01-25-88 v CITY OF ATLANTIC BEACH
January 25, 1988, 7:15 PM
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of January 11, 1988,
and special meeting of January 20, 1988.
2. Recognition of visitors
3. Bid Openings:
A. Receipt of bids for constructing a wire mesh storage facility
inside the Public Works building for the purpose of central
inventory control
4. Appearances:
A. Mrs. R.A. Pearson to discuss with the City Commission amend-
ment of Section 21-22 of the City Code which prohibits parking
of vehicles in excess of 18,500 pounds gross vehicle weight in
residential areas
B. Jerry Eckert of Bessent, Hammack & Ruckman with a report on
the Section H project
5. Committee Reports:
A. Commissioner Edwards with committee report and recommendations
in regards to the bids received for distribution system
improvements in the Lake Elizabeth water system
6. Receipt of recommendations from the Community Development Board
with an application for exception from the Comfort Inn on Mayport
Road for consumption of alcoholic beverages on site, and setting of
a public hearing for February 8, 1988
7. Action by the City Commission on a request to authorize Smith and
Gillespie to complete the television inspection and pipe sealing
for the remaining sections of the City's sewer collection system,
namely, Section "C", "D", "E", and "F", so as to apply for grant
funds for FY 1989 for major sewer rehabilitation
8. Public hearing and final action by the City Commission on an
application for exception from Thomas Aycock to have a home occupa-
tion for a real estate brokers office in his home
9. Public hearing and final action by the City Commission on an
application from Mable Bass for an exception for a home occupation
to run a mail order business out of her residence
10. Action on Resolutions
A. Introduction and adoption of Resolution No. 88-2 authorizing
budget transfer to provide additional funds for work on the
Lake Elizabeth Water System
11. Action on Ordinances:
A. Public hearing and final reading of Ordinance No. 90-88-128
relating to garage sizes on ocean front lots
12. Miscellaneous
13. Mayor to call on City Attorney, City Clerk, City Manager and City
Commissioners for reports and/or requests
Adjournment
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM- V V
MISSION HELD AT CITY HALL ON JANUARY 25, 1988 AT 7 :15 P.M. V0 V
0
T T
PRESENT: William S Howell, Mayor-Commissioner E E
Robert B. Cook, Sr. D D
Glenn A. Edwards
William I. Gulliford, Jr. , Commissioners M S
AND: Richard C. Fellows, City Manager O E
T C
Claude L. Mullis, City Attorney I 0 Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
ABSENT: Alan C. Jensen, Commissioner, Out of Town COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook, was followed by the pledge to the flag.
1. Approval of the minutes of the regular meeting of January 11, 1988
Motion: Minutes of the regular meeting of January 11, 1988 be Cook x x
approved as submitted. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Howell x
* ., * * * * * * * * * * * * * * * * * ;: * * * * * * *
.b. Approval of the minutes of the special meeting of January 20,1988
Motion: Minutes of the special meeting of January 20, 1988 be Cook x x
approved as submitted. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * *
2. Recognition of visitors
Mr. Scott Lewis, 346 5th St. said he had a serious problem with drainage
on his driveway. He had been working with Mr. Braid and others for approxi-
mately one year. The city sent an engineer out and they saw the problen,
but apparently it would be too expensive to fix. Originally, there was a
culvert under each driveway, but over the years, the yards have been
filled in, the street has been repaved, etc.and now when it rains hard,
he had water backing up about 20 feet, with 3 - 4" of water standing on
the driveway. He asked the Commission if he could build his driveway up,
and remove the broken sidewalk he had covered up. Mr. Fellows reported
that Connelly & Wicker did some engineering drawings last year on 5th,
and Mr. Lewis had created part of the problem by covering up his side-
walk, because the sidewalk was part of the drainage. Mr. Fellows added
that he had the plans from Connelly & Wicker and it would cost about
$15,000. The city had been concentrating on through streets for side-
walks. On the streets that were so narrow, it was the general opinion to
of have sidewalks. After a lengthy discussion, Commissioner Gulliford
suggested the City Manager contact Mr. Lewis (249-4108) and report back
at the next meeting.
