05-23-88 v CITY OF ATLANTIC BEACH
Regular Meeting May 23, 1988
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of May 9, 1988
2. Recognition 'of visitors
3. Appearances:
A. Andy May of Consulting Engineers, Gee & Jenson, to discuss an
apparent need for possible engineering network analysis of the
Buccaneer water system
B. George Bull, seeking preliminary plat approval for a Planned
Unit Development to be called Sevilla Gardens
4. Action by the City Commission to accept for maintenance the water
and sewer utilities in Cypress Cove, Unit V
S. Commissioner Robert Cook with a committee report and recommenda-
tions relative to an annual contract for landscape maintenance of
City facilities
6. Action by the City Commission on recommendations for engineering
services in connection with preparing of plans and specifications
for a, solid waste transfer station and evaluation of possible
recycling facility
7. Actions on recommendations of the Community Development Board:
A. Receipt of recommendation on application for exception by
Donald Braddock for automobile repair shop in a CG district at
Mayport Road and West Plaza, and setting a public hearing for
June 13, 1988
B. Action on application for exception by Kathleen Bushnell for a
home occupation license to allow the use of her home for
arranging trips for students and others by telephone at 140
12th Street and setting a public hearing for June 13, 1988
(Community Development Board recommends approval of both
applications)
8. Miscellaneous
9. Mayor to call on City Commissioners, City Attorney, City Clerk, and
City Manager for reports and/or requests
Adjournment
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT CITY HALL ON MAY 23, 1988 AT 7: 15 P.M. V V
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PRESENT: William S. Howell, Mayor/Presiding Officer E E
Robert B. Cook, Sr. D D
Glenn A. Edwards
William I. Gulliford, Jr. M S
Alan C. Jensen, Commissioners O E
AND: Richard C. Fellows, City Manager T C
I O Y
Claude L. Mullis, City Attorney NAME OF ONE N
Adelaide R. Tucker, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offerd
by Commissioner Cook was followed by the pledge to the flag.
1. Approval of the minutes of the regular meeting of May 9, 1988
Motion: Minutes of the regular meeting of May 9, 1988 be approved Cook x x
as submitted. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Jensen x
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1. Recognition of Visitors
Mr. Paul Eakin, attorney representing Mr. & Mrs. Sewell, requested a
Conditional Use Permit for his clients to have live entertainment at
Finskey's take-out fishery located on Mayport Road. Police Chief
Thompson advised the Commission that his department had been called,
on three occasions, with complaints relative to the noise. A lengthy
discussion followed.
Discussion also followed on Mr. Sewell's desire to allow his customers
to eat outside on the deck without obtaining a restaurant license. Tha
Building Department had advised the City Clerk that sewer impact fees of
$160.00 per seat would have to be paid before an occupational license
for a restaurant could be issued. Mr. Eric Schoenig, landowner, stated
he had consulted the Division of Restaurants, State of Florida and he
was informed he did not need a restaurant permit for picnic tables ou:-
side, as long as there were not seating arrangements inside the premises.
Mr.Schoenig did not feel there was any obligation to pay the impact
fees due to the fact he was still on a septic tank. Commission agreed that
no impact fees would be due at this time, but Mr.& Mrs. Sewell should
apply for a restaurant license.
Following discussion, it was the consensus of the Commission that Mr.
Sewell could apply for a Conditional Use Permit with the City Clerk for
the band as long as the musicians turned their backs to the street to
comply with the Code. The band will not play during church services
held next door. Mayor Howell reminded Mr. Eakin the Commission could
revoke the permit if the noise level was determined to be a nuisance.
Mr.Wayne Parish, 68 17th St. , inquired as to the status of 17th St.
access. Mr. Mullis told him the city was unsuccessful in its suit for
a summary judgement regarding a beach access at 17th. In response to
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Recognition of Visitors-continued
Mr.Mullis responded to Mr. Parish's question relative to appeal, that
the chances for the court to reverse were slim, based on factual cir-
cumstances. Another alternative would be that the City could acquire
a 5' access by eminent domain if the city could show a public service
to be served. Mr. Mullis recommended the city not take any further
action on 17th St. until after the court case on 20th st. is settled.
