03-14-94 vATLANTIC BEACH CITY COMMISSION
March 14, 1994
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of February 28,
1994
2. Recognition of Visitors
3. Appearances:
a. Presentation of proposals for engineering design services
for rehabilitation and expansion of Buccaneer Water Plant
No. 3
7:20 PM - PBS & J., Inc.
7:30 PM - Pitman Hartenstein & Assoc., Inc.
7:40 PM - Sims Design Consultants, Inc.
4. Old Business:
a. Action on an application for a use by exception filed by
Sarah B. Jackson to operate a day care business on
property located at 458 Sargo Road (Commissioner
Shaughnessy)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF
THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY.
SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN
PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
5. Consent Agenda:
a. Acknowledge receipt of Water & Sewer Committee report
#7
b. Acknowledge receipt of Parks & Recreation facilities
usage report for February
c. Acknowledge receipt of Building Department activity
report
d. Acknowledge receipt of Code Enforcement Report
6. Reports of Committees:
a. Recreation Advisory Board report
7. Action on Resolutions
a. Adoption of Resolution No. 94-9 recognizing Publix
Supermarket
b. Adoption of Resolution No. 94-8 creating an Arts and
Entertainment Committee
Page Two
Agenda - March 14, 1994
8. New Business:
a. Appointment of members of Equity Study Commission
b. Ratification of contract with Northeast Florida Public
Employees Local 630
c. Discussion relative to access to the Donner neighborhood
9. City Manager Reports and/or Correspondence:
10. Reports and/or requests from City Commissioners, City Attorney
and City Clerk:
Adjournment
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE
ROAD, AT 7:15 p. m. ON MONDAY, MARCH 14, 1994
PRESENT: Lyman T. Fletcher, Mayor
Steven Rosenbloom
Suzanne Shaughnessy
J. Dezmond Waters, III, and
Robert G. Weiss,Jr.,Commissioners
AND:
Kim D. Leinbach, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
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NAME OF ONEN
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The meeting was called to order by Mayor
Fletcher. The invocation offered by Commissioner
Shaughnessy was followed by the pledge to the flag.
1. Approval of the minutes of the regular ROSENBLOOM X
meeting of February 28, 1994 SHAUGHNESSY X X
Motion: Approve minutes of the WEISS x x
regular meeting of February 28, 1994 FLETCHER X
No discussion before the vote. The motion carried
unanimously.
Approval of the Joint Meeting between the
Commission and the Beautification Committee
of March 7, 1994
ROSENBLOOM X
SHAUGHNESSY X
Motion: Approve minutes of the WATERS x x
joint meeting between the Commission WEISS x x
and the Beautification Committee of FLETCHER x
March 7, 1994
No discussion before the vote. The motion carried
unanimously.
Approval of the minutes of the workshop
meeting between the Commission and the
Recreation Advisory Board on March 7. 1994
ROSENBLOOM X
Motion: Approve minutes of the SHAUGHNESSY X X
workshop meeting between the WATERS x x
Commission and the Recreation WEISS x
Advisory Board on March 7, 1994 FLETCHER X
No discussion before the vote. The motion carried
unanimously.
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MARCH 14 , 1 994 NAME OF
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2. Recognition of Visitors:
Lou Collins, 134 Pine Street, complained of a
problem regarding yard trash being picked up by
the city. She indicated this had been on-going
for• some time. Bob Kosoy, Public Works Director,
indicated the problem was partly due to equipment
breakdown and the fact that March was the busiest
month of the year. He suggested that trash be
placed in front of homes by 6:00 a. m.
Item 7a was taken out of sequence and acted upon
at this time.
6a. Resolution No. 94-9 - A RESOLUTION
RECOGNIZING PUBLIX SUPERMARKET
Mayor Fletcher presented in full, in writing,
Resolution No. 94-9.
OSENBL00M X
Motion: Approve passage of ,;HAUGHNESSY X
Resolution 94-9 WATERS X X
WEISS X X
No discussion before the vote. The motion carried:,LETCHER X
unanimously.
Mayor Fletcher• presented said resolution to Donald
Jackson, Manager• of Publix. Commissioner
Rosenbloom thanked Mr. Jackson for the assistance
provided by Publix during the recent Atlantic
Beach Under the Stars Camp Out.
Item 4a was taken out of sequence and acted upon
at this time.
