03-27-95 v •
ATLANTIC BEACH CITY COMMISSION
MARCH 27, 1995
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting of
March 13, 1995.
2. Recognition of Visitors
a. Presentation of proclamation to the First Coast
Parliamentarians declaring April as Parliamentary
Emphasis Month in Atlantic Beach
3. Unfinished Business:
a. Two appointments to the Arts and Entertainment Board to
fill vacancies created by resignations
b. Report relative to acquisition of five lots at 110
Seminole Road
4. New Business:
a. Appointment to the Recreation Advisory Board to fill
unexpired term of Gary Santora (Term expires 10/1/97 )
5. City Manager Reports and/or Correspondence:
6. Reports and/or requests from City Commissioners, City Attorney
and City Clerk:
Adjournment
If any person decides to appeal any decision made by the City
Commission with respect to any matter considered at any meeting,
such person may need a record of the proceedings, and, for such
purpose, may need to ensure that a verbatim record of the
proceedings is made, which record shall include the testimony and
evidence upon which the appeal is to be based.
Any person who wishes to speak to the City Commission on any matter
at this meeting should submit a request to the City Clerk prior to
the meeting. Forms are available at the entrance to the Commission
Chambers for your convenience.
Future Business - For action on April 10, 1995.
1 . Acquisition of Census meters
MINUTES OF THE REGULAR MEETING OF ATT \NTIC BEACH CITY V V
COMMISSION HEfl) ON MONDAY, NSU 27, 1995 O O
T T
PRESENT: Lyman T. Fletcher, Mayor E E
Suzanne Shaughnessy D D
J. Dezmond Waters, III, and
Robert G. Weiss, Commissioners
M S
O E
AND: Kim D. Leinbach, City Manager T C
Alan C. Jensen, City Attorney I 0 Y
Maureen King, City Clerk NAME OF ONEN
COMMRS. N D S 0
ABSENT: Steven M. Rosenbloom (Excused)—
The meeting was called to order by Mayor Fletcher. The
invocation was followed by the pledge to the flag.
1. Approval of the minutes of the Regular Commission meeting
of March 13, 1995. SHAUGHNESSY X
WATERS
Notion: Approve minutes of the regular meeting of WEISSX X
S X X
March 13, 1995 FLETCHER XI
No discussion before the vote. The motion carried unanimously.
2. Recognition of Visitors:
a. Presentation of proclamation to the First Coast
Parliamentarians declaring April as Parliamentary E phasis
Month in Atlantic Beach
Mayor Fletcher presented a proclamation to Florence
Fitzpatrick, President of the First Coast Parliamentarians.
David Thompson, Chief of Police, introduced Kenneth Hayes, a
new Police Officer with the City of Atlantic Beach Police
Department.
Emory Gray, 2203 Laughing Gull Circle, explained he worked in
environmental construction, and his company was supposed to
start work in conjunction with beach renourishment scheduled
to begin March 1, 1995. He explained that he never received a
notice to proceed, and he felt that federal funding might be
in jeopardy. He explained that on October 30, 1994 a bill was
passed designating another regulatory agency, Minerals
Management, and that the project had been put on hold. Mayor
Fletcher appointed Commissioner Weiss and Kim Leinbach, City
Manager, to look into the matter.
3. Unfinished Business:
a. Two appointments to the Arts and Entertainment Board to
fill vacancies created by resignations
Mayor Fletcher nominated Carolyn Stone to fill a vacancy on
the Arts and Entertainment Board.
Minutes, Page 2
March 27, 1995
V V
NAME OF
Notion: Appoint Carolyn Stone to fill a vacancy on the COMMRS. MSYN
Arts and Entertainment Board SHAUGHNESSY X
WATERS X X
Mayor Fletcher informed the Commission of the qualifications WEISS X
of Ms. Stone. FLETCHER X X
The question was called and the motion carried unanimously.
Mayor Fletcher nominated Karen Summers to fill a vacancy on
the Arts and Entertainment Board. SHAUGHNESSY X
Notion: Appoint Karen Suers to fill a vacancy on the WATERS X X
Arts and Entertainment Board WEISS X
FLETCHER X X
Commissioner Waters to informed the Commission of the
qualifications of Ms. Summers.
The question was called and the motion carried unanimously.
b. Report relative to acquisition of five lots at 110
Seminole Road
Mayor Fletcher asked Kim Leinbach to report concerning the
possible purchase of the property. Mr. Leinbach referred to
his report which was contained in the Commission agenda packet
(report attached hereto and made a part hereof) . He indicated
there was a correction on page two of the report which
indicated it would cost $240,000 to renovate an existing
building when it had been determined it would cost a lesser
amount of approximately $140,000. He indicated it might be
more economical to build a new structure. He felt that the
property might be a prime location to acquire more parkland,
if the Commission so desired.
