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03-13-90 v MINUTES OF THE WORKSHOP MEETING OF ATLANTIC BEACH CITY COMMIISSION HELD IN CITY HALL MONDAY, 1 it H 13, 1990 AT 7:30 PM The meeting was held for the purpose of reviewing the city's Comprehensive Plan which had been prepared by Gee & Jenson in conjunction with the Community Development Board. Present were the Mayor and Commissioners Cook, Edwards, Tucker and Weldon. Also present were City Manager Leinbach, City Attorney Jensen, and City Clerk King. In attendance, representing Gee and Jenson Engineers-Architects-Planners, Inc. , were Andy May, P.E. , David Bolam, P.E. , Al Baxley, Sr. Transportation Engineer, and Jim Park, Manager of Planning in their West Palm Beach office. The Mayor called the meeting to order and asked for an overview of the Comprehensive Plan, the required procedures and schedules to be followed, and the consequences of non-compliance. Andy May introduced the Gee and Jenson representatives. Jim Park explained in some detail the purpose of the Comprehensive Plan and said that all elements which had been included in the plan were required by Rule 9J-5 of the Florida Administrative Code regardless of the size or population of the community. Mr. Park then explained one public hearing must be held before the plan is submitted to Tallahassee. The DCA will respond within 90 days with objections, recommendations and comments (ORC Report) . It would not be necessary to respond to the comments but before the plan would be approved the objections and recommendations would need to be addressed. Discussion ensued regarding typical comments and complaints. Mr. Park said in the event the city disagreed with the findings of the DCA, personal meetings between city personnel and DCA representatives would be held to work out a solution but if the city did not comply with the DCA requirements, it would lose state revenues. A second public hearing and final adoption of the plan would then have to be completed within a 60-day period. He cautioned the Commission to make sure the plan included everything they wanted because, once it was adopted, the plan could only be amended twice per year and the amendment process was lengthy and costly. After final adoption, within 45 days, the DCA would advise the city whether the plan had been approved, following which a quarter-page advertisement would then be required. Mr. Park said the plan required a five year time frame for capital improvements and a ten year time frame must also be included. While some of the tables ran to the year 2010, the plan covered the ten year period to the year 2000. He said some of the problem areas which would require some action by the city were land use and housing along Mayport Road. However, he anticipated few problems along the ocean front as the dunes were in good condition as a result of the renourishment program. Parking was a problem, but he felt this was a regional problem which should be addressed as a cooperative effort of the three beach cities. Page Two Minutes Workshop Meeting March 13, 1990 An important feature of the Comprehensive Plan was to set a level of service for water, sewer, wastewater, solid waste, traffic circulation and recreation and open space. Once these levels have been set, population growth projections would determine whether existing facilities would have to be upgraded. The city has more land devoted to recreation than is required by current standards and Mr. Park said he did not see any areas of critical concern. At this time Mr. Park invited questions from the Commission. Commissioner Weldon asked whether the procedure for rezonings would change and was advised the zoning map and land use map must be consistent. If a proposed zoning change would be consistent with the land use regulations, this change could be made following existing procedures. If, however, it was not consistent with land use regulations, this would require an amendment to the Comprehensive Plan. Mayor Gulliford pointed out an area in the vicinity of Saratoga and Forrestal on Mayport Road on the land use plan which appeared to be incorrect and asked whether it was the intention to change the zoning in this area. Mr. Park said this area had been incorrectly identified on the map and he further explained where there is a change in current zoning, structures already built or permitted would not be affected by any changes. Discussion ensued regarding Page XI-2 paragraph 5 relative to annual review of capital improvements and the Mayor said he felt this appeared to give the Department of Community Affairs a measure of control over the priorities of the city's capital improvements. Considerable concern was expressed about the cities losing their powers of home rule. The Mayor asked that the wording "and yet the city will maintain the establishment of priorities of its capital improvements without outside direction" be added to paragraph 5. In response to a question from the City Manager regarding the Future Land Use Element, Mr. Park explained if sewer and water facilities were not available, developments could not be approved. Mr. Park further explained a new section regarding concurrency would need to be added to the city code. It was generally agreed the Comprehensive Plan would result in considerable additional work for city employees. Mayor Gulliford inquired which portion of the plan was the most restrictive, Mr. Park said he was aware the city was improving the infrastructure but he felt the stormwater management could present a concurrency problem. However, since the city is almost completely developed he anticipated few major problems. Al Baxley addressed the traffic element, in particular the Mayport corridor and Wonderwood Road. He said even with the new Wonderwood Road traffic on Atlantic Boulevard and Mayport Road would still be heavy. In his opinion, the best solution would be to build the Wonderwood Road to Page Three Minutes Workshop Meeting March 13, 1990 intersect with the northern end of Mayport Road and he outlined some changes which could be made to the center lane configuration of Mayport Road which would be helpful. Discussion then ensued regarding the infrastructure and the City Manager asked if the levels of service standard were realistic and achievable. Andy May responded and said the city had had problems with flow meters and the figures had been updated as a result of new meter installation. The Mayor inquired into the difference in usage in the Atlantic Beach and the Buccaneer systems. Mr. May explained the Atlantic Beach system had experienced considerable intrusion and rates in the Buccaneer area were higher and may have resulted in greater conservation by those residents. On inquiry from Parks and Recreation Director Blanchard regarding the existence of a gymnasium referred to on page seven of the Recreation and Open Space Element, Mr. May advised the reference was to Fletcher High School gymnasium. Considerable discussion ensued regarding the utilization of user fees for parks and recreation and it was felt this needed to be implemented. After brief discussion it was decided to leave the wording on page V-11 in this regard as is but it could be amended when this came up for discussion again. Ms. Blanchard said she expected increased electric bills now that the new little league lights had been installed. It was also pointed out the organizational chart on Page VII-2 needed correction. Further discussion ensued regarding the infrastructure and the City Manager expressed some concern about how the city would pay for the modifications. Harry McNally also mentioned some minor corrections which needed to be made such as the number of sanitation trucks owned by the city etc. , and he was to get with Andy May in this regard. * * * * * * * * * * * * Commissioner Edwards read Amendment 3 regarding state mandates as it will appear on the ballot in November. It was the general consensus the wording was extremely confusing and municipalities would need to do everything possible to educate the public on this amendment. * * * * * * * * * * * * There being no further discussion, the Mayor declared the meeting adjourned at 9:30 PM. 7 Maureen. Rina, City Clerk