06-25-90 v AMENDED
CITY OF ATLANTIC BEACH
REGULAR MEETING MONDAY, JUNE 25, 1990
AGENDA
4111 Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of June 11, 1990
2. Recognition of visitors:
3. Old Business:
A. Discussion and related action relative to property owned by Alice
Wilson (City Attorney Alan Jensen)
** B. Discussion and related action relative to financial advisors
for the City of Atlantic Beach (Finance Director Harry Royal)
4. Consent:
A. Budget adjustment #90-02 to provide for the purchase of a copier
machine at City Hall which was approved by the City Commission
5/29/90 (Finance Director Harry Royal)
B. Budget adjustment #90-03 to provide for additional funds for the
purchase of Thelma Griffin's property (Finance Director Harry
Royal)
C. Budget adjustment #90-04 to provide budget for payment of
principal and interest on the State Bond Loan Program (Finance
Director Harry Royal)
** D. Approval of contract relative to Rodriguez Group, Inc.
insurance proposal (Finance Director Harry Royal)
5. Action on Ordinances:
A. Final reading and public hearing of Ordinance #45-90-8 amending
Chapter 20, Article III, Section 20-52 to clarify requirement for
licensing; creating section 20-52A to provide for inspections;
amending section 20-54 providing additional penalties for
delinquencies; amending section 20-59, schedule of fees (Maureen
King, City Clerk)
B. Final reading and public hearing of Ordinance 90-90-151 to change
the definition of "Substandard Lot of Record" and "Townhouse"
amending under Sec. 24-83 to provide for only one single family
dwelling on substandard lots of record, and requiring action by
the community development Board
6. New Business:
A. Recommendation by the Park Advisory Board on short and long term
projects. (Donald Fagan, Chairman of Parks Advisory Board)
B. Approval of the Florida League of Cities to collect occupational
license taxes from insurance companies doing business but not
maintaining a place of business within the city limits (City
attorney Alan Jensen)
C. Discussion and related action for a special exception for Barrett
and Rowan Construction Company
7. City Manager reports and/or correspondence:
A. Report concerning request of installation of speed bumps on west
end of Sailfish Drive and also Beach Ave. between 18th and
19th Street (Lt. James Christman)
8. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
** This item was changed from a previous category on the agenda.
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD IN CITY HALL AT 7:15 PM ON MONDAY, JUNE 25, 1990 V V
O O
PRESENT: William I. Gulliford, Jr. , Mayor T T
Robert B. Cook, Sr. E E
Glenn A. Edwards, and D D
Adelaide R. Tucker
AND: Kim D. Leinbach, City Manager M S
Alan C. Jensen, City Attorney 0 E
Maureen King, City Clerk T C
I O Y
ABSENT: John C. Weldon, Commissioner (Out of town) NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Cook, was followed by the
pledge to the flag.
1. Approval of the minutes of the regular meeting of June 11,
1990
Commissioner Tucker referred to Item A on the Consent Agenda,
Change Order No. 2 deleting pavement on West Ninth Street from
Camelia Street to Jasmine Street in Section H, and asked whether it
was correct that this deletion resulted in a net increase of
$1,586.05. The City Clerk explained the change order also called
for additional sewer work which offset any savings in the deletion
of the paving. Cook x x
Edwards x
Motion: Approve minutes of regular meeting of June 11, 1990, Tucker x x
as presented Gulliford x
No discussion before the vote. The motion carried unanimously.
2. Recognition of Visitors
Della Koenig, 780 Redfin Drive, said there was a lot of trash and
debris in the area between Royal Palms Theatre and Jax Liquors and
the City Manager was asked to contact the property owners regarding
clean-up of their property.
Ms. Koenig also complained that not all of her recyclable items had
not been collected and Harry McNally was asked to follow up on
this.
3. Old Business
A. Discussion and related action relative to property owned by
Alice Wilson
City Attorney Jensen reported he had received no response to two
letters he had written to Ms. Wilson and Claudie Hogans had tried
unsuccessfully, to make personal contact with Ms. Wilson. Mr.
Jensen said he knew a private investigator who would probably be
able to locate Ms. Wilson very quickly if she is still alive. He
asked how the City Commission wished him to proceed.
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Motion: Authorize the City Attorney to use professional Cook x
services to attempt to locate Ms. Wilson and also Edwards x x
get title abstract to the property, at a cost not to Tucker x x
exceed $500.00 Gulliford x
No discussion before the vote. The motion carried unanimously.