Mayor Fletcher invited comments from the audience.
Those who spoke in favor of the purchase were as follows:
Hilary Howell and Clay Towsey of the Teen Council, Angela and
David Bew, and Barbara Hopson, representing the Parks and
Recreation Board. They felt that a Teen Center would be an
asset to the community, would increase the quality of life at
the beaches, and that the building could also be used by
senior citizens and other groups. With reference to
utilization of the existing Community Center, it was felt that
there was a serious parking problem, and that the Center was
already being used to capacity.
Those who spoke in opposition to the purchase of the property
were as follows: Sarah Storm, Dorothy Kerber, William McGee,
and Ruth Gregg, who expressed opinions that the city did not
belong in the business of entertaining teenagers, that many
other existing activities were available, and that it could
cost as much as $20,000 per year to supervise and maintain a
teen building. It was felt that the existing Community Center
Minutes, Page 3
March 27, 1995
V V
NAME OF
COMMRS. MSYN
could be utilized by the teens, and that the needs of existing
parklands needed to be addressed.
Mayor Fletcher invited comments from Commissioners.
Commissioner Waters explained there was not a final
negotiated price of the property. He also felt if the
property was purchased it would be practical to purchase the
property to the north of it, and that both parcels were
presently for sale.
Commissioner Weiss felt the property was too expensive, and
that the proximity to Atlantic Boulevard made it a poor
location.
David Thompson, Police Chief, felt a teen center at the
Richardson site might not attract at risk teens living in
other parts of the city.
Mayor Fletcher summarized funds that were available. He felt
the city needed to focus on the uses for current parklands,
including land at the Public Works yard which was no longer
needed since the city had contracted out its garbage
collection. He indicated University of Florida students were
currently developing park plans. He recommended that the
Commission examine its use of city owned land, and if the
property under discussion was available later, the matter
could be brought up for discussion.
SHAUGHNESSY X
Nbtion: Postpone indefinitely purchase of 110 Seminole WATERS X
Road WEISS X X
FLETCHER X X
Commissioner Shaughnessy felt use of the Public Works property
should be looked into further, and she felt if the building
located on the property were utilized, it would answer the
needs of many groups who would like to have a meeting place
for various functions.
Commissioner Waters explained his goal was to have a center
that met the needs of many people.
The question was called and the vote resulted in 1-3 with
Commissioners Shaughnessy, Waters, and Mayor Fletcher voting
nay. The motion failed.
Commissioner Weiss requested that Palm Trees be removed from
the parking lot at the Adele Grage Community Center.
Commissioner Weiss indicated he was adamantly opposed to
purchasing the Richardson property.
4. New Business:
a. Appointment to the Recreation Advisory Board to fill
• Minutes, Page 4
March 27, 1995
V V
NAME OF
COMMRS. MSYN
Mayor Fletcher nominated Scott Deputy to fill the unexpired
term of Gary Santora on the Recreation Advisory Board. SHAUGHNESSY X
WATERS X X
Motion: Appoint Scott Deputy to fill the unexpired term WEISS X
of Gary Santora on the Recreation Advisory Board FLETCHER X X
No discussion before the vote. The motion carried
unanimously.
5. City Manager Reports and/or Correspondence:
Kim Leinbach reported he had received a request for waiver of
the requirement of 1,500 feet between establishments that sold
alcoholic beverages, and the matter would appear on the next
commission agenda.
Mr. Leinbach reported after research had been conducted
relative to building an access at 16th Street it was
determined the work was more extensive than originally
believed and that Public Works could not do the work. He
indicated it would cost approximately $25,000 to build the
access and that some action would be needed from the
Commission to proceed with the work.
Mr. Leinbach reported the proposed tree ordinance amendment to
allow mitigation was completed and was presently being
scrutinized by the Tree Board. He indicated this would
probably be on the next commission agenda.
Mr. Leinbach complimented the Commission on their work during
the recent Goal Setting Session.
Mr. Leinbach distributed a report relative to Ocean County.
6. Reports and/or requests frau City O mnissioners, City
Attorney and City Clerk:
Commissioner Weiss encouraged citizens to call the
Jacksonville Council Representative and state representatives
regarding the status of beach renourishment. He reported
annexation of the marshland to the west had passed the first
stage in the legislative process in Tallahassee.
A discussion ensued relative to when a meeting would be held
regarding the lawsuit with Jacksonville, and it was reported a
tentative date was set for Monday, April 17, 1995 at 4:30 p.m.
Mayor Fletcher requested that a meeting be scheduled to
discuss capital improvements. He reminded everyone that the
deadline for Inland navigation Grants was in April and that
the city needed to summit an application.
