01-12-87 v AGENDA
CITY OF ATLANTIC BEACH
January 12, 1987
Call to Order
Invocation and Pledge to the Flag
1. Approval of the minutes of the regular meeting of December 8, 1986
2. Recognition of visitors
3. Bids returnable:
A. Receipt of bids for intersection improvements at Mayport Road
and Plaza Boulevard
4. Action by the City Commission to authorize the Mayor and Clerk to
execute the plat for Unit 3, Oceanwalk subdivision
5. Action by the City Commission to approve the preliminary plat for
Stewart subdivision, Section H
(Advisory Planning Board recommends approval)
6. Action by the City Commission to approve the transfer of a utility
service agreement between the City and SGM & 0, Joint Venture I to
C&F Seminole Associates, Rochester, New York
7. Action by the City Commission to ratify and approve authorization
for Smith and Gillespie to undertake plans and specifications for
major sewer system rehabilitation at a cost not to exceed $25,000
8. Commission action to authorize the Mayor and Clerk to execute a
contract between the City and the Department of Community Affairs
for a planning grant in the amount of $17,224
9. Action by the City Commission to authorize Bessent, Hammack and
Ruckman to proceed with the preliminary design documents for public
improvements in Section H for a lump sum not to exceed $149,273
10. Action by the City Commission to approve the preliminary plat for
Ocean Edge, Phase II
(Advisory Planning Board recommends approval)
11. Action to confirm fifth member of the Pension Board of Trustees as
recommended by the Pension Board and discuss further actions in
regard to increasing pension benefits and reducing the vesting
period from ten to five years
12. Discussion regarding the need for undertaking the necessary engi-
neering design and development of specifications for a new 400,000
gallon sewage treatment tank in the Buccaneer Water and Sewer
District
13. Action by the City Commission to grant authority to Parks and
Recreation Department to hold a Spring Festival in Jack Russell
Park April 3 and 4, 1987
14. Action by the City Commission to approve a request from Thomas
Gibson for relief from the septic tank moratorium to construct a
home on Lots 5 and 6, Block 108, Section H
(Advisory Planning Board recommends approval)
15. Action by the City Commission to approve a budget adjustment
transferring $27,000 from prior year's cash carry forward to
equipment expenditure account in the Police Department to pay for
the new police communications equipment
16. Action on Resolutions:
A. Introduction and adoption of a Special Assessment Resolution
for Section H
B. Introduction of a Resolution authorizing a method for the
collection of special assessment leins
17. Action on Ordinances:
A. Ordinance No. 45-86-7
Public hearing and final reading of an Ordinance amending the
Ordinance Code of the City of Atlantic Beach, Florida, to
provide an occupational license category for junk
yards/salvage yards
B. Ordinance No. 90-86-113
Public hearing and final reading of an Ordinance amending the
Ordinance Code of the City of Atlantic Beach, Florida, to
eliminate the requirement regarding maximum lot coverage
C. Ordinance No. 5-86-18
Public hearing and final reading of an Ordinance amending the
Ordinance Code of the City of Atlantic Beach, Florida, to
reduce minimum charges for backhoe rentals
D. Ordinance No. 47-86-3
Public hearing and final reading of an Ordinance amending the
Ordinance Code of the City of Atlantic Beach, Florida, to
transfer the responsibilities of the Advisory Planning Board
and Board of Adjustment to the Community Development Board
E. Ordinance No. 58-86-6
Public hearing and final reading of an Ordinance amending the
Ordinance Code of the City of Atlantic Beach, Florida, to
reorganize the Pension Board of Trustees to bring it into
conformity with the Florida Statutes
18. Miscellaneous
Adjournment
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD AT CITY HALL ON JANUARY 12, 1987 AT 7 :15 P.M. V V
O O
T T
PRESENT: William S. Howell, Mayor-Commissioner E E
Robert B. Cook, Sr. D D
Glenn A. Edwards
William I. Gulliford, Jr. M S
John W. Morris, Jr. , Commissioners
0 E
T C
AND: Richard E. Fellows, City Manager I O Y
Claude L. Mullis, City Attorney NAME OF ONEN
Adelaide R. Tucker, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook was followed by the pledge to the flag.
1. Approval of the minutes of the regular meeting of December 8, 1986
Motion: The minutes of the regular meeting of December 8, 1986 be Cook x
approval as written. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * :. ;: *
Howell x
2. Recognition of Visitors
Payor Howell introduced four of the five members of the Pension Board,
Messrs. Peter Corbin, Joseph Garvin, Claudie Hogans, and Richard White.
The four members will elect an Atlantic Beach resident as their fifth
member. Mr. Peter Corbin advised the Commission the names for the fift'l
member would be submitted at their first meeting to be held on Thursday,
January 22, 1987 at 6:30 p.m. and they would advise the Commission of
their choice as soon as possible.
