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02-13-89 v • CITY OF ATLANTIC BEACH REGULAR MEETING FEBRUARY 13, 1989 AGENDA Call to order Invocation and Pledge to the Flag 1. Approval of the minutes of the regular meeting January 23, 1989. 2. Recognition of visitors 3. Appearances: A. Mr. Tom Morton presenting a petition for the closing of Shell Street between Seminole Road and Beach Avenue B. Representatives of Deloitte, Haskins & Sells Certified Public Accountants to present the audit report for the fiscal year ending September 30, 1988 4. Consent Agenda: A. Ratify the action of the City Manager in authorizing the purchase and installation of flow meters at Sewage Treatment Plant in the amount of $4,600 B. Action by the City Commission to name Craig Rodenkirch as insurance agent of record in accordance with the terms of the City Manager's letter of January 27, 1989 C. Authority for the City Manager to undertake construction to restrict parking on 1st Street east of Beach Avenue and for the provision of additional lighting D. Action by the City Commission to authorize the lifeguard corp to regulate and enforce actions in regard to jet skis on Atlantic Beach and authority for the City Manager to provide locked access on 7th Street E. Action to approve the request of the American Red Cross for a circus on the Fleet Reserve grounds at Mayport Road and west 4th Street Sunday, April 9 for two performances, one between 2 and 3:30 and the other between 4 and 5:30 F. Action by the Commission to grant authority for the disposal of items removed from Atlantic Beach in accordance with existing authorization provided by Florida statutes G. Action by the City Commission to authorize the adoption of AGENDA. . .page 2 animals picked up by the Atlantic Beach Control Officer where the proper owners cannot be located 5. Committee Reports: A. Commissioner Glenn Edwards, chairman of the Awards Committee, with a report and recommendations relative to the award of a contract for computerized handheld meter reading equipment B. Commissioner Glenn Edwards, chairman of the Awards Committee, with a report and recommendations on award of a contract in connection with major rehabilitation of six sewage wetwells C. Commissioner Glenn Edwards, chairman of the Awards Committee, with a report and recommendations relative to a contract for the construction of a beach dune walkway access at 16th Street 6. New Business: A. Discussion by the City Commission on a recommendation of Smith & Gillespie to authorize a change order with the contractor on the major sewer rehabilitation project for repair of a major sewer defect under Mayport Road at Lewis Street 7. Action on Ordinances: A. Ordinance #57-89-14 introduction and first reading of an ordinance authorizing the establishment of a curfew for minors under the age of 18 and the setting of a public hearing for February 27, 1989 B. Ordinance #65-89-19 introduction and first reading of an ordinance closing, vacating and abandoning that portion of the Assisi Lane right-of-way which extends into the private property of the development known as Fleet Landing and setting a public hearing for February 27, 1989 C. Ordinance #95-89-38 public hearing and final reading of an ordinance authorizing the exchange of property between the City and William Hixon of Atlantic Beach D. Ordinance #57-89-13 public hearing and final reading of an ordinance amending the ordinance code of the City of Atlantic Beach, Florida providing for the regulation and control and use of replica firearms Miscellaneous Business: City Manager Reports: Reports and Requests from City Commissioners, City Attorney and City Clerk: Adjournment MINUTES OF THE REGULAR MEETING OF THE ATIANTIC BEACH CITY CM- V V MISSION HELD AT CITY HALL ON FEBRUARY 13, 1989, AT 7:15 14 O O PRESENT: William I. Gulliford, Jr. , Mayor/Commissioner T T Robert B. Cook, Sr. E E Glenn A. Edwards D D Adelaide R. Tucker Alan C. Jensen, Commissioners M S O E AND: Richard C. Fellows, City Manager T C Claude L. Mullis, City Attorney I O Y Maureen King, City Clerk NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Gulliford. The invoca- tion, offered by ConutLissioner Cook, was followed by the pledge to the flag. 1. Approval of the minutes of the regular meeting of January 23, 1989 Cook x Motion: Approve minutes of the regular meeting of January 23, Edwards x x 1989 Jensen x Tucker x x No discussion before the vote. The motion carried unanimously. Gulliford x 2. Recognition of Visitors None 3_ Appearances A. Mr. Tan Merton presenting a petition for the closing