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03-12-90 v MINUTES OF THE TrsORKSHOP MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL MONDAY, MARCH 12, 1990 AT 8:45 PM The meeting, which had been called for the purpose of discussing the Comprehensive Plan, was called to order by Mayor Gulliford at 8:45 PM. Present in addition to the Mayor, were Commissioners Cook, Edwards, Tucker and Weldon. Also present were City Manager Leinbach and City Clerk King and Andy May of Gee and Jenson Engineers-Architects-Planners. Mr. May explained the Comprehensive Plan had been developed over a period of about three years and had included considerable citizen participation. The Community Development Board had been designated as the liaison with Gee & Jenson in their work on the plan. He said it was important to understand that the plan did not have to be adopted before submittal to the Department of Community Affairs on April 1, 1990. It was to be expected that comments and suggestions would be received from the DCA which would have to be addressed before final approval. He also explained that after adoption, changes to the plan would be limited to two per year. Brief discussion ensued regarding the Future Land Use map and Mr. May was asked whether the intent of this was to change the zoning throughout the city. Mr. May said Jim Park of Gee & Jenson would be in attendance at the workshop meeting the following evening and could better explain the difference between zoning and land use. A question was raised regarding the possibility of the plan being rejected by the DCA and Mr. May explained Gee and Jenson had been very conservative in their attitude towards the plan and mostly tried to just comply with the requirements of 9J-5. He said Mr. Park had had several plans approved and he would not anticipate any major problems. Since a workshop had been scheduled for the following evening when it was expected several representatives from Gee & Jenson would be on hand the Mayor suggested the Commissioners come prepared to ask questions. It was hoped there would be time later to go through the plan section by section. The public hearing would be held at the regular meeting on March 26, 1990, after which it would be submitted to Tallahassee. Brief discussion ensued regarding ocean front properties which are located eastwards of the coastal construction setback line and could not be rebuilt if they were destroyed. The Mayor said if this affected a significant number of residences he would like to advise those citizens of that provision. This was to be discussed further the following evening. There being no further discussion, the Mayor declared the meeting adjourned at 9:30 PM. Am Mauren King, City'Cler CITY OF ATLANTIC BEACH REGULAR MEETING, MONDAY, MARCH 12, 1990 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the regular meeting of February 26, 1990 2. Recognition of Visitors: 3. Proclamations: A. Proclamation declaring March 26, 1990 through April 1, 1990 Census Awareness Week (Commissioner Tucker) 4. Old Business: A. Clement/Rumple/Goodwin requesting $6,000 for mezzanine in new city hall B. Gee and Jenson requests additional $6,000 to contract for Royal Palm water repairs C. Report from Gee and Jenson relative to proposed Beach Avenue water, sewer D. Report on Dial A Ride Program request of funds (City Manager Kim Leinbach) E. Report regarding insurance coverages (Kim Leinbach, City Manager) F. Report on stop signs on Pine and Sea Spray (Police Chief Thompson) 5. Consent Agenda: A. American Red Cross seeks permission to erect signs for circus (Kim Leinbach, City Manager) 6. Committee Reports: A. Commissioner Glenn Edwards, Chairman of the Awards Committee with a report and recommendation on Welcome to Atlantic Beach signs 7. Action on Ordinances: A. Introduction and first reading of Ordinance No. 2-90-1 imposing an impact fee on certain lots in the Section H subdivision for improvement, expansion, and/or replacement of the road system of the City. 8. New Business: A. Recycling revenues (Mayor Gulliford) 9. City Manager Reports and/or Correspondence: 10. Mayor to call on City Commissioners, City Attorney and City Clerk: Adjournment MaNUTES OF THE REGULAR MEETING OF THE MANTIC BEACH CITY COM- V V MISSION HELD AT CITY HALL ON MONDAY, Nei 12, 1990 AT 7:15 PM O 0 T T PRESENT: William I. Gulliford , Mayor E E Robert B. Cook, Sr. D D Glenn A. Edwards Adelaide R. Tucker, and John W. Weldon, Commissioners M S O E AND: Kim D. Leinbach, City Manager T C Alan C. Jensen, City Attorney I 0 Y Maureen King, City Clerk NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Gulliford. The invocation, offered by Commissioner Cook, was followed by the pledge to the flag. 1. Approval of the minutes of the regular meet-;ng of February 26, 1990 Cook x x Edwards x Notion: Approve minutes of regular meeting of February 26, Tucker x x 1990 Weldon x Gulliford x No discussion before the vote. The motion carried unanimously. 