PAGE TWO V V
MINUTES NAME OF
JANUARY 25,1988 COMMRS. MSYN
3. Bid Openings:
A. Receipt of bids for constructing a wire mesh storage facility inside
the Public Works building for the purpose of central inventory control
The following bids (5) were received and opened:
1. Coastal Fence Mfg. ,Jacksonville:
1st floor enclosure $2,390.00
1st additive alternate bid 1,297.00
2nd additive alternate bid 1 ,750.00
2. George Coyle & Sons, Jacksonville:
1st floor enclosure $1,251.00
1st additive alternate bid 1,375.00
2nd additive alternate bid 250.00
3. Darla Construction, Jacksonville:
1st floor enclosure $6,437.95
1st additive alternate bid 7 ,473.45
2nd additive alternate bid N/A
4. GTR Services, Inc. , Jacksonville:
1st floor enclosure $2,495.00
1st additive alternate bid 1,895.00
2nd additive alternate bid 250.00
5. Newsom Fences, Jacksonville:
1st floor enclosure $1 ,652.00
1st additive alternate bid 915.00
2nd additive alternate bid 800.00
or 550.00
Bid tabulation attached hereto and made a part thereof.
Motion: Refer all bids to Committee. Cook x x
Edwards x
No discussion before the vote. Motion carried unanimously. Mayor Gulliford x x
Howell appointed Commissioner Cook to Chair the Committee and to Howell x
report back at the next meeting.
* * * * * * * * * * * .. * * * ,, * * *
A. Appearances:
A. Mrs. R.A. Pearson to discuss with the City Commission amendment
of Section 21-22 of the City Code which prohibits parking of vehicles
in excess of 18,500 lbs. gross vehicle weight in residential areas
PAGE THREE V V
MINUTES NAME OF
JANUARY 25, 1988 COMMRS. MSYN
4. Appearances - continued - Mrs. Pearson:
Mrs. Pearson asked the Commission if they chose to amend the Ordinance,
would the tractor in question be "grandfathered in". Mayor Howell ex-
plained a tractor was being parked on private property located on Park
Terrace in Selva Marina, a residential zone. The Mayor asked the City
Attorney for an opinion on Section 21-22(a) ,"No person shall stop,
stand, or park a bus or commercial vehicle in excess of 18,500 pounds
gross vehicle weight, or any combination thereof, or any component par :
thereof, except for the purpose of loading and unloading. Component
part shall include the tractor unit or trailer unit of tractor-trailer
type truck. (1) Upon any street or right-of-way; (2) Upon any private
property in a residential zone".
Mr. Mullis advised the term "grandfathered in" had no relation to traffic
problems. He declared the tractor was illegally parked under the present
Ordinance. The tractor is a component part of a vehicle that would typ=-
cally exceed 18,500 pounds, and the owner would have to move it. Follow-
ing discussion, the Commission directed the City Manager to ask the indi-
vidual to remove the vehicle from the premises.
B. Jerry Eckert of Bessent, Hammack & Ruckman with a report on the Section
Project
r. Eckert offered a map of the proposed project and briefed the Commis-
sion on their progress. Before the last Public Hearing, he had set up the
assessment rolls whereby the large parcels north of Levy Road and south
of Church Rd. were being assessed on a per square foot basis. That was
deemed inappropriate at that point in time, and he was instructed to go
back and review that position, and come back with other recommendations.
Through several meetings with the Mayor and City Manager, during the
past months, they came to the conclusions that he would assess the pro-
perties purely on a per front foot basis, and also make an attempt to
take into account the existing facilities. At that point in time, his
firm recommended to the Mayor and City Manager that they be allowed
to proceed with preliminary engineering so they could have better costs
by which to base their estimate per front footage assessment. The
preliminary engineering was delivered to the city approximately one
week ago. New cost estimates have been completed and he presented copies
to each Commissioner. A copy of his report is attached hereto and made a
part thereof. Total projected construction cost was $3,934,856. ,of which
the city had agreed to pay 1/3 of the paving and drainage cost for a total
of $802,409. leaving a total assessed cost of $3,132,447. Compared with
their earlier estimate, they were roughly $170,000 higher than the origi-
nal estimate.
Following Mr. Eckert's report on the break-down cost of water, san. pav-
ing, and drainage, which did not include any bonding costs, he recommended
they go back to the Bonding Company, so they could perform their analysis
end come up with bond costs. Mr. Eckert added that during discussions it
was agreed that property owners who would not receive new water, sewer,
or drainage directly in front of their property, they will benefit from
the project as a whole, and should pay a benefit charge of 25% for water,
at $3.71 per ft. ,and 50% drainage benefit at $2.88 per ft. totaling $6. 59
per foot. The City Attorney will research the legal aspects of benefit chg.
PAGE FOUR V V
MINUTES NAME OF
JANUARY 25, 1988 COMMRS. MS Y N
B. Jerry Eckert - Section H Project - continued
Mr. Eckert advised the St. Johns River Management District did not re-
quire them to provide retention from the standpoint of water quantity
because the direct discharge of drainage from the project is to the
intracoastal waterway. However, you do have to provide water quality
treatment, either the first 1/2 inch of runoff from the entire property,
or the first inch of runoff from the impervious area. They have handled
that requirement predominantly within the roadside swales. They have
also made use of the West Plaza ditch by proposing to put in a shallow
control structure to allow them to contain the first 1/2 inch of run-
off.
