08-22-88 v MINUTES OF THE BUDGET WORKSHOP MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT CITY HALL ON AUGUST 22, 1988 AT 8:00 P.M.
The meeting was called to order by Mayor Howell. Those present were Mayor
William S. Howell, Commissioners Robert B. Cook, Sr. , Glenn A. Edwards,
William I. Gulliford, Jr. , and Alan C. Jensen; Richard C. Fellows City
Manager, Harry Royal, Finance Director, and Adelaide R. Tucker, City Clerk.
The first item discussed was the police memberships in the health club. It
was determined the memberships would continue to be funded out of the
second dollar funding money.
The Commission then discussed all line items for each department in the
general fund and enterprise funds. The attached report furnished by the
Finance Department indicates the changes that were made during the budget
workshop meetings held on 8/15/88 and 8/22/88.
Following discussions on the budget, Mrs. Rose Blanchard presented
two bells to be used during the Bicentennial celebration of "Bells Across
America" on Saturday, September 17th at 4:00 p.m. The bells were donated
to the city by Mrs. Rose Blanchard and family, and Mrs. Adelaide Tucker
and family. The Commission thanked Mrs. Blanchard and Mrs. Tucker for
their donations.
Mayor Howell set the next budget meeting for Monday, August 29th. There
being no other business to come before the Commission, the Mayor declared
the meeting adjourned.
Adelaide Tucker,City Clerk
CIJY OF ATLANTIC BEACH
CAPITAL OUTLAY BUDGET REQUEST
FY 1988-83
PER PER
PROPOSED DEPT. BUDGET WORKSHOP BUDGET WORKSHOP REVISED DEPT.
DESCRIPTION DEPARTMENT BUDGET TOTAL 08-15-88 08-22-88 BUDGET TOTAL
1. Fire Proof Legal File For City Manager 800 800 800 80
Personnel Records
2. IBM Clone Finance 2,000 Cut (2,000) 0
3. Check Signer 2,500 Cut (2,500) 0
4. Lateral File Cabinets 1,000 1,000
5. Computer Terminal 475 5,975 475 1,47
5. File Cabinet Planning/Building 210 210 210 21
6. Portable Radio Code Enforcement 600 600 600 60
7. IBM Typewriters-2 City Clerk 1,190 Cut (1,190)Add 595 5?5
8. Calculator 148 148
9. Paper Shreder 1,693 Cut (1,699) 0
10.Laser Printer Equipment 575 3,612 575 1,31
11.Copier Police 6,200 Cut (3,200) 3,000
12.Reporting System 9,700 9,700
13.Lifeguard Truck 5,000 5,000
14.Animal Control Truck 5,000 5,000
1
15.Portable Radios
16.Cellular Phone 700 1,000 28 ,600 1,700 25,401
17.Exercise Equipment Fire 2,000 2,000
18.35' Ladder 1,000 1,000
19.Kitchen Chairs 250 250
20.Public Address System 700 Cut (700) 0
21.Charger for 3 Matorolas 350 350
22.Pagers($350/Man)for Volunteers 3,150 Hold Approved 3,150
23.Hase Washer 650 650
24.1000' of 2.5"Double Jacket Hose 2,650 2,650
25.500' of 1.5"Double Jacket Hose 940 940
26.2-1.5" Select 0 Matic Nozzles 1,142 1,142
27.2-Gated Wye 2.5"Female Down to 2-1.5"Males 596 596
28.3-Sectins Angus Rubber Hose for Fire Trucks 250 250
29.3-Sections Angus Rubber Hose for Mon.Nozzles 300 300
30.Pully for Hose Tower 700 700
31.Motorola Repeater 1 Radios 4,833 Hold Cut (4,833) 0
32.Air Bags 0 0
33.Distress Devices 648 648
34.Dry Decking 195 20,354 Hold Approved 195 14,821
Y
35.Storage Shed Fencing Public Works 3,000 Cut (2,000) 1,000
36.Sweeper Equipment 12,355 Cut (6,355) 6,000
37.10 Yd. Dump Truck 35,500 35,500
38.Ccmputer($3,000)and Software($5500) 8,500 Cut (8,500) 0
33.Base Station Radio -1,650 61,005 1,650 44,150
40.Russell Park Fence Parks & Recreation 3,000 Cut (2,000)Add 2,000 3,000
41.Riding Lawn Mower 8,500 Cut (5,500)Cut (3,000) 0
42.Playground Equipment 2,500 14,000 2,500 5,500
43.Tire Balancer Equipment Maint. 2,700 2,700 Cut (2,700) 0 0
Total General Fund 137,856 (36,344) (7,238) 94,274
44.Sewer System Rehabilitation E.P.A. 408,650 408,650
45.Dune Crossovers Misc. Grants 50,000 458,650 Add 25,000 75,000 483,650
46.Street Resurfacing-General Capital Projects 130,000 130,000
47.New City Hall Building 800,000 Cut (800,000) 0
48.PW 24' x 80' Storage Shed 30,000 Hold Cut (15,000) 15,000
49.Sidewalks 50,000 50,000
CITY OF ATLANTIC BEACH
CAPITAL OUTLAY BUDGET REQUEST
FY 1988-89
PER PER
PROPOSED DEPT. BUDGET WORKSHOP BUDGET WORKSHOP REVISED DEPT.
