proposal was
discussed at the Recreation Advisory Board meeting.
Mr. Johnson indicated it was agreed between the Recreation
Advisory Board and the ABAA that the ABAA would construct a
T-Ball Field at Russell park on a temporary basis (one year) .
Mr. Johnson indicated he concurred with the Recreation
Advisory Board under the following conditions: (1) the parking
problems must be addressed, (2) Beaches Soccer Association
must be notified of the relocating of the soccer goals, and
(3) within the one year period the possibility of playing
gams at Donner Park would be discussed with ABAA.
It was explained the ABAA would address the traffic parking
problems by staggering game times.
It was explained the Soccer Association indicated placement of
the T-Ball field would not interfere with soccer games. Fall
season ended at Thanksgiving, and it was requested that the
matter be revisited at that time. ROSENBLOOM X
SHAUGHNESSY X
Notion: Authorize T"Ball Field on trial basis for spring WATERS X
and fa11 games with clay base lines only; no permanent WEISS X X
structures to be installed FLETCHER X X
Under discussion it was felt by commissioners that as long as
the situation was on a temporary basis support would be given.
It was felt by some commissioners that it was necessary to
have a fence for games to be played successfully.
ROSENBLOOM X X
Subsidiary Notion: Approve construction of fences on the SHAUGHNESSY X
temporary T-Ball field WATERS X X
WEISS X
Following a brief discussion the question was called on the FLETCHER X
subsidiary motion to approve construction of fences and the
vote resulted in 3-2 with Commissioner Shaughnessy and Mayor
Fletcher voting nay. The motion carried.
The question was called on the original motion to authorize
a T-Ball Field on a trial basis for spring and fall games with
clay base lines only, and the vote resulted in all ayes.
Minutes, Page 11
February 27, 1995
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7. CiLy Manager Reports .odfor (brrespondence
Kim Leinbach reported there would be a workshop March 6, 1995
at which time department head goals would be presented.
Don Fbrd, Building Official, reported concession stand
demolition had been completed at Russell Park, and the
plumbing and slab work had been completed. He indicated it
had been discovered that the roof of the bathrooms was rotted
and he indicated the contractor agreed to replace the roof for
$3,500. He requested approved to do this work on an emergency
basis. ROSENBLOOM X X
SHAUGHNESSY X
Notion: Authorize expenditure of up to $4,000 for WATERS X
additional work to place a new roof on bathroom at WEISS X X
Russell Park, on an emergency basis FLETCHER X
The question was called and the vote resulted in 4-1 with
Commissioner Shaughnessy voting nay. The motion carried.
8. Reports and/or requests from City Commissioners, City
Attorney and City Clerk:
a. Discussion relative to proposed cut in federal funds for
beach erosion control
Commissioner Weiss suggested everyone write letters to support
continued federal funding for beach renourishment. It was
decided a resolution would be prepared for the meeting of
March 13, 1995.
Commissioner Weiss commended Allen Sowder on the work that he
had accomplished, and he suggested a chain saw be purchased to
assist Mr. Sowder.
Commissioner Waters felt there was a need to develop soccer
fields and he asked staff to come back to the Commission with
recommendations.
There being no further business the Mayor adjourned the
meeting at 11:50 p. m.
Apor
. T. Fletcher
Mayor/Presiding Officer
ATTES T:
,t hell
Ma een King
City Clerk
Mr. Robert S. Kosoy, P.E. January 25, 1995
City of Atlantic Beach SDC 94-445
Page 4
2 . The next scenario considered splitting the flow at Manhole
No. 80 (Poinsetta Street between Seaspray and Park
Avenues ) into northern and southern gravity systems. The
northern system route would remain unchanged however, flow
from the southern system would be redirected to the
existingN ewer line along Sturdivant Avenue. The
objective o splitting the system would be to replace the
single sewer line running along Poinsetta Street with two
shorter line lengths in an effort to minimize line drop.
This scenario however, suffers from the same problem as
the first scenario. The resulting depth of the proposed
southern system would be too great to allow discharge of
the system into the Sherr
lit.
sewer. Because of this,
this scenario is judged rio 4o be feasible.
3 . The final rerouting scenario considered the possibility of
redirecting sewage flow from the area of Park Avenue and
Sturdivant Avenue directly to the sewer at Sherry Street
with a gravity line running eastward 'along Sturdivant
Avenue to the intersection of Sturdivant Avenue and Sherry
Street. /The objective of this scenario would be to
eliminathe existing gravity line running between the
church and school. Again, this scenario is judged not to
be feasible because the Sherry Street sewer line would be
too shallow to accept discharge from the redirected
system.
Alternate No. 4 - Lift Station with Increased Gravity Sewer Slopes
This alternate solution addresses problems that can result if the
sewer line along Sherry Street surcharges during high flow
conditions. Flow blockage and flooding in the upstream sections
resulting from surcharging of the sewer may lead to a significant
backup of flow with potential overflow into the streets . It should
be noted that this problem is not addressed by any of the above
gravity flow-based systems, however, the extent of the problem
would depend on the actual frequency and degree of surcharging.
