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09-25-89 v CITY OF ATLANTIC BEACH REGULAR MEETING, MONDAY, SEPTEMBER 25, 1989 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the regular meeting and budget meeting of September 11, 1989 2. Recognition of visitors 3. Action on Ordinances: A. First reading of Ordinance No. 40-89-16 approving the acquisition of all the direct and indirect equity interest of Rifkin/Jacksonville Associates, Ltd. by Continental Cable- vision of Jacksonville and transferring control of the non- exclusive CATV Franchise from Rifkin to Continental 4. Committee Reports: A. Harry E. Royal with report on Tourist Development Tax funds and recommendation relative to request of American Lighthouse Historical Society for donation of $5,000 or any portion thereof to be used for advertising purposes 5. Rose Blanchard with recommendations on appointments to the Advisory Recreation Board 6. Final public hearing on the tentative budget and proposed millage for the fiscal year October 1, 1989 to September 30, 1990 Adoption of Resolution No. 89-44 setting millage rate Adoption of Resolution No. 89-45 adopting an operating budget for the City of Atlantic Beach for the fiscal year October 1, 1989 to September 30, 1990 7. Andy May of Gee & Jenson Engineers, requesting approval of Change Order No. 1 on Water Main Replacement project (Gee & Jenson Project No. 87-560) 8. City Manager Reports and/or Correspondence A. Report relative to selection of a committee to review engineering firms' qualifications for wastewater treatment plant improvements 9. Mayor to call on City Commissioners, City Attorney and City Clerk for reports and/or requests Adjournment MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-- MISSION CSMISSION HELD AT CITY HALL ON SEPTEMBER 25, 1989 AT 7:15 PM V V O O RESENT: William I. Gulliford, Mayor/Commissioner T T Robert B. Cook, Sr. E E Glenn A. Edwards D D Alan C. Jensen Adelaide R. Tucker, Commissioners M S AND: Kim D. Leinbach, City Manager 0 E Mark Arnold, Interim City Attorney (Substituting) T C Maureen King, City Clerk I 0 Y NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Gulliford. The invocation, offered by Commissioner Cook, was followed by the pledge to the flag. 1. Approval of the minutes of the regular meeting and budget meeting of SepteMber 11, 1989 Cook x Notion: Approve minutes of the regular meeting of Septanber Edwards x x 11, 1989 Jensen x Tucker x x No discussion before the vote. The motion carried unanimously. Gulliford x Cook x Notion: Approve minutes of the budget meeting of SepteMber Edwards x x 11, 1989 Jensen x Tucker x x No discussion before the vote. The motion carried unanimously. GUl iford x 2. Recognition of Visitors: Mary White, 310 Skate Road, said she had previously complained to the City Commission in June about the condition of a drainage ditch behind her home. Since then the grass had been cut and some debris removed from the ditch. However, she presented some pictures to the City Manager and said the ditch is still not in an acceptable condition. She requested the the city consider the installation of drainage pipes and closing in the ditch. Commissioner Cook said this had possibly been overlooked with the change of city managers. Mayor Gulliford said he had been working with the City of Jacksonville in an effort to have them clean the ditch using equipment which Atlantic Beach does not own. He said he would provide a piece of equipment to do the cleaning if the city would provide an operator. He said the cost of closing in the ditch would be in the neighborhood of $400,000. In the meantime the City Manager was requested to get with Ms. White to resolve the problem. PAGE TWO V V MINUTES NAME OF SEPTEMBER 25, 1989 COMMRS. M S Y N 3. Action on Ordinances: A. Ordinance No. 40-89-16 - First Reading AN ORDINANCE AMENDING SECTION 3 OF ORDINANCE NO. 40-79-9 OF ATLANTIC BEACH, FLORIDA, GRANTING ION-EXCLUSIVE FRANCHISE ID COX CABLE OF JACKSONVILLE BEACHES, INC., AND WHEREBY ORDINANCE NO. 40-85-13 OF ATLANTIC BEACH, FLORIDA DID APPROVE THE TRANSFER OF THE NON-EXCLUSIVE FRANCHISE 20 RIFKIN/JACKSONVILLE ASSOCIATES, LTD., AND WHEREBY ORDINANCE NO. 40-89-16, WILL AUTHORIZE THE ACQUISITION AND CONSEQUENT TRANSFER OF ALL THE DIRECT AND INDIRECT EQUITY INTERESTS IN RIFKIN/JACKSONVILLE ASSOCIATES, LTD. BY CONTINENTAL CABIEVISICN OF JACKSONVILLE INC., AND PROVIDING AN EFFECTIVE DATE. Cook x x Edwards x Motion: Approve passage of Ordinance No. 40-89-16 on first Jensen x x reading and set for public hearing on October 9, 1989 Tucker x Gulliford x In discussion before the vote, the Mayor asked Continental Cable- vision representative, Stephen Fina, whether the service, partic- ularly the picture, would improve. Mr. Fina said his company plans to spend close to two million dollars to upgrade the system, and this should result in improvements. The question was called and the motion carried unanimously. 