DESCRIPTION DEPARTMENT BUDGET TOTAL 08-15-88 08-22-88 BUDGET TOTAL
50.Drainage Improvements-General 50,000 5 0,000
51.Drainage Improvements-Cavella 110,000 110,008
52.Russell Park Little League Lights 25,000 Hold Cut (10,000) 15,000
53.Russell Park Concession Stand 27,500 Hold Approved 27,500
54.Racquetball Courts 2,500 1,225,000 2,500 (425,01
Total Grants and Capital Projects 1,683,650 58,6;
55.Hand Held Meter Reading Devices CAB Water 19,000 Hold Cut (4,000) 15,000
56.Water Plant 111 Phase I Improvements - , 341,200 341,200
57.Water Plant #2 Phase II Improvements 540,000 540,000
58.Water Plant # 2 Service Pump Gate 11,600 911,800 11,600 907,8(
59.Section A(8505-05) CAB Sewer RA R. 162,000 162,000
60.Section A8B(8505-10) 178,000 178,000
61.Section C,D,B E,&F(8505-11) 494,000 434,000
62.Less EPA Grant (408,650) 425,350 (408,650) 425,3`.
62.Sewer Plant Railings CAB Sewer Plant 47,000 Cut 20,000 67,000
63.Additional Sludge Thickener 45,000 Hold Cut (45,000) 0
64.New Sludge Beds 78,000 Hold Cut (78 000) 0
65.Supernating Lines 7000 ' 7,000
66.Air Supply Lines 27,500 27, 500
67.Exhaust Fan #1 Blower Room 1,483 1,493
68.Extension of Sprinkler System 3,000 3,000
69.Re-Use Water Pumps 5,431 5,431
70.Wet Wells 63,200 277,614 63,200 174,61
71.Dumpsters Sanitation 7,000 7,000
72.1ransfer Station 1,000,000 1,000,000
73.Semi Truck 80,000 80,000
74.Trailers (3) 150,000 150,000
75.Recycling Truck 20,000 1,257,000 20,000 1,257,00
76.Installation of New Meters Buccaneer Water 8,000 8,000
77.En9ineering Network Analysis 20,000 20,000
78.Paint Water Tank #4 10,000 10,000
79.Overflc.w Drain at #4 4,000 4,000
80.Repipe Wells at #4 3,500 3,500
81.Mayport Road Loop 50,000 50,000
82.0ne Ton Utility Truck 18,005 113,505 18,005 113,50
83.2500 Gallon Tanker Truck Buccaneer Sewer 48,500 48,500 Hold Cut (30,000) 18,500 18,501
Total Enterprise Funds 3,033,769 20,000 (157,000) 2,896,76:
Total All Funds 4,855,275 (16,344) (164,238) 3,043,69.
CITY OF ATLANTIC BEACH
CAPITAL OUTLAY BUDGET REQUEST
FY 1988-89
PER
DESCRIPTION DEPARTMENT
DEPT.