Main, Hibiscus, and Orchid Streets will all have curb and gutters due
to the heavy traffic. The City Manager has been asked to check into
the possibility of purchasing three lots on the north side of West
3rd St. , and one lot on the south side to accommodate the water quality
treatment.
Mr. Eckert told the Commission he had the assessment rolls set up and
all he had to do was plug in the final dollars. The next step would be
ANto send a copy of the cost estimates to Mr. Bill Weathers for the
onding costs; rework the assessment rolls, and hold Public Hearings.
Mr. Mullis asked if Bessent, Hammack and Ruckman had utilized their
proposed method of assessment any place else. Mr. Eckert said he would
have to check. He had personally used something similar, but not ident=cal.
Their method was very similar to an impact fee.
Following discussion, the Commission agreed to instruct Mr. Eckert to
send the cost estimates to the bonding agent for his analysis.
5. Committee Reports
A. Commissioner Edwards with committee report and recommendations in re-
gards to the bids received for distribution system improvements in the
Lake Elizabeth water system
Commissioner Edwards reported the committee met on Wednesday, January
13, 1988 in the City Hall conference room. After evaluation, the
Committee recommended the Commission award the bid to the low bidder,
The Belloit Company of Jacksonville, in the amount of $91,657. As only
` $79,000 had been budgeted for the project, a budget transfer would have
to be prepared to cover the deficit. It is anticipated the project will
last approximately three to four months. The City Manager suggested the
amount of $15,000 be transferred to cover any contingencies.
Motion: The Committee report be accepted, and award the bid to The Cook x
Belloit Company of Jacksonville, the lowest and best bidder Edwards x x
in the amount of $91,657.00, and authorize the preparation Gulliford x x
of a Resolution for budget transfer of $15,000. Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * is * * * * * :: * * * * * * * * * * * * * *
PAGE FIVE V V
MINUTES NAME OF
JANUARY 25,1988 COMMRS. MSYN
6. Receipt of recommendations from the Community Development Board with
an application for exception from the Comfort Inn on Mayport Rd. for
consumption of alcoholic beverages on site.
Mayor Howell acknowledged the application that had been approved by
the Community Development Board and set a Public Hearing for 2/8/88.
7. Action by the City Commission on a request to authorize Smith and
Gillespie to complete the television inspection and pipe sealing for
the remaining sections of the City's Sewer Collection System, namely,
Section "C", "D","E", and "F", so as to apply for grant funds for FY
1989 for major sewer rehabilitation.
Motion: Accept the proposals furnished by Smith and Gillespie to Cook x
complete the television inspection and pipe sealing for Edwards x x
the remaining sections of the city's sewer collection Gulliford x x
system, namely Sections "C","D","E", and "F". Howell x
No discussion before the vote. Motion carried unanimously.
4c * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
8. Public Hearing and Final action on an application for exception
rom Thomas Aycock to have a home occupation for a real estate brokers
ffice in his home.
Mayor Howell announced approval for the application had been recommended
by the Community Development Board. He opened the floor for a Public
Hearing and invited comments from the audience. As no one spoke for or
against the application, Mayor Howell declared the Public Hearing closed.
Motion: Approve the request by Thomas Aycock for a Use by Exception Cook x
to have a home occupation for a real estate brokers office Edwards x x
in his home at 1451 Beach Avenue. Gulliford x x
Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * ;: * * ;: * ;;
9. Public Hearing and final action by the City Commission on an appli-
cation from Mable Bass for an exception for a home occupation to run a
mail order business out of her residence
Mayor Howell announced the request had been recommended for approval
by the Community Development Board. He opened the floor for a Public
Hearing and invited comments from the audience. As no one spoke for or
against the request, the Mayor declared the Public Hearing closed.
Motion: Approve the request by Mable Bass for a Use by Exception Cook x x
for a home occupation to run a mail order business out of her Edwards x x
residence at 715 Redfin Drive. Gulliford x
Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE SIX V V
MINUTES NAME OF
JANUARY 25, 1983 COMMRS. MSYN
10. Action on Resolutions
A. Resolution No. 88-2
Mayor Howell presented in full, in writing Resolution No. 88-2, a
Resolution authorizing a budget transfer of $15,000 to provide addition-
al funds for work on the Lake Elizabeth Water System. The monies came
from the excess of revenues over expenditures.