4. Committee Reports: N. Harry E. Royal with report on Zburist Development Tax funds and recommendation relative to request of American Lighthouse Historical Society for donation of $5,000 or any portion thereof to be nsed for advertising purposes Mr. Royal said it did not appear that a donation to the American Lighthouse Historical Society would meet the criteria prescribed by the Florida Statutes for approved uses for Convention Development Tax funds. Mr. Royal suggested, however, that the City Attorney render an opinion on the matter. Mr. William Trotter outlined some of the activities of the American Lighthouse Historical Society and the expenses involved, and also the activities of the First Coast Maritime exhibit. He encouraged the city to look favorably on the request. Mayor Gulliford requested that Mr. Trotter provide the City Manager with as much information as possible and this matter would be placed on the agenda for the next regular meeting for action by the Commission. 5. Rose Blanchard with recommendations on appointments to the Recreation Advisory Board Ms. Blanchard said there were four vacancies on the Recreation Advisory Board and placed in nomination Donald Fegan, 2021 Vela Norte Circle and Ron Suers, 348 Aquatic Drive as new members of the board. Additionally, Ms. Blanchard recommended the tenure of 3erald Verney and David TUrner be extended, with terms of all four Ambers to be for two years. PAGE THREE V V MINUTES NAME OF SERER 25, 1989 COMMRS. MSYN Cook x Nbtion: Appoint Donald Fegan, Ron Summers, Gerald Verney and Edwards x x David Turner to the Recreation Advisory Board in Jensen x accordance with Ms. Blanchard's recommendation Tucker x x GUlliford x No discussion before the vote. The motion carried unanimously. * * * * * * * * * * * * * At this time Mayor Gulliford commended Don Wolfson and the Atlantic Beach Police Department for their contributions to aid the victims of Hurricane Hugo. He said five vehicles loaded with supplies had left for South Carolina on Saturday. Similar convoys, escorted by off-duty Atlantic Beach officers, were leaving daily since then and several of the Atlantic Beach police officers had offered to back up the police departments in South Carolina. He was overwhelmed by the response from the citizens of the Beaches area. Mr. Wolfson, who had accompanied the first convoy, also commended the citizens and Mayor Gulliford for their support and told of the devastation. He recommended representatives of the city plan to visit South Carolina to learn as much as possible from their handling such a disaster. Mayor Gulliford recommended the city draft an ordinance preventing price gouging in such an emergency. 6. Final public hearing on the tentative budget and proposed millage for the fiscal year October 1, 1989 to September 30, 1990. Mayor Gulliford stated the proposed millage was 2.5901, repres- enting a 74.2% increase over last year's millage rate. He opened the floor for a public hearing and invited comments from the audience. Mark Kredell, 1855 Beach Avenue, asked for clarification relative to the 74% increase and was advised this referred only to Atlantic Beach's portion of the property tax. The Mayor explained that while the annexed area in North Seminole Beach and new construction throughout the city had increased the tax base, the city had lowered taxes for the last three years. The addition will generate approximately $334,000 which will all be needed to increase personnel and equipment in the Public Safety Department. He said this increase was needed because of the upsurge in crime attributed to the drug situation, particularly crack cocaine. Harold Wilfur, 310 Eighth Street said his property taxes had increased considerably over recent years and it was explained to him this increase was due to reassessments of his property and not tax increases by Atlantic Beach. Jackie Schondelmaier, 1550 Beach Avenue, asked whether the Navy could assist with patrolling Mayport PAGE FOUR V V MINUTES NAME OF SEPTEMBER 25, 1989 COMMRS. MSYN Road and was informed the Shore Patrol had assisted the local police departments in years past; however this is no longer the case. John Stone, 1778 Park Terrace West, said the increases in neighboring cities were much lower and said he felt the increase in revenues from the annexed area should eliminate the need for a tax increase. Commissioner Jensen responded to