DEPARTMENT BIJE)GET TOTAL
CITY OF ATLANTIC BEACH
BUDGET REQUEST
FY 1988-89
Net Savings to General Fund :
General Fund-Operating Expenses
2nd Workshop-
Mainter►ar►ce-Displaywriter City Manager ( 1, 386)
Purchasing Seminars Finance ( 1, 000)
Maintenance-Displaywriter City Clerk ( 1, 386)
Maintenance-Paper Shreder City Clerk ( 169)
General Func�d-Ca p i a l Outlay
Is : r1:�::► ► p..... I €.,t; (36, 3A4)
2nd Workshop-Total (7, 238)
Miscellaneous Grants-Capital Outlay
2nd Workshop 5, 000
Capital Projects-Capital Outlay
2nd Workshop (10, 000)
Total Savings •
(32, 523)
CITY OF ATLANTIC BEACH
REGULAR MEETING, AUGUST 22, 1988
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of August 8, 1988
2. Recognition of visitors
3. Bids Returnable:
A. Receipt of Bids for the cleaning of certain drainage ditches
within the City
B. Receipt of bids for an annual contract for the spraying of
drainage ditches
C. Receipt of bids for stand-by generator for the Lakeside lift
station in the Buccaneer Sewer District
4. Appearances:
A. Don Maurer and Steve Sedgewick of Camp, Dresser and McKee, to
discuss the stormwater utility concept
B. Parks and Recreation Director Blanchard to introduce the newest
member of the Recreation Advisory Board
5. Committee Reports:
A. Commissioner Glenn Edwards with a committee report and
recommendation on aerators for the effluent pond at the sewage
treatment plant and the Aquatic Gardens retaining basin
6. Action on Recommendations of the Community Development Board.
The following are to be set for public hearing on Monday,
September 12, 1988:
A. Application for exception for a home occupation for freelance
photography for Mrs. Richard Shaughnessy at 103 West Third
Street
B. Application for exception from First Baptist Church of Atlantic
Beach, 1050 Mayport Road to operate an adult day care center in
a CG zoning district
C. An application from William J. Collins for an exception to
operate an automotive service garage, specifically a mini
service self-service car wash at 1211 Mayport Road, on the
northeast corner of Mayport Road and Plaza
7. Action on Ordinances:
Ordinance No. 90-88-133
Public hearing and final reading of an Ordinance proposing to
rezone land adjacent to the Sevilla Condominiums from Open
Rural to Planned Unit Development.
8. Miscellaneous
9. Mayor to call on City Attorney, City Clerk, City Manager and City
Commissioners for reports and/or requests
Adjournment
(Budget workshop following regular meeting)
V V
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY 0 0
COMMISSION HELD AT CITY HALL ON AUGUST 22, 1988 AT 7;15 P.M. T T
E E
PRESENT: WILLIAM S. HOWELL, MAYOR-COMMISSIONER D D
ROBERT B. COOK, SR.
GLENN A. EDWARDS
WILLIAM I. GULLIFORD, JR. M S
ALAN C. JENSEN, COMMISSIONERS 0 E
T C
AND: Richard C. Fellows, City Manager I 0 Y
Claude L. Mullis, City Attorney NAME OF ONEN
Adelaide R. Tucker, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook was followed by the pledge to the flag.
1. Approval of the minutes of the regular meeting of August 8, 1988
Motion: Minutes of the regular meeting of August 8,1988 be Cook x
approved as written. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried. Jensen x
* * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
2. Recognition of Visitors - None
Bids Returnable:
Mayor Howell asked that item 3.A. be taken up first as there was
only one bidder present.
C. Receipt of bids for stand-by _generator for the Lakeside Lift
Station in the Buccaneer Sewer District
The following bids were received and opened: No bid bonds required.
1. Brady Bennett & Associates, Inc. ,Jacksonville $23,721.
2. East Coast Elec. Contractors, Inc. ,Jacksonville $18,200.
3. Perkins Power Corp. , Jacksonville No bid
4. Progen, Inc. , Jacksonville $22,283.
Alternate Bid $20, 173.
Bid tabulation attached hereto and made part thereof.
Motion: Bids be turned over to Committee to report back at Cook x
the next meeting. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Mayor Jensen x x
Howell appointed Commissioner Jensen to Chair the Committee. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * *
The Mayor suggested item 7, Ordinance No. 90-88-133 be taken
up next due to a scheduled Public Hearing.
'RDINANCE NO. 90-88-133, AN ORDINANCE AMENDING THE ORDINANCE CODE OF
:HE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 24, THE
COMPREHENSIVE ZONING ORDINANCE AND LAND DEVELOPMENT CODE BY AMENDING
THE OFFICIAL ZONING MAP TO REZONE LAND OWNED BY BEVUE, LTD. , AND
DESCRIBED ON EXHIBIT "A" ATTACHED HERETO FROM OPEN RURAL (OR) TO A
PLANNED UNIT DEVELOPMENT (PUD) ; PROVIDING AN EFFECTIVE DATE.