That court hearing will be June 13, 1988. Mayor Howell said the cost
on the 20th St.easement would be quite expensive, and also he was not
sure the city could show a public necessity for 17th because of the
proximity of the 18th St. access and DeWees access.
Appearances:
A. Andy May of Consulting Engineers, Gee & Jenson, to discuss an
apparent need for possible engineering network analysis of the Buccaneer
•
water system
Mr. May furnished background information on the Buccaneer system. After
evaluation, Mr. May felt some long term distribution improvements needed
to be planned. He suggested the city authorize a computer analysis for
a model. Then the city could decide what type of improvements were needed,
put a cost estimate to it, and set up a total program. For planning
purposes,Mr. May estimated the construction cost of alternative 1 to be
between $12,000.00 and $18,000.00, and Alternative 2 to be roughly
$50,000.00 to $70,000.00. Engineering expenses to design final plans,
specifications and construction documents were estimated at an additional
$5,000.00 to $7,000.00.
Mr. Fellows added Buccaneer had a very antiquated way of providing
chlorine for such a large system, by using 150 lb. bottles. The city
used one ton cylinders, which should also be used in Buccaneer, and
should be implemented by fall before the temperatures drop, which wou_d
severally limit the chlorine withdrawals. Mr. May explained they would
basically be proposing to put in a facility that would handle the one
ton cylinder which had 8 times the withdrawal rate of chlorine than
the 150 lb. cylinders.
Motion: Authorize Gee and Jenson, Engineers to prepare plans and Cook x x
specifications for chlorine facility improvements at the Edwards x
Buccaneer water and sewer system at a cost not to exceed Gulliford x x
$5,500.00. Jensen x
Howell x
During discussion, Commissioner Jensen asked what impact, if any,
would the Atlantic Utilities have. Mr. May responded if we picked up
Atlantic Utilities or any other subdivision at this time it would
provide a severe restriction on the chlorine facilities, but not on
the distribution system. The question was called, and the motion
carried unanimously.
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Appearances:
B. George Bull, seeking preliminary plat approval for a Planned Unit
Development to be called Sevilla Gardens
Mr. Bull submitted an application for a Planned Unit Development in
the remainder of the Sevilla compound having determining that financial
feasibility of more condominiums was simply extinct. The proposed PUD
was for a combination of detached single family home lots and zero
lot line lots. He corrected the preliminary plat relative to the street
name. It should be Sevilla Blvd. West and not Sevilla Gardens Blvd.West.
Mr. Bull said the request for PUD was necessary because the zoning of
the property was designated as multi-family under PUD many years ago,
and was arbitrarily changed by the former City Manager. To the best of
Mr. Bull's knowledge, the change was never up for public hearing. The
present zoning for the land is Open Rural (OR) .
Mr. Bull added there would be a Home Owners Association to organize the
project, not a Condominium Corporation under Chapter 718. They will
submit their Covenants and Restrictions to the Community Development Bd.
Motion: Accept the application for PUD submitted by Mr. George Bull Cook x
to be forwarded to the Community Development Board for their Edwards x x
consideration and recommendations. Gulliford x x
Jensen x
No discussion before the vote. Motion carried unanimously. Howell x
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4. Action by the City Commission to accept for maintenance the water
and sewer utilities in Cypress Cove, Unit V
Mr. Fellows reported all necessary documents had been received relative
to the water and sewer utilities Cypress Cove, Unit V, and he recommended
acceptance.
Motion: Accept for maintenance the water and sewer utilities in Cook x
Cypress Cove, Unit V. in the Buccaneer Water and Sewer Edwards x x
District. Gulliford x x
Jensen x
No discussion before the vote. Motion carried unanimously. Howell x
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5. Commissioner Robert Cook with a committee report and recommendations
relative to an annual contract for landscape maintenance of City facilities
Commissioner Cook reported the Committee met following the bid opening
on May 19, 1988. Seven bids were received ranging in price from $12,852.
to $33,150. Bid tabulation attached hereto and made a part thereof. After
evaluation, the Committee recommended awarding the contract to the next
to the lowest bidder, Green Frog, who had given excellent service for the
past year. First Coast Landscaping, the low bidder provided no references
and was unavailable to reach by phone.
