07-10-89 v MINUTES OF THE MEETING OF THE COMMITTEE OF THE WIUIE HELD AT CITY HALL,
ATLANTIC BEACH, ON JULY 10, 1989, FOR THE PURPOSE OF DISCUSSIONS RELATIVE
TO REVENUES FOR THE 1989/90 FISCAL YEAR
The meeting was called to order at 9:55 PM by Mayor Gulliford. Present,
in addition to the Mayor, were Commissioners Cook, Edwards and Tucker.
Also present were Acting City Manager Harry Royal, and City Clerk Maureen
King.
The Mayor explained the millage rate would have to be set by the end of
the month and in order to avoid the necessity of an additional meeting,
it would be necessary to start working on the budget.
Discussion ensued relative to the state mandates regarding millage rates
and Harry Royal was asked to check into how the state mandated millage
rate was determined. The question was raised as to whether there was a
statutory limit on JEA or cable television franchise fees and Harry Royal
was asked to check into this also.
The Finance Director had prepared a schedule of revenues for each
Commissioner. This schedule was reviewed with particular attention being
paid to rates which were variable. It was pointed out occupational
licenses had not been increased since 1984 and the City Clerk was
instructed to prepare a schedule of rates showing a 25% increase.
Dorothy Kerber provided a copy of the Neptune Beach ordinance regarding
plumbing permits and impact fees and pointed out Neptune Beach's charges
were very much higher than those in Atlantic Beach. Harry Royal was
asked to check into this and also to compare these figures to those of
Jacksonville Beach. The suggestion was also made to consider charging
higher water rates for consumption in excess of 15,000 gallons.
Don Ford pointed out fees for building permits in Atlantic Beach were
much lower than neighboring communities and Harry Royal said he would ask
Rene' Angers to contact other cities and prepare a comparison of fees.
Mayor Gulliford said the fire departments in some cities conduct
hazardous waste studies at the request of businesses, at a fee of about
$50.00. This proves beneficial to businesses as well as the fire
department and provides some revenue.
The Finance Director said he would try to have the projected expenditures
available by the meeting of July 24, 1989, in order that the millage rate
could be set.
There being no further discussion, the Mayor declared the meeting
adjourned at 10:15 PM.
A'rrJ ST:
Maure King; City Clerk
CITY OF ATLANTIC BEACH
REGULAR MEETING, MONDAY, JULY 10, 1989
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of June 26, 1989,
and Special Called Meetings of June 28, and July 5, 1989.
2. Recognition of visitors
3. Appearances:
es:
A. Recognition of Capt. Meserve and the Boy Scouts of America for
their help in connection with the city's recycling program
B. Dick Bowers of Jacksonville Urban Development Department, with
a presentation relative to the Community Development Block
Grant Program
4. New Business:
A. Action to accept Water and Sewer Easement in the area of the
proposed new Ramada Inn in the Buccaneer District from Stokes-
McCaleb, Inc.
B. Action on a request from Robert W. Frohwein on behalf of
Oceanside and Seminole Reach Homeowners' Association, for the
installation of water meters and water lines for landscaping
and beautification purposes
C. Action on a request from Robert W. Frohwein for rear yard
variances On Lot 2, Oceanside and Lot 10, Oceanside
5. Committee Reports:
A. Receipt of recommendations from the Professional Services
Evaluation Committee relative to the ranking of engineers for a
stormwater management plan
B. Commissioner Edwards, Chairman of the Awards Committee, with
report and recommendation relative to bids received for radios
for new police cars
6. Action on Ordinances:
A. Ordinance No. 40-89-15: Introduction and first reading of an
ordinance authorizing execution of agreement of franchise to
Peoples Gas System, Inc. within the city limits for a five year
period, stating terms and conditions thereof
B. Ordinance No. 60-89-6: Introduction and first reading of an
ordinance amending the ordinance code of the City of Atlantic
Beach, Florida; providing for thirty-two square foot real
estate advertising signs in all zoning districts other than
residential
C. Ordinance No. 65-89-20: Public hearing and final reading of an
ordinance closing, vacating and abandoning a portion of
Belvedere Street abutting Lots 603, 604 and 605, Saltair
Subdivision
7. Action on Exceptions:
A. Public hearing on an application for a use by exception for
reduction in the number of parking spaces from 140 to 102 and
for authority to have on-premise consumption of alcoholic
beverages at the location of the old Bennetts Motel
8. Miscellaneous:
9. Mayor to call on City Commissioners, City Attorney and City Clerk
for reports and/or requests
Adjournment
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PAGE TWO V V
MINUTES NAME OF
JULY 10, 1989 COMMAS. MSYN
Mr. Bowers, Director of the City of Jacksonville Department of
Housing and Urban Development explained that his department was
responsible for administering the Community Development Block Grant
Program, a federal program which provides block grants to local
governments. Beginning in October, Atlantic Beach would receive
approximately $134,000 as its portion of the Community Development
Block Grant funds designated for the City of Jacksonville and Duval
County and he anticipated a similar amount would be available each
year. The program would be administered by Atlantic Beach staff and
Mr. Bowers offered to work with the city to ensure that all federal
guidelines were met. He explained the money must be used to aid in
the prevention of blight and deterioration, must serve and benefit
low and moderate income persons, and must meet urgent community
need. He cited as examples, the building of sidewalks, sewer and
water lines, handicapped accessibility, housing rehabilitation,
economic development etc. Citizens of Atlantic Beach who meet
income guidelines would be eligible for funds to rehabilitate houses
to meet the building standards of the city. Qualifying businesses
would have the opportunity of borrowing construction money and could
participate in the city's economic development program which
includes a variety of below market interest rate loans. Citizen
input and public hearings would be required and the final decision
on the expenditure of the monies is by the local elected officials.
