08-15-88 v MINUTES OF THE BUDGET WORKSHOP MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT CITY HALL ON AUGUST 15, 1988 AT 7:15 P.M.
The meeting was called to order by Mayor Howell. Those present were Mayor
William S. Howell, Commissioners Robert B. Cook, Sr. , Glenn A. Edwards, William
I. Gulliford, Jr. , and Alan C. Jensen; Richard C. Fellows City Manager, Harry
Royal, Finance Director, and Adelaide R. Tucker, City Clerk.
Mr. Fellows reported to the Commission relative to the pumping station used
by The Towers, a six unit apartment building across from Ocean Walk and north
of The Sea Gardens. They tied into one of the manholes that was put in by Sea
Gardens. The problem was that it goes into a pump station on The Sea Gardens
private property. They consulted with Mr.Fellows and suggested the city either
contribute to the maintenance or take it over. Mr. Fellows asked an Engineer to
review the matter. To bring it up to the specifications of the city would cost
approximately $25,000. The owners had collected $5,000 from Aikel and $5,000
from The Sea Gardens, and they should collect $5,000 from The Towers for
their share of the cost of the service. Mr. Fellows suggested they give the
city the amount of $15,000, plus $2,900 they owed the city for tying into the
lines at Ocean Walk that the city installed sometime ago. After deliberation,
Mr. Fellows was advised that they did not want a building constructed where
the pump station is located and have taken the position that unless the city
takes their $10,000, takes the station over as is, that they were going to re-
quest the city disconnect the Towers and not hook up any other customers to
that line who would use their pump station. Mr. Fellows requested guidance from
the Commission. Following discussion, it was the consensus of the Commission
that the City Manager work out a solution to pay what would be a reasonable
cost for the city for the Towers, and anyone else north of the Towers that
might hook in, and base it on some type of a pro rata share.
Mayor Howell told the Commission relative to Section H that in his opinion they
had only one way to go. Commit the anticipated $300,000 we will receive from
gasoline tax to that project. In the Bond sale, the city could also probably
have to commit the isales tax merely to back up the bonds. The cost could
probably be lower to approximately $30.00 per front ft. by eliminating all of
the construction north of Levy Road.
Commissioner Edwards asked what would be done eventually with the land north of
Levy Road.Mayor Howell said that would have to be done when it was economically
feasible. The Mayor told the Commission they should decide if they wanted to
move ahead with the project, as another Public Hearing would have to be called,
and more information had to be accumulated first.
Commissioner Gulliford asked if the project could be structured so that the
property owners could exercise an option that they would not be assessed until
the property changed hands. Mayor Howell responded in the negative. However,
there was a slim chance it could be handled in that manner. Discussion followed
on the property owners who could not pay at once and also the impact fees.
The Mayor suggested they factor into the expenses, an impact fee, of possibly
$500 per lot when the lot changed hands and was built on. Commissioner
Gulliford suggested the city offer three options: 1.) option to pay over. . . .
years, 2.) option to pay up front, or 3.) option to pay when the property was
sold.
PAGE TWO
BUDGET WORKSHOP
AUGUST 15, 1988
Following deliberation, Commissioner Edwards moved to start proceedings as
discussed on Section H Project. The motion was seconded by Commissioner Cook
and carried unanimously.
A Public Hearing will be set and advertised as soon as all the pertinent
data has been received.
* * * * * * * * * * * * * ;; * * * * * * * * * * * * * *
Mayor Howell advised there would be no discussion on the possible purchase
of Atlantic Utilities as the Negotiating Team had not heard from the Atlantic
Utilities relative to their last meeting.
* * * * * * * * * * * * * * * * * * * * * * * * * * *
Capital Outlay Budget Requests were considered for each department.
Commissioner Gulliford asked what was the difference between the existing
revenue from property taxes and where the roll back was. Mr. Fellows replied
approximately $23,000. The Mayor suggested approximately $50,000 be cut from
the Capital Outlay Budget. Copy of actions taken are attached hereto and made
a part thereof. A total amount of $36,344. was cut from the General Fund
budget and $20,000. from the Sewer Fund to date.
During discussion of item 83, 2500 Gallon Tanker Truck, Mr. Fellows was asked
to check with other companies on cost estimates for their services.
Mayor Howell set the next budget meeting to be held immediately following the
regular Commission Meeting on August 22, 1988.
There being no other business to come before the Commission, the Mayor declared
the workshop meeting adjourned at 9:30 p.m.
/' Wil am S. Howell
Mayor/Presiding Officer
ATTEST:
L��a=rt.fit2��
Adelaide R. Tucker
City Clerk
•
CITY OF ATLANTIC PEACH
CAPITAL OUTLAY BUDGET REQUEST
FY 1988-89
DEPT.
