12-27-90 v c '
*amended agenda - added item #4
CITY OF ATLANTIC BEACH
SPECIAL COMMISSION MEETING, DECEMBER 27, 1990
AGENDA
Call to order
1. Final approval of plans with estimation from Barco Contractors
relative to Ira Bratcher (Attorney Sid Ansbacker)
2. Discussion relative to change orders - Section H (Wm. Howell)
3. General discussion relative to streets - Section H (Wm. Howell)
4. Discussion and related action regarding moving a water main on Stock
Street between W9 and W. Plaza - Section H (Wm. Howell)
5. Report and recommendation of bid 9091-4 for portable radios
(Commissioner Glenn Edwards)
6. Approval of Resolution #90-23 electing to use the uniform method for
collecting a non-ad valorem assessment for certain improvements made
in Section H
7. Proclamation declaring January as National Volunteer Blood Donor
Month
Any Other Business
Adjournment
MINUTES OF THE SPECIAL MEETING OF THE ATLANTIC BEACH CITY COMMISSION
HELD IN CITY HALL AT 7:15 PM ON THURSDAY, DECEMBER 27, 1990
The meeting was called to order by Mayor Gulliford. Present, in
addition to the Mayor, were Commissioners Cook, Edwards and Tucker.
Also present were City Manager Leinbach, City Attorney Jensen and City
Clerk King. Commissioner Weldon had a prior engagement and was excused.
1. Final approval of plans with estimation from Barco Contractors
relative to Ira Bratcher
Billy Howell explained he had met with Paul Eakin, Gary Barco and the
Bratchers at the job site in Section H. He said Mr. Eakin was out of
town but had written a letter outlining Mr. Bratcher's proposal to the
city and suggested that the matter be put on the agenda for
consideration on January 14, 1991.
2. Discussion relative to Section H Change Orders
3. General discussion relative to Section H streets
Mr. Howell said he had expected a representative from Bessent, Hammack &
Ruckman Engineers to be in attendance to explain these items. Since no
one was present he suggested these matters also be deferred until
January 14, 1991.
4. Discussion and related action regarding moving a water main on
Stocks Street between West Ninth and West Plaza
Mr. Howell explained as-built drawings of Stocks Street indicated a
water main was located ten feet off the east right-of-way line of the
street. However, the water main is actually located five feet off the
east right-of-way line which would place it in the bottom of the
drainage swale. It will be necessary to move the water main, and Public
Services Director Bob Kosoy had indicated the city did not have the
manpower or equipment to undertake the work. A.J. Johns, Inc. had
quoted a price of $10,700.00 to do this work if it could be undertaken
while they have the necessary equipment in the area. Commissioner Cook
moved to authorize the expenditure of $10,700.00 for the purpose of
moving the water main as recommended. The motion was seconded by
Commissioner Tucker and was unanimously approved. Mayor Gulliford
requested that the Finance Director provide at the next meeting details
regarding the balance of funds available for the Section H project.
* * * * * * * * * * * * *
Mayor Gulliford reported he had received a letter from Dean Russell
regarding a broken driveway at 1093 Hibiscus Street. Mr. Russell felt
the driveway had been broken by heavy equipment when the culvert was
installed and he was anxious to have the driveway repaired.
Page Two
Minutes of Special Commission Meeting
December 27, 1990
Mr. Howell said none of the contractors involved in the project, nor the
J.E.A. , admitted responsibility for the damage. However, Barco-Duval
had agreed to repair the driveway when they have concrete crews in the
area.
5. Report and recommendation on bid No. 9091-4 for portable radios for
the Police Department
Commissioner Edwards reported five bids had been received, and upon
review of the bids it was the recommendation of the Awards Committee the
City accept the bid of Communications East as the lowest and best bid.
Commissioner Edwards moved to authorize the purchase of thirteen (13)
portable radios from Communications East at the bid price of $2,675.40.
The motion was seconded by Commissioner Tucker and was unanimously
approved.
6. Public hearing on Resolution #90-23
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ELECTING TO USE THE
UNIFORM METHOD FOR COLLECTING A NON-AD VALOREM ASSESSMENT FOR CERTAIN
IMPROVEMENTS MADE IN SECTION H, AND PROVIDING AN EFFECTIVE DATE.