Motion: Passage of Resolution No. 88-2. Cook x
Edwards x x
No discussion before the vote. Motion carried unanimously. Gulliford x x
* * * * * * * * * * * * * * * * * * * * * * * * ;; * * * z; * Howell x
11. Action on Ordinances:
A. No. 90-88-128 - Public Hearing and Final Reading
AN ORDINANCE AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-86,
TO REPEAL THE REQUIREMENTS RELATING TO THE SIZE GARAGE REQUIRED WITH A
SECONDARY DWELLING; TO REPEAL A REQUIREMENT FOR AN OPEN SPACE OF NOT LESS
THAN TEN (10) FEET FOR ACCESS TO THE PRINCIPAL DWELLING; PROVIDING AN
FFECTIVE DATE.
Mayor Howell presented in full, in writing Ordinance No. 90-88-128 on
second and final reading. Said Ordinance was posted in line with Charter
requirements. The Mayor opened the floor for a Public Hearing and invited
comments from the audience. As no one spoke for or against the Ordinance,
the Mayor declared the Public Hearing closed.
Motion: Passage of Ordinance No. 90-88-128 on second and final Cook x x
reading. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * *
12. Miscellaneous
Mayor Howell said PBS airing of "The Invisible City" on Channel 7
Sunday was excellent. He hoped they would show it again for those who
didn't catch it.
Mr. Fellows noted he had mentioned in the status report his desire for
the Commission to discuss the impact fees on water. The city is not
developing sufficient revenues to perform the necessary maintenance of
the water system as we are in sewer, and he asked the Commission to
instruct the City Attorney to prepare an Ordinance for consideration at
*he next meeting. The present impact fee on water is $10.00 per fixture
nit. This returns approximately $200.00 for a three bedroom, two bath
home as compared to the sewer impact fee of $1,035.00. Mr. Fellows said
they were developing sufficient revenues to maintain the system and pay
our fair share of the new facilities, but not in water. He explained the
impact fee would be applied mainly to new development, not to anyone
PAGE SEVEN V V
MINUTES NAME OF
JANUARY 25,1988 COMMRS. MSYN
Miscellaneous- continued
already here, unless they did major remodeling. His proposal was to in-
crease the charge from $10.00 per unit to $20.00 per unit. The City
Attorney suggested the fee be called a connection fee, rather than im-
pact fee, or put it in the rate base. Following discussion, the Mayor
suggested Mr. Fellows bring his proposals back at the next meeting if
he so desired.
Mr. Mullis briefed the Commission on the beach access law suits. He sa=d
the Lane suit, which was the 17th St. access, was set for a status
conference on February 17th, and he will be required to dispose of the
litigation within 45 days therefrom. On the Price and Hernandez eminent
domain proceedings which he was planning to acquire by condemnation, he
would be going to court within the next thirty days for a "Order of
Quick Taking", and in the meantime he now has the survey of 22 feet from
each lot. If the city can have the plans and specifications prepared on
the type of facility they want to construct for the beach access on the
two parcels, we should be able to start construction within 45 days.
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 8:30 p.m.
;-"64.i/6
Willi. .i'owell
Mayor/Presiding Officer
ATTEST:
A elaide R. Tucker
City Clerk
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FOR WIRE MESH STORAGE FACILITY
llatc
CITY OF of Opening January 25, 1988
INSIDE PUBLIC SAFETY BUILDING ATLANTIC BEACH
FLORIDA Department PUBLIC WORKS
COASTAL FENCE MFG. GEORGE COYLE & SONS DARLA CONSTRUCTION GTR SERVICES, INC. NEWSOM FENCES
Bill NUMBER 8788-4 JACKSONVILLE JACKSONVILLE JACKSONVILLE JACKSONVILLE JACKSONVILLE
Mill h1r1 Brief Description Unit Price Dtt. Pricklnit PricaEct, Price
iJnit Pry Ext. Price Unit PriceExt. Pricit Prict. Price UlitPr2e:X.t.J17i22
1st Floor enclosure - Wire mesh
I + a
fencing approx 8 ' high 2,390
1 ,25 ] 61437.95 2,495 1 ,652
1st Additive Alternate Bid: -
Second floor wire mesh fencing
approximately 8' high 1 , 297 1 ,375 7,473.45 915
(
1 ,895
• 2nd Additive Alternate Bid:
Provide line and terminal
posts capable of support for , -
1 .. i
-. platform (by others) 1 , 750 _ 250
N/A _ • 250 800
iiiI
550
a I
,
5 , 437 2,876 13,911 .40 4,640 3,367
3, 117
O
Comments:
Aelount Budgeted