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01-25-88 v CITY OF ATLANTIC BEACH January 25, 1988, 7:15 PM AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the regular meeting of January 11, 1988, and special meeting of January 20, 1988. 2. Recognition of visitors 3. Bid Openings: A. Receipt of bids for constructing a wire mesh storage facility inside the Public Works building for the purpose of central inventory control 4. Appearances: A. Mrs. R.A. Pearson to discuss with the City Commission amend- ment of Section 21-22 of the City Code which prohibits parking of vehicles in excess of 18,500 pounds gross vehicle weight in residential areas B. Jerry Eckert of Bessent, Hammack & Ruckman with a report on the Section H project 5. Committee Reports: A. Commissioner Edwards with committee report and recommendations in regards to the bids received for distribution system improvements in the Lake Elizabeth water system 6. Receipt of recommendations from the Community Development Board with an application for exception from the Comfort Inn on Mayport Road for consumption of alcoholic beverages on site, and setting of a public hearing for February 8, 1988 7. Action by the City Commission on a request to authorize Smith and Gillespie to complete the television inspection and pipe sealing for the remaining sections of the City's sewer collection system, namely, Section "C", "D", "E", and "F", so as to apply for grant funds for FY 1989 for major sewer rehabilitation 8. Public hearing and final action by the City Commission on an application for exception from Thomas Aycock to have a home occupa- tion for a real estate brokers office in his home 9. Public hearing and final action by the City Commission on an application from Mable Bass for an exception for a home occupation to run a mail order business out of her residence 10. Action on Resolutions A. Introduction and adoption of Resolution No. 88-2 authorizing budget transfer to provide additional funds for work on the Lake Elizabeth Water System 11. Action on Ordinances: A. Public hearing and final reading of Ordinance No. 90-88-128 relating to garage sizes on ocean front lots 12. Miscellaneous 13. Mayor to call on City Attorney, City Clerk, City Manager and City Commissioners for reports and/or requests Adjournment MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM- V V MISSION HELD AT CITY HALL ON JANUARY 25, 1988 AT 7 :15 P.M. V0 V 0 T T PRESENT: William S Howell, Mayor-Commissioner E E Robert B. Cook, Sr. D D Glenn A. Edwards William I. Gulliford, Jr. , Commissioners M S AND: Richard C. Fellows, City Manager O E T C Claude L. Mullis, City Attorney I 0 Y Adelaide R. Tucker, City Clerk NAME OF ONEN ABSENT: Alan C. Jensen, Commissioner, Out of Town COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Cook, was followed by the pledge to the flag. 1. Approval of the minutes of the regular meeting of January 11, 1988 Motion: Minutes of the regular meeting of January 11, 1988 be Cook x x approved as submitted. Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Howell x * ., * * * * * * * * * * * * * * * * * ;: * * * * * * * .b. Approval of the minutes of the special meeting of January 20,1988 Motion: Minutes of the special meeting of January 20, 1988 be Cook x x approved as submitted. Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * 2. Recognition of visitors Mr. Scott Lewis, 346 5th St. said he had a serious problem with drainage on his driveway. He had been working with Mr. Braid and others for approxi- mately one year. The city sent an engineer out and they saw the problen, but apparently it would be too expensive to fix. Originally, there was a culvert under each driveway, but over the years, the yards have been filled in, the street has been repaved, etc.and now when it rains hard, he had water backing up about 20 feet, with 3 - 4" of water standing on the driveway. He asked the Commission if he could build his driveway up, and remove the broken sidewalk he had covered up. Mr. Fellows reported that Connelly & Wicker did some engineering drawings last year on 5th, and Mr. Lewis had created part of the problem by covering up his side- walk, because the sidewalk was part of the drainage. Mr. Fellows added that he had the plans from Connelly & Wicker and it would cost about $15,000. The city had been concentrating on through streets for side- walks. On the streets that were so narrow, it was the general opinion to of have sidewalks. After a lengthy discussion, Commissioner Gulliford suggested the City Manager contact Mr. Lewis (249-4108) and report back at the next meeting. PAGE TWO V V MINUTES NAME OF JANUARY 25,1988 COMMRS. MSYN 3. Bid Openings: A. Receipt of bids for constructing a wire mesh storage facility inside the Public Works building for the purpose of central inventory control The following bids (5) were received and opened: 1. Coastal Fence Mfg. ,Jacksonville: 1st floor enclosure $2,390.00 1st additive alternate bid 1,297.00 2nd additive alternate bid 1 ,750.00 2. George Coyle & Sons, Jacksonville: 1st floor