of Shell Street between Seminole Road and Beach Avenue Mr. Morton explained briefly that Shell Street is unpaved and is not a thoroughfare. It is used primarily by only a few residents. He presented two proposals, one of which would close that portion of Shell Street running between DeWeese Avenue and Coquina Place, and the other requested a barricade be placed on Shell Street closing off access from Seminole Road onto Shell Street. The City Manager said he had looked into the matter and did not anticipate any problems with proposal No. 1 since most of the residents of the area had signed the petition. The City Attorney • suggested it would be advisable to get a Quit Claim Deed from each of the property owners affected so when that portion of Shell Street is closed, the land could be added to the City property to enlarge the small triangular park. Since no objections were expressed by the Commission, the City Manager was instructed to proceed with plans to close Shell Street between DeWeese and Coquina as outlined in proposal No. 1. Mr. Morton said it was difficult to enter Seminole Road from Shell Street and proposal No. 2 requested the placing of a barricade on PAGE TWO V V • MINUTES NAME OF FEBRUARY 13, 1989 COMMRS. M S Y N Shell Street to close off access from Seminole Road. There are only four residences on that portion of Shell Street and they had all signed the petition. The residents would be willing to enter and exit through Coquina. Commissioners Jensen and Cook expressed concerns about setting a precedent, fearing residents of other areas may be prompted to request similar barricading of streets. The City Manager is to work further with Mr. Morton on this before any decision can be made by the Commission. B. Representatives of Deloitte, Haskins and Sells, Certified Public Accountants, to present the audit report for the fiscal year ending September 30, 1988 Mr. Jim Scheuer confirmed that all members of the Commission had received copies of the Annual Financial Report, Single Audit Report, and a letter regarding internal accounting control. He explained the audit found everything to be in accordance with generally accepted accounting principals. The study of the grants found everything in compliance and no errors. A review of the system indicated no material weaknesses, but some pointers were made which could improve the system, and it was recommended the City develop a formal investment policy. Mr. Scheuer reminded the Commission that this was the final year of their four-year contract with the City, and complimented the City Manager and Finance Director on the fine jobs they both have done. 4. Consent Agenda A. Ratify the action of the City Manager in authorizing the purchase and installation of flow meters at the sewage treatment plant in the amount of $4,600 B. Action by the City Commission to name Craig Rodenkirch as insurance agent of record in accordance with the terms of the City Manager's letter of January 27, 1989 C. Authority for the City Manager to undertake construction to restrict parking on First Street east of Beach Avenue and for the provision of additional lighting D. Action by the City Commission to authorize the lifeguard corp to regulate and enforce actions in regard to jet skis on Atlantic Beach and authority for the City Manager to provide locked access on Seventh Street E. Action to approve the request of the American Red Cross for a circus on the Fleet Reserve grounds at Mayport Road and West Fourth Street Sunday, April 9, 1989 for two performances, one between 2:00 and 3:30 PM, and the other between 4:00 and 5:30 PM PAGE THREE V V MINUTES NAME OF FEBRUARY 13, 1989 COMMRS. MSYN F. Action by the Commission to grant authority for the disposal of items removed from Atlantic Beach in accordance with existing authorization provided by Florida Statutes G. Action by the City Commission to authorize the adoption of animals picked up by the Atlantic Beach Animal Control Officer where the proper owners cannot be located At the request of Commissioners Tucker and Jensen respectively, items C and D were removed from the Consent Agenda. Cook x Notion: Approve passage of Consent Agenda, with the exception Edwards x x of Items C and D Jensen x ?ticker x x No discussion before the vote. The motion carried unanimously. Gulliford x Consent Agenda, Itan C The City Manager reported the Police Department had examined the situation on First Street and it had been their recommendation to restrict parking to two automobiles and include additional lighting. Commissioner Tucker said she