DESCRIPTION DEPARTMENT COST TOTAL
1. Fire Proof Legal File For City Manager 800 800
Personnel Records
2. IBM Clone Finance 0 Cut
3. Check Signer 0 Cut
4. Lateral File Cabinets 1,000
5. Computer Terminal 475 1, 475
5. File Cabinet Planning/Building 210 210
6. Portable Radio Code Enforcement' 600 600
7. IBM Typewriters-2 City Clerk 0 Cut
8. Calculator 148
9. Paper Shreder 0 Cut
10.Laser Printer Equipment 575 723
11.Copier Police 3,000 Cut $3200
1 . Reporting System 9, 700
13.Lifeguard Truck 5, 000
14.Animal Control Truck 5, 000
15.Portable Radios 1, 700
16. Celluar Phone 1,000 25,400
17.Exercise Equipment Fire 2, 000
18. 35' Ladder 1, 000
19. Kitchen Chairs 250
20. Public Address System - 0 Cut
21. Charger for 3 Matorolas 350
22. Pagers($350/Man) for Volunteers 3, 150 Hold
23.Hase Washer 650
24. 1000' of 2. 5"Double Jacket Hose 2, 650
25. 500' of 1. 5"Double Jacket Hose 940
26.2-1. 5" Select 0 Matic Nozzles 1, 142
27.2-Gated Wye 2. 5"Female Down to 2-1.5"Males 596
28. 3-Sectins Angus Rubber Hose for Fire Trucks 250
29. 3-Sections Angus Rubber Hose for Mon.Nozzles 300
30. Pully for Hose Tower 700
31.Motorola Repeater & Radios 4,833 Hold
32. Air Bags 0
33. Distress Devices 648
34. Dry Decking 195 19, 654 Hold
35. Storage Shed Fencing Public Works 3, 000
36. Sweeper Equipment 6, 000 Cut $6355
37. 10 Yd. Dump Truck 35, 500
38. Computer($3, 000)and Software($550_0) 0 Cut
39.Base Station Radio 1,650 46, 150
40. Russell Park Fence Parks & Recreation 1,000
41. R i d i rig Lawn Mower 3,000
42.Playground Equipment 2, 500 6,500
43.Tire Balancer _ Equipment Maint. , 0 0
Total General Fund 101, 512
44. Gower Syatwm Rr?habi 1 itat ion E. P. A. 40/1, 650
45. Dune Crossovers Misc. Grants 50, 000 458, 650
46. Street Resurfacing-General Capital Projects 130,000
47.New City Hall Building 800, 000
48.PW 24' x 80' Storage Shed 30,000 Hold
49. Sidewalks 50, 000
50. Drainage Improvements-General 50 000
51. Drainage Improvements-Cavella 110,000
- .
CITY OF ATLANTIC BEACH
CAPITAL OUTLAY BUDGET REQUEST
FY 1988-89
DEPT.
DESCRIPTION • DEPARTMENT COST TOTAL
52. Russell Park Little League Lights 25, 000 Hold
53. Russell Park Concession Stand 27, 500 Hold
54. Racquet ball Courts 2,500 1, 225, 000
Total Grants and Capital Projects 1,683, 650
55.Hand Held Meter Reading Devices CAB Water 19,000 Hold
56. Water Plant #1 Phase I Improvements 341,;00
57. Water Plant #2 Phase II Improvements 540, 000
58. Water Plant # 2 Service Pump Gate 11, 600 911, 800
59.Sect ion A(8505-05) CAB Sewer R. & R. 162, 000
60. Section A&B(8505-10) 178, 000
61. Sect ion C, D,B E, &F(8505-11) 494, 000
62. Less EPA Grant (408,650) 425, 350
62. Sewer Plant Railings CAB Sewer Plant 27,000 Cut $20000
63.Additional Sludge Thickener 45, 000 Hold
64.New Sludge Beds 78, 000 Hold
65. Supernating Lines 7,000
66.Air Supply Lines 27, 500
67. Exhaust Fan #1 Blower Room 1, 483
68. Extension of Sprinkler System 3, 000
69. Re-Use Water Pumps 5, 431
70.Wet Wells 63,200 257,614
71. Dumpsters Sanitation 7,000
72. Transfer Station 1, 000, 000
73.Semi Truck 80, 000
74. Trailers (3) 150, 000
75. Recycl ing Truck 20 00 1, 257,000
76. Installation of New Meters Buccaneer Water 8, 000
77. Engineering Network Analysis 20, 000
78. Paint Water Tank #4 10,000
79.Overflow Drain at #4 4, 000
80. Repipe Wells at #4 3, 500
81.Mayport Road Loop 50, 000
82.One Tor, Utility Truck 18,005 113, 505
83. 2500 Gallon Tanker Truck Buccaneer Sewer 48, 500 48,500 Hold
Total Enterprise Funds 3, 013, 769
Total All Funds 4, 798,931