A lift station allows greater flexibility in system design. The
proposed lift station-based system is depicted on Sheet No. 3 .
Existing Manhole No. 73 would be replaced by the proposed lift
station. The existing gravity line between the church and school
would be replaced with a force main that would discharge to the
existing sewer at Sherry Street.
In conjunction with the proposed lift station, redirection of
selected gravity sewers was conducted to alleviate other above
Mr. Robert S. Kosoy, P.E.
City of Atlantic Beach January 25, 1995
Page 5 SDC 94-445
mentioned existing system deficiencies. All proposed gravity sewer
lines included in this alternate would consist of 8 inch PVC pipe
laid at the required slope of 0 .40 %. Sewer lines laid at that
slope results in a wetwell depth of 16 feet. In an effort to
shorten the proposed wetwell, consideration was given to
selectively using larger sizes of sewer pipe laid at flatter
slopes. Gravity lines that are not controlling were maintained at
8 inches . Evaluations of systems using larger sewer pipe sizes (up
to 12 inches) indicated that the wetwell depth could only be
shortened by 2 feet.
III . Storm Sewer System Review
A preliminary review of storm sewer improvements proposed by CH2M
Hill indicates that the location of both existing and proposed
structures should not present any major problems with implementing
any of the proposed sanitary sewer improvements. CH2M Hill has
proposed upgraded storm sewer structures in the vicinity of
Poinsetta Street between Park and Sturdivant Avenues, Sturdivant
Avenue near Sherry Street and along Sherry Street Implementing
improvements proposed by Alternate No. 2 (exclusively gravity
system) would, at a minimum, require keeping the two existing
conflict manholes namely, Manhole No. 's 72 and 77 . However,
implementing improvements proposed by Alternate No. 4 (gravity
system augmented with lift station) should not require these
conflict manholes because of the redirection of gravity lines in
the case Manhole No. 77 , and deeper trench cuts in the case of
Manhole No. 72 .
Locations of additional possible conflict manholes include the
intersection of Park Avenue and Poinsetta Street, Sturdivant Avenue
near Manhole No. 75 and Sherry Street near Manhole No. 's 20 and 37 .
The actual number of conflict manholes that would be required would
depend on the actual location and depth of the upgraded storm sewer
structures and the type of sanitary sewer system implemented. An
obvious advantage of a lift station-based system over an
exclusively gravity flow-based system is the flexibility of design
afforded by the lift station. With regards to the proposed storm
sewer improvements, this flexibility translates to minimizing the
number of conflict manholes required.
IV. Preliminary Cost Estimates
Preliminary opinions of probable costs were calculated for the two
alternate solution judged to feasible based on the above
discussion. These cost estimates are as follows:
•
T-BALL FIELD PROPOSAL
TO: ATLANTIC BEACH PARKS AND RECREATION ADVISORY BOARD
ATLANTIC BEACH CITY COUNCIL
FROM: A.B.A.A.
We propose to construct, at no cost to the city, a new T-Ball League playing field in Jack
Russell Park. Since this field will be dedicated to T-Ball play only, it will be constructed with the
following characteristics.
• a 45ft. baseline verse's 60ft. ( Rookie ,Minor,Major and Girls Softball).
• outfield fencing at less than 90 ft
• no lights, Babe Ruth Baseball prohibits night time play for this age group
• weekend games only
• perimeter fencing only, no elevated backstops needed at this level
• grassy infield to better preserve the "Green Space"
• benches will used to seat the teams(4-12ft. shade trees will be planted )
• one or two tier bleachers for the parents
• estimated cost to the League—$4,000
• The additional field will be located in either of the two proposed places discussed earlier,
our preference would be next to the Tennis Courts. This area would have the least impack on the
available open area existing at Jack Russell Park today. In addition to allowing us to reduce the
number of weeknight games for the Major league players, it gives this younger age group a
dedicated field of their own that they can practice and play on without interference from older
players. Lastly, it moves our ideas and resources on to Donner Park for the future development
of our Baseball and Softball programs.
•
CITY OF
,itieucae 'eae - ��Cvtida
POLICE DEPARTMENT
~ `► 850 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233
.141t" ': 4 TELEPHONE (904)249-5606
MEMORANDUM
TO: Ms . Cindy Corey
Chairperson, Parks and Recreation Board
FROM: David E. Thompson
Chief of Police
DATE: 2/14/95
SUBJECT: T-Ball field
I hope that the following information is helpful to the
Board in making a decision relative to the location of a new T-
Ball field:
1) . Last year , we had problems with parking in the Russell
Park/City Hall parking areas . Most teams were scheduled to play
on Saturdays, and generally teams were warming up while others
were completing their games on the fields . There were numerous
times when there were no parking spaces available for fans ,
players , or families .
When marked spaces were not available , people parked where
ever they could find room including in travel lanes , on grassed
areas , and in illegal locations . Last year, this created
problems with traffic flow, it damaged areas of the park, and it
resulted in parking tickets issued to fans . The parking of
vehicles in such areas also created a safety problem for
children.