B. Discussion and related action relative to financial advisors
for the City of Atlantic Beach
Finance Director Royal confirmed that each Commissioner had
received the spread sheet he had prepared on the four financial
advisors being considered. He said the four firms all appeared to
be qualified and capable of performing the required services. The
rates quoted were somewhat negotiable and he suggested the City
Manager be authorized to negotiate the best possible rate.
Mayor Gulliford pointed out Evensen Dodge, Inc. , did not conduct
rate studies, which he felt was to their detriment.
Mike Burton of Burton and Associates and Peter Baumgaertner of
Barnett Capital Markets were in attendance and both made short
presentations on behalf of their firms.
Since the interview on June 11, 1990, Mr. Burton had visited City
Hall and reviewed some of the city' s outstanding debts and
presented some analyses of same. He said he had personally done
over twenty rate studies for cities and counties and would
negotiate a price for a rate study for Atlantic Beach.
Mayor Gulliford asked Mr. Baumgaertner if Barnett had in-house rate
study capabilities. He said Mr. Cahalan and Mr. Cordell had been
involved in rate studies in the past but he, personally, had not.
However, he could not answer for his associates regarding
performing this service. After a complete discussion of the
matter, the Mayor asked the wishes of the Commission.
Motion: Negotiate contract with Barnett Bank Edwards x
The motion died for lack of a second.
Motion: Authorize City Manager and Finance Director to enter Cook x x
into preliminary negotiations with Burton and Edwards x
Associates and report back at the next Commission Tucker x x
meeting. In the event a satisfactory agreement Gulliford x
cannot be reached, the City Commission will
authorize negotiations with a second firm of their
choice.
No further discussion before the vote. The motion carried on a
3 - 1 vote with Commissioner Edwards voting Nay.
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4. Consent Agenda
A. Resolution No. 90-9: Budget Adjustment No. 90-02 to provide
for the purchase of a copy machine for City Hall, (approved by
the City Commission on May 29, 1990)
B. Resolution No. 90-10: Budget Adjustment No. 90-03 to provide
for additional funds for the purchase of Thelma Griffin's
property
C. Resolution No. 90-11: Budget Adjustment No. 90-4 to provide
budget for payment of principal and interest on the State Bond
Loan Program
Cook x
Motion: Approve passage of Consent Agenda Edwards x x
Tucker x x
No discussion before the vote. The motion carried unanimously. Gulliford x
5. Action on Ordinances
A. Ordinance No. 45-90-8 - Public Hearing
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, AMENDING CHAPTER 20, ARTICLE III, SECTION 20-52 TO
CLARIFY REQUIREMENT FOR LICENSING; CREATING SECTION 20-52A TO
PROVIDE FOR INSPECTIONS; AMENDING SECTION 20-54 PROVIDING
ADDITIONAL PENALTIES FOR DELINQUENCIES; AMENDING SECTION 20-59,
SCHEDULE OF FEES; PROVIDING AN EFFECTIVE DATE
Mayor Gulliford presented in full, in writing, Ordinance No.
45-90-8 on public hearing, said ordinance having been posted in
accordance with Charter requirements. The Mayor opened the floor
for a public hearing and invited comments from the audience. Since
no one spoke for or against the ordinance, the Mayor declared the
public hearing closed.
Cook x
Motion: Approve passage of Ordinance No. 45-90-8 on public Edwards x x
hearing Tucker a x
Gulliford x
No discussion before the vote. The motion carried unanimously.
B. Ordinance No. 90-90-151 - Public Hearing
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, AMENDING CHAPTER 24, ZONING AND SUBDIVISION
REGULATIONS CHANGING UNDER SECTION 24-17 THE DEFINITIONS OF
"SUBSTANDARD LOT OF RECORD" AND "TOWNHOUSE," AMENDING UNDER SECTION
24-83 TO PROVIDE FOR ONLY ONE SINGLE FAMILY DWELLING ON SUBSTANDARD
LOTS OF RECORD, AND REQUIRING ACTION BY THE COMMUNITY DEVELOPMENT
BOARD, PROVIDING AN EFFECTIVE DATE
Mayor Gulliford presented in full, in writing, Ordinance No.
90-90-151 on public hearing, said ordinance having been posted in
accordance with Charter requirements. The Mayor opened the floor
for a public hearing and invited comments from the audience.