felt the City had originally intended to have all street ends open for the maximum amount of parking possible, and by limiting parking at this particular access, a precedent could be set whereby residents adjacent to other beach accesses could request similar limitation of parking. Chief Thompson stated the available space at the First Street access was not adequate for more than one vehicle, and since residents on the ocean front do not enter their property through First Street, this access could be blocked without presenting an inconvenience to the homeowners. Ms. Barbara Bonner, 463 Selva Lakes Circle, said she drives her grandchildren to the beach and was not in favor of the city eliminating even one parking space. Mayor Gulliford said the city must balance the safety and rights of beach front property owners with the convenience of the public. Lois Weiss, 99 Beach Avenue, said since the problems all seemed to take place in the late night hours, she would be in favor of prohibiting parking during the night-time hours only. After further discussion, it was the general consensus, the city should erect signs indicating hours when parking will be prohibited and that vehicles in violation will be towed away, and increase the lighting in the area. If the problem continues to exist after a month or so, the Commission may need to consider closing the access to vehicular traffic. PAGE FOUR V V MINTUES NAME OF FEBRUARY 13, 1989 COMMRS. MSYN Consent Agenda, Item D Commissioner Jensen inquired how the lifeguards would be expected to enforce the regulations, and whether it was necessary to lock off the beach access since this was one of the few places in the city were catamarans and other such items can enter the beach. Chief Thompson said the lifeguards would simply explain the regulations to the jet skiers relative to the distance they must stay off shore, etc. , and any problems would be referred to the Police Department. After further discussion it was the general consensus of the Commission that locking the Seventh access would present too much inconvenience to the general public. A barricade similar to Fifteenth Strcct will be installed and an effort will be made to enforce the terms of the Ordinance which prohibits the use of motor boats or motorized apparatuses within two hundred feet of the beach. 5. Cammittee Reports: A. Cannissioner Glenn Edwards, Chairman of the Awards Catmittee, with a report and recommendations relative to the award of a contract for computerized hand-held meter reading equipment Commissioner Edwards reported the committee had received five bids and each Commissioner had received a copy of the bid tabulation along with minutes of the committee meeting, a copy of which is attached hereto and made a part hereof. The minutes outlined six points of comparison of the products of the two low bidders. Examination of the two low bids indicated the bid of Radix Corporation at $14,583 to be the best bid. Motion: Award the bid to Radix Corporation for the purchase Cook x of the Radix meter reading system at a price of Edwards x x $14,583, being the lowest and best bid Jensen x Tucker x x No discussion before the vote. The motion carried unanimously. GUlliford x B. Commissioner Glenn Edwards, Chairman of the Awards Committee, with a report and recommendations on award of a contract in connection with major sewer rehabilitation of six sewage wetwells Commissioner Edwards reported the committee had received six bids, the apparent low bid being that of Victory Painting Company. Investigation by Smith and Gillespie Engineers revealed Victory Painting Company had no experience in painting sewage wetwells and it was therefore, the recommendation of the engineers the bid be awarded to the second low bidder Michael, Wright & MacLean of Jacksonville, at $59,602. This firm plans to use Pace Utilities as a sub-contractor. • PAGE FIVE V V MINUTES NAME OF FEBRUARY 13, 1989 COMMRS. MSYN Notion: Award the bid to Michael, Wright & MacLean on the Cook x basis the second law biter is the lowest and best Edwards x x responsible bid to meet the specifications for the Jensen x x rehabilitation of six sewage wetwells Tucker x Gulliford x No discussion before the vote. The motion carried unanimously. C. Commissioner Glenn Edwards, Chairman of the Awards Committee, with a report and recommendations relative to a contract for the construction of a beach dime walkway access at Sixteenth Street Commissioner Edwards reported the committee had received three bids of which the bid from Newman Construction was the apparent