04-19-94 v MINUTES OF THE STRATEGIC PLANNING SESSION OF ATLANTIC BEACH CITY
COMMISSION HELD IN CITY HALL ON TUESDAY, APRIL 19, 1994.
Commission Members Present:
Lyman T. Fletcher, Mayor
Suzanne Shaughnessy, Commissioner
J. Dezmond Waters, III
Robert G. Weiss, Commissioner
Commission Members Absent:
Steven M. Rosenbloom
Staff Present:
Kim D. Leinbach, City Manager
James Jarboe, Deputy City Manager
Maureen King, City Clerk
The meeting was called to order by Mayor Fletcher and a general
discussion ensued. The City Clerk was directed to purchase a large
planning calendar to keep track of the schedule of meetings and
post it in City Hall lobby.
Discussion ensued regarding collective bargaining negotiations and
the Mayor requested that negotiations begin early and that a date
prior to the conclusion of the budget process be established by
which, if agreement is not reached, the city would declare impasse
so that a hearing could be held and contracts approved prior to the
beginning of the new fiscal year. The City Manager reported a
meeting of the general employees not included in a collective
bargaining unit had been held to discuss the advisability of
joining the union. He indicated he had appointed a committee of
employees to study the matter and report back to him.
Discussion ensued regarding recapturing the hospital taxes and the
Mayor felt the funds could be used to purchase additional land. He
suggested a sunset clause which would allow the tax to be
discontinued when the property was paid for.
The City Manager reported that Neptune Beach was attempting to get
Jacksonville to provide fire service to their city. He suggested
if negotiations were not successful that it might be beneficial to
both cities if agreement could be reached for Atlantic Beach to
provide fire service to Neptune Beach.
Discussion ensued regarding vacation schedules and the Mayor
indicated he would be on vacation from mid July to mid August. He
expressed a desire to get started early on the budget and it was
decided to hold budget workshops during the three strategic
planning sessions in May, as follows: May 3 - general fund; May 17
- enterprise funds; and May 31 - personnel and special funds.
( Discussions will relate to the 1993/94 budget since 1994/95 budget
will not be available at this time) . Budget workshops were also
scheduled for 7: 15 PM on Monday, June 6 and June 20, at which time
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Minutes of Strategic Planning Session
April 19, 1994
it was hoped revenue and expenditure projections would be
available, and the Mayor indicated he would work with Kim and Ann
regarding scheduling of meetings to comply with the TRIM
requirements.
Executive sessions ( shade meetings) to discuss collective
bargaining were scheduled for 7: 15 PM on May 11 and May 16. Jim
Jarboe noted that mediation in connection with the law suit with
Jacksonville would be held on May 25 and June 20.
Discussion then ensued relative to budget workshops for the fiscal
year 1994/95 budget and Kim Leinbach indicated Finance Director Ann
Meuse had indicated she would change the format of the budget
somewhat and this should make it easier to understand. Regular
planning sessions would be held at 4: 30 PM on June 7 and June 21 .
It was decided to cancel the strategic planning session on July 5
and hold an evening budget workshop at 7: 15 PM on Wednesday, July
6. Budget workshops were tentatively set for 7: 15 PM on August 24
and 29 .
Commissioner Weiss felt security at City Hall should be increased.
He felt security doors or gates should be added to prevent people
from walking through the building at will . The City Manager
indicated there were plans to add security cameras in the cashiers '
area and telephone conversations would be taped and the matter of
security would be pursued further.
Commissioner Shaughnessy asked for a report on the recent meeting
of the three beaches mayors and Mayor Fletcher indicated he felt
the meetings were beneficial and a good working relationship had
developed among the three mayors. He indicated discussions at
their meetings included joint projects such as the communications
tower and sewer outfall line.
Following further discussion, the Mayor declared the meeting
adjourned.
Maure n King
City Clerk