PAGE TWO V V
MINUTES NAME OF
AUGUST 22, 1988 COMMRS. MSYN
Mayor Howell presented in full, in writing Ordinance No. 90-88-133
on final reading. Said Ordinance was posted in line with Charter
requirements. He opened the floor for a Public Hearing and invited
comments from the audience. Mr. Walter Fay, President of Sevilla
Condominium Association, said he had met with Mr. George Bull that
afternoon. The points of dispute had been resolved to the Association'E
satisfaction. Mr. Bull and the Association reached an agreement
relative to the water supply, so they had no objections. Mr. Bull in-
formed The Commission that he assured the Sevilla Condominium Assoc.
he would not use for Sevilla Gardens,any part of the existing Sevilla
water distribution system within the compound. Mr. Bull will use the
outfall sewer from their west line, which is the southwest corner of
the recreation parcel. There will be no individual house meters on the
existing Sevilla system. Mr. Bull said, for internal auditing purposes,
an internal owned meter will be installed at the Recreation Center, so
that Mr. Bull can determine more accurately the cost of the operation
of the Recreation facility. The meter will not be a city owned meter.
Mr. Bull added that the original proposed 1,700 ft. minimum size re-
quirement had been removed, and they have adopted, as part of their
PUD, the language of the City's Ordinance. Mr. George Bull, Jr. 47
11th St. , asked if every design for every house on every lot had to be
approved by the City Commission, since the project was a PUD. Mayor
Howell replied in the negative. As no one spoke for or against the
-rdinance, the Mayor declared the Public Hearing closed.
Motion: Approve the preliminary plat of Sevilla Gardens and Cook x x
authorize the necessary officials to sign on behalf Edwards x
of the City, with the understanding that when the water Gulliford x x
system is built, it will be turned over to the city at Jensen x
no cost and built to the city's specifications, and the Howell x
sewer system will not be accepted by the City at this time.
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
3.Bids Returnable - continued
A. Receipt of Bids for the cleaning of certain drainage ditches within
the City
The following bids were received and opened:
1. Aquatic Weed Removal, Inc. ,Crystal River $36,800.
2. Barcorp, Inc. , Jacksonville $3.00/Ft.
3. Environmental Services, Jacksonville $25,900.
4. Oil Recovery, Inc. $63,480.
Bid tabulation attached hereto and made a part thereof.
Motion: Refer all bids to Committee. Cook x
Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Mayor Jensen x x
Howell appointed Commissioner Jensen to Chair the Committee and Howell x
report back at the next meeting.
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE THREE V V
MINUTES NAME OF
AUGUST 22, 1988 COMMRS. MSYN
B. Receipt of bids for an annual contract for the spraying of
drainage ditches
The following bids were received and opened:
1. Aquatic Weed Removal,Inc. ,Crystal River,Fl. $5,500.
2. The Lake Doctors, Winter Springs,Fl. $4,740.
3, Oil Recovery, Inc. No Bid - - - -
4. Environmental Services,Inc. ,Jacksonville $6,000.
Bid tabulation attached hereto and made a part thereof.
Motion: Refer all bids to Committee to report back at the Cook x
next meeting. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. The Jensen x x
Mayor appointed Commissioner Jensen to Chair the Committee. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * *
4. Appearances:
A. Don Maurer and Steve Sedgewick of Camp, Dresser and McKee, to
discuss the stormwater utility concept.
-Tr. Don Maurer and Steve Sedgewick of Camp, Dresser and McKee
offered a presentation on development of a stormwater management
program. The program is made of up of three components: technical,
financial, and organization. Mr. Sedgewick detailed each component.
The Stormwater Act Amendments of 1987 does require every community
to institute stormwater management permitting. There are different
schedules, depending upon the size of the community. It appears now
Duval County, including the urban districts, will fall into the 1992
requirements of issuing permits.
Following the presentation, Mayor Howell thanked Mr. Maurer and Mr.
Sedgewick for the information.
4.B. Parks and Recreation Director Blanchard to introduce the newest
member of the Recreation Advisory Board
Mrs. Blanchard introduced Kathy LaPointe, the newest member of the
Recreation Advisory Committee. She also introduced Don Phillips and
Ginny Brinkley, two other members of the Committee that were present.
Mayor Howell thanked the members for attending the meeting, and also
for serving on the Committee.
Commissioner Gulliford asked Mrs. Blanchard if she would be attending
the Recreation Fund Committee meeting on the 25th Chaired by Mr. Jarboe.
She replied in the affirmative.
5. Committee Reports:
A. Commissioner Glenn Edwards with a committee report and recommendation
on aerators for the effluent pond at the sewage treatment plant and
the Aquatic Gardens retaining basin
PAGE FOUR V V
MINUTES NAME OF
AUGUST 22, 1988 COMMRS. MSYN
S.A. Committee Reports - continued
Commissioner Edwards reported the Committee met on Monday, August
15th at 1:30 p.m. in the City Manager's office to evaluate the bids.