low bid at $19,431.00. He explained Newman Construction was the company hired to construct the other dune overwalks in the City and the crew was on location. Notion: Award contract to Newman Construction in the amount Cook x x of $19,431.00, subject to the City ascertaining it Edwards x x has title to the property over which the overwalk is Jensen x to be constructed Tucker x Gulliford x Brief discussion took place whereupon the City Attorney indicated he would be able to ascertain in a few days whether the City had clear title to the property. The bid price was good for thirty days and the City Manager would contact Newman to see if that period could be extended. Commissioner Jensen asked if the plans would be similar to the overwalks which had already been constructed. The City Manager responded in the affirmative and it was suggested the property owners adjacent to the walkways be given an opportunity to look at the plans before construction is undertaken. Dezmond Waters, 1835 Seminole Road, asked if there was a possibility of making the walkway wider than those already constructed as he felt the design is somewhat narrow. No further discussion. The motion carried unanimously. 6. New Business: A. Discussion by the City Commission on a recommendation of Smith and Gillespie to authorize a change order with the contractor on the major sewer rehabilitation project for repair of a major sewer defect under Mayport Road at Lewis Street The City Manager confirmed that each Commissioner had received the engineer's report which outlined some options for repair of the defect. While option No. 2 cost $11,000 more than option No. 1, it was felt it would completely solve the problem, whereas option No. 1 would take care of the immediate problem but would probably have • PAGE SIX V V MINUTES NAME OF FEBRUARY 13, 1989 COMMRS. M S Y N to be followed up with additional work at a later date, resulting in a more expensive project. Motion: Proceed with the repairs as outlined in Option No. 2 Cook x of the Smith and Gillespie Report at a cost of Edwards x x $25,622.00 Jensen x x Tucker x No discussion before the vote. The motion carried unanimously. Gulliford x 7. Action on Ordinances A. Ordinance No. 57-89-14 - First Reading AN ORDINANCE REGULATING THE PRESENCE AND CONDUCT OF MINORS ON STEMS AND OTHER PUBLIC PLACES; DEFINING DUTIES OF PARENTS OR OTHERS IN CARE OF MINORS; PROVIDING FOR DETENTION AND PENALTIES FOR VIOLATIONS THEREOF Mayor Gulliford presented Ordinance No. 57-89-14 in full, in writing, on first reading. Cook x Motion: Approve passage of Ordinance No. 57-89-14 on first Edwards x x reading and set for public hearing February 27, 1989 Jensen x x Tucker x No discussion before the vote. The motion carried unanimously. Gulliford x B. Ordinance No. 65-89-19 - First Reading AN ORDINANCE CLOSING, VACATING AND ABANDONING THE FAST 1W) HUNDRED FIFTY-EIGHT PEEL', MORE OR LEES, OF THE ASSISI LANE RIGHT-OF-WAY PROTECTING OFF OF MAYPORT ROAD INTO THE FLEET LANDING PROJECT AND RESERVING UNTO THE CITY OF ATLANTIC BEACH A PERPETUAL EASEMENT FOR UTILITIES AND DRAINAGE; PROVIDING AN EFFECTIVE DATE Mayor Gulliford presented Ordinance No. 65-89-19 in full, in writing, on first reading. Cook x Motion: Approve passage of Ordinance No. 65-89-19 on first Edwards x x reading and set for public hearing February 27, 1989 Jensen x Tucker x x No discussion before the vote. The motion carried unanimously. Gulliford x C. Ordinance No. 95-89-38 - Public Hearing AN ORDINANCE AUTHORIZING THE EXCHANGE OF PROPERTIES BETIAMN WIT LIAM S. FIIXON AND THE CITY OF ATLANTIC BEACH; PROVIDING AN EFFECTIVE DATE Mayor Gulliford presented in full, in writing, Ordinance No. 95-89-38 on second and final reading. Said Ordinance was posted in accordance with Charter requirements. The Mayor opened the floor for a public hearing and invited comments from the audience. Since no one spoke for or against the Ordinance, the Mayor declared the public hearing closed. PAGE SEVEN V V MINUTES NAME OF FEBRUARY 13, 1989 COMMAS. MSYN Cook x x Notion: Approve passage of Ordinance No. 95-89-38 on second Edwards x x and final reading Jensen x Tucker x No discussion before the vote. The motion carried unanimously. Gulliford x D. Ordinance No. 57-89-13 - Public Hearing AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CRAPZER 13 TO ADD NEW SECTIONS 13-8 AND 13-9 TO REGULATE. THE POSSESSION AND USE OF REPLICA FIREARMS; PROVIDING AN EFFECTIVE DAZE Mayor Gulliford presented in full, in writing, Ordinance No. 57-89-13 on second and final reading. Said Ordinance was posted in