enclosure $1,251.00 1st additive alternate bid 1,375.00 2nd additive alternate bid 250.00 3. Darla Construction, Jacksonville: 1st floor enclosure $6,437.95 1st additive alternate bid 7 ,473.45 2nd additive alternate bid N/A 4. GTR Services, Inc. , Jacksonville: 1st floor enclosure $2,495.00 1st additive alternate bid 1,895.00 2nd additive alternate bid 250.00 5. Newsom Fences, Jacksonville: 1st floor enclosure $1 ,652.00 1st additive alternate bid 915.00 2nd additive alternate bid 800.00 or 550.00 Bid tabulation attached hereto and made a part thereof. Motion: Refer all bids to Committee. Cook x x Edwards x No discussion before the vote. Motion carried unanimously. Mayor Gulliford x x Howell appointed Commissioner Cook to Chair the Committee and to Howell x report back at the next meeting. * * * * * * * * * * * .. * * * ,, * * * A. Appearances: A. Mrs. R.A. Pearson to discuss with the City Commission amendment of Section 21-22 of the City Code which prohibits parking of vehicles in excess of 18,500 lbs. gross vehicle weight in residential areas PAGE THREE V V MINUTES NAME OF JANUARY 25, 1988 COMMRS. MSYN 4. Appearances - continued - Mrs. Pearson: Mrs. Pearson asked the Commission if they chose to amend the Ordinance, would the tractor in question be "grandfathered in". Mayor Howell ex- plained a tractor was being parked on private property located on Park Terrace in Selva Marina, a residential zone. The Mayor asked the City Attorney for an opinion on Section 21-22(a) ,"No person shall stop, stand, or park a bus or commercial vehicle in excess of 18,500 pounds gross vehicle weight, or any combination thereof, or any component par : thereof, except for the purpose of loading and unloading. Component part shall include the tractor unit or trailer unit of tractor-trailer type truck. (1) Upon any street or right-of-way; (2) Upon any private property in a residential zone". Mr. Mullis advised the term "grandfathered in" had no relation to traffic problems. He declared the tractor was illegally parked under the present Ordinance. The tractor is a component part of a vehicle that would typ=- cally exceed 18,500 pounds, and the owner would have to move it. Follow- ing discussion, the Commission directed the City Manager to ask the indi- vidual to remove the vehicle from the premises. B. Jerry Eckert of Bessent, Hammack & Ruckman with a report on the Section Project r. Eckert offered a map of the proposed project and briefed the Commis- sion on their progress. Before the last Public Hearing, he had set up the assessment rolls whereby the large parcels north of Levy Road and south of Church Rd. were being assessed on a per square foot basis. That was deemed inappropriate at that point in time, and he was instructed to go back and review that position, and come back with other recommendations. Through several meetings with the Mayor and City Manager, during the past months, they came to the conclusions that he would assess the pro- perties purely on a per front foot basis, and also make an attempt to take into account the existing facilities. At that point in time, his firm recommended to the Mayor and City Manager that they be allowed to proceed with preliminary engineering so they could have better costs by which to base their estimate per front footage assessment. The preliminary engineering was delivered to the city approximately one week ago. New cost estimates have been completed and he presented copies to each Commissioner. A copy of his report is attached hereto and made a part thereof. Total projected construction cost was $3,934,856. ,of which the city had agreed to pay 1/3 of the paving and drainage cost for a total of $802,409. leaving a total assessed cost of $3,132,447. Compared with their earlier estimate, they were roughly $170,000 higher than the origi- nal estimate. Following Mr. Eckert's report on the break-down cost of water, san. pav- ing, and drainage, which did not include any bonding costs, he recommended they go back to the Bonding Company, so they could perform their analysis end come up with bond costs. Mr. Eckert added that during discussions it was agreed that property owners who would not receive new water, sewer, or drainage directly in front of their property, they will benefit from the project as a whole, and should pay a benefit charge of 25% for water, at $3.71 per ft. ,and 50% drainage benefit at $2.88 per ft. totaling $6. 