Two bids were evaluated, the Lake Doctors, Inc. , and North Florida
Irrigation Equipment. They discussed the pros and cons involved in
fine bubble systems vis-a-vis aeration systems, it was the consensus
of the Committee that an aerator was definitely needed for the sewage
effluent pond, due to the types of material that would likely clog
a fine bubble diffuser system.
Following discussion, the Committee unanimously agreed to recommend
to the City Commission that aerators be purchased for both the sewage
effluent pond and the Aquatic Gardens retention pond from North
Florida Irrigation Equipment at a total price of $9,500.
Motion: Authorize the purchase of aerators for both the sewage Cook x
effluent pond and the Aquatic Gardens retention pond from Edwards x x
North Florida Irrigation Equipment at a total price of Gulliford x x
$9,500, as recommended by the Committee. Jensen x
Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
. Action on Recommendations of the Community Development Board
Mayor Howell acknowledged receipt of items A. , B. , and C, applications
for exception, and set Public Hearings for September 12, 1988.
7. Action on Ordinances: Action taken at beginning of meeting
8. Miscellaneous
Mayor Howell said he hoped to have news later on in the week relative
to negotiations with Atlantic Utilities.
The Mayor announced the City Commission would hold a Budget Workshop
Meeting immediately upon adjournment of the Commission Meeting. There
being no other business to come before the Commission, Mayor Howell
declared the meeting adjourned.
Wi 41716".. H.' ell
Mayor/Presiding Officer
ATTEST:
aAC A Cid`›
adelaide R. Tucker
City Clerk
TABULATION OF BIDS
Datc of
FOR STANDBY ENGINE GENERATOR CITY OF
ATLANTIC BEACH
FLORIDA Departme
Brady Bennett & East Coast Elect. Perkins Power Corp. Progen, Inc.
BID NUMBER 8788-16 Associates, Inc. Contractors, Inc. Jacksonville, FL Jacksonville, FL
Jacksonville, FL Jacksonville, FL
rrEm Brief Description
Unit Price act. Pr•ic Unit Price,Ect. Price Unit Pricq ct. Price Unit Price4 xt. Pri.: t Prices
Furnish and install Standby ,
Engine Generator for Lakeside
4.
Lift Station in accordance
with bid specifications
TOTAL BID PRICE $23,721 $ 18 , 200 NO BID
ALT 20,173
ts: Committee: Commissioner Jensen, Richard Fellows, Don Ford
Amount Budgeted
1001
TABULATION OF BIDS
Date of
CITY OF
FOR DITCH SPRAYING ATLANTIC BEACH
FLORIDA Departm4
Aquatic Weed The Lake Doctors Oil Recovery, Inc. Environmental
BID NUMBER 8788-15B Removal, Inc. Winter Springs, FL Services, Inc.
Crystal River, FL Jacksonville, FL
'Timm Brief Description Unit Price Ext. Priv Jnit PriceJaKt- Price! �FSct. Price Unit Pric tt.. .PricE t Pri i
Cfiit Prl
Annual Chemical Spraying of
Certain Ditches in accordance
o
0- a
1 . : with bid specifications
a.
TOTAL LUMP SUM BID PRICE . $5 , 500 :4 , 740 NO BID 6 , 000
, 1 , . , .. 4 i
a `
A
_ 1 , I .
Corn ts: Committee: Commissioner Jensen, Richard Fellows, & Don Ford
Amount Budgeted
1061
TABULATION OF BIDS
I
FOR CLEANING OF DRAINAGE DITCHES CITY OF
ATLANTIC BEACH Datc of
FLORIDA Departme
Aquatic Weed Barcorp, Inc. Environmental Oil Recovery, Inc.
Removal, Inc. Jacksonville, FL Services
BID NUMBER 8788-15A Crystal River, FL
Jacksonville, FL
mom1
Brief Description Unit Price bct. Pric Jnit Price►sct. Price Unit Price. Price Unit PriceExt. .Price t Prig:
All labor, materials fld
equipment to clean and haul
r
away trash and debris from
ditches in accordance with --~
bid specifications
TOTAL LUMP SUM BID PRICE $36 , 800 $3 . 00/Ft . $25 , 900 $63 , 480
. - .
i
0
4
A Alt 0 !1
Comments: Committee: Commissioner Jensen, Richard Fellows, & Don Ford
Amount Budgeted
D01
�4 '
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