accordance with Charter requirements. The Mayor opened the floor for a public hearing and invited comments from the audience. Since no one spoke for or against the Ordinance, the Mayor declared the public hearing closed. Cook x x Notion: Approve passage of Ordinance No. 57-89-13 on second Edwards x x and final reading Jensen x Tucker x No discussion before the vote. The motion carried unanimously. Gulliford x Miscellaneous Business The City Manager reported the Consolidated City of Jacksonville was attempting to levy an annual water pollution maintenance fee in the amount of $800.00 against the City of Atlantic Beach and inquired as to how the Commission wished him to respond. The City Manager was authorized to write the City of Jacksonville formally denying payment of the fee and include a copy of the City Attorney's opinion. The City Attorney and City Manager were instructed to attempt to establish dialogue with the City of Jacksonville relative to a number of upcoming problems and the City Manager and Finance Director were requested to see if some statistics could be developed relative to the taxing relationships between the two cities. The City Manager also reported he had received a letter from the homeowner at the DeWeese Avenue beach access requesting the dune overwalk be removed. The City Attorney had submitted in writing his opinion that the walkway constituted an allowable use of the easement and the City Manager was instructed to have the work on the overwalk completed without further delay. Commissioner Edwards reported on the Florida League of Cities Legislative Conference in Tallahassee on February 2 and 3, 1989 and presented the 1989 Joint Legislative Policy Statement of the Florida League of Cities and the Florida Association of Counties, copy of which is attached hereto and made a part hereof. He was encouraged that the Counties were in agreement with the Cities on the legislative issues they supported. PAGE EIGHT V V MINUTES NAME OF FEBRUARY 13, 1989 COMMRS. MSYN Commissioner Jensen inquired about the status of the permit for the Selva Linkside sign at Eleventh Street and Seminole Road and was advised the matter had been resolved. He also commented on a letter from Mr. Pete Gross, 365 Tenth Street relative to bicycle lanes and encouraged the City to look further into this. Commissioner Cook reported Councilman Jarboe had formed a citizens advisory committee to study the need for the Wonderwood Expressway. The committee had approximately nineteen members and he was one of only two from the beaches area. He solicited the support of the Commission and urged anyone interested to attend the meetings which were held every second Thursday at Merrill Road School. Ms. Dorothy Kerber, 365 First Street said she and Commissioner Tucker had attended the meetings and expressed her support of Commissioner Cook and the urgent need for the Wonderwood Expressway. Mayor Gulliford requested a Resolution supporting the need for the Wonderwood Expressway be prepared to be presented to the committee at their meeting of March 16, 1989, when a decision is scheduled to be made and he encouraged as many people as could to attend the meeting on that date. Mayor Gulliford announced: - the resignation of Mr. Don Tappin from the Community Development Board and asked for suggestions on a replacement; - the Beautification Committee would meet on February 22, 1989 and still had vacancies; - the first meeting of the Safe Neighborhoods Task Force had been scheduled for March 14, 1989. The meeting was adjourned at 8:50 PM. 111 William I. Gulliford, Mayor--Presiding Officer 111110 621 cth a 4144--J Maure n King, City Clerk MINUTES The Awards Committee has met for the purpose of receiving, tabulating and evaluating bids for a computerized handheld meter reading system. The bids were opened on January 18, 1989 and present for the bid opening in addition to the Chairman, Commissioner Glenn Edwards were City Manager Fellows and Public Services Director Ford. Bids were received from Datamatic, Inc. , Itron, Radix Corporation and Syscon Corporation. Radix furnished an alternate bid providing for a greater amount of memory. The Chairman asked that the bids be turned over to the department heads who would be involved with the operation of the units for complete evaluation and return the results to the committee. January 26, 1989 the committee received the evaluation report. The lowest bidders were Syscon at $10,250 and Radix at $14,583. Syscon's bid did not include the programming package. When adding this package cost of $3,300 