4a. Action on an application for a use by
exception filed by Sarah B. Jackson to
operate a day care business on property
located at 458 Sargo Road
Commissioner Shaughnessy reported Sara Jackson had
withdrawn her application for Use -by -Exception
effective March 14, 1994, as it was no longer
necessary for her to obtain one. It had been
determined by Commissioner Shaughnessy, City
Attorney Alan •Jensen, City Manager Kim Leinbach,
and Community Development Director George Worley
that Ms. Jackson's legal use of her property to
care for children in her• home pr•e-dated the
current code. Her property had been in continuous
use for this purpose since 1972, and her use of
the property was therefore a legal non -conforming
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MARCH 14 , 1994
use. It was explained Mrs. Jackson was entitled
to use the property in the future as she had in
the past, although approval was given for not more
than ten children at one time. Additionally, Ms.
Jackson must operate continually without a break
in operation of six months or more in order to
retain her grandfathered status.
It was explained the course of action was
unanimously agreed upon because it preserved Ms.
Jackson's legal right to continue to provide a
valued and needed service for the community. It
was explained the current ordinance remained
unchanged in any way, thereby preserving the
zoning integrity and residential character of the
Royal Palms neighborhood. It was explained this
applied only to Ms. Jackson and not to others who
may wish to apply for Use -By Exception for non
conforming uses, unless they may qualify in the
same manner as Ms. Jackson.
The Commission accepted Commissioner Shaughnessy's
report and recommendations.
Item 8a was taken out of sequence and acted upon
at this time.
8a. Discussion relative to access to the Donner
neighborhood
William Gulliford spoke on behalf of the Donner
Community Development Corporation and asked the
Commission to consider extending Donner Road
eastward to provide additional ingress and egress
to the Donner neighborhood. He explained at
present the only route from downtown Atlantic
Beach into the Donner Community was via Mayport
Road.
It was explained Dostie Builders intended to
rebuild this area with attractive single family
detached housing, but it was felt that another
access was imperative for the project to become a
reality. It was explained it would be necessary
for the city to reach a decision within 30 days or
Dostie would cancel its plans.
Sketches which indicated three alternatives were
provided, and different access routes which would
connect the residential area west of Jordan Park
to Sandpiper Lane and by Sandpiper to Plaza, were
discussed. The proposed routes were as follows:
(1) extending Donner Road approximately 600 feet
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through the south end of the public works property
to Sandpiper Lane at an estimated cost of $57,000,
(2) extending Jackson Road 1,000 feet along the
south end of Jordan Park and through the middle of
the public works property for an estimated cost of
$85,000, and (3) extending Sandpiper Lane north
and west for 1,500 feet to connect Keelens Street
and Jordan Street for an estimated $125,000.
Following discussion, it was felt alternate (1)
extending Donner Road approximately 600 feet
through the south end of the public works property
to Sandpiper Lane at an estimated cost of $57,000
would be the least expensive and best alternative,
and it was suggested that the road be limited to
residential traffic, only.
It was decided to defer action and set a public
hearing for March 28, 1994 to act on extending
Donner Road eastward, at which time funding would
be discussed.
Motion: Defer action on extending
Donner Road eastward to provide
additional ingress and egress to the
Donner neighborhood and set public
hearing for March 28, 1994 at which
time funding of the project will be
discussed
Commissioner Rosenbloom asked if Community
Development Block Grant funds could be used, to
which the Mayor indicated it might be possible to
use Community Development Block Grant funds. It
was decided dedication of the road and funding
would be discussed at the public hearing.
Commissioner Waters cautioned that the cheapest
way might not be the best way for future years.
The question was called and the motion carried
unanimously.
3. Appearances:
a. Presentation of proposals for engineering
design services for rehabilitation and
expansion of Buccaneer Water Plant No. 3
Bob Kosoy, Public Works Director, explained three
oral presentations would be made for engineering
design services for rehabilitation and expansion
of the Buccaneer Water Plant No. 3.
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ROSENBLOOM
SHAUGHNESSY
WATERS
WEISS
FLETCHER
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MARCH 14 , 1994 COMMRS. MSY N
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Presentations were made by Post, Buckley, Schuh &
Jernigan, Inc. (PBS & J, Inc.), Pitman Hartenstein
& Assoc., Inc., and Sims Design Consultants, Inc.
Following each presentation there was a question
and answer session conducted by Commissioners.
