12-07-94 v NOTES FROM THE COMMISSION WORKSHOP HELD ON DECEMBER 7 , 1994
Present were Mayor Fletcher and Commissioners Rosenbloom,
Shaughnessy, Waters , and Weiss. Also present were City
Manager Leinbach, Jim Jarboe, and Trudy Lopanik, Secretary.
The Mayor opened the meeting and the first item discussed
was the cost involved to go to monthly billing. Jim Jarboe
distributed a "Cost and Time Table for Going to Monthly
Billing" (attached herewith and made a part hereof - Exhibit
A) It was decided staff would install the new meters
similar to the Park Street Drainage project, with some of
the project put out to bid. It was explained it was the
goal to install census meters and complete this year by
April.
It was explained it would be necessary to hire two
additional meter readers but that after the new meters were
installed only one additional person might be needed over
time.
It was explained whereas staff would be able to install
meters at $10 , bids to install meters came in at $20 . It
was explained while work would proceed faster if it was
contracted out, the whole job would cost more. In addition,
staff might find other ways to save money as work
progressed.
A motion was made, seconded, and passed to approve
installation of meters for the purpose of going to monthly
billing as set forth in the attached proposal, Exhibit A,
setting a target date of April 15, 1994 for the work to be
completed, with a target date of July for the new billing to
begin.
It was explained funds of $311 , 000 would be derived from
reserve money for water meters.
Discussion was held concerning Resolution 94-49 w/
Attachment A indicating projects, attached (Exhibit B) .
Bob Kosoy was asked to indicate his top priorities which
were as follows; Water Capital Outlay - Water Trunk & Loop,
Water Main Install.AB, and Distrib. Sys. Mayport Rd.BUC;
Sewer Capital Outlay, Sewer Plant (add on) AB, Wetwell (add
on) , 0 . 75 MGD Expand. BUC, Sewer Main Rehab.AB. The Mayor
felt Oak Harbor should be added to the list of projects at
$1 . 52 million.
The Mayor asked Jim Jarboe to summarize the Barnett loan and
what fell under it.
Ann Meuse explained $571 , 000 was available out of the
operating revenues and could be spent. She was asked to
provide a breakdown of funds that were available and their
sources and she provided the attached information, Exhibit
C. With reference to funds available, the first source was
Workshop - December 7 , 1994
$3 , 293 , 754 - Barnett loan, the second source was to borrow
money from Barnett, and the third source was excess revenues
of $571 , 000 .
The Commission then examined the Capital Improvement
projects listed in the 1994-95 budget, attached herewith
Exhibit D. The mayor felt it was necessary to examine and
prioritize both the list of projects contained in resolution
94-49 , along with the projects listed in the 1994-95 budget
(except water meters) . A discussion ensued regarding the
prioritization of the projects.
After discussion, staff indicated it would put another
document together, which would be a master list, derived
from several documents under discussion.
It was decided to have a workshop session on December 12 ,
1994 at 4 : 30 p. m. Commissioner Rosenbloom indicated his
desire to discuss parkland acquisition on the agenda. Mayor
Fletcher indicated the matter would be placed on the last
part of the agenda in case Commissioner Rosenbloom was not
able to be at the beginning of the meeting.
There being no further business the meeting adjourned at
6; 10 p. m.
• , EXHIBIT A
7L GoocM `j v` %L 7/9
COST AND TIME TABLE FOR GOING TO MONTHLY BILLING
COST ANAY4.SIS FOR GOING TO MONTHLY BILLING
COST FOR FY 94/95
METERS $307,000
(HOLD OFF ON BIG COMMERICAL TOUCH READS)
INSTALLATION 52,200
LID & BOXES- - 30,000
2 NEW METER READER 26,333
(8 MONTH COST)
1 BILLING STAFF 12.500
(6 MONTHS)
TOTAL REMAINING COST FOR FY 94/95 $428,033
IOW DO WE PAY TKE CAST?