1. Recognition of Visitors: Ruth Gregg, 905 Sailfish Drive, said she had heard rumors that the city may change to monthly billing for utilities and asked whether this was true. She was advised there were no such plans at this time. Ms. Gregg further inquired whether there were any plans to extend Francis Avenue through to Royal Palms. Others who spoke to the matter of extending Francis Avenue included Lou Waters, 840 Sailfish Drive, Carolyn Delcarmen, 795 Sailfish Drive, Charles Haworth, 808 Amberjack Lane, Richard Johnson, 857 Bonita Drive, James Jennings, 805 Amberjack Lane. Mayor Gulliford said while no changes are proposed at this time, every option which was available to give the residents of that area an alternative to exiting onto Mayport Road was being discussed. Extending Francis Avenue, however, was only one option and before any official action would be taken, there would be a public hearing and the residents would have an opportunity to express their opinions. * * * * * * * Michael Kring, 211 Pine Street, said he had submitted written comments regarding the Comprehensive Plan but wished to comment on a .ew items. His suggestions included more parks, sidewalks and roadways which better accommodate bicycles, a public swimming pool, and better library hours. Mayor Gulliford announced a public hearing on the Comprehensive Plan would be held on March 26, 1990 PAGE TWO V V MINUTES NAME OF MARCH 12, 1990 COMMRS. MSYN and invited interested persons to avail themselves of the opportunity to make further coiiunents at that time. 3. Proclamations: A. Proclamation declaring March 26 through April 1, 1990 as Census Awareness Week At Mayor Gulliford's request, Commissioner Tucker presented the Proclamation declaring Census Awareness Week. The Mayor thanked Commissioner Tucker for her work with the Census Committee. 4. Old Business: A. Clements/Rumpel/Goodwin requesting $6,000 for mezzanine in new city hall The City Manager explained additional documentation had been received since this matter had come before the Commission earlier. Since the work had been authorized by the Commission and had now been completed, he said it was his recoituuendation payment be approved. Cook x x Notion: Authorize payment in the amount of $6,000 to Edwards x Clements/Rumpel/Goodwin for additional design work in Ricker x x connection with the mezzanine in the new City Hall Weldon x Gulliford x No discussion. The motion carried on a 4 - 1 vote with Cohmtissioner Weldon voting nay. Discussion ensued regarding the ground-breaking for the new building and the City Manager said he would let the City Commission know when arrangements had been completed. B. Gee & Jenson requesting additional $6,000 to contract for Royal Palms water main replacement project The City Manager reported he had received documentation supporting the additional engineering fees for the project. The work had been performed at the suggestion of the City Manager and he recommended the additional fee be approved for payment. Cook x Motion: Authorize payment of additional $6,000 to Gee & Edwards x x Jenson for engineering fees in connection with the Tucker x Royal Palms water main replacement project Weldon x x Gulliford x No discussion before the vote. The motion carried unanimously. Report from Gee & Jenson relative to proposed Beach Avenue nater and sewer main extension PAGE THREE V V MINUTES NAME OF MARCH 12, 1990 COMMRS. M S Y N Andy May of Gee and Jenson, said his firm had submitted a proposal for this project and at the previous meeting some alternative . designs and locations for the lift station had been discussed. Mr. May said inspection of the area indicated there was insufficient land available west of Seminole Road. He said he had also considered lowering the lift station but this would be more expensive to operate. He said he felt there were two viable locations, the small triangle at the intersection of Dewees Avenue and Coquina Court and the larger triangle bounded by Seminole Road, Sixteenth Street and Ocean Boulevard. He said from an engineering point of view either