08-21-89 v CITY OF ATLANTIC BEACH
SPECIAL CALLED COMMISSION MEETING
MONDAY, AUGUST 21, 1989, 7:15 PM
AGENDA
Call to order
1 . Continuation of budget discussion for FY 1989/90
2. Any other business
Adjournment
Amended 9/20/89 to correct typographical errors in Agenda Item #2
Paragraph 2
MINUTES OF THE SPECIAL CALLED MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT CITY HALL ON AUGUST 21, 1989 AT 7:15 PM
The meeting was called to order by Mayor Gulliford. Present in addition
to the Mayor, were Commissioners Cook, Edwards, Jensen and Tucker. Also
present were City Manager Leinbach and City Clerk King.
Before beginning budget discussions Mayor Gulliford requested Agenda
Item No. 2 be taken out of sequence.
2. Any other business
Commissioner Cook inquired into the status of a fence on First Street
which is in violation of the city code. The City Manager responded he
felt it was in the process of being revised to meet city standards. He
said he would check into the matter and report back to Commissioner
Cook.
* * * * * * * * * * * * *
Mayor Gulliford reported. he . had been contacted by Robert Vincent
relative to the Selva n
a s s gn at the intersection of Seminole Road
and Eleventh Street. Pursuant to the opinion of the City Attorney, a
permit had been issued for the installation of the sign. After
complaints from neighbors and a subs ueut meting between Mr. Vincent,
Louis MacDonell, the developer of Selva R"eTcc3,eMayor Gulliford, and City
Manager Fellows, it was agreed Mr. MacDonell would be allowed to
maintain the sign at that location until August 1 at which time it would
have to be moved. The Mayor said Mr. MacDonell pointed out to him other
similar signs which were in violation of city ordinances and which had
been allowed to remain for several years. Mr. MacDonell has requested
permission to place the sign on city right-of-way on Plaza at the
entrance to Selva Lakes and the Mayor inquired as to the wishes of the
Commission.
Further discussion ensued relative to whether this would constitute a
violation of city ordinances and whether it was within the jurisdiction
of the Commission to authorize such placement of the sign. It was the
general consensus such directional signs for new developments should be
permissible, and a time limit of one year or until the project was sold
out, whichever came first, was suggested.
Commissioner Edwards moved to authorize Mr. MacDonell to place the sign
on the south side of Plaza near the entrance to the Selva Lakes
subdivision, for a period of one year or until the project sells out,
whichever comes first. The motion was seconded by Commissioner Tucker
and was approved by a four to one vote with Commissioner Cook voting
Nay.
* * * * * * * * * * * * *
Mayor Gulliford asked City Manager Leinbach to report on the research he
and the City Attorney had done relative to the permit for the
construction of two townhouses at Eighteenth and Beach Avenue which had
been issued to Mark Kredell, the legality of which had been questioned
at the last regular Commission meeting by Dezmond Waters.
Page Two
Minutes of Special Meeting
August 21, 1989
Mr. Leinbach said the City Attorney had advised him the townhouses as
proposed by Mr. Kredell, were allowed by our City Code and he was
waiting for written confirmation to that effect. Mr. Leinbach said the
distinction between townhouse and duplex was extremely vague as defined
by the City Code. He felt the zoning code should be reviewed in its
entirety and Commissioner Tucker suggested seeking the assistance of Mr.
Laslie of the Municipal Code. It was the general consensus when a
written report is received from the City Attorney, Mr. Kredell should be
authorized to proceed with construction.
* * * * * * * * * * * * *
Mr. Leinbach reported he had been notified by the General Counsel for
the City of Jacksonville of the maintenance fee which they felt was due.
He said he was aware Atlantic Beach was opposed to paying this fee on
the basis they felt it represented double taxation. Jacksonville
intends to start legal proceedings against Atlantic Beach and the City
Manager was instructed to check with the other beach cities to see if
they were paying this fee and seek the advice of the City Attorney.
* * * * * * * * * * * * *
The City Manager asked for clarification of the wishes of the Commission
regarding the consolidation of the Buccaneer and Atlantic Beach
treatment plants. It was generally agreed the city did not intend to
abandon the Buccaneer plant at this time and the City Manager was
instructed to study the matter further and include his recommendations
in the five year plan.
* * * * * * * * * * * * *
Ray Magley, 250 Seminole Road, and two other tennis players, Tom Hack
and Roger Steinem, 239 Seminole Road, presented a petition requesting
the addition of two tennis courts at Jack Russell Park. Mayor Gulliford
said he was in favor of user fees and asked the if the tennis players
would be willing to pay a reasonable fee for the use of the courts. The
tennis players were opposed to this because they felt it would cost more
than the revenue it would generate and it would have an adverse affect
on the amount of participation.