Mayor Gulliford presented in full, in writing, Resolution No. 90-23.
Said resolution was advertised and posted in accordance with State of
Florida requirements. The City Attorney explained the assessments had
been previously approved and in order for the city to collect the
assessments through the Duval County Tax Collector's office, it would be
necessary to adopt this resolution which would authorize the assessments
to be shown on the tax collector's bills.
Mayor Gulliford opened the floor for a public hearing and invited
comments from the audience.
Mr. McBride, 1285 Camelia Street, inquired what improvements were
planned for the 1200 block of Camelia Street. Billy Howell explained
this area had been reviewed by the engineers and he had hoped they would
be in attendance to present a status report. It was agreed to have the
engineers in attendance at the meeting on January 14, 1991 to address
this matter.
Eugene Long, 632 Camelia Street, explained his property was considerably
higher than the street, thus making the drainage ditch in front of his
home extremely deep. He also asked whether his assessment would include
the cost of curbing since none was proposed for that area. Mayor
Gulliford explained no assessments were being made for the cost of
drainage, curbing and paving; this was being paid for by the city. The
Mayor also explained the drainage was in accordance with St. Johns River
Water Management District requirements but that alternatives were being
considered for other areas and the engineers would be asked to review
the 600 block of Camelia to see if there were any other alternatives
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Minutes of Special Commission Meeting
December 27, 1990
available. Shirley Taylor asked the amount of the assessment and was
advised the actions taken this evening would not affect the amount of
the assessments. She also inquired into the proposed plans for West
Ninth between Camelia and Jasmine. Mr. Howell explained that area would
remain a public right-of-way but it would not be paved because the
residents wished to save the trees.
Since no one else wished to speak to the matter, the Mayor declared the
public hearing closed. Commissioner Edwards moved to approve passage of
Resolution No. 90-23. The motion was seconded by Commissioner Cook and
was unanimously approved.
7. Proclamation declaring January as National Volunteer Blood Donor
Month
Mayor Gulliford presented a proclamation urging citizens, civic and
service organizations, and businesses to form blood donor groups to
help meet the constant need for blood.
Any other business
City Attorney Jensen reported he had received a letter from an attorney
for Ragtime Tavern regarding a proposed expansion of that business. He
explained in February 1987 Ragtime was granted a variance for parking
requirements in connection with an expansion of their facility. At a
meeting in March 1987 the City Commission voted to not recognize the
action of the Community Development Board in granting said variance on
the grounds that the building predated the code which provided the
parking requirements. It was the feeling of Ragtime principals that no
variance should be required and the City Attorney sought direction from
the City Commission regarding a response to their attorney. After
further discussion it was agreed to defer any decision on the matter to
the meeting of January 14, 1991 in order to allow the City Attorney
additional time to review the matter.
Mayor Gulliford reminded the City Commission that James Pitts had
requested a letter from the city guaranteeing sewer capacity for his
proposed project at Mayport Crossing in order to facilitate the
financing for that project. He said financing of the project was
dependent on the availability of sewage treatment capacity and said Mr.
Pitts could not wait much longer for a response. He indicated that the
impact fees would be approximately $200,000 which would probably cover
the cost of the installation of a surge tank which would expand the
capacity of the Buccaneer plant by some .25 MGD. The City Manager
explained the installation of a surge tank would require permitting by
the DER and a committee had been appointed at the last meeting to
investigate the feasibility of a surge tank. After further discussion
it was decided to wait until the next meeting and hope the committee
would be ready to present its report at that time.
Page Four
Minutes of Special Commission Meeting
December 27, 1990
Mayor Gulliford also provided the City Commission with a list of the
Jacksonville Transportation Authority board members. He said it was his
understanding that the money was available for construction of the
Wonderwood expressway but that the Arlington residents were strongly
opposed to the project. He encouraged citizens to write letters
supporting the project.
There being no further business to come before the City Commission, the
Mayor declared the meeting adjourned.
I /
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Wil iam I. Gullifordi'f
Mayor/Presiding Off
ATTESTeft :
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Maureen King, City CleAi