location was suitable. However, the residents preferred the larger triangle on Seminole Road because the station would not be in such close proximity to any of the adjacent homes. It was decided to place the lift station as far to the southeast of the triangle as possible to leave as much land as possible for a passive park. Brief discussion then ensued relative to a submersible style station. Mr. May said it would probably be slightly less expensive to construct but maintenance would have to be handled differently from the other Atlantic Beach lift station. He said their proposal had provided for the design of a pumping station at an alternate location designated by the city, including topsoil investigation, and if the city wished to continue with the design as presented, this would reduce the cost by $11,000. Motion: Authorize execution of agreement with Gee & Jenson Cook x for engineering services in connection with Beach Edwards x x Avenue Water and Sewer Main Extensions, with sewage Tucker x lift station to be placed at south end of triangular Weldon x x plot bounded by Seminole Road, Sixteenth Street, and Gulliford x Ocean Boulevard as recommended, engineering fee to be reduced by $11,000 (Addend mm No. 3 to original agreement) In discussion before the vote, Mr. May agreed to make the plans available to Commissioner Cook for his approval of the exact location and design of the lift station. D. Report on Dial-A-Ride program request for funds The City Manager said funds had not been budgeted for charitable contributions and if the city wished to make such contributions, this should be included as a budgeted item. However, he said Commission contingency funds could be utilized for this purpose. Cook x x Notion: Authorize contribution of $1,000 to Dial-A-Ride Edwards x Tacker x In brief discussion the question was raised whether the city should Weldon x x lake charitable contributions of this nature. It was agreed Dial A- Gulliford x Dial-A-Ride provided a service which directly benefited citizens of this community. The question was called and the motion carried on a four to one vote with Mayor Gulliford voting nay. • PAGE FIVE V V MINUTES NAME OF MARCH 12, 1990 COMMRS. M S Y N -• Cook x Notion: Award bid for Welcome to Atlantic Beach signs to Ace Edwards x x Signs of Jacksonville, in the amount of $6,985 Tucker x x Weldon x No discussion before the vote. The motion carried unanimously. GUlliford x 7. Action on Ordinances: A. Ordinance No. 2-90-1 AN ORDINANCE IMPOSING AN IMPACT FEE ON CERTAIN LOTS IN THE SECTION H SUBDIVISION FOR IMPROVEMENT, EXPANSION, AND/OR REPLACEMENT OF THE ROAD SYST'FM OF THE CITY Mayor Gulliford presented in full, in writing, Ordinance No. 2-90-1 on first reading Cook x x Notion: Approve passage of Ordinance No. 2-90-1 on first Edwards x reading and set public hearing for March 26, 1990 Tucker x x Weldon x No discussion before the vote. The motion carried unanimously. Gulliford x 8. New Business: A. Recycling Revenues layor Gulliford reported the city receives in excess of $1,000 per Zonth for recyclable materials and the Solid Waste Committee has recommended this revenue be separated from general sanitation funds and used to promote recycling. The Mayor explained it was difficult to determine the percentage of citizens who participated in the recycling program but that waste materials to the landfill had been reduced by approximately 13%. The Solid Waste Committee is also hoping to further expand the recycling program to include a collection center for cardboard, waste oil, batteries, tires, etc. Cook x Notion: Separate recycling revenues from general sanitation Edwards x revenues Tucker x x Weldon x x No further discussion. The motion carried unanimously. Gulliford x 9. City Manager Reports and/or correspondence At the request of the City Manager, Parks and Recreation Director Blanchard said the Advisory Recreation Board had expressed a wish to meet with the Mayor and City Commission regarding the needs assessment for Donner Park which had just been completed, as well as other recreation matters. She said the Advisory Recreation Board would hold its next meeting on April 12 and a meeting with the Mayor and Commission was scheduled for that time. * * * * * * * Chief Thompson said his officers had recently encountered people going door to door passing out real estate material without a • PAGE SIX V V MINUTES NAME OF MARCH 12, 1990 COMMRS. MSYN • solicitor's permit. The city code regarding soliciting covers only sales of