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Dezmond Waters, 1835 Seminole Road, asked for a brief outline of
what the ordinance would accomplish and asked whether height
restrictions would be addressed. Mayor Gulliford said the matter
of height had been discussed at the previous meeting of the
Community Development Board. One suggestion discussed by that
board had been to allow the heights of structures on substandard
lots at a percentage of the area of the substandard lot compared to
the minimum requirements of the zoning district and applying same
to the 35-foot limitation. The Commission, generally, felt this
was a fair compromise. Since no one else spoke for or against the
ordinance, the Mayor declared the public hearing closed.
The City Attorney explained this ordinance addressed only the
definitions; height restrictions would have to be addressed under
the proper section of the code.
Motion: Table the matter until height restrictions and lot Cook x
lines can receive further study
Discussion continued before the motion could be seconded and
Commissioner Cook requested an ordinance be drafted establishing
height restrictions for substandard lots.
Discussion then ensued regarding the definition of "townhouses" and
Don Ford, the city's Building Inspector, read the definition of
"townhouse" in the Southern Standards Building Code. It was felt
since Atlantic Beach had previously adopted the Southern Standards
Building Code, the definition in both documents should be the same.
Motion: Approve passage of Ordinance No. 90-90-151 on public Cook x x
hearing with the definition of "townhouse" amended Edwards x x
to conform with the Southern Standards Building Tucker z
Code. Gulliford x
In discussion before the vote it was clarified that the definition
of "townhouse" in the Southern Standards Building Code, would
replace the first sentence in the definition of "townhouses" in the
ordinance. The question was called and the motion carried
unanimously.
In further discussion regarding drafting an ordinance to address
height restrictions on substandard lots, the City Attorney said he
felt it might be better for the Community Development Board and
City Commission to consider each case individually. After a
complete discussion of the matter it was the general consensus the
City Attorney should endeavor to address the concerns which had
been voiced in as fair and equitable manner as possible and draft
an ordinance for consideration by the City Commission.
6. New Business
A. Recommendation by the Recreation Advisory Board on short and
long term projects
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Don Fegan, Chairman of the Recreation Advisory Board, introduced
the other board members who were in attendance. He pointed out in
accordance with the resolution creating the Recreation Advisory
Board, powers and duties of that board included reviewing and
making recommendations regarding expenditure of monies or expansion
of services or facilities. He felt the recent donation of $500.00
to summer youth activities should have come before the board for
review and recommendation.
Mayor Gulliford responded that this was an oversight on the part of
the Commission and he hoped in the future such matters would be
referred to the Recreation Board.
Jeff Croom spoke to the matter of user fees as they relate to
baseball and soccer. Mr. Croom said the board felt the
registration fees for baseball and soccer should be consistent and
they felt the current $40.00 registration fee for baseball was too
high for many of the Atlantic Beach children. Since over half of
the children who participated in the Little League program this
year resided outside the city limits they also recommended a lower
fee for Atlantic Beach residents. They also felt the teams should
be responsible for a portion of the cost of the lights.
Advertising fees for the signs along the outfield line of the
baseball field have been paid to the Athletic Association and the
board felt these fees should be paid to the city and this could be
used to offset registration fees for disadvantaged children.
Mayor Gulliford inquired whether any agreement existed between the
Little League and the City, and Parks and Recreation Director
Blanchard said since incorporation, the city had allowed the
Atlantic Beach Little League Association to use Russell Park but
there has been no written agreement. He felt the city should
negotiate an annual agreement with any organization which used city
facilities.
The board recommended a complete refurbishing of Donner Park, which
would include picnic tables, water fountains, refurbishing of
concession area and toilets, installing bleachers, planting trees,
laying sod and installing an irrigation system. They would like
this to be a first class park which would be used primarily for
soccer. He said the board is also considering a mobile concession
stand which could be taken from one park to another.
Mayor Gulliford reported Councilman Jarboe had offered to get the
City of Jacksonville to work with Atlantic Beach to improve Church
Road.
Basic improvements they felt needed to be urgently undertaken in
the Donner Park area included the clearing of lots to help
alleviate the drug problems. The City Manager was authorized to
prepare specifications and invite bids for clearing the recently
acquired Mabry property. Mayor Gulliford suggested the Recreation
PAGE SIX V V
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Advisory Board contact the Florida Irrigation Society of North
Florida who had helped to install a system at Loretta School and he
felt they might be willing to assist the city in a similar manner.
David Turner reported on the success of the Atlantic Beach Tennis
team and recommended the city consider constructing two additional
tennis courts on Seminole Road, which they estimated, including
lights, would cost approximately $40,000. The board recommended
that the cost of operating the lights be defrayed by user fees.
