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12-27-90 v c ' *amended agenda - added item #4 CITY OF ATLANTIC BEACH SPECIAL COMMISSION MEETING, DECEMBER 27, 1990 AGENDA Call to order 1. Final approval of plans with estimation from Barco Contractors relative to Ira Bratcher (Attorney Sid Ansbacker) 2. Discussion relative to change orders - Section H (Wm. Howell) 3. General discussion relative to streets - Section H (Wm. Howell) 4. Discussion and related action regarding moving a water main on Stock Street between W9 and W. Plaza - Section H (Wm. Howell) 5. Report and recommendation of bid 9091-4 for portable radios (Commissioner Glenn Edwards) 6. Approval of Resolution #90-23 electing to use the uniform method for collecting a non-ad valorem assessment for certain improvements made in Section H 7. Proclamation declaring January as National Volunteer Blood Donor Month Any Other Business Adjournment MINUTES OF THE SPECIAL MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL AT 7:15 PM ON THURSDAY, DECEMBER 27, 1990 The meeting was called to order by Mayor Gulliford. Present, in addition to the Mayor, were Commissioners Cook, Edwards and Tucker. Also present were City Manager Leinbach, City Attorney Jensen and City Clerk King. Commissioner Weldon had a prior engagement and was excused. 1. Final approval of plans with estimation from Barco Contractors relative to Ira Bratcher Billy Howell explained he had met with Paul Eakin, Gary Barco and the Bratchers at the job site in Section H. He said Mr. Eakin was out of town but had written a letter outlining Mr. Bratcher's proposal to the city and suggested that the matter be put on the agenda for consideration on January 14, 1991. 2. Discussion relative to Section H Change Orders 3. General discussion relative to Section H streets Mr. Howell said he had expected a representative from Bessent, Hammack & Ruckman Engineers to be in attendance to explain these items. Since no one was present he suggested these matters also be deferred until January 14, 1991. 4. Discussion and related action regarding moving a water main on Stocks Street between West Ninth and West Plaza Mr. Howell explained as-built drawings of Stocks Street indicated a water main was located ten feet off the east right-of-way line of the street. However, the water main is actually located five feet off the east right-of-way line which would place it in the bottom of the drainage swale. It will be necessary to move the water main, and Public Services Director Bob Kosoy had indicated the city did not have the manpower or equipment to undertake the work. A.J. Johns, Inc. had quoted a price of $10,700.00 to do this work if it could be undertaken while they have the necessary equipment in the area. Commissioner Cook moved to authorize the expenditure of $10,700.00 for the purpose of moving the water main as recommended. The motion was seconded by Commissioner Tucker and was unanimously approved. Mayor Gulliford requested that the Finance Director provide at the next meeting details regarding the balance of funds available for the Section H project. * * * * * * * * * * * * * Mayor Gulliford reported he had received a letter from Dean Russell regarding a broken driveway at 1093 Hibiscus Street. Mr. Russell felt the driveway had been broken by heavy equipment when the culvert was installed and he was anxious to have the driveway repaired. Page Two Minutes of Special Commission Meeting December 27, 1990 Mr. Howell said none of the contractors involved in the project, nor the J.E.A. , admitted responsibility for the damage. However, Barco-Duval had agreed to repair the driveway when they have concrete crews in the area. 5. Report and recommendation on bid No. 9091-4 for portable radios for the Police Department Commissioner Edwards reported five bids had been received, and upon review of the bids it was the recommendation of the Awards Committee the City accept the bid of Communications East as the lowest and best bid. Commissioner Edwards moved to authorize the purchase of thirteen (13) portable radios from Communications East at the bid price of $2,675.40. The motion was seconded by Commissioner Tucker and was unanimously approved. 