goods, wares, or merchandise and charitable organizations but does not include soliciting for services. He said he felt hours of operation for solicitation should also be addressed and sought the wishes of the Commission in this regard. The City Manager, Police Chief, and City Clerk, in conjunction with the City Attorney, were directed to prepare a draft ordinance for consideration at the next meeting. Billy Howell, Project Manager for the Section H development, reported the water and sewer mains on West 14th Street stop midway between Jasmine and Begonia Streets, being the westerly limit of the project. He recommended the mains be extended a distance of approximately 125 feet so the sewer line would stop at the intersection of Begonia and West 14th and the water line would run to the fire hydrant. This would bring the service within reach of those residents on Begonia Street north and south of West 14th Street. The cost would be in the neighborhood of $6,500. Harry McNally, Interim Public Services Director, agreed with this recommended extension. Cook x Edwards x x Notion: Authorize extension of water and sewer lines on West Tucker x 14th Street to the intersection of Begonia Street Weldon x x Gulliford x No discussion before the vote. The motion carried unanimously. * * * * * * * The City Manager reported: ▪ Proposals had been received for a study of the city's pay plan and asked if a Commissioner could be appointed to serve on the committee to review the proposals. Commissioner Weldon was appointed to said committee. He had met again with Gee & Jenson regarding the consolidation of the wastewater treatment plants and hoped to have this as an agenda item at the next meeting. ▪ A piece of property opposite the site for the new city hall was for sale and wondered if the city would be interested in purchasing it. After brief discussion, it was the general consensus the property was not large enough to be of service. • He had met with DER officials regarding the Consent Order which had been placed upon the city's water plants. He said he had negotiated a plan which would meet the minimum requirements over a three year period and which would cost the city approximately $178,000. Generators which would also be required for both water plants would cost in the neighborhood of $115,000 for water plant one and $100,000 for water plant PAGE SEVEN V V MINUTES NAME OF MARCH 12, 1990 COMMRS. M S Y N two. On an interim basis, along with Harry McNally, he is trying to work out some interconnections between the Buccaneer area and a tie into Neptune Beach on an emergency basis only, so in the event of a power loss, the city could meet the minimum pressures necessary. However, the city would need to consider how to pay for repairs in the neighborhood of $1.2 million which are urgently needed. Commissioner Cook announced the Wonderwood Committee would hold its final public hearing at Sandalwood High School on Thursday, March 15, 1990, and urged everyone to attend. Mayor Gulliford thanked Commissioner Cook for his work on that committee for the past eighteen months. City Attorney Jensen reported on the matter of acquiring land for a lift station on West 14th Street. He said the church was not willing to sell any property and he had not had a response from the property owner on Camelia Street. He requested permission to draft a resolution to proceed with condemnation in the event negotiations fail for the purchase of the Camelia Street property. Cook x Notion: Authorize City Attorney to draft resolution to Edwards x x begin condemnation proceedings Tucker x Weldon x x S:o discussion before the vote. The motion carried unanimously. Gulliford x Mayor Gulliford: ▪ Inquired into the status of the final payment to Michael- Wright-McLean and was advised the check was being processed. ▪ Announced a workshop on the Comprehensive Plan would begin immediately following this meeting and would continue the following evening with principals of Gee & Jenson. The public hearing would be held at the regular meeting on March 26, 1990. • Reported the city had taken title to the Mabry property in Section H. He said he had not had a response from Ms. Griffin regarding acquisition of her property. ▪ Gave the City Manager for his information a copy of a document comparing the various pension plans in Florida. There being no further business to come be ore the Co ''ssi.n, the ) Mayor declared the meeting adjourned t 8:4( PM. I lyWi iam I. Gulliford, Mayor/Presiding Offic- T T E S T Maureen King, City Clerk