04-10-95 v ATLANTIC BEACH CITY COMMISSION
APRIL 10, 1995
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting of
March 27, 1995, and Special Called Meeting of April 3, 1995.
2. Recognition of Visitors
3. Unfinished Business:
a. Architect Michael Dunlap with report and recommendations
relative to construction of Donner Park activity building
4. Consent Agenda:
a. Acknowledge receipt of the following reports for the
month of March:
(i ) Code Enforcement Activity Report
(ii) Building Department Report
(iii) Recreational Facilities Usage Report
b. Award contract to Vickers & Associates in the amount of
$9, 193.79 to supply and plant trees pursuant to the
specifications of Bid No. 9495-8
5. Action on Resolutions:
a. Adoption of Resolution No. 95-13 requesting that no fee
be assessed for beach renourishment projects authorized
by the Federal Government (Comm. Weiss)
b. Adoption of Resolution No. 95-14 supporting the opening
of a facility to provide county court services in the
beaches area
6. Action on Ordinances:
a. Introduction and first reading of Ordinance No. 95-95-62
to provide for mitigation for tree removal (George
Worley)
7. New Business:
a. Public hearing and final action on a request for a Use by
Exception filed by John Kurtz of Kurstar Company, to
operate a general contractor' s office at 535-L Atlantic
Boulevard, Zoned Commercial General (George Worley)
b. Action on a request to install a sign at the inter-
section of Linkside Drive and Sandpiper Lane (George
Worley)
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Page Two AGENDA April 10, 1995
c. Authorize entering into contract with Purvis Gray &
Company for the audit for FY 1994/95 (Ann Meuse)
d. Discussion and related action relative to purchase of
encoded register water meters under City of Jacksonville
bid (Jim Jarboe/Bob Kosoy)
e. Authorize scheduling of interviews with engineering firms
to provide consultant services in connection with the
replacement of sewer lines and conflicting utilities in
Saltair subdivision (Bob Kosoy)
8. City Manager Reports and/or Correspondence:
9. Reports and/or requests from City Commissioners, City Attorney
and City Clerk:
Adjournment
If any person decides to appeal any decision made by the City
Commission with respect to any matter considered at any meeting,
such person may need a record of the proceedings, and, for such
purpose, may need to ensure that a verbatim record of the
proceedings is made, which record shall include the testimony and
evidence upon which the appeal is to be based.
Any person who wishes to speak to the City Commission on any matter
at this meeting should submit a request to the City Clerk prior to
the meeting. Forms are available at the entrance to the Commission
Chambers for your convenience.
Future Business:
Information (if available) has been provided to the City Commission
on the following items. These matters will not be discussed at
this meeting but will be considered by the City Commission at the
next regular Commission Meeting on April 24, 1995.
1. Status report on the progress of modifications to the Public
Safety Building
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY
COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, ON
MONDAY, APRIL 10, 1995. V V
O O
PRESENT: Lyman T. Fletcher, Mayor T T
Suzanne Shaughnessy E E
J. Dezmond Waters, III, and D D
Robert G. Weiss, Commissioners
AND: Kim D. Leinbach, City Manager M S
Alan C. Jensen, City Attorney 0 E
Maureen King, City Clerk T C
I O Y
ABSENT: Steven M. Rosenbloom ( Excused) NAMEOF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Fletcher. The
invocation was followed by the pledge to the flag.
1. Approval of the minutes of the Regular Commission
Meeting of March 27, 1995, and Special Called
Meeting of April 3, 1995 .
SHAUGHNESSY X X
Motion: Approve minutes of the regular meeting WATERS X X
of March 27, 1995 WEISS X
FLETCHER X
No discussion before the vote. The motion carried
unanimously.
SHAUGHNESSY X X
Motion: Approve minutes of the Special Called WATERS X
meeting of April 3, 1995 . WEISS X X
FLETCHER X
No discussion before the vote. The motion carried
unanimously.
2 . Recognition of Visitors :
None
3. Unfinished Business:
a. Architect Michael Dunlap with report and
recommendations relative to construction of
Donner Park activity building
Mr. Dunlap distributed sketches of the proposed 1, 922
square foot building and reviewed a breakdown of
estimated costs. He indicated several sites had been
considered and it was his recommendation the building
be located on the east side of Donner Park with the
entrance to the building being on Church Road.
Discussion ensued regarding how the overall cost of the
structure could be reduced, and Mr. Dunlap indicated
different types of windows and floor covering could be
used.
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Minutes V V
April 10, 1995 NAME OF
COMMRS. MSYN
Discussion ensued regarding the location of the
building and Cindy Corey, Chair of the Recreation
Advisory Board, indicated the board preferred a
location in the northwestern area of the park where no
tree removal would be required.
Commissioner Waters felt a masonry building would be
more appropriate and worth the small extra cost. The
question of parking was also discussed and it was felt
it would be desirable to have off-street parking.
Following further discussion, the Mayor directed staff
to meet with Mr. Dunlap to consider ways in which the
cost could be reduced, and also address such matters as
the location of the building, parking, etc. , and
present their recommendations to the City Commission at
the next meeting. He requested that Chief Thompson and
Gail Baker, Activities Director for Donner Park, be in
attendance at the next meeting to express any concerns
they may have.