On inquiry from Mayor Gulliford, Mr. Bowers explained low and
moderate income is defined as 80% or less of the median income for
the county which, for a family of four, is $32,000. The Mayor also
asked whether the monies could be used by the city to purchase or
construct lower income housing and then carry mortgages for young
people who could not otherwise afford the down payment on a home.
He said he felt pride of ownership was an important factor in the
upkeep of the properties.
Mr. Bowers explained the city could initiate a redevelopment
authority, and make grants for the acquisition of properties to be
redeveloped. He said there was a variety of ways this could be
accomplished and he offered to have some of his staff work with
Atlantic Beach and make some recommendations.
The City Attorney inquired into the necessity of employing someone
to administer the programs and Mr. Bowers said the main objective of
his office was to get the money in the hands of those who would use
it to best advantage, and was not concerned with charging
administrative fees.
* * * * * * * * * *
At this time Mayor Gulliford read a letter from David L. Archer,
Vice-President of the Fraternal Order of Police, Atlantic-Neptune
Lodge No. 107. Mr. Archer explained, the new lease with the City of
Neptune Beach included a charge of $25.00 per month for water and
sewer service, and although this was a minor amount, it would hinder
•
PAGE THREE V V
MINUTES NAME OF
JULY 10, 1989 COMMRS. MSYN
their attempts to assist the organizations they serve. He requested
the City Commission consider a contribution of this $300.00 annual
amount to defray operating costs.
Motion: Approve request for contribution for $300.00 to FOP Cook x
Atlantic-Neptune Lodge No. 107 Edwards x x
Tucker x x
Commissioner Tucker said she was shocked at the terms of the new Gulliford x
lease and other Commissioners expressed similar sentiments.
Chief Thompson said the Atlantic Beach Police Department had used
the range on a regular basis and had used the lodge as a classroom
facility and expected to use it more in the future as the firearms
program is extended. It was also pointed out members and their
families could use the lodge for social functions. Commissioner
Tucker said she intended to attend the next meeting of the Neptune
Beach City Council.
Dorothy Kerber, 365 First Street, said she had been associated with
FOP Lodge No. 107 since its inception. She said labor, materials
and contents had been donated by residents and members and the
building was attractively landscaped and had been an asset to the
area. She urged the City Commission to approve the request for the
lunation.
Mayor Gulliford said it was his understanding the lease had not yet
been signed and while the City of Neptune Beach may be justified in
the terms of the lease as they relate to the building and structure,
he felt it was inappropriate to take the position they had taken
with respect to the contents. He requested Commissioner Tucker to
convey the concern of Atlantic Beach and request they consider
amending the lease to allow the contents to belong to the
organization.
The question was called and the motion carried unanimously,
4. New Business:
A. Action to accept water and sewer easement in the area of the
proposed new Ramada Inn in the Buccaneer District frau Stokes-
MCCaleb, Inc.
Mayor Gulliford confirmed that each Commissioner had received
information on the subject easement.
Cook x x
Motion: Authorize execution of water and sewer easement Edwards x x
agreerte.nt with Stokes-cCaleb Tucker x
Gulliford x
No discussion before the vote. The motion carried unanimously.
B. Action on a request frau Robert W. Frohwein on behalf of
Oceanside and Seminole Reach Homeowners' Association, for the
installation of water meters and water lines for landsc-aping
and beautification purposes
•
PAGE FOUR V V
MINUTES NAME OF
JULY 10, 1989 COMMRS. M S Y N
Mr. Frohwein, 1829 Ocean Grove Drive, said he was a building
contractor currently developing in the Oceanside and Seminole Reach
areas of Atlantic Beach but was addressing only the Oceanside
development at this time. He presented a map of the area and
requested permission to landscape the city's right-of-way at the
entrance to Oceanside. He said in connection with the city's
beautification efforts, he requested the city to provide a water
meter and two water lines to be jetted under Oceanside drive to
provide irrigation for the landscaped area.