1. ADDITIONAL REVENUE FOR FY 94/95 FROM NEW METERS $118,000
(10% increase)
2. BORROW FROM RESERVES 310,033
(To be repayed from financing of capital outlay program or from
increased revenue from meters)
TOTAL 428,033
OW WILL FU_AUL_ ' ' SO C I S BE PAID?
INCREASE REVENUE PER YR. FROM METERS--- $200,000
PERSONNEL COST PER YEAR 65.000
$135,000
(The $135,000 is additional revenue over projected cost after the first year)
( J
i
3 / /, a L
TIME TABLE FOR MONTHLY BILLING 1MPLIMENTATION
December January February March April May June July
IS--------- -1----- IS--- I---- 15-- 1—__.._15---------1 15-----1------15-------1 15 1--- 15
__
royal X
X
lid X X X
ers XX XXX
lets X X XXXX
X
Begins XXXX - -X
'ed X
Tins X
deted X
X-- X
1 X
EXHIBIT B
RESOLUTION
94-49
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA IDENTIFYING NEEDED WATER, SEWER
AND STORM WATER PROJECTS FOR THE REPAIR,
EXPANSION AND REPLACEMENT OF THE CITY'S
EXISTING SYSTEM.
WHEREAS, the recent storm water runoff on several occasions has adversely affected
residential and city property in the City of Atlantic Beach, and
WHEREAS, the City of Atlantic Beach has commissioned and received a storm water
study to identify needed storm water drainage improvements within the City, and
WHEREAS, the need for repairs of the Atlantic Beach Water and Sewer System are
increasing, and
WHEREAS, the City of Atlantic Beach's Water and Sewer Committee and Staff have
over the past four years identified needed expansion, replacement and repair of the
City's Water and Sewer System, and
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS:
SECTION 1. The City Commission identifies and recognizes the urgent need
for implementation the list of water, sewer and storm water projects given in
Attachment A of this resolution.
SECTION 2. The City Commission desires that the funding of these
proposed projects will be based on financing which will use only the existing approved
revenue streams and not new tax or rate increases. If funding cannot be developed for
ail of the projects identified in Attachment A, the projects will be funded by priority
based on the available revenue.
SECTION 3. The City Manager is directed to move forward in seeking a
Financial advisor for the Commission's selection. The Financial Advisor will be
responsible for recommending to the Commission the best way to finance the projects
in Attachment A through the City's existing approved revenue streams. The Financial
Advisor selected will, as part of his contract with the City, receive no fmancial benefit
or profit from any proposed funding sources related to this contract.
Adopted by the City Commission of Atlantic Beach this the ay of YNoveniber, 1994 '
Lyman T. Fletcher, Mayor/Presiding Officer
Approved as to form and correctness:
ATTESTED ---- --------- - - ---- ------------
Alan C. Jensen, City Attorney Maureen King, City Clerk
ATTACHMENT A
TO RESOLUTION 94-49
FIVE YEAR WATER AND SEWER CAPITAL OUTLAY ESTIMATE*
(All Revenue Comes from Utility Payments)
(No new increase will be proposed to fund these projects)
Additional Needed
Over New $2,000,000 Approved
In FY 94/95 BuOet PRIORITY
A. WATER CAPITAL OUTLAY
Major Projects:
Water Trunk& Loop $1,250,000 1
. Water Main Install. AB 700,000 1
. Distrib. Sys. Mayport Rd. BUC 200,000 2
. Water Mains Oak Harb. 500,000 2
. Land for Water Tower AB 150,000 3
. Water Tank AB 375,000 3
. City Meters AB 50,000 4
. Meter Replacements -AB & BUC 208,000 4
. Beach Ave. Water 337,293 5
. Corrosion Reduct. WTP1 AB 30,000 6
. Contingency (10%) 380,029
Subtotal 4,180,322
B. SEWER CAPITAL OUTLAY
Major Projects:
. Sewer Plant (add on)AB 600,000 1
. Wetwell (add on) 100,000 1
. 0.75 MGD Expand. BUC 1,115,000 1
. Sewer Main Rehab. AB 2,604,500 2
. Sewer Main Rehab. BUC 600,000 2
. Buc. Lift Station 120,000 3
. Park St. Lift Station AB 15,000 4
. Stewart St. Lift Station AB 15,000 4
. Beach Ave. Sewer 456,815 5
. Force Mains at Plant AB 150,000 6
. Contingency (10%) 577,632
Subtotal 6,353,947
MAJOR WATER & SEWER PROJECTS Total $10,534,269
Other:
. Sludge Management (Reserve Cont.) $1,500,000
. Buc. Generator(WWTP) (Operating) $110,000
. Standby Lift Sta. Gen. BUC (Operating) $40,000
* Estimate based on Staff and Water and Sewer Committee review.
