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01-11-88 v AMENDED AGENDA ADDING NEW ITEM #4 CITY OF ATLANTIC BEACH January 11, 1988, 7:15 PM AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the regular meeting of December 14, 1987 2. Recognition of visitors 3. Bid openings: A. Receipt of bids for labor and material for a new water dis- tribution system in the Lake Elizabeth area, Buccaneer Water and Sewer District 4. Commissioner Glenn Edwards to make a presentation to Boy Scout Troop 37 on the occasion of the troop's 50th anniversary 5. Action by the City Commission to fill two vacancies on the Code Enforcement Board for three-year terms expiring October 1 , 1990 6. Action by the City Commission to fill two vacancies on the Communi- ty Development Board for four-year terms to expire December 31 , 1991 7. Receipt of actions by the Community Development Board from the meeting of December 15, 1987: A. Action by the City Commission to designate for public hearing at the meeting of January 25, 1988, an application from Thomas Aycock, 1451 Beach Avenue, for an exception for a home occupa- tion to set up a real estate brokers office in his residence B. Action by the City Commission to designate for public hearing on January 25, 1988, an application from Mable Bass, 715 Redfin Drive, who wishes to have an exception for a home occupation to run a mail order business from her home 8. Action by the City Commission on recommendations from the Profes- sional Services Evaluation Committee relative to architectural firms for developing plans and specifications for a new City Hall 9. Action on Resolutions: A. Adoption of Resolution No. 88-1 allowing the City of Atlantic Beach to join with the other beach cities and Baldwin so as to participate in the City of Jacksonville Community Development Block Grant funds as an urban county CITY OF ATLANTIC BEACH January 11, 1988, 7:15 PM • AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the regular meeting of December 14, 1987 2. Recognition of visitors 3. Bid openings: A. Receipt of bids for labor and material for a new water dis- tribution system in the Lake Elizabeth area, Buccaneer Water and Sewer District 4. Action by the City Commission to fill two vacancies on the Code Enforcement Board for three-year terms expiring October 1, 1990 5. Action by the City Commission to fill two vacancies on the Communi- ty Development Board for four-year terms to expire December 31, 1991 6. Receipt of actions by the Community Development Board from the meeting of December 15, 1987: A. Action by the City Commission to designate for public hearing at the meeting of January 25, 1988, an application from Thomas Aycock, 1451 Beach Avenue, for an exception for a home occupa- tion to set up a real estate brokers office in his residence B. Action by the City Commission to designate for public hearing on January 25, 1988, an application from Mable Bass, 715 Redfin Drive, who wishes to have an exception for a home occupation to run a mail order business from her home 7. Action by the City Commission on recommendations from the Profes- sional Services Evaluation Committee relative to architectural firms for developing plans and specifications for a new City Hall 8. Action on Resolutions: A. Adoption of Resolution No. 88-1 allowing the City of Atlantic Beach to join with the other beach cities and Baldwin so as to participate in the City of Jacksonville Community Development Block Grant funds as an urban county 9. Action on Ordinances: A. Introduction and first reading or Ordinance No. 90-88-128 amending the Ordinance Code relative to secondary dwellings to eliminate the restriction on no more than two motor vehicles in private garages, and eliminating a requirement for open space of not less than ten feet on the side B. Public hearing and final reading of Ordinance No. 80-87-36 authorizing execution of an interlocal agreement between the City of Atlantic Beach and the City of Neptune Beach to provide sanitary sewer service to the Neptune Square Shopping Center C. Public hearing and final reading of Ordinance No. 90-87-127 providing for the recombination of lots where no such re- combined lot would have less than 5,000 square feet and where the density otherwise permitted would be reduced D. Public hearing and final reading of Ordinance No. 90-87-125 rezoning the area between Coral Street and Eighteenth Street, and between Seminole Road and Beach Avenue from RG2 to RG1 10. Miscellaneous 11. Mayor to call on City Attorney, City Clerk, City Manager, City Commissioners for reports and/or requests Adjournment MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V COMMISSION HELD AT CITY HALL ON JANUARY 11, 1988 AT 7:15 P.M. V V0 V 0 T T rRESENT: William S. Howell, Mayor/Presiding Officer E E Robert B. Cook, Sr. D D Glenn A. Edwards William I. Gulliford, Jr. M S Alan C. Jensen, Commissioners 0 E T C AND: Richard C. Fellows, City Manager I O Y Claude L. Mullis, City Attorney NAME OF ONEN Adelaide R. Tucker, City Clerk COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Cook was followed by the pledge to the flag. 1. Approval of the Minutes of the Regular Meeting of December 14,1987 Corrected minutes reflecting all aye voting instead of nay voting were submitted by the Clerk. Motion: Minutes of the regular meeting of December 14, 1987 be Cook x approved as corrected. Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Jensen x x * ;: * k * s: x * :: x * * * r ;; ;: a * * * * Howell x Recognition of visitors Mrs. Linda Fain, 1276 Main St. told the Commission they were having serious traffic problems of people speeding now that Main had been re- surfaced. Cars were completely ignoring the 25 mi.per hr. speed limit. Mrs. Fain also complained about the 15 to 20 visitors next door every weekend until 3:00 - 4:00 a.m. . They had met with the Chief of Police relative to placing "no parking" signs. Mayor Howell instructed the City Manager to check on the possibility of an Ordinance violation relative to "not more than two people unrelated living and cooking together as a single housekeeping unit." Mr.Roger Fain said the Police Chief had agreed, in November, to have more units patrol the area, but there had been no results so far. Following discussion, the City Manager was instructed to bring back a report on the problem at the next meeting. At the request of Mr. Fellows, Chief Thompson introduced the new members of the Police Department Staff: Susan Evans, Records Division, an Atlantic Beach resident; Teresa Gnann, dispatcher, with 5 yr. experience; George Grant, a Reserve Police Officer who works as a volunteer, and Pearce Ewing, newest black officer with 2 1/2 years experience with The Highway Patrol. Mr. Ewing is also a Minister and resident of our city. Mayor Howell welcomed the new employees to our city and expressed con- fidence they would serve the city well. °. Bid openings A. Receipt of bids for labor and material for a new water distribution system in the Lake Elizabeth area, Buccaneer Water and Sewer District PAGE TWO V V MINUTES NAME OF JANUARY 11,1988 COMMRS. M S Y N • Bid openings - continued: The following bids were received and opened: 1. Belloit Co. , Jacksonville $ 91.657.00 Bid Bond - Wausau Ins. Co. 2. Chapman Construction Co. , Jacksonville $120,000.00 Bid Bond - Safeco Ins. Co. 3. Jax Utilities Construction Co. , Jacksonville $111,469.00 Bid Bond - Federal Ins. Co. Bid tabulation attached hereto and made a part thereof. Motion: Send all bids to Committee. Cook x Mayor Howell appointed Commissioner Edwards to Chair Edwards x x the committee, and report back at the next meeting. Gulliford x x No discussion before the vote. Motion carried unanimously. Jensen x k * * :; * * * * * x X * * * * * ,. * * * t * * * * x Howell x 4. Commissioner Glenn Edwards to make a presentation to Boy Scout Troop 37 on the occasion of the troop's 50th anniversary ommissioner Edwards presented to the troop a plaque of Resolution o. 87-37 saluting the organization for the development of leadership, integrity, and honesty among it younger citizens, and urging one and all to help celebrate their fiftieth anniversary. Commissioner Edwards also extended his personal congratulations,as he has been associated with Troop 37 for the past 25 years, serving as Scout Master, leader, and now serving on a committee. Members of Troop 37 received a round of applause when they accepted the plaque. 5. Action by the City Commission to fill two vacancies on the Code Enforcement Board for three-year terms expiring October 1 , 1990 Mayor Howell recommended Mr. George Bull be re-appointed to the Board. The Mayor said Mr.William McGee had indicated he did not wish to serve any longer. He will submit another name to the Commission at the next meeting. Motion: Re-appoint Mr. George Bull to serve on the Code Enforce- Cook x x ment Board for a three (3) year term to expire 10/1/90 Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Jensen x * * * * * * * * * * * :: .. * * * * * * * * * * * s: Howell x 6. Action by the City Commission to fill two vacancies on the Community Development Board for four-year terms to expire December 31, 1991 iayor Howell recommended the re-appointments of Mary Ruth Gregg and ,Donald Tappin to serve on the Community Development Board. PAGE THREE V V MINUTES NAME OF JANUARY 11, 1988 COMMRS. MSYN 6. Appointments - continued Motion: Re-appoint Mary Ruth Gregg and Donald Tappin to serve on Cook x x the Community Development Board for four-year terms to Edwards x expire on 12/31/91. Gulliford x x No discussion before the vote. Motion carried unanimously. Jensen x * * * * * * * * * * * * * * * * * * * * * * * * * x * ;: * * Howell x 7. Receipt of actions by the Community Development Board from the meet- ing of December 15, 1987 A. Thomas Aycock, 1451 Beach Avenue, home occupation Mayor Howell acknowledged receipt of an application from Thomas Aycock, 1451 Beach Ave. for an exception for a home occupation to set up a real estate brokers office in his residence. The application was approved by the Community Development Board. The Mayor set a Public Hearing for January 25, 1988. B. Mable Bass, 715 Redfin Drive, home occupation Mayor Howell acknowledged receipt of an application that was approved by the Community Development Board from Mable Bass, 715 Redfin Drive, ho wishes to have an exception for a home occupation to run a mail _rder business from her home. The Mayor set a Public Hearing for January 25, 1988. 