* * * * * * * * * * * * *
1. Continuation of budget discussion for FY 1989/90
Each Commissioner had received a proposed budget and this was reviewed
systematically by account:
510 - General Government: No adjustment
511 - Legislative: Line 40 Travel, Conferences and Training was reduced
to $2,500. An additional amount of $14,200 was added to
Commission Contingency Fund (See 516)
Page Three
Minutes of Special Meeting
August 21, 1989
512 - Executive: It was pointed out Line 40 included $3,600 for car
allowance and $600 was added to Equipment for car radio.
513 - Finance: No adjustment
514 - Legal: No adjustment
515 - Planning and Zoning: It was pointed out Line 31 included $31,000
for Comprehensive Plan. Discussion ensued relative to the terms
of the contract for engineering services and the City Manager was
asked to check the contract to see if it included a provision that
the engineer would correct any deficiencies at no additional cost.
No adjustment.
516 - Code Enforcement Board: Mayor Gulliford said he felt this budget
would have to be increased if a part time person was hired to be
responsible for Code Enforcement. In anticipation of a possible
part time employee and future cases to come before the board an
amount of $14,200 was added to the Commission Contingency Fund to
be used at the direction of the Commission.
517 - City Clerk: Due to an error in salaries, Personal Services was
reduced by $11 ,000.
521 - Police: At the request of Chief Thompson, the overtime figure was
reduced by $10,000. In anticipation of three new officers an
amount of $966 was added to Capital Outlay to cover new pistols
and $500 was added for a new laptop computer; portable radios had
been cut from four to two. A figure of $3,000 for office supplies
was added representing a total budget reduction of $7,834.
522 - Fire: Line 40, Travel, Conferences & Training, was reduced to
$9,500, and Line 49, Other Current Charges was reduced to $8,500.
524 - Building: No adjustment
541 - Public Works: An error was pointed out on Line 23 and that figure
was increased to $19,928.
572 - Parks and Recreation: In discussion Mayor Gulliford pointed out
other cities had which had initiated programs wherein someone
lived in a trailer in each city park; this had been very
successful in reducing crime and vandalism. Line 64, Equipment,
was reduced to $12,350, to eliminate an overhead protector. Line
51, Office Supplies was increased to $500. Ms. Blanchard
presented a schedule of prices charged by Jacksonville Beach for
tennis courts and such facilities and said she had been informed
by Jacksonville Beach personnel that these facilities were self-
supporting.
533 - Buccaneer Water: Harry McNally said in anticipation of the five-
year plan, the figure for Improvements Other Than Buildings, could
be reduced to $476,400, with $200,000 to be placed in reserve for
capital improvements. No other adjustments.
In the Buccaneer Sewer Department Mr. McNally felt $750,000 would
be needed for improvements, but this would depend on what action
the Commission took with regard to consolidation of the Buccaneer
and Atlantic Beach plants. No adjustments.
A recap of action on the budget is attached hereto and made a part
hereof.
Page Four
Minutes of Special Meeting
August 21, 1989
After further discussion relative to consolidation, the City Manager was
advised to report back to the Commission with his recommendations when
he has had an opportunity to more fully acquaint himself with the
systems.
The City Manager said Fleet Landing would be installing an 8-inch force
main and he felt it would be cost effective for the City to work with
Fleet Landing toward having a 14-inch force main installed, with the
City paying the difference in cost. The City Manager was asked to work
out an estimate of the difference in cost of the two force mains.
* * * * * * * * * * * * *
Parks and Recreation Director Blanchard inquired into the wishes of the
Commission on a request she had received from a scout who wished to
build a covered park bench in the area of the tennis courts. After
discussion of the matter, Commissioner Jensen moved to authorize the
construction of the bench on condition the city maintained control over
construction, the project was completed in a timely manner and it
involved no liability or expense to the city. The motion was seconded
by Commissioner Edwards and was unanimously approved.
* * * * * * * * * * * * *
Commissioner Cook said he had been contacted by a resident of the
Chateau in regard to the French drains on the beach. The water had
washed the sand away again and the drains would require further
maintenance.
* * * * * * * * * * * * *
Mayor Gulliford instructed Mr. Kredell, who had arrived during the
course of the meeting, to contact the City Manager in the morning
relative to the stop-work order which had been placed on his
construction site. He said the City Attorney had reviewed the matter
and had indicated the stop-work order could be removed.
There being no further business to come before the Commission, the Mayor
declared the meeting adjourned at 10:05 PM.
it iam I. Gulliford, Jr
Mayor
Attest:
Maureen King, City
BUDGET REQUEST
EYJDGET WORKSHOP 08-21-8'3
FY 138'3-90
ADDITIONS
ACCOUNT NO. DEPARTMENT tL'tELCTION'3} N 0 T E '3
ZI-510-4900 General Government 14,230 Reserve added to Commission contingency accours
for Code Enforcement
0I-511-4000 City Commission ;1,500)Cut its travel account.