Following discussion, it was decided that the
commission would make a decision at the meeting of
March 28, 1994. In the meantime, Commissioners
were encouraged to study the Proposals submitted
by the three firms and to ask questions of staff.
4. Old Business:
a. Action on an application for a use by
exception filed by Sarah B. Jackson to operate
a day care business on property located at 458
Sargo Road (this was acted upon earlier in the
agenda)
Item 6a was taken out of sequence and acted upon
at this time.
6a. Recreation Advisory Board report
Cynthia Corey, member of the Recreation Advisory
Board, indicated the Board recommended proceeding
with the current plans for Russell Park, scaled
down from the original plan, and to pursue the
design of a simpler plan for Donner Park,
following construction of the Russell Park
building.
Motion: Accept recommendation
the Recreation Advisory Board
proceed with the current plans
Russell Park, scaled down from
original plan, and to pursue
design of a simpler plan for Donner
Park, to follow.
of
to
for
the
the
A discussion ensued relative to the scaled down
plan which would include a concession stand,
bathrooms, storage area, and a press box. Kim
Leinbach reminded the Commission that an extra
$18,000 would be needed for a garage -type building
to store parks and recreation maintenance
equipment. It was explained if the city desired
to change the scope of the building it might be
necessary to go out for• request for proposals.
It was explained the scaled version of the
building would not contain a meeting room. Rose
Blanchard, Parks and Recreation Director•,
explained the Little League indicated they would
ROSENBLOOM
SHAUGHNESSY X
WATERS
WEISS
FLETCHER
X
X X
X
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MARCH 14 , 19 94 NAME OF
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be happy to meet in the Commission Chambers.
While some commissioners felt it was not necessary
to have a meeting room, others felt a meeting room
was important because it could be utilized as a
community room for various functions, such as
summer programs and arts and crafts.
Rose Blanchard
Wingate Park in
out photographs
She explained
referred to a new building at
Jacksonville Beach, and she passed
of the building to the Commission.
it included a concession stand,
storage facilities and a press box, and
the structure reportedly cost only $78,000. She
indicated she had invited the architect of the
Wingate facility to come to Russell Park Tuesday,
March 25, 1994, at 2:00 p. m., and she invited
commissioners to join the meeting.
Whereas Commissioner Waters felt the building at
Russell Park should match the design and
appearance of City Hall and Commission Chamber
buildings, other Commissioners felt that it might
not be financially feasible to match the design
and appearance of the City Hall and Commission
Chamber buildings. Cynthia Corey explained the
Board felt the building should be constructed on a
scale that would ensure there would be enough
money to build the Donner building.
The question was called and the vote resulted in
3-2 with Commissioner Rosenbloom and Commissioner
Waters voting nay. The motion carried.
5. Consent Agenda:
a. Acknowledge receipt of Water & Sewer
Committee report #7
b. Acknowledge receipt of Parks & Recreation
facilities usage report for February
c. Acknowledge receipt of Building Department
activity report
d. Acknowledge receipt of Code Enforcement Report
Commissioner Waters requested that Item a be
withdrawn from the Consent Agenda, and
Commissioner Weiss requested that Item d be
withdrawn from the Consent Agenda. The
commission unanimously approved passage of consent
agenda with the exception of Items a and d.
No discussion before the vote. The motion carried
unanimously.
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a. Acknowledge receipt of Water & Sewer
Committee report #7
Commissioner Waters referred to Item D.
Landscaoinp and Asohaltinci -- landscaping and
paving the southside of the Wastewater Treatment
Plant, and he indicated since the possibility of
building a road on this parcel was under
discussion, that the project should be cancelled.
Members of the Water and Sewer Committee agreed
and Item D may be cancelled. (copy of Water and
Sewer Committee Report #7 attached herewith and
made a part hereto). The Commission approved the
Water and Sewer Committee report.
d. Acknowledge receipt of Code Enforcement Report
Commissioner Weiss commended the Code
Board for its excellent work. He
Edward Martin, Chairman, who was in the
The Commission accepted the Code
Report.
Enforcement
recognized
audience.