6. Public hearing on Resolution #90-23 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ELECTING TO USE THE UNIFORM METHOD FOR COLLECTING A NON-AD VALOREM ASSESSMENT FOR CERTAIN IMPROVEMENTS MADE IN SECTION H, AND PROVIDING AN EFFECTIVE DATE. Mayor Gulliford presented in full, in writing, Resolution No. 90-23. Said resolution was advertised and posted in accordance with State of Florida requirements. The City Attorney explained the assessments had been previously approved and in order for the city to collect the assessments through the Duval County Tax Collector's office, it would be necessary to adopt this resolution which would authorize the assessments to be shown on the tax collector's bills. Mayor Gulliford opened the floor for a public hearing and invited comments from the audience. Mr. McBride, 1285 Camelia Street, inquired what improvements were planned for the 1200 block of Camelia Street. Billy Howell explained this area had been reviewed by the engineers and he had hoped they would be in attendance to present a status report. It was agreed to have the engineers in attendance at the meeting on January 14, 1991 to address this matter. Eugene Long, 632 Camelia Street, explained his property was considerably higher than the street, thus making the drainage ditch in front of his home extremely deep. He also asked whether his assessment would include the cost of curbing since none was proposed for that area. Mayor Gulliford explained no assessments were being made for the cost of drainage, curbing and paving; this was being paid for by the city. The Mayor also explained the drainage was in accordance with St. Johns River Water Management District requirements but that alternatives were being considered for other areas and the engineers would be asked to review the 600 block of Camelia to see if there were any other alternatives Page Three Minutes of Special Commission Meeting December 27, 1990 available. Shirley Taylor asked the amount of the assessment and was advised the actions taken this evening would not affect the amount of the assessments. She also inquired into the proposed plans for West Ninth between Camelia and Jasmine. Mr. Howell explained that area would remain a public right-of-way but it would not be paved because the residents wished to save the trees. Since no one else wished to speak to the matter, the Mayor declared the public hearing closed. Commissioner Edwards moved to approve passage of Resolution No. 90-23. The motion was seconded by Commissioner Cook and was unanimously approved. 7. Proclamation declaring January as National Volunteer Blood Donor Month Mayor Gulliford presented a proclamation urging citizens, civic and service organizations, and businesses to form blood donor groups to help meet the constant need for blood. Any other business City Attorney Jensen reported he had received a letter from an attorney for Ragtime Tavern regarding a proposed expansion of that business. He explained in February 1987 Ragtime was granted a variance for parking requirements in connection with an expansion of their facility. At a meeting in March 1987 the City Commission voted to not recognize the action of the Community Development Board in granting said variance on the grounds that the building predated the code which provided the parking requirements. It was the feeling of Ragtime principals that no variance should be required and the City Attorney sought direction from the City Commission regarding a response to their attorney. After further discussion it was agreed to defer any decision on the matter to the meeting of January 14, 1991 in order to allow the City Attorney additional time to review the matter. Mayor Gulliford reminded the City Commission that James Pitts had requested a letter from the city guaranteeing sewer capacity for his proposed project at Mayport Crossing in order to facilitate the financing for that project. He said financing of the project was dependent on the availability of sewage treatment capacity and said Mr. Pitts could not wait much longer for a response. He indicated that the impact fees would be approximately $200,000 which would probably cover the cost of the installation of a surge tank which would expand the capacity of the Buccaneer plant by some .25 MGD. The City Manager explained the installation of a surge tank would require permitting by the DER and a committee had been appointed at the last meeting to investigate the feasibility of a surge tank. After further discussion it was decided to wait until the next meeting and hope the committee would be ready to present its report at that time. Page Four Minutes of Special Commission Meeting December 27, 1990 Mayor Gulliford also provided the City Commission with a list of the Jacksonville Transportation Authority board members. He said it was his understanding that the money was available for construction of the Wonderwood expressway but that the Arlington residents were strongly opposed to the project. He encouraged citizens to write letters supporting the project. There being no further business to come before the City Commission, the Mayor declared the meeting adjourned. I / AA►, _ 1 Li , i, Wil iam I. Gullifordi'f Mayor/Presiding Off ATTESTeft : //;QtiC/ div `G,) Maureen King, City CleAi