•
•
Page 2 - Attachment A
STORM WATER MASTER PLAN
RECOMMENDED CAPTIAL OUTLAY
1. AHERN TO 2ND ST./SALTAIR----- $ 284,227
(SM-A & SM-D)
2. THIRD TO 5TH ST. ----- 773,951
(SM-B)
3. 6TH TO 8TH ST. 547,007
(SM-C)
4. PLAZA TO 11TH ST.--------------------------------------------- ------ 1,071,423
(SM-E)
5. 11TH. ST. TO CLUB DR. ------------------- --- 193,980
(SM-F)
6. CLUB DR. TO SATURIBA--------------------------------------------- 250,000*
(SM-G) (1,111,324)
TOTAL $3,120,588
*Staff recommendation
EXHIBIT C
� •*
y(.
1P385, 100 • /5(!(---1-
+
r-
5,0799754• + 1~
002
6' 4649854 •*
6' 464' 854 • +
3, 293, 754• -
8i 36.000• -
)0— 550►000 • -
' o) 50. 000 • -
005
2 , 535P 100 • *
225351100 -4-
.f".1
' 535' 100 • +.!`"! - 2' 000' ODU • -
002
535' 100 • *
.0, 1'*t 535' 100• + '
pr<4446. 36,000 • +
Ode
571 ' 100- * _% �� i /t,e27._,,,
,x,1•^'1
k(/01-1 6C-(7i// iL69&
p>$ieAO]
SEWER FUND
EXHIBIT D
p>y d d %%{gpa2��y/'�'�J�<`y Y 3/`��y/.1�#�"�9'p;�,;� 9 L RY C 6 ik�t�`�1/Y�,{i,�i+�y> n N'pq(28,,
=Y�fe$r iNgr 'a3•y,�/„n.,l7gata(Yl hili, 4Z, giP$�z
t
ESTIMATED ESTIMATED TOTAL
COST fi COST ESTIMATED
DIVISON/IMPROVEMENT TO DATE g ; ,NI 1995-96 1996-97 1997-98 1998-99 REMAINING COST
ATLANTIC BEACH: it�$Eiji in�ir , it
3.0 MGD Expansion 206,246 1# $ .4 1,000,000
Collection Projects Design 1 i t:= x,,ai : 4,500,000
Sewer Mains Maintenance Oithr` e'�e m 3020,000
3,000
Collection Lines Upgrade-Cantebury Apartments ,7: rife
e 75,000
Roll-on Roll-off Sludge Truck Y
Lift Stations A-F Valve Replacement iii "e'e 27,500
Fairway Villas Lift Station Upgrade s4 .=, ,t .fI are
Park Street Lift Station(Upgrade ` x'y "` e 45,000
Stewart Street Lift Station Upgrade g; 4,,' !m a 25,000
Metal Storage Area Construction 3 4,f . Iu 36,000
Pickup Truck
Miscellaneous Sewer Plant Equipment -i41
1
}; ,,,®e 10,000
°' 3 7,500
ATLANTIC BEACH SUBTOTAL 206,246 #i# i'i ,'u' 1,000,000 - 5,134,000
BUCCANEER/OAK HARBOR: 1 ii, it'= '#t_ ii 1
Steel Catwalks Replacement 1 ' 't i a
Replace Clarifier Weirs #£,11;yl•• aje.< 134,500
Upgrade Electrical Service # i,®e
Master Wetwell Construction � # o fp 35,000 T.