Enforcement
7. Action on Resolutions
a. Resolution No. 94-10 (this was acted upon
earlier in the agenda)
b. Resolution No. 94-10 - A RESOLUTION OF THE CITY
OF ATLANTIC BEACH CREATING THE ARTS AND
ENTERTAINMENT ADVISORY COMMITTEE TO BE COMPOSED OF
SEVEN MEMBERS WHO SHALL SERVE WITHOUT
COMPENSATION; PROVIDING FOR THE APPOINTMENT AND
FILLING OF VACANCIES OF MEMBERS; PROVIDING TERMS
OF MEMBERS; PROVIDING FOR THE STRUCTURE OF THE
COMMITTEE; AND PROVIDING AN EFFECTIVE DATE.
Mayor Fletcher presented in full,
Resolution 94-10.
in writing,
Motion: Approve passage
Resolution 94-10
ROSENBLOOM
SHAUGHNESSY
of WATERS
WEISS
FLETCHER
Commissioner Waters felt committee members should
be charged with specific projects so that each
person on the committee would be aware of what
his/her duties were. Jim Jarboe, Deputy City
Manager, explained specific work should be the job
of staff. He indicated if the committee was
charged with administrative functions it would
fall under the City Manager, but if it was an
advisory board it would fall under the commission.
X
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Alen Jepson, City Att 4 �' " m
should be changed to reflect Arts and
Entertainment Advisory Board, instead of Arts and
Entertainment Advisory Committee. He explained
the Mayor appointed committees, the Commission
appointed advisory boards.
Commissioner Waters felt the Recreation Advisory
Board was overworked and that if there was another
board it could have separate functions.
Commissioner Rosenbloom felt staff should not be
compelled to attend another meeting, as it would
take away from their daily functions, and that he
would like to see a board that was self -motivated.
Motion: Approve passage of
Resolution 94-10, as amended.
Amendment: change name from Arts
and Entertainment Advisory Committee
to Arts and Entertainment Advisory
Board
Kim Leinbach suggested the Recreation Advisory
Board could be charged with the responsibility
to do what the Commission desired. He asked the
Commission to consider what was in place and
refine the duties of the Recreation Advisory
Board to accomplish what it desired, without
creating another board.
A discussion ensued concerning whether the
function of the proposed board might be better
performed by a private entity consisting of people
who were interested in the arts, to which Alan
Jensen explained a board would be in a better
position to come to the Commission for funds.
It was determined the board would be charged with
arranging cultural events within the city.
The question
unanimously.
was called and the motion carried
8. New Business:
a. Appointment of members of Equity Study
Commission
Mayor Fletcher explained this would be an ad hoc
committee.
ROSENBLOOM X X
SHAUGHNESSY X
WATERS X
WEISS X X
FLETCHER X
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MARCH 14 , 1994
Mayor Fletcher nominated Barry Adeeb to serve on
the Committee and the Commission unanimously voted
to approve the nomination.
Mayor Fletcher nominated Stuart Fore to serve on
the Committee and the Commission unanimously voted
to approve the nomination.
Mayor Fletcher asked Don Ford to submit the name
of a citizen who was affiliated with the
construction business, and he asked the Commission
to submit three more names.
b. Ratification of contract with Northeast
Florida Public Employees Local 630
Kim Leinbach advised as a result of impasse and
Commission action a contract was agreed upon
between the City and Northeast Florida Public
Employees Local 630, and he recommended the
Commission approve ratification of the contract.
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NAME OF
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ROSENBLOOM X
Motion: Approve ratification of SHAUGHNESSY X
contract between the City and WATERS X X
Northeast Florida Public Employees WEISS X X
Local 630, February 17, 1992 through FLETCHER X
September 30, 1994 (Amended 10/1/92
& 10/1/93)
No discussion before the vote. The motion carried
unanimously.
c. Discussion relative to access to the Donner
neighborhood (this was acted upon earlier in
the agenda)
9. City Manager Reports and/or Correspondence:
Kim Leinbach advised he had information regarding
property available for purchase and the Mayor
asked that this matter be placed as an agenda item
for the meeting of March 28, 1994.
Kim Leinbach advised there was a program sponsored
by HUD whereby the City would be able to utilize
UNF graduate students for a period of two years,
at no cost to the city, and he asked for approval
to participate in the program. The Commission
granted approval.
Kim Leinbach reported paving on Church Road had
been accomplished.
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Commissioner Waters announced the American Legion
planned to have a employee appreciation dinner May
13, 1994 and he urged everyone to attend.
Since there was no further business the Mayor
adjourned the meeting at 10:20 p. m.