8. Action by the City Commission on recommendations from the Professional Services Evaluation Committee relative to architectural firms for develop- ing plans and specifications for a new City Hall Mr. Fellows reported the Committee met on Friday afternoon at 2:00 p.m. and interviewed six architectural firms. The Committee found them all to be extremely well qualified. After a great deal of consideration, the Committee recommended the three following firms, in order: Clements Rumpel Goodwin & D'Avi Associates of Jacksonville; Gee and Jensen of Jacksonville, and Vermey Architects of Jacksonville Beach. Mr. Fellows added Gee and Jensen were the architects who designed the new Public Safety Building and were listed as one of the top three. Following discussion, the Commission agreed to hold a Special Called Meeting next Wednesday, January 20th at 7 :15 p.m. to interview the top three architectural firms. 9. Action on Resolutions A. Resolution NO. 88-1 ayor Howell presented in full, in writing Resolution No. 88-1, a Reso- ution allowing the City of Atlantic Beach to join with the other Beach cities and Baldwin so as to participate in the City of Jacksonville Community Development Block Grant funds as an urban county. PAGE FOUR V V MINUTES NAME OF JANUARY 11,1988 COMMRS. MSYN 9. Resolution 88-1 - continued Mayor Howell explained the city had applied for block grants in the past and the city did not qualify, mainly because of the per capita economic income of our city. If all the beach cities and Baldwin agreed to join with Jacksonville, it would increase the population of the county and therefore additional grant monies would come in. Based on the population, Atlantic Beach would stand to gain approximately $125,000 per year; Neptune Beach, approximately $60,000 per year; Jacksonville Beach, approximately $150,000 per year, and Baldwin, approximately $25,000 per year. The City of Jacksonville would administer the funds for a 10% fee. Motion: Passage of Resolution No. 88-1. Cook x Edwards x x Gulliford x Following discussion before the vote, the question was called, and Jensen x x the motion carried unanimously. Howell x * * * * * * * ;; * * * * * ;: * * * * * ;e * * 10. Action on Ordinances A.. Ordinance No. 90-88-128 - First Reading T_.,N ORDINANCE AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-56, TO REPEAL THE REQUIREMENTS RELATING TO THE SIZE GARAGE REQUIRED WITH A SECONDARY DWELLING; TO REPEAL A REQUIREMENT FOR AN OPEN SPACE OF NOT LESS THAN TEN (10) FEET FOR ACCESS TO THE PRINCIPAL DWELLING; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 90-88-128 on first reading. Motion: Passage of Ordinance No. 90-88-128 on first reading. Cook x Edwards x x Gulliford x During discussion, Commissioner Gulliford asked the purpose of the Jensen x x Ordinance, Mr. Fellows explained the purpose was to eliminate an Howell x undesirable element (restricting private garage to a capacity of not more than two motor vehicles) . The Ordinance would only apply to lots that run through from street to street. The question was called and the motion carried unanimously. Mayor Howell set the Public Hearing for January 25, 1988. * ,. * * * * * * * * * * ;; * * ,. ,. * ,. * * * * ,. * * B. Ordinance No. 80-87-36 - Final Reading and Public Hearing AN ORDINANCE APPROVING INTERLOCAL AGREEMENT BETWEEN THE CITY OF ATLANT=C ;EACH, THE CITY OF NEPTUNE BEACH, AND FIRST INTERSTATE NEPTUNE LIMITED !ARTNERSHIP, PROVIDING SEWAGE SERVICE TO NEPTUNE SQUARE SHOPPING CENTER 1 NDER CERTAIN TERMS AND CONDITIONS; PROVIDING AN EFFECTIVE DATE. PAGE FIVE V V MINUTES NAME OF JANUARY 11, 1988 COMMRS. M S Y N 10.B Ordinance No. 80-87-36 - continued Mayor Howell presented in full, in writing Ordinance No. 80-87-36 on second and final reading. Said Ordinance was posted in line with Charter requirements. The Mayor opened the floor for a Public Hearing and in- vited comments from the audience. As no one spoke for or against, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 80-87-36 on second and final Cook x reading. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Jensen x * * * * * ;e * * * * * * * * * * * * * * 7; * * * * * Howell x 10.C. Ordinance No. 90-87-127 - Final Reading and Public Hearing AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH , FLORIDA; AMENDING CHAPTER 24, ARTICLE IV, DIVISION 1, SECTION 24-188 (c) TO PROVIDE FOR RECOMBINATION OF LOTS WHERE NO SUCH RECOMBINED LOT WOULD HAVE LESS THAN FIVE THOUSAND (5,000) SQUARE FEET AND WHERE THE DENSITY OTHERWISE PERMITTED WOULD BE REDUCED; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 90-87-127 on second and final reading. Said Ordinance was posted in line with Charter e( tirements. The Mayor opened the floor for a Public Hearing and in- - vied comments from the audience. As no one spoke for or against, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 90-87-127 on second and final Cook x x reading. Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Jensen x * * * * * * * * * * * * * * * * >t * * * * ;: * :: * ;t * * * * ;e * Howell x 10.D. Ordinance No. 90-87-125 - Final Reading and Public Hearing AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING THE ZONING ATLAS BY REZONING PROPERTY BOUNDED BY CORAL STREET ON THE SOUTH, EIGHTEENTH STREET ON THE NORTH, SEMINOLE ROAD ON THE WEST AND BEACH AVENUE ON THE EAST FROM RG-2-RESIDENTIAL GENERAL MULTI-FAMILY TO RG1-RESIDENTIAL GENERAL TWO- FAMILY TO PROVIDE A MORE SUITABLE LAND USE CONSISTENT WITH THE CITY OF ATLANTIC BEACH COMPREHENSIVE PLAN; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 90-87-125 on second and final reading. Said Ordinance was posted in line with Charter requirements. The Mayor opened the floor for a Public Hearing and in- vited comments from the audience. As no one spoke for or against, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 90-87-125 on second and final Cook x reading. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Jensen x * * * * * * * ;: * * * * * * * ;e * * * * * ;; * * * * ;e * * * * * Howell x PAGE SIX V V I MINUTES NAME OF JANUARY 11, 1988 COMMRS. M S Y N Miscellaneous Mayor Howell advised the Commission he had met several times with rep- resentatives of Atlantic Utilities relative to the possibility of the city purchasing the Oak Harbor distribution and collection systems. The city would not consider purchasing the utility's sewage treatment facility or its water plant. The state Public Service Commission approved a rate increase for Atlantic Utilities last month. Mayor Howell was told by several residents of Oak Harbor they were paying, for a small family, approximately $80.00-$90.00 per month. For the average one family bill in Atlantic Beach, for water and sewer only, not including garage, you pay approximately $60.00 per quarter. Mayor Howell expects to receive a quoted price from Atlantic Utilities in the near future and will report back. The Mayor told them the city had no interest if the systems could not fund themselves, and any buy-out would be similar to the purchase of Buccaneer where the City of Atlantic Beach would pay nothing out, but would issue Revenue Bonds, and pledge only the revenue from that particular area. ' . Fellows reported he had received a communication that day from the Engineers who were working with The DOT on the expansion of Atlantic Blvd. The Department of Transportation are in the process of drawing plans and specifications for widening of Atlantic Blvd. from St. Johns Bluff Road to 3rd Street. They have asked the city to identify our utilities, etc. There was no mention of the interchange at Mayport Rd. He will report back as information is received. The City Manager also informed the Commission of correspondence received from Ward, Kutnik & Associates, Traffic Engineers, in Jacksonville that they are re-designing the traffic signal at Seminole Road and Atlantic Blvd, and will be much more comprehensive than it presently is. Also presented by the City Manager was the completed planning study for projected capacity requirements for the Buccaneer Water and Sewer Dis- trict, which was part of the Waitz & Frye contract. Commissioner Cook requested the City Manager ask the Traffic Engineers while they were in the area,to check the light at Ocean Blvd and Atlantic Blvd. for the possibility of reducing the wait time. There being no other business to come before the Commission, the Mayor declared the meeting adjourned at 8:14 p.m. 3TTEST: Ai 1 . A .`1 Ail a !'Howell Mayor/Presiding Officer (IW:4.4./e4a),(..-' Adelaide Tucker,City Clerk FOR WATER DISTRIBUTION SYSTEM CITY OF Dat, of Opening January 1 1 , 1988 IMPROVEMENTS IN LAKE ELIZABETH ATLANTIC BEACH AREA FLORIDA Department Buccaneer Water & Sewer District o BELLOIT COMPANY CHAPMAN CONSTRUCTION JAX UTILITIES CONST. JACKSONVILLE JACKSONVILLE JACKSONVILLE BID NUMBER 8687- 10A 1111111 Brief Description Unit Price Ext. PricCUnit PriceEXt. Price pniir trite . Price Unit Pricept. Pricit tri . Price UnitPr122 t, Primo FURNISH AND INSTALL WATER DISTRIBUTION SYSTEM IMPROVE- ' MENTS IN LAKE ELIZABETH AREA 91 ,657 J 120,000 111 ,469 BID BOND 4 • 111111 I 111111 — Ccxrnts: Amount Budge i 4061