Mrs. Vicki Joe Kennedy, 331 Main St. expressed her appreciation to the
City Manager for his promptness in grading Main Street. She asked for
stop signs at every street as cars were using Main street, now that it
had been graded, instead of Mayport Road and driving 50 to 60 mph. Mayor
Howell suggested the Police Chief station a man on Main every day until
the problem was stopped. The City Manager will check with Mr. Hogans and
Chief Thompson on a possible solution.
3. Bids returnable
A. Receipt of bids for intersection improvements at Mayport Road
and Plaza Boulevard
The following bids were received and opened:
1. Atlantic Coast Asphalt, Jacksonville,Fl. $14,342.00
No bid bond
C. H. Barco - No bid bond
3. Barcorp, Inc. , Jacksonville,F1. $16,200.00
Bid Bond, Transamerica
PAGE TWO V V
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JANUARY 12, 1987 COMMRS. MSYN
3. Bid opening - continued
4. E.W.P. Construction, Orange Park,Fl.
No bid
5. Jenson of Jacksonville, Jacksonville,Fl. $17,400.00
Bid Bond, Seaboard Surety Co.
Bid tabulation attached hereto and made a part thereof.
A lengthy discussion was held on bid bonds. The City Attorney explained
a bid bond guaranteed the bidder would not withdraw their bid and would
enter into a contract if presented to the bidder in accordance with the
plans and specifications. A bid bond did not have any bearing on the
performance of the work. He told the Commission, if they deemed it advise-
able, they could waive, providing a performance bond was furnished, and a
contract was entered into. Following discussion, Commissioner Gulliford
moved for the following motion:
Motion: Award the bid for intersection improvements at Mayport Road Cook x x
and Plaza Blvd. to Barcorp, Inc. ,Jacksonville, Fl.in the Edwards x
amount of $16,200.00, as the lowest and most responsible Gulliford x x
bidder meeting the call for a bid bond. Morris x
Howell x
lo discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
4. Action by the City Commission to authorize the Mayor and Clerk to
execute the plat for Unit 3, Oceanwalk subdivision
The City Manager stated he had received the necessary bond, irrevocable
letter of credit, etc. and recommended the Commission authorize executipn
of the final plat. The plat was approved at an earlier date. .
Motion: Authorize the Mayor and Clerk to execute the final plat for Cook x x
Unit 3, Oceanwalk Subdivision on behalf of the city. Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
5.Action by the City Commission to approve the preliminary plat for
Stewart Subdivision, Section H
The Advisory Planning Board had considered the preliminary plat and
recommended approval after Mr. Waters had redrawn the plat to increase
the size of some lots so the lot owners would be responsible for main-
taining the drainage/retention areas. No representative was present to
discuss the request for approval of the preliminary plat.
Cook x
Motion: Defer action to approve the preliminary plat for Stewart Edwards x x
Subdivision, Sec.H until the next meeting. The City Manager Gulliford x
will contact Mr. Sam Waters to be present for discussion. Morris x x
Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
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JANUARY 12, 1987 COMMRS. M S Y N
6. Action by the City Commission to approve the transfer of a utility
service agreement between the City and SGM & 0, Joint Venture I to
C&F Seminole Associates, Rochester, New York
Motion: Approve the transfer of a utility service agreement between Cook x
the City and SGM & 0, Joint Venture I to C&F Seminole Assoc. Edwards x x
Rochester, New York. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
7. Action by the City Commission to ratify and approve authorization
for Smith and Gillespie to undertake plans and specifications for major
sewer system rehabilitation at a cost not to exceed $25,000.
Motion: Authorize Smith and Gillespie to undertake plans and speci- Cook x
fications for major sewer system rehabilitation at a cost Edwards x x
not to exceed $25,000. Gulliford x •
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
8. Commission action to authorize the Mayor and Clerk to execute a
contract between the City and the Department of Community Affairs for
planning grant in the amount of $17,224.
Motion: Authorize the Mayor and Clerk to execute a contract between Cook x
the City and the Department of Community Affairs for a Edwards x x
planning grant in the amount of $17,224.00. Gulliford x
Morris x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
9. Action by the City Commission to authorize Bessent, Hammack and
Ruckman to proceed with the preliminary design documents for public
improvements in Section H for a lump sum not to exceed $149,273.
The City Manager reported this was in accordance with the continuing
contract executed between the city and Bessent, Hammack and Ruckman.
There will be three other items to act on: final design services,
bidding or negotiating phase, and construction phase, which included
on-site inspections for construction of the public improvements. The
contract provided for the Commission to authorize each step in sequence.
The City Attorney advised authorization must be given if the Commission
desired to proceed any further with the project and to determine if it
was feasible to be financed.