01-512-6400 City Manager 600 Radio for City Ma'nager' s Car.
01-521-1400 Police Department s:1 0,00121?Cut in overtime.
01-521-5100 3,000 To correct office supplies-
01-521-5200
upplies.01- 21-fi00 tl,5 0)Reductio<n in budget for gasoline.
01-521-6400 s800)Two radios cut.
0l-52l-64Z>L't 500 Addition for laptop computer.
01-521-640Z '366 Three Clock pistols.
01-522-4000 Fire Department t2,500}Cut in training account.
01-522-400 +Tits'!?Cut in volunteer funds.
0l-541-2300 Public Works 13, 720 Health and Accident Insurance added.
01-572-5100 Parks and Recreation 400 Office Supplies added.
Total General Fundi1, 366
43-533-:300 Buccaneer Water 4, 147 Health and Accident insurance added.
43-533-6300 Buccaneer Water !2'6, 100)Water Plant Improvement=_.
44-535-2300 Buccaneer 'Sewer 5, 183 Health and Accident Insurance added.
Total Enterprise Funds 3:2.00,912;
1
PETITION TO THE ATLANTIC BEACH CITY COUNCIL
May 26, 1989
The undersigned do hereby request, due to increased demand/usage and by the
development of several tennis teams - the Men's A team, Men's B team and a Mixed
Doubles League entry, that two additional courts plus a gazebo-style shelter be
added to the current four Atlantic Beach tennis courts at Jack Russell Park.
Inspection of these courts during peak hours (4:30 p.m. to 8:30 p.m. weekdays,
and 8:00 a.m. to noon on weekends, and 4:00 p.m. to 8:00 p.m. weekends) will
verify total use, plus people waiting in line.
NAME ADDRESS PHONE
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PETITION TO THE ATLANTIC BEACH CITY COUNCIL
May 26, 1989
The undersigned do hereby request, due to increased demand/usage and by the
development of several tennis teams - the Men's A team, Men's B team and a Mixed
Doubles League entry, that two additional courts plus a gazebo-style shelter be
added to the current four Atlantic Beach tennis courts at Jack Russell Park.
Inspection of these courts during peak hours (4:30 p.m. to 8:30 p.m. weekdays,
and 8:00 a.m. to noon on weekends, and 4:00 p.m. to 8:00 p.m. weekends) will
verify total use, plus people waiting in line.
NAME • ADDRESS PHONE
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PETITION TO THE ATLANTIC BEACH CITY COUNCIL
May 26, 1989
The undersigned do hereby request, due to increased demand/usage and by the
development of several tennis teams - the Men's A team, Men's B team and a Mixed
Doubles League entry, that two additional courts plus a gazebo-style shelter be
added to the current four Atlantic Beach tennis courts at Jack Russell Park.
,Inspection of these courts during peak hours (4:30 p.m. to 8:30 p.m. weekdays,
and 8:00 a.m. to noon on weekends, and 4:00 p.m. to 8:00 p.m. weekends) will
verify total use, plus people waiting in line.
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PETITION TO THE ATLANTIC BEACH CITY COUNCIL
May 26, 1989
The undersigned do hereby request, due to increased demand/usage and by the
development of several tennis teams - the Men's A team, Men's B team and a Mixed
Doubles League entry, that two additional courts plus a gazebo-style shelter be
added to the current four Atlantic Beach tennis courts at Jack Russell Park.
Inspection of these courts during peak hours (4:30 p.m. to 8:30 p.m. weekdays,
and 8:00 a.m. to noon on weekends, and 4;00 p.m. to 8:00 p.m. weekends) will
verify total use, plus people waiting in line.
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PETITION TO THE ATLANTIC BEACH CITY COUNCIL
May 26, 1989
The undersigned do hereby request, due to increased demand/usage and by the
development of several tennis teams - the Men's A team, Men's B team and a Mixed
Doubles League entry, that two additional courts plus a gazebo-style shelter be
added to the current four Atlantic Beach tennis courts at Jack Russell Park.
Inspection of these courts during peak hours (4:30 p.m. to 8:30 p.m. weekdays,
and 8:00 a.m. to noon on weekends, and 4:00 p.m. to 8:00 p.m. weekends) will
verify total use, plus people waiting in line.
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PETITION TO THE ATLANTIC BEACH CITY COUNCIL
May 26, 1989
The undersigned do hereby request, due to increased demand/usage and by the
development of several tennis teams - the Men's A team, Men's B team and a Mixed
Doubles League entry, that two additional courts plus a gazebo-style shelter be
added to the current four Atlantic Beach tennis courts at Jack Russell Park.
Inspection of these courts during peak hours (4:30 p.m. to 8:30 p.m. weekdays,
and 8:00 a.m. to noon on weekends, and 4:00 p.m. to 8:00 p.m. weekends) will
verify total use, plus people waiting in line.
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