There being no further business the Mayor adjourned the
meeting at 8:50 p. m.
• Minutes, Page 5
March 27, 1995
V V
NAME OF
COMMRS. MSYN
,e0A T. Fletcher
.yor/Presiding Officer
ATTES T:
att. .
een Keg
Ci Clerk
CITY OF ATLANTIC BEACH �".,`GC�1, •�
CITY COMMISSION STAFF REPORT 3p1/01_5
AGENDA ITEM: Possible purchase of property located at
110 Seminole Road (Richardson) .
SUBMITTED BY: Kim D . Leinbach, City Manager /i . � . 74 -
BACKGROUND:
4,BACKGROUND: At the last City of Atlantic Beach City Commission
meeting, Commissioner Dezmond Waters discussed and proposed
purchasing the Richardson property consisting of five lots and one
single family dwelling unit located at 110 Seminole Road . The
matter was deferred to the next regular City Commission meeting for
report and analysis by staff .
f (
As directed , I assembled a staff team consisting of Planning and
Zoning Director George Worley , Recreation Director Timmy Johnson and
Parks Division Director Allen Sowder to work with me on the report .
Building Official Don Ford evaluated the single family dwelling unit
at my request .
Essentially , we reviewed the property for use , need , location and
various characteristics unique to the property . We suggest the
following process as a means towards deciding purchase/utilization
of this property (or any other for that matter) :
1 . Need (i . e . programs , infrastructure , etc . vis-a-vis the
delivery of services at this location and how the same fits in with
our overall parks and recreation facilities and uses) .
2 . Location (based upon above , who will use it , how much
traffic will be generated , will there be substantial walk-up
traffic) .
3 . Security (should the property be used by younger children
and if so , how can we protect them from vehicular and walk-up
traffic , will the use affect neighbors adversely , is the structure
safe) .
4 . Staffing (depending upon use , upwards of two staff members ,
one male and one female , could be used at the site , what hours of
operation) .
5 . Maintenance (what are the annual , recurring expenses to
operate the facility) .
6 . Structure (what is the condition of the house , is there
adequate parking , are there additional expenditures to make
improvements) .
7 . Miscellaneous (can volunteers be used , is it wise to mix
uses of facilities , e . g . teens versus seniors) .
3b
STAFF REPORT Page 2
Our team checked with other facility providers (i . e . , multi—purpose
use , including teen programs) and reviewed the site , structure as
well as existing playground equipment . We feel a policy decision
should be made by the City Commission as to the use of the property.
If we assume primary use - by younger adults , it is felt the property
would not be readily suitable in its current configuration . The
structure is not sound enough for immediate use and our BuildingQ 0
lt
Official estimates a cost of $ r -Q-, -e " to bring it up to standard . if /
In fact , it could be more logical and economical to build an
entirely new building . Traffic/parking is also a problem at the
site . The existing playground equipment was not deemed adequate by
our Parks Division Chief . Current zoning does allow park type use ,
however .
Should the City Commission wish to preserve the property for future
use (as we all know, property is increasingly difficult to
reasonably obtain) , perhaps with plans to acquire other adjacent
properties , the Richardson land could serve this purpose most
adequately .
RECOMMENDATION: To summarize , unless preserved for future use ,
staff cannot adequately analyze the property at 110 Seminole Road
without knowing its general intended use . We have pointed out
suggested criteria for this process as well as specific
characteristics to the site regardless of use . The City Commission
should also weigh the opportunity for land acquisition versus the
availability of desirable real estate within Atlantic Beach .
ATTACHMENTS : Letter to Commissioner J. Dezmond Waters , III from
City Manger Kim D . Leinbach dated February 27 , 1995 ; Memorandum to
Kim D . Leinbach from Don C . Ford dated March 21 , 1995 ; area map ,
site plan, building sketch for 110 Seminole Road ; letter of
transmittal to Jensen and Hould from David Yeargin dated February
10 , 1995 .
AGENDA ITEM NO .
•
•
4.0111.
'14‘`.‘
• wi '�*, , CITY OF
• titeeustee ga e% - 476 'a
800 SEMINOLE ROAD
,
- ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904)247-5800
• !..•• FAX(904)247-5805
. '•,vim
FEBRUARY 27, 1995
�1. DEZMOND WATERS !!!
CITY COMMISSIONER
ATLANTIC BEACH, FLORIDA
DEAR COMMISSIONER WATERS:
YOU HAVE ASKED THIS OFFICE TO RESEARCH POSSIBLE FUNDING SOURCES SHOULD THE CITY
COMMISSION SEEK TO ACQUIRE THE RICHARDSON PROPERTY OFF SEMINOLE ROAD. I SHALL
ASSUME, WITHOUT THE BENEFIT OF NEGOTIATIONS, THAT THE PROPERTY IS VALUED AT
$1 50,000.