It was pointed out that board member Gerard Vermey is an architect
and had volunteered to design some park layouts which would make
more efficient use of the space available. He will need a site
plan of the parks, especially the newly acquired areas, to
accomplish this task.
Mr. Fegan said the board is still considering a band shell or
similar structure but did not wish to make any recommendations in
this connection until the construction of the new City Hall and the
modifications to Russell Park parking areas are complete. The
board was encouraged by the success of the 1989 Christmas
activities and while plans for the 1990 program had not yet been
completed it was hoped to have an even better event this year.
Mr. Fegan assured the City Commission that the Recreation Advisory
Board was a very interested and active group all of whom work hard
to meet the needs of the Atlantic Beach citizens.
Mayor Gulliford encouraged the board to look at the four acre
parcel on the north side of Atlantic Boulevard and west of Mayport
Road which the city had purchased some time for a solid waste
transfer station. Since the city no longer plans to build the
transfer station, the Mayor felt the area may have some potential
for recreational purposes.
The Mayor and Commissioners commended the Recreation Advisory Board
for the work they had done. The Mayor reported on the recent
legislative change regarding the approved uses for bed tax funds
which he said would be ongoing revenue. He also reminded the board
that the current City Hall building would be available for
recreational purposes when the new building was complete and asked
that the board consider possible uses which would address the needs
of senior citizens.
B. Approval of agreement with the Florida League of Cities to
collect occupational license taxes from insurance companies doing
business but not maintaining a place of business within the city
limits
Alan Jensen reported this was a standard agreement which he felt
was legally sufficient.
PAGE SEVEN V V
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Cook x
Motion: Authorize Mayor and Clerk to execute agreement on Edwards x x
behalf of the City of Atlantic Beach Tucker x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
C. Discussion and related action for a special exception for
Barrett and Rowan Construction Company
Mayor Gulliford presented the application for exception and
reported the matter had been considered by the Community
Development Board at its meeting on June 19, 1990, after which the
board had recommended approval.
Ted Barrett, owner of Barrett & Rowan Construction Company, who was
in the audience, assured the City Commission the premises would be
used for office purposes only and that no materials would be stored
there.
Motion: Grant exception to Barrett & Rowan Construction Cook x x
Company for a contractors office in a CG zoning Edwards x
district at 684 Sturdivant Avenue, with the Tucker x x
understanding exception is granted to Barrett & Gulliford x
Rowan, not the land
No discussion before the vote. The motion carried unanimously.
7. City Manager reports and/or correspondence
A. Report concerning request for installation of speed bumps on
west end of Sailfish Drive and also Beach Avenue between
Eighteenth and Nineteenth Streets
Lt. Campbell said unless a definite need for speed bumps could be
demonstrated, it was the policy of the Police Department to
recommend against them. He felt speed bumps were not an effective
means of controlling traffic speed and often caused more problems
and complaints than they solved. He specifically recommended
against speed bumps on Beach Avenue and Sailfish Drive but said if
speeding problems were reported to the Police Department they would
conduct speed analyses and write citations where necessary.
Discussion ensued regarding different types of speed bumps and
"rumble strips" and Lt. Campbell said he had some information on a
speed bump which is 12-feet wide and 3-inches high and is painted
with black and white stripes. However, this type of speed bump is
expensive because of the amount of pavement involved. After a full
discussion of the matter, Lt. Campbell was asked to give further
consideration to whether rumble strips would be effective on
Sailfish Drive, and report back at the next meeting.
The City Manager reported he had been contacted by the owner of a
piece of property adjacent to city-owned property in Section H,
offering said property for sale to the city at its assessed value
PAGE EIGHT V V
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of $18,000. The City Manager was directed to get more information
and the City Commission would consider the matter further.
Commissioner Tucker reported she had spoken with the local Census
office and they reported 100% of the homes in Duval and Nassau
counties had responded to the census questionnaires. Post—census
local review counts will be mailed out in late summer and Stan
Smith of the Bureau of Economic and Business Research at the
University of Florida has agreed to assist communities in verifying
the accuracy of the counts and identifying problems. She requested
the City Manager to contact Mr. Smith in this regard.
Mayor Gulliford announced the second annual Trash Bash at Russell
Park on July 4.
There being no further business to come before the City Commission,
the Mayor declared the meeting adjourned at 9:00 PM.
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