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5. Commissioner Cook's Committee Report - continued
Motion: Award the contract for annual landscape maintenance of Cook x x
City facilities to Green Frog Landscaping Company, as the Edwards x
best bid, in the amount of $15,600.00. Gulliford x x
Jensen x
During discussion, Commissioner Gulliford inquired if there was a Howell x
requirement in the bid specifications that bidders were to provide
references. Mr. Fellows responded in the affirmative and reaffirmed
the low bidder did not furnish references. The question was called
and the motion carried unanimously.
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6.Action by the City Commission on recommendations for engineering
services in connection with preparing of plans and specifications for
a solid waste transfer station and evaluation of possible recycling
facilities.
Mr. Fellows reported the City Commission had authorized advertising
under the Consultants Competitive Negotiations Act to acquire engineer-
ing services and site evaluation studies for a solid waste transfer
station. The project was properly advertised, and the announcement was
mailed to eight engineering firms. Four replies have been received.
Only one of the four, Gee & Jenson, was willing to undertake the
project. The City Attorney was asked for an opinion on proper steps
to follow, and Mr. Mullis advised if Gee & Jenson was the only
firm interested, the city could award to Gee & Jenson or re-advertise,
Mr. Fellows pointed out the Girvin Road landfill would be closing on
December 1, 1988, and the city needed to move on the project as soon
as possible.
Motion: Authorize the City Manager to enter into an agreement Cook x
with Gee & Jenson to undertake a feasibility study and Edwards x x
preliminary engineering for a solid waste transfer station Gulliford x x
at a cost not to exceed $15,000. When that cap is reached Jensen x
Gee & Jenson will come back with approximate total costs. Howell x
Following discussion before the vote, the question was called and
the motion carried unanimously. Commissioner Gulliford to Chair the
Committee. He will appoint individuals to serve with him.
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7. Actions on Recommendations of the Community Development Board
A. Receipt of recommendation on application for exception by Donald
Braddock for automobile repair shop in a CG district at Mayport Road
and West Plaza
Mayor Howell acknowledged receipt of an application for exception
and he set a Public Hearing for June 13, 1988.
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7. Actions of Community Development Board - continued
B. Action on application for exception by Kathleen Bushnell for a
home occupation license to allow the use of her home for arranging
trips for students and others by telephone at 140 12th St.
Mayor Howell acknowledged receipt of an application for exception
by Kathleen Bushnell for a home occupation. He set a Public Hearing
for June 13, 1988.
8. Miscellaneous
Mayor Howell told the Commission that Oceanside had submitted their
final plat for approval. Mr. Fellows added the final plat could be
approved and authorized for signatures, but he said, for the record,
the city will not issue any building permits until all documentation
was provided, and the public improvements were accepted by the city.
Motion: Approve the final plat for Oceanside Subdivision, and Cook x x
the necessary officials be authorized to sign on behalf Edwards x
of the city. No building permits to be issued until all Gulliford x x
documentation has been received, and the public improve- Jensen x
ments accepted by the city. Howell x
No discussion before the vote. Motion carried unanimously.
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Mayor Howell announced there would be a meeting on June 9, 1988 at
2:00 p.m. in the Commission Chambers at City Hall with representatives
of the Federal Emergency Management Agency relative to flood insurance.
The public was cordially invited to attend.
The Mayor advised the Public Hearing scheduled for June 20th on Section
H may have to be re-scheduled for a later date due to the many changes
in home owners.
The City Manager, at Commissioner Cook's request, negotiated with Mr.
Milam for the purchase of a small triangle of property between Seminole
Rd. , 16th St. and Ocean Blvd. for use as a park. Also a plat at the
intersection of Coquina and Dewees Avenue. Final asking price was
$3,500.00.
Motion: Authorize the purchase of property in North Atlantic Beach Cook x x
for use as parks in the amount of $3,500.00. Edwards x
Gulliford x x
A detailed discussion was held on the asking price. Commissioner Jensen x
Gulliford suggested offering $3,000. Another point made was the Howell x
land could not be used for any purpose other than parks. Following
discussion, the question was called and the motion failed with a
three to two vote. Mayor Howell and Commissioners Gulliford and
Jensen voted nay.
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Miscellaneous - continued
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 8:13 p.m.
Wi am S. Howell
Mayor/Presiding Officer
ATTEST:
Adelaide R. Tucker
City Clerk