Mayor Gulliford requested Jody Ford, Chairman of the Beautification
Committee, to respond. Ms. Ford said the Beautification Committee
was hoping to develop a master plan for landscaping within 45 to 60
days, and irrigation would be considered in conjunction with that
plan. She suggested, if possible, that Mr. Frohwein wait for that
plan. In the meantime, Mayor Gulliford referred Mr. Frohwein's
request to the Beautification Committee and requested the committee
to consider whether it would benefit the city to have a standard
agreement where the type provisions requested by Mr. Frohwein would
be agreed to in return for the landscaping and the maintenance
thereof. He suggested the Finance Director provide some cost
estimates for this type of installation.
Action on a request from Robert W. Frolin for rear yard
variances on Lot 2 Oceanside, and Lot 10 Oceanside
Mr. Frohwein presented a plot plan illustrating the variances
requested on two lots in Oceanside, and outlined the proposed
projects. He said he had previously been granted an administrative
variance by the City Manager on a similar project at 74 Oceanside
Drive. He explained the variance requested for Lot 2 was for 21"
and for Lot 10, the variance requested was 18". He pointed out when
the developmental plan for Oceanside was accepted by the city, a
provision was included that no changes could be made without the
approval of the City Commission. For that reason he was appearing
before the City Commission to request the variances.
Upon recommendation of the City Attorney, and in view of the
provision that notice of the proposed variance must be given to
neighbors, the request for variance was referred to the Community
Development Board to be included as an agenda item at their next
meeting.
5. Cannittee Reports:
A. Receipt of recommendations from the Professional Services
Evaluation Cannittee relative to the ranking of engineers for a
stouter management plan
YIr. Mullis reported on a meeting of the Professional Services
Evaluation Committee and presented their recommendation that the
City Commission attempt to negotiate a contract with CH2M/England,
Thims and Miller, and failing to do so, to proceed under the
PAGE FIVE V V
MINUTES NAME OF
JULY 10, 1989 COMMRS. MSYN
Consultants Competitive Negotiation Act to negotiate a price with
the number two firm of Gee and Jenson.
Mayor Gulliford pointed out the former City Manager, Richard
Fellows, had been a member of that committee, and in view of the
fact this was a project of some magnitude he requested action on
this matter be referred to the next meeting when the new City
Manager would be on line.
Motion: Defer action on this subject until the meeting of Cook x x
July 24, 1989 Edwards x
Tucker x x
No discussion before the vote. The motion carried unanimously. Gulliford x
B. Commissioner Edwards, Chairman of the Awards Committee, with
report and recommendation relative to bids received for radios
for new police cars
Commissioner Edwards reported three bids had been received and while
there was a considerable range in bids, it was the opinion of the
police chief, the radios were similar. It was the unanimous
recommendation of the committee a contract be awarded to
Communications East of Jacksonville.
Motion: Award contract to Communication East of Jacksonville Cook x
for the purchase of six mobile radios in the amount Edwards x x
of $2,970 Tucker x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
6. Action on Ordinances:
A. Ordinance No. 40-89-15 - First Reading
AN ORDINANCE AUTHORIZING EXECUTION OF AGREEMENT OF FRANCHISE TO
PEOPLES GAS SYSTEM, INC. WITHIN THE CITY LIMITS FORA FIVE-YEAR
PERIOD, STATING TERMS AND CONDITIONS THEREOF, PJOVIDING AN EFFECTIVE
DATE
Mayor Gulliford presented in full, in writing, Ordinance No.
40-89-15 on first reading.
Cook x x
Notion: Approve passage of Ordinance No. 40-89-15 on first Edwards x x
reading and set for public hearing July 24, 1989 Tucker x
Gulliford x
In discussion before the vote, Commissioner Tucker requested the
ordinance be amended to permit inspection of records by the city.
The question was called and the motion carried unanimously.
3. Ordinance No. 60-89-6 - First Reading
MN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF MIA/MC
BEACH, FLORIDA; AMENDING CHAPTER 17, ARTICLE I, SECTION 17-1(6) ,
PROVIDING FOR 32 SQUARE FOOT REAL ESTATE ADVERTISING SIGNS IN ALL
DOMING DISTRICTS OTHER THAN RESIDENTIAL
PAGE SIX V V
MINUTES NAME OF
JULY 10, 1989 COMMRS. M S Y N
Mayor Gulliford presented in full, in writing, Ordinance No. 60-89-6
on first reading.