into Syscon's price it brought their base bid to 13,550. The price difference between the two low bidders was $1,033. Both bids are within the budget of $15,000. In comparing the bid specifications the following items are apparent: 1. Radix is shock resistant from a four foot drop - Syscon was not listed as shock resistant 2. Radix has a 128KB memory - Syscon has a 160 KB memory 3. Radix readings can be made from left to right or right to left - Syscon is left to right readings only 4. Radix has on-site replaceable batteries - Syscon has to be replaced by the factory 5. Radix has capability to attach a printer in the field - Syscon has a printer in the office, it cannot print in the field 6. Radix is self-contained and waterproof - Syscon has a separate case and strap to make it waterproof The Radix has recently been purchased by the City of Jacksonville Beach which gives us a local city to share information with. Based on the prices involved and the other factors to be considered the committee recommends the purchase of the Radix system at a total price of $14,583. FORCITY OF Meter Reader System Data of Opening 1/18/89 ATLANTIC BEACH FLORIDA DepartmentWater and Sewer BID NUMBER 8889-4 Datamatic, Inc. Itron Radix Corporation Syscon Corporation Radix (Alternate) r"'""-- 7'fnm Brief Description Unit Price Ext. Pri s t Pri. . Price :t Pri„bct. Price t Pricepct. .Pri„ 't Pri„ . Prj..- UnitPricomyt.Prro 1 2 Hand held units Nicad Batteries and carrying straps $3,250 $6,500 $3,285 $6,570 $2,200 $4,400 $2,550 $5, 100 $2,500 $5,000 2 Recharger units for 1 ,250 (4) 1,250 ICMU300 1,645 400 :11 1,900 400 800 - 2 hand-held units BCS604 --i 475 Software 5,000 2A Battery Packs (spare) 115 230 3 Implementation, Training and documentaion 3,500 5,850 4,500 3,250 4,500 'C Interface 4368 icense Freight i Discount <2,288> GRAND TOTAL 16,250 17,351 14,58310,250 15,231 Monthly maintenance charge 152 104 for first 12 months for all 127.50124 158 ` • ' hardware and software provided • after warranty • Camts: Amount Budgeted 1001 _---- • SEWAGE LIFT STATION WETWELL BID DATE: FEBRUARY 8, 1989 REHABILITATION TIME: 4:00 P.M. S&G PROJECT NO. 8505-09-02 FEE: $45.14 ATLANTIC BEACH, FLORIDA NONREFUNDABLE TABULATION OF BIDDERS DEDUCTIVE BID NAME BASE BID ALTERNATE SECURITY CEM Enterprises. Inc, —11J cou 0\C - J and J Construction Michael. Wright & MacLean 'C9) L UZ - G) .,, Milmir Construction r- Scott Peterson Construction Co. Sieg & Ambachtsheer. Inc, 13 G I 0 Sieg & Sons G9-)r-1crp b L V. J, Usina Contracting. Inc. - Vic Lane Construction "12) ,'-I< c j) __ K v`� Victory Painting Co, . Inc. 51-} <o, D1L 4 • ASSOCIATION OF COUNTIES tMRe oFcrrEs Florida League of Cities,Inc. Florida Association of Counties Post Office Box 1757 Post Office Box 549 Tallahassee,FL 32302-1757 Tallahassee,FL 32302 (904)222-9684 (904)224-3148 The Florida League of Cities and The Florida Association of Counties 1989 Joint Legislative Policy Statement The Florida League of Cities (FLC) and the Florida Association of Counties (FAC) continually strive for the effective and efficient operation of local government in Florida. The ever- increasing population in the state has resulted in an even greater increase of demands for services from Florida's local governments. In order to meet these increasing demands,we support a number of legislative changes to Florida law which broaden local government authority to give them the flexibility and capability to effectively respond to these demands. Legislators are urgently requested to review these issues and support legislation to assist in resolving these problems. The Florida League of Cities and the Florida Association of Counties will: o Support a constitutional amendment to prohibit legislative or administrative statewide mandated programs without sufficient funding. o Support retention of the state Growth Management Act and efforts to strengthen the existing partnership with the state to achieve effective growth management. o Support legislation which provides for additional local government taxing authority and taxing flexibility. o Support legislation which provides state incentives and grants and increased local authority to develop and operate environmentally-sound stormwater management sys- tems. o Support legislation which would exempt the lawyer-client relationship from the Gov- ernment in the Sunshine law while providing safeguards to protect the public. Raul Martinez, Mayor Sandra Glenn, Commissioner City of Hialeah Seminole County President, Florida League of Cities President, Florida Association of Counties