BASICALLY, I SUGGEST YOU CONSIDER THE FOLLOWING POSSIBLE ALTERNATIVES TO
ACCOMPLISH THE ABOVE:
-UTILIZE RESERVE FUND BALANCE OBTAINED FROM THE SANITATION BUDGET AVAILABLE
THROUGH PRIVATIZATION RECENTLY APPROVED BY THE CITY COMMISSION (OUR
VEHICLES TOTALED SOME $225,000 IN SELLING THE SAME TO THE LOW PRIVATE
SANITATION BIDDER).
-UTILIZE GENERAL FUND BALANCE BY AMENDING THE SAME AND SHOWING THE
EXPENDITURE AS A (NOW) BUDGETED LINE ITEM (CURRENT BALANCE ESTIMATED AT
SI ,200,000)
-TAKE BIDS FROM FINANCIAL INSTITUTIONS AND FINANCE THE ACQUISITION THROUGH
LEASE PURCHASING OR SIMILAR MEANS SUCH AS A LEGALLY ALLOWED METHOD TO
FINANCE WITH SELLER (ALSO NECESSITATING A BUDOET AMENDMENT
AS PREVIOUSLY DESCRIBED). PLEASE RECALL WE HAVE A REMAINING BALANCE OF
APPROXIMATELY $25,000 FROM THE SPECIAL PARK ACOUISITION FUND (.6 MIL) THAT
I BELIEVE FALLS INTO THE PARAMETERS ESTABLISHED BY THE CITY COMMISSION FOR
PARK ACQUISITION AND PERHAPS COULD BE USED FOR THIS PURPOSE WITHIN THE
CURRENT FISCAL YEAR-SUBSEQUENT FUNDING REQUIRED.
-MAKE THIS PURCHASE A PART OF THE CITYS CAPITAL IMPROVEMENT PLAN CURRENTLY
UNDER CONSIDERATION OF THE CITY COMMISSION AND FINANCE WITH APPROPRIATE
BUDGETED FUNDS.
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1/ 800 SEMINOLE ROAD
1
- - ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904)247-5800
•'' „� FAX(904)247-5805
MEMORANDUM
March 21 , 1995
TO: Kim D. Leinbach, City Manager
FROM: Don C. Ford , Building Official
RE: Richardson House at 110 Seminole Road
I have performed an inspection of the Richardson house at 110
Seminole Road and found the following :
1 . Roofing - The original structure is asphalt shingles . The
shingles have exceeded their life and are swelled and cracked.
There are numerous places in the roof that have leaked and caused
the ceilings to fall in;
2 . Exterior Walls - Asbestos shingle siding has many cracks
causing water to flow into the walls . The stud in the walls around
all of the windows and doors have rotted;
3 . Plumbing - Plumbing has been replaced and repaired in many
areas . Piping consists of galvanized steel , poly-vinyl chloride
plastic ; and poly-butylene plastic;
4 . Heating , Ventilation and Air-Conditioning - Ducts have
been wet from leaking roof . All equipment has been wet and damaged
beyond repair;
HVAC - The condenser/air-handler is a very old commercial type and
will be difficult to repair .
5 . Electric - Has numerous places where the wiring has been
tampered with. There are wire nut connections on wiring in the
rear porch areas that are exposed to the weather . I could not
inspect the service panel to evaluate the entire structure .
Overall , the structure appears to be in very poor condition.
The maintenance has been marginal and a complete overhaul of the
entire building would be required to make it safe and to meet
existing building codes .
Remodeling costs start at $50 . 00 per square foot and up . This
structure would probably start at $70 . 00 per square foot to make
the structure safe for public use .
DCF/pah
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tax no.: y�}4-I21-8468
2/10/95
Jensen & Hould
708 N. Third Street Jax. Beach, FL 32240
Dear Sir,
In accordance with your request, I have
inspected and appraised the propertyp
110 Seminole locattreddonat:lly
Atlantic Beach,
Florida. 32233
The purpose of the appraisal was
value of the property, as im to entumete the marketd
simple title of ownership, proved, in unencumbered fee
The subject property consists of:
5 Rooms
? is
2 Bedrooms
?: 'Iltrw;,t?:ir?r iitfft..
2.5 __
�
nli
The Ranch styleeae esidence contains 1,988 square feet of
Gross Living
It is my opinion that the estimated market
property as of February 3, 1995 isov $1 0 0 Ovalue of the
The abe info 0
Thom ov rmation has been automaticall
appraisal and inserted in this covert page.
e.
Re-pectf.9
y submitted,
David Yeargin