59 per foot. The City Attorney will research the legal aspects of benefit chg. PAGE FOUR V V MINUTES NAME OF JANUARY 25, 1988 COMMRS. MS Y N B. Jerry Eckert - Section H Project - continued Mr. Eckert advised the St. Johns River Management District did not re- quire them to provide retention from the standpoint of water quantity because the direct discharge of drainage from the project is to the intracoastal waterway. However, you do have to provide water quality treatment, either the first 1/2 inch of runoff from the entire property, or the first inch of runoff from the impervious area. They have handled that requirement predominantly within the roadside swales. They have also made use of the West Plaza ditch by proposing to put in a shallow control structure to allow them to contain the first 1/2 inch of run- off. Main, Hibiscus, and Orchid Streets will all have curb and gutters due to the heavy traffic. The City Manager has been asked to check into the possibility of purchasing three lots on the north side of West 3rd St. , and one lot on the south side to accommodate the water quality treatment. Mr. Eckert told the Commission he had the assessment rolls set up and all he had to do was plug in the final dollars. The next step would be ANto send a copy of the cost estimates to Mr. Bill Weathers for the onding costs; rework the assessment rolls, and hold Public Hearings. Mr. Mullis asked if Bessent, Hammack and Ruckman had utilized their proposed method of assessment any place else. Mr. Eckert said he would have to check. He had personally used something similar, but not ident=cal. Their method was very similar to an impact fee. Following discussion, the Commission agreed to instruct Mr. Eckert to send the cost estimates to the bonding agent for his analysis. 5. Committee Reports A. Commissioner Edwards with committee report and recommendations in re- gards to the bids received for distribution system improvements in the Lake Elizabeth water system Commissioner Edwards reported the committee met on Wednesday, January 13, 1988 in the City Hall conference room. After evaluation, the Committee recommended the Commission award the bid to the low bidder, The Belloit Company of Jacksonville, in the amount of $91,657. As only ` $79,000 had been budgeted for the project, a budget transfer would have to be prepared to cover the deficit. It is anticipated the project will last approximately three to four months. The City Manager suggested the amount of $15,000 be transferred to cover any contingencies. Motion: The Committee report be accepted, and award the bid to The Cook x Belloit Company of Jacksonville, the lowest and best bidder Edwards x x in the amount of $91,657.00, and authorize the preparation Gulliford x x of a Resolution for budget transfer of $15,000. Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * is * * * * * :: * * * * * * * * * * * * * * PAGE FIVE V V MINUTES NAME OF JANUARY 25,1988 COMMRS. MSYN 6. Receipt of recommendations from the Community Development Board with an application for exception from the Comfort Inn on Mayport Rd. for consumption of alcoholic beverages on site. Mayor Howell acknowledged the application that had been approved by the Community Development Board and set a Public Hearing for 2/8/88. 7. Action by the City Commission on a request to authorize Smith and Gillespie to complete the television inspection and pipe sealing for the remaining sections of the City's Sewer Collection System, namely, Section "C", "D","E", and "F", so as to apply for grant funds for FY 1989 for major sewer rehabilitation. Motion: Accept the proposals furnished by Smith and Gillespie to Cook x complete the television inspection and pipe sealing for Edwards x x the remaining sections of the city's sewer collection Gulliford x x system, namely Sections "C","D","E", and "F". Howell x No discussion before the vote. Motion carried unanimously. 4c * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 8. Public Hearing and Final action on an application for exception rom Thomas Aycock to have a home occupation for a real estate brokers ffice in his home. Mayor Howell announced approval for the application had been recommended by the Community Development Board. He opened the floor for a Public Hearing and invited comments from the audience. As no one spoke for or against the application, Mayor Howell declared the Public Hearing closed. Motion: Approve the request by Thomas Aycock for a Use by Exception Cook x to have a home occupation for a real estate brokers office Edwards x x in his home at 1451 Beach Avenue. Gulliford x x Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * ;: * * ;: * ;; 9. Public Hearing and final action by the City Commission on an appli- cation from Mable Bass for an exception for a home occupation to run a mail order business out of her residence Mayor Howell announced the request had been recommended for approval by the Community Development Board. He opened the floor for a Public Hearing and invited comments from the audience. As no one spoke for or against the request, the Mayor declared the Public Hearing closed. Motion: Approve the request by Mable Bass for a Use by Exception Cook x x for a home occupation to run a mail order business out of her Edwards x x residence at 715 Redfin Drive. Gulliford x Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE SIX V V MINUTES NAME OF JANUARY 25, 1983 COMMRS. MSYN 10. Action on Resolutions A. Resolution No. 88-2 Mayor Howell presented in full, in writing Resolution No. 88-2, a Resolution authorizing a budget transfer of $15,000 to provide addition- al funds for work on the Lake Elizabeth Water System. The monies came from the excess of revenues over