The addition of a T-Ball field in Russell Park will result
in additional vehicles including coaches , umpires , families , and
fans . This will simply exacerbate the existing problem.
2 ) . The use of a site away from Russell Park may
inconvenience some families , especially those who may have more
than one child playing ball . However , fields have been utilized
away from Russell Park for many years . Fields at the Mayport
Naval Base have been consistently used for girls softball games ,
and the families with more than one child playing (including
mine) have made adjustments . A girls softball team has practiced
page 2
at Donner Park for three years , and the field is rarely requested
or utilized by the A.B .A.A. For several years , I coached
Atlantic Beach teams who practiced baseball in Neptune Beach. I
am also aware of other teams who have played at fields other than
Russell Park . It would be nice to have all of the baseball
events in one centralized location, but apparently it is not
feasible or mandatory for the success of the program.
3) . At the Parks and Recreation meeting on Saturday,
February 4 , 1995 , we obtained numerous ideas from the various
interests in attendance. During the entire day, I never heard
anyone suggest that we needed to expand the Little League program
in Russell Park . On the contrary , there were repeated
suggestions that we needed to add supervised recreational
programs in other parks . The group wanted more utilization of
existing parks , and they wanted to diversify the use of the
parklands . Donner . Park appears to have space for a T-Ball field,
and adding such a field would be consistent with the ideas
expressed in the parks and recreation meeting .
4) . My wife is on the school advisory committee for the
Atlantic Beach school . One of their suggestions last month was
to explore the possibility of upgrading the ball field at that
location. They already have a location laid out , but they need
to put clay and improve the field. If A. B .A.A. is going to
basically build another field, this would improve the school
grounds for all of the kids to enjoy during and after school .
I discussed this with the principal last week, and she said
that she was confident that we could work out arrangements for
parking and T-Ball . This could improve access to the
recreational facilities at the school for the entire community .
Summary : I have attempted to stay out of the politics
between A . B .A . A. and the City of Atlantic Beach. My family has
participated in the Little League for many years , and we plan to
continue doing so . However , the information contained in the
memorandum is accurate, and it may assist you in making decisions
relative to the request for an additional T-Ball field in Russell
Park .
If you need any additional information, please do not
hesitate to call .
February 24, 1995
HAND DELIVERY
The City Council
City of Atlantic Beach
Florida
We, the residents of the 200 block of Magnolia Street, Atlantic Beach, feel there is a need to
address a situation existing on our block that we have been experiencing for upwards of 14 years.
Specifically, extremely poor drainage, and in some cases a total lack thereof, as well as inadequate
runoff which leaves us with quagmires in front of our homes for days and weeks at a time.
Additionally unique to our area are culverts that do not drain, filling with stagnate water and
becoming pits for our children to stumble into. Any visitor to our street after a rainstorm will readily
note that long after Atlantic Beach has dried out, our street remains largely under water. The soggy
culverts and pools of stagnate water are much more than a muddy nuisance, they are undoubtably a
breeding ground of microscopic bugs, bacteria and mosquitos. Over the years, many of us have been
told various stories regarding the causes of this condition. Frankly, we are not interested in the
causes, but the solutions.
As an historical aside, we organized ourselves in 1987, approached the city, and initiated the
placement of"No parking on pavement" regulations and signs on our street. Thereafter, many of us
in the 200 block doubled the widths of our driveways and made cutouts in the fronts of our properties
for off road parking. Setting a good example, as it were.
The middle of the block, i.e. 238 -274 on the west side of the street and 237 - 273 on the east
side, are the lowest spots, collecting and holding the majority of the water after any rainstorm. We
have observed over the years that no matter how light or heavy a rainstorm might be, the drain at the
south west corner of the 200 block is virtually useless since the water flows away from it. For
example, when our neighbor at 222 Magnolia washes his car, the water flows away from the drain
and into the driveway at 230 Magnolia.
Over the years we have grumbled privately about the problem, and have occasionally made
a phone call to the public works department. Many of us have built French drains in the fronts of our
yards in a largely futile effort to improve the drainage. From time to time we have heard that the city
was studying the problem as part of a potentially larger project to improve drainage in the area. We
have reached the point, however, where we wish to collectively voice our concerns. We are told by
the public works department that drainage in our neighborhood is once again under consideration by
the city of Atlantic Beach. We urge you, our elected representatives, to put an end to delays that
predate your election to office and which have stretched out over a dozen years, and to implement
the solutions proposed in the city's most recent study of the problem.
Collectively, we are not a particularly "political" group and are not interested in being
confrontational. Rather, we would like to institute a dialog with the city by which we can
The City Council
City of Atlantic Beach
Page two
understand the progress being made toward solving our problem. We have elected Mr. Lans Stout
(221 Magnolia)to serve as our liaison. We ask that you please advise us, through Mr. Stout, when
you can address our questions and concerns, either by correspondence or in a meeting.
Thank you, and we look forward to your reply.
Soggily yours,
1//144(§,
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The City Council
City of Atlantic Beach
Page three
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