Mr. Stone and said even with the increase, the millage rate in Atlantic Beach was still substantially lower than Neptune Beach or Jacksonville Beach. He said the increased population through annexation, created an increased demand for services. He said the increase was not quite enough to cover the proposed increases in Public Safety and that the budget had already been cut substantially in other areas. He said if the city had increased the millage gradually over the past years a large increase would not be necessary now; however, the citizens have enjoyed lower taxes for the past three years. Bob Harris, 892 Ocean Boulevard, asked whether any savings could be realized by working with the Jacksonville Sheriff's Office and Mayor Gulliford said he had recently requested their assistance in connection with the Hurricane Hugo relief and had been turned down. Further discussion ensued relative to various budget items and the Mayor informed the audience of the proposed new equipment or the Fire Department and the new vehicles for the Police Department. Since no one else spoke for or against the budget, the Mayor declared the public hearing closed and read in full Resolution No. 89-44. A RESOLUTION SETTING THE MILLAGE RATE TO BE LEVIED ON ALL REAL AND PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ATLANTIC BEACH FOR FISCAL YEAR 1989/90. Cook x x Edwards x Motion: Approve adoption of Resolution No. 89-44 Jensen x x Tucker x No discussion before the vote. The motion carried unanimously Gulliford x The Mayor also presented Resolution No. 89-45 A RESOLUTION ADOPTING AN OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1989 AND ENDING SEPTEMBER 30, 1990 Cook x x Edwards x Motion: Approve adoption of Resolution No. 89-45 Jensen x x Tucker x No discussion before the vote. The motion carried unanimously. Gulliford x 7. Andy May of Gee & Jenson Engineers, requesting approval of Change Order No. 1 on Water Main Replacement project (Gee & Jenson 'roject No. 87-560 PAGE FIVE V V MINUTES NAME OF SEPTEMBER 25, 1989 COMMRS. MSYN Andy May explained the proposed change order in the amount of $11,550, was to replace seventy-seven water services by jacking them under the road in lieu of cutting the asphalt and curb. The elimination of the asphalt and curb cuts would result in a net savings of approximately $8,000. This would also reduce the number of pavement patches required in the project. Deloris Reinikainen, 765 Redfin Drive, requested that the contractor be instructed to return the city right-of-ways to their original condition and she was advised this was required under the terms of the contract. Cook x Edwards x x Motion: Approve Change Order No. 1 on the Royal Palm water Jensen x x main replacement project Tucker x Gulliford x No discussion before the vote. The motion carried unanimously. 8. City Manager Reports and/or Correspondence A. Report relative to selection of a committee to review engineering firms' qualifications for wastewater treatment plant improvements The City Manager reported the city had received proposals from 'ngineering firms to act as consultant for consolidation of the tlantic Beach and Buccaneer wastewater treatment plants. He suggested a committee be selected to review the proposals and recommended the following: Atlantic Beach WWTP Division Chief Tim Townsend Buccaneer WWTP Division Chief Harry McNally Finance Director Harry Royal Public Services Director Don Ford City Manager Kim Leinbach and a Commission representative. Commissioner Edwards was suggested as the Commission representative and the City Commission concurred with the City Manager's committee selection. * * * * * * * * * * * * * The City Manager said he had discussed with Mark Arnold, Legal Counsel for the City, the matter of the wastewater treatment plant maintenance fees levied by the City of Jacksonville and in his opinion it is a bonafide charge. He requested permission to make payment accordingly and this was approved by the City Commission. * * * * * * * * * * * * * 'he City Manager also reported on the emergency plans of the city in .lnticipation of Hurricane Hugo. He commended the city on their efforts and reported Chief Thompson would attend a debriefing on the matter in the City of Jacksonville. PAGE SIX V V MINUTES NAME OF SEPTEMBER 25, 1989 COMMRS. MSYN The Mayor reminded the City Commission there would be a Commission meeting at 8:00 PM on Tuesday, October 3, 1989 for the purpose of canvassing the election results. There being no further business to come before the Commission, the Mayor declared the meeting adjourned. I ,I "Ada William I. Gull! d Mayor-Commiss" . :.ir ATTES T: Maureen King, City Cierlc