expenditures. Motion: Passage of Resolution No. 88-2. Cook x Edwards x x No discussion before the vote. Motion carried unanimously. Gulliford x x * * * * * * * * * * * * * * * * * * * * * * * * ;; * * * z; * Howell x 11. Action on Ordinances: A. No. 90-88-128 - Public Hearing and Final Reading AN ORDINANCE AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-86, TO REPEAL THE REQUIREMENTS RELATING TO THE SIZE GARAGE REQUIRED WITH A SECONDARY DWELLING; TO REPEAL A REQUIREMENT FOR AN OPEN SPACE OF NOT LESS THAN TEN (10) FEET FOR ACCESS TO THE PRINCIPAL DWELLING; PROVIDING AN FFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 90-88-128 on second and final reading. Said Ordinance was posted in line with Charter requirements. The Mayor opened the floor for a Public Hearing and invited comments from the audience. As no one spoke for or against the Ordinance, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 90-88-128 on second and final Cook x x reading. Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * 12. Miscellaneous Mayor Howell said PBS airing of "The Invisible City" on Channel 7 Sunday was excellent. He hoped they would show it again for those who didn't catch it. Mr. Fellows noted he had mentioned in the status report his desire for the Commission to discuss the impact fees on water. The city is not developing sufficient revenues to perform the necessary maintenance of the water system as we are in sewer, and he asked the Commission to instruct the City Attorney to prepare an Ordinance for consideration at *he next meeting. The present impact fee on water is $10.00 per fixture nit. This returns approximately $200.00 for a three bedroom, two bath home as compared to the sewer impact fee of $1,035.00. Mr. Fellows said they were developing sufficient revenues to maintain the system and pay our fair share of the new facilities, but not in water. He explained the impact fee would be applied mainly to new development, not to anyone PAGE SEVEN V V MINUTES NAME OF JANUARY 25,1988 COMMRS. MSYN Miscellaneous- continued already here, unless they did major remodeling. His proposal was to in- crease the charge from $10.00 per unit to $20.00 per unit. The City Attorney suggested the fee be called a connection fee, rather than im- pact fee, or put it in the rate base. Following discussion, the Mayor suggested Mr. Fellows bring his proposals back at the next meeting if he so desired. Mr. Mullis briefed the Commission on the beach access law suits. He sa=d the Lane suit, which was the 17th St. access, was set for a status conference on February 17th, and he will be required to dispose of the litigation within 45 days therefrom. On the Price and Hernandez eminent domain proceedings which he was planning to acquire by condemnation, he would be going to court within the next thirty days for a "Order of Quick Taking", and in the meantime he now has the survey of 22 feet from each lot. If the city can have the plans and specifications prepared on the type of facility they want to construct for the beach access on the two parcels, we should be able to start construction within 45 days. There being no other business to come before the Commission, the Mayor declared the meeting adjourned at 8:30 p.m. ;-"64.i/6 Willi. .i'owell Mayor/Presiding Officer ATTEST: A elaide R. Tucker City Clerk Made by, J , LDate Q Sheet No / of • O R R Bessent,Hammack &Ruckman,Inc.CONSULTING AND DESIGN ENGINEE/IS 1/2 2'/�8 I roo CORPOMTE SpUNICBLVD. 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Made by EC r-4 ,'t° �e Sheet No of — it CONSULTING AND DESIGN ENGINEERS ° Ipo CORPORA ESQUARE BLVD.�IACIISINVILLE,FLORIDA 8SIr�Ip,I T]19N1 Checked bye Date Job No E865C4,6 tProlect A -UL,!L&T,C 13E,--cu SECT bk! -<-1- For Location -TO 7A L CO`:T ASS:.SSE,C,ARoktrA6E Ccs-r'/I a7 r LATE4 6(0‘0, `-%C4- Sly 47Z L. 4 fa.9z-- 5An1, 8ko, eGS SO S40L. . 17,03 PAv 1 n1G 8440) l078 S6 388 i-. . 37IS, 4- PA Vr Betvep(7 cr-IG. (zs%4 Z8g, 65'3 77,9 4Z L.P. 3.'7 I 1:: 2A l kr AGis Z2-4;62_4- 6-6, 388LA 3, 8 -A- .DSA«t, eE& t r ci-16 sd%) 2-24,402.4- 77 942..L.F, 2_88 * FAv«cG €.D24/k 4GE BE.fE> ' i c/-1Lr2GE _ 4 ),59 Pee moor FOR WIRE MESH STORAGE FACILITY llatc CITY OF of Opening January 25, 1988 INSIDE PUBLIC SAFETY BUILDING ATLANTIC BEACH FLORIDA Department PUBLIC WORKS COASTAL FENCE MFG. GEORGE COYLE & SONS DARLA CONSTRUCTION GTR SERVICES, INC. NEWSOM FENCES Bill NUMBER 8788-4 JACKSONVILLE JACKSONVILLE JACKSONVILLE JACKSONVILLE JACKSONVILLE Mill h1r1 Brief Description Unit Price Dtt. Pricklnit PricaEct, Price iJnit Pry Ext. Price Unit PriceExt. Pricit Prict. Price UlitPr2e:X.t.J17i22 1st Floor enclosure - Wire mesh I + a fencing approx 8 ' high 2,390 1 ,25 ] 61437.95 2,495 1 ,652 1st Additive Alternate Bid: - Second floor wire mesh fencing approximately 8' high 1 , 297 1 ,375 7,473.45 915 ( 1 ,895 • 2nd Additive Alternate Bid: Provide line and terminal posts capable of support for , - 1 .. i -. platform (by others) 1 , 750 _ 250 N/A _ • 250 800 iiiI 550 a I , 5 , 437 2,876 13,911 .40 4,640 3,367 3, 117 O Comments: Aelount Budgeted