Lyman T. Fletcher
Mayor/ Presiding Officer
11
Maurteen King, C/4ty erk
CITY OF
/4tieuitie Eead - 10,1.eda
March 4, 1994
MEMORANDUM
RECD MM 7 1994
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4381
TELEPHONE (904) 247-5834
FAX (904) 247-5843
TO: Kim D. Leinbach/City Manager
FROM: Robert S. Kosoy/Director of Public Works j14(''
RE: WATER AND SEWER COMMITTEE REPORT #7
The Water and Sewer Committee met on Thursday March 3, 1994
and the attendees were: Jim Jarboe, Tim Townsend, Harry
McNally, Alan Potter, Tom Hawk and Bob Kosoy. Items of
discussion were:
1. STATUS OF AB WWTP EXPANSION
A. Pumping - Pump curves show that no problems will
occur at Neptune Beach, Jacksonville Beach or
Atlantic Beach at Average Daily Flows. At peak,
Jacksonville Beach and Atlantic Beach cannot
discharge. The preferred solution is to construct
an effluent pumping station. Jim Jarboe will discuss
alternatives with Jim Barrington of Neptune Beach and
Bill Lewis of Jacksonville Beach. Additional
recording will be performed to determine back
pressure.
B. State Revolving Fund DEP LOAN - Tom Hawk will discuss
I/I study with Ernie. We feel that most remaining
problems are in service laterals, which are not a
fundable item according to DEP.
George Worley advised that the population of Atlantic
Beach was 12,383 in 1993. Jim Jarboe will obtain the
enabling resolution for the loan. Tom Hawk will
submit the application by 3/15/94.
3"0
C. Degritting - Tom Hawk, Bob Kosoy and Tom Townsend
visited wastewater treatment plants in Ormond Beach,
Bethune Point (City of Daytona) and Port Orange to
examine "teacup" (cyclone -type) degritters in
operation. Plant personnel were satisfied with the
performance of the teacups, specifically their ease
of maintenance and ability to remove particle sizes
down to sugar sand. The teacups significantly reduce
wear on other processing equipment and tank cleaning.
A new installation would cost $229,000.00 or
$190,000.00 for three refurbished teacups sized for
1.5 MGD w/3 1.5 MGD fine screens. Tom Hawk will call
Power and Pumps (Ed McKasgill) to obtain competitive
pricing.
D. Landscaping and Asphalting - It was determined that
the southside of the WWTP could be landscaped and
paved now and not interfere with the plant expansion
work, according to Tom Hawk. The City will schedule
this work in the next few weeks to help create a
better buffer for the Royal Palm's residents.
2. WATER LINE PROJECTS
A. Ahern Street and East Coast Drive - Pavement failure
at this intersection indicates that a 2" water main
needs replacement from 1st Street to the carwash at
Atlantic Boulevard. Estimated cost is $38,000.00.
B. Other prolects - Bob Kosoy presented a list of other
water line projects in priority order:
1. 2nd, 5th and 7th Streets - Service lines and fire
hydrants. Estimated cost $14,500.00.
2. 4th and 6th Streets - New water main, services
and fire hydrants. Estimated cost $92,500.00.
3. 10th Street, Plaza and Selva Marina Circle -
Water main on Selva Marina Circle and services
and hydrants on all streets. Estimated cost
$94,500.00.
4. Lewis, Robert and Park Streets - New water main,
services and hydrants. Estimated cost
$59,000.00.
All of the water line projects will be funded by the
Capital Improvement Program as funds become available.
3. SEWER LINE PROJECTS - Completion of the sewer line on
Ocean Grove Drive will cost $40,611.50. The Contractor,
John Woody, Inc., has been holding this price for several
months but wishes to commence work in the next few weeks.
Funding will need to be identified from the Capital
Improvement Program, since residents were assessed for
this work.
4. METER READING - Harry McNally presented a summary of the
total number of meters in Atlantic Beach, Buccaneer and
Oak Harbor and the total number of touchread meters
installed in each utility. He then presented an analysis
of installing the remaining 6512 touchread meters by
hiring a contractor versus using City personnel. It
appears that using City personnel on overtime could save
approximately $27,000.00. If it appears that overtime
hours will be too excessive, a meter installation crew
using personnel from the other Beaches will be
investigated.
RSK/tb
cc: All Attendees
FILE - 94-WSCR