Influent Flow Meter ``::' 6. 100,000
Al? 8,500
Sewer Rehab(Oak Harbor) .1it1`1 'e.eeo 700,000
Truck t ##
:# a see, 10,000
Instrumentation(Controls) s t#g
Blower r$_11bihi, '.eA.' 9,500
Lab Equipment ; 0.e e` 6,500
.
Additional ScreenIOWSurge Tank : it, 'Fs.e a"a4,000
" 40,000
Tri-pod Safety Harness WIN 8rf®'fie
Odor Control =#11,,.4`#� -4147 6,000
O 75 MGD Expansion j =1 , #° 50,000 65,000 1,000 000 8,000
�i- � 1,115,000
BUCCANEER/OAK HARBOR SUBTOTAL :ii:+ ., 4 'tr si 50,000 65,000 1,000,000 2267,000
•
. ; 9 F��#.....< . 't.4 1l ss#=Nte 'rf• ,, 1,050,000 65,000 1,000,000 iJ?: Qe 16600,
1
.e .
miss€ =,yapoAri ,rlturtrtgg mmc v.MEU NINU I
ESTIMATED
COST ESTIMATED TOTAL
DMSON/IMPROVEMENTCOST ESTIMATED
TO DATE i±p 9' ' ' 1995-96 1996-97 1997-98 1998-99 REMAINING
COST •
HIV; 33fi
ATLANTIC BEACH: 3 gJ t 3h,
Encoded Register Meters(New) •'.14 30' �t I i 1
Plans and Specifications for Water Treatment Plant#2 k,7 f1 ,irr'a atoi£ 143,000
New Well Construction at Water Treatment Plant#2 ; 1 25,000
Water Mains Installation # .1 015140
75,000
CAD System ,es i1
Y33¢.t.-e®c 150,000
Pickup Truck `l 'ao a; 50,000
Electric Valve Wrench •14'? iEr.dt a a, 10,000
Utility Truck with Crane3 tj a e e 5,000
Tractor(4 x 4) „ 010501ao 17,000
ATLANTIC BEACH SUBTOTAL 018151.'s.. frrz=. 60,000
in.
a` 535,000
<,-, BUCCANEER/OAK HARBOR: •- 13 '3 '
S k d ��gi3f
Enlarge and Rehab. Water Treatment Plant#350,000 . 4• 3 3 E_€;` ..,
`•s 3 . • a e e 600,000
Encoded Register Meters(New) -�'a a3e`
Encoded Register Meters(Oak Harbor)(New) , 11 tl 3 y °3¢a 125,000
c� Cap off 3rd Well at Water Treatment Plant#4 31,600
Portable Large Meter Tester i -t3.:• f 9.i/ 20,000
Fence around Water Treatment Plant#4 3'#'3•'s'ji= �
4 3 1 i� a a r 4,000
Pneumatic Valve Wrench iiia 3 }> � 5,000
i iitt`3 34�..or:i
•
Pickup Truck for Meter Readers -i iTfeira3e 4,500
Distribution System-Mayport Road 2 3.0 ���$Ya 10,000
11
100,000
BUCCANEER/OAK HARBOR SUBTOTAL 50,000 • }3 <,a'``W.
l' 900,100
�'t S si {•Vii' r& i 3s F� u ,. i J' Y�3 -:St:i;
3 ,t t i; t tiff r a ,33 f r ` km 3l% 50,000 1...#7) . 3 tor, a> i .
,4..1,435; `00;
�. j as r4 it t3 ,',7! Y �'IN04._: 0