COOk x x
Motion: Approve passage of Ordinance No. 60-89-6 on first Edwards x x
reading and set for public hearing on July 24, 1989 Tucker x
Gulliford x
No discussion before the vote. The notion carried unanimously.
C. Ordinance No. 65-89-20 - Public Hearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA; CLOSING,
VACATING AND ABANDONING A PORTION OF BELVEDERE STREeT, MORE
PARTICULARLY HEREINAFTER DEED, RESERVING UNTO THE CITY A
PERPETUAL EASEMENT FOR CERTAIN PURPOSES; PROVIDING AN EFFECTIVE DATE
Mayor Gulliford presented in full, in writing, Ordinance No.
65-89-20 on second and final reading. Said ordinance was posted in
accordance with Charter requirements. The Mayor opened the floor
for a public hearing and invited comments from the audience. Since
no one spoke for or against the ordinance, the mayor declared the
public hearing closed.
Cook x
Motion: Approve passage of Ordinance No. 65-89-20 on final Edwards x x
reading Tucker x x
Gulliford x
D10 discussion before the vote. The motion carried unanimously.
7. Action on Exceptions:
A. Public hearing on an application for use by exception for
reduction in the number of parking spaces from 140 to 102 and
for authority to have on-premise consumption of alcoholic
beverages at the location of the old Bennetts Nbtel
Mayor Gulliford opened the floor for a public hearing on the
application for exception and invited comments from the audience.
George Bull, Jr. , Architect, 1801 Sevilla Condominiums, representing
Mr. Lorin Williams, present owner of Bennetts Motel; George Bull,
Sr. , owner of the property next door; and O'Conner Development
Corporation, buyers and developers of the property, said the
proposed plan included a restaurant, shops, (including the shoe
shop) and office specialty center. He said the property was
extremely important to the image of Atlantic Beach because of its
location, and included a walled garden with fountains and courtyards
for beautification and passive activity. He pointed out Atlantic
Beach required twice the number of parking spaces for restaurants
than surrounding cities. It is anticipated the restaurant would
seat less than 150 and would have most of its business in the
?vening hours when the offices and shops would be closed. He said
they would be coordinating the plans for the entrance off Atlantic
Boulevard and traffic signaling with DOT.
PAGE SEVEN V V
MINUTES NAME OF
JULY 10, 1989 COMMAS. M S Y N
It was the general consensus of the Commission, this would be an
attractive addition to the city.
Since no one else wished to speak for or against the exception, the
Mayor declared the public hearing closed.
Nbtion: Grant use by exception for reduction in parking Cook x x
spaces frau 140 to 102, and authorize on-premise Edwards x
consumption of alcoholic beverages as requested mocker x x
Culliford x
No further discussion. The motion carried unanimously.
8. Miscellaneous:
Mildred Atkins, 126 and 128 Seminole Road/Belvedere Street,
said she owns property abutting the portion of Belvedere Street
which had been closed by Ordinance No. 65-89-20 earlier in the
evening, and requested guidance as to how to proceed with reference
to moving her fence. She was advised to get a certified copy of the
ordinance from the City Clerk, and the Community Development
Director would advise her relative to the relocation of her fence.
* * * * * * * * * *
411/
Mayor Gulliford reported he had had some misgivings about the action
of the Commission in awarding a contract for Part A of the water
plant improvements since all the bids received were considerably
over budget. He said he had received a letter from the consulting
engineer on the project in Baldwin stating that the work of WPC was
completed on time and was satisfactory.
He outlined the three options he felt the city had: 1) Reverse the
decision and award to the low bidder, 2) Allow the decision to award
the contract to the second low bidder to stand, and 3) Reject all
bids on the basis all bids were considerably over budget.
Further discussion ensued relative to these options and whether
lower bids might be received if the project was re-bid. Andy May of
Gee and Jenson Engineers said the project was designed based on
anticipated build-out but could be re-bid based on priority, and not
address the entire project at this time. It was the general
consensus of the City Commission it would be in the best interest of
the city to re-bid in a manner that would be within the budgeted
amount, with alternate bids on additional work.
Motion: Rescind all action previously taken in this matter, Cook x x
reject all bids and have engineers submit new Edwards x x
specifications which will more nearly meet the Tucker x
. budgeted figure, as quickly as possible Gulliford x
No further discussion. The motion carried unanimously.
PAGE EIGHT V V
MINUTES NAME OF
JULY 10, 1989 COMMRS. M S Y N
There being no further business to come before the Commission, the
Mayor declared the meeting adjourned at 9:45 PM.
-T)tAAA,4 illiam . Gulliford, Jr.
�
Mayor/Presiding Officer
A'I'1'LST:
n lig : )4. 1��)
Maureen King, City C1er-