4. Consent Agenda:
a. Acknowledge receipt of the following reports for
the month of March:
(i) Code Enforcement Activity Report
(ii) Building Department Report
(iii) Recreational Facilities Usage Report
b. Award contract to Vickers & Associates in the
amount of $9, 193.79 to supply and plant trees
pursuant to the specifications of Bid No. 9495-8
SHAUGHNESSY X X
Motion: Approve passage of Consent Agenda WATERS X
WEISS X X
No discussion before the vote. The motion carried FLETCHER X
unanimously.
5. Action on Resolutions:
a. Resolution No. 95-13: A RESOLUTION OF THE CITY
OF ATLANTIC BEACH, FLORIDA, REQUESTING A CHANGE
TO UNITED STATES PUBLIC LAW 103-426, AND
PROVIDING LANGUAGE
Mayor Fletcher presented in full, in writing,
Resolution No. 95-13.
SHAUGHNESSY X
Motion: Approve passage of Resolution No. 95-13 WATERS X
WEISS X X
Commissioner Weiss explained that no fee would be FLETCHER X X
charged by Minerals Management Services for the use of
sand for the beach restoration project to be undertaken
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Minutes V V
April 10, 1995 NAME OF
COMMAS. MSYN
this summer; however, a fee would be charged for future
projects. Commissioner Weiss reported Representative
Fowler and Senator Mack had both indicated they would
support the city' s request for a change in the law to
eliminate the fee for future renourishment projects.
The motion was unanimously approved.
b. Resolution No. 95-14: A RESOLUTION OF THE CITY
OF ATLANTIC BEACH, FLORIDA, REQUESTING THE CITY
OF JACKSONVILLE TO SUPPORT THE EXPANSION OF COURT
SERVICES OFFERED BY THE CLERK OF THE COURT AT THE
BEACH
Mayor Fletcher presented in full, in writing,
Resolution No. 95-14.
SHAUGHNESSY X
Motion: Approve passage of Resolution No. 95-14 WATERS X X
WEISS X X
In discussion before the vote, Commissioner Weiss FLETCHER X
indicated he had spoken with Henry Cook, Clerk of the
Court, and it was his opinion there was a good chance
that the Clerk of the Court services at the beach could
be expanded. The motion carried unanimously.
6. Action on Ordinances:
a. Ordinance No. 95-95-62: AN ORDINANCE OF THE CITY
OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 23,
VEGETATION, ARTICLE 11, TREE PROTECTION; DELETING
CERTAIN LANGUAGE AND INSERTING ADDITIONAL
LANGUAGE; PROVIDING FOR SEVERABILITY; PROVIDING
FOR AN EFFECTIVE DATE
Mayor Fletcher presented in full, in writing, Ordinance
No. 95-95-62.
Motion: Approve passage of Ordinance No. 95- SHAUGHNESSY X
95-62 on first reading and set for WATERS X X
public hearing on April 24, 1995 WEISS X X
FLETCHER X
No discussion before the vote. The motion carried
unanimously.
7. New Business:
a. Public hearing and final action on a request
for a Use by Exception filed by John Kurtz of
Kurstar Company, to operate a general
contractor' s office at 535-L Atlantic Boulevard,
Zoned Commercial General (CG)
4,
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Minutes V V
April 10, 1995 NAME OF
COMMRS. MSYN
George Worley explained Mr. Kurtz proposed to open a
general contractor' s office at 535-L Atlantic
Boulevard. There would be no outside storage and no
overnight parking of business trucks. The Community
Development Board had reviewed the request and had
recommended that a Use by Exception be granted to Mr.
Kurtz personally, for the specified location only.
The Mayor opened the floor for a public hearing and
since no one spoke for or against the request, he
declared the public hearing closed.
Motion: Grant Use by Exception to Mr. Kurtz SHAUGHNESSY X
personally to operate a general WATERS X X
contractor' s office at 535-L Atlantic WEISS X X
Boulevard as recommended by the FLETCHER X
Community Development Board
No discussion before the vote. The motion carried
unanimously.
b. Action on a request to install a sign at the
intersection of Linkside Drive and Sandpiper Lane
George Worley explained the Selva Linkside Unit 1
Homeowners Association had requested permission to
install a 3 ft. by 5 ft. subdivision sign on city
right-of-way at the triangle formed by Sandpiper Lane
and Sandpiper Lane East. He felt the proposed location
was far enough off the roadway that it would not
obstruct the view of motorists.
Motion: Approve installation of Selva SHAUGHNESSY X
Linkside sign as requested WEISS X
The issue of maintenance of the sign was discussed and
it was felt Selva Linkside should be required to
maintain the sign and city should be protected from
liability in the event of a claim.
Substitute Motion: Grant request of Selva
Linkside Homeowners Association to SHAUGHNESSY X
install subdivision sign, subject to a WATERS X
hold harmless agreement being provided WEISS X X
by Selva Linkside to protect the city FLETCHER X X
from liability, and execution of a
maintenance agreement, including bond
if available, to provide for
maintenance, repair, and replacement of
the sign as necessary, indefinitely, at
no expense to the city.
The motion carried unanimously.
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Minutes V V
April 10, 1995 NAME OF
COMMRS. MSYN
c. Authorize entering into agreement with Purvis
Gray & Company for the audit for FY 1994/95
The City Manager reported the city had issued a request
for proposals (RFP) in November 1993. At that time the
city entered into an agreement with Purvis Gray &
Company, with options to renew for three years. Purvis
Gray & Company has indicated they would be willing to
perform the 1994/95 audit for $21, 500.00 which is no
increase over the previous year. The City Manager
recommended approval.
Motion: Authorize entering into agreement with SHAUGHNESSY X
Purvis Gray & Company for the audit for WATERS X X
FY 1994/95 WEISS X X
FLETCHER X
Commissioner Waters expressed the opinion Purvis Gray
& Company had provided excellent service and had worked
well with the city in the past. The question was
called and the motion carried unanimously.
d. Discussion and related action relative to
purchase of encoded register water meters under
City of Jacksonville bid.
Jim Jarboe explained over the past eighteen months the
city had replaced approximately 40% of its water meters
in order to facilitate monthly meter readings. To
complete the installation of the new touch-read meters
throughout the city he estimated four city crews,
working overtime, could replace the meters for $10.00
each while a private contractor would charge
approximately $20.00 and complete the job by June of
this year. Mr. Jarboe recommended using a combination
of city and private crews at a total estimated cost of
installation being $66, 200.00. He estimated the cost
of the meters at $437, 264.00 plus meter lids and boxes,
for a total project cost of approximately $583, 464.00.
Mr. Jarboe explained the new meters would result in
addition annual revenues of approximately $120, 000
because many of the old meters were broken or
inaccurate.
In discussion relative to funding the project, Ann
Meuse indicated money was available in water and sewer
reserve funds.
Motion: Proceed with installation of 100% SHAUGHNESSY X X
touch-read meters within Atlantic Beach WATERS X
water systems WEISS X X
FLETCHER X
The motion carried unanimously.
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Minutes V V
April 10, 1995 NAME OF
COMMRS. MSYN
e. Authorize scheduling of interviews with
engineering firms to provide consultant services
in connection with the replacement of sewer lines
and conflicting utilities in Saltair subdivision
Bob Kosoy reported the City Commission had authorized
issuing RFP' s for consultant services to replace sewer
lines in Saltair subdivision. Twelve proposals had
been received and evaluated and the three top firms
were Sims Design Consulting, Inc. , Pitman Hartenstein
& Associates, and Smith & Gillespie Engineers, Inc.
The next step would be to schedule interviews with the
top three firms and final selection by the City
Commission of a firm to provide engineering services
for the project.
Commissioner Waters inquired whether storm water
drainage improvements would be included in this
project. Mr. Kosoy responded that it would be included
as a bid alternate and it would be included as part of
the project is the St. Johns River Water Management
District permit was received.
Following brief discussion, Mayor Fletcher requested
that this project be discussed at the Special Called
Meeting which had been scheduled for Monday, April 17,
1995, to discuss Capital Improvement Projects. The
matter could then be included on the agenda for action
by the City Commission at their meeting on April 24,
1995.
8. City Manager reports and/or correspondence:
None
9. Reports and/or requests from City Commissioners,
City Attorney and City Clerk
City Attorney Alan Jensen reported he had been advised
by John DeVault, the attorney representing the city in
its law suit with the City of Jacksonville, that
Jacksonville had submitted additional financial data
pertinent to the case. He indicated the material had
been compiled by four certified public accountants
working for approximately one month and was
substantial. Mr. DeVault had recommended delaying the
case until June or August in order to allow time to
review the material. The City Commission concurred.
Commissioner Weiss
reported the bids for expansion of the Atlantic
Beach wastewater treatment plant were opened the
previous week and he pointed out the two firms
r
oe
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Minutes V V
April 10, 1995 NAME OF
COMMRS. MSYN
from Orlando that protested the requirement that
bidders have an office within sixty miles of
Atlantic Beach, had not submitted bids.
- read a Channel 4 editorial relative to Ocean
County.
Commissioner Shaughnessy
- invited everyone to participate in the Donner
area clean-up and picnic on April 29, 1995, in
Jordan Park;
- complimented the gardener on the spring plantings
throughout the city;
- suggested the city take a stand on the Ocean
County issue;
- suggested the Mayor appoint a committee of
individuals representing a divergence of opinions
to study the proposed tree ordinance.
Commissioner Waters
- invited commissioners to attend the next meeting
of the Northeast Florida League of
Cities;
Mayor Fletcher
- reported the Atlantic Beach Experimental
Theater would present a one-man play based on tte
life of Clarence Darrow on April 30, in honor of
Law Day.
There being no further business to come before the City
Commission, the Mayor declared the meeting adjourned at
9 : 20 PM.
.4.1111111111111.
an T. Fletcher
Mayor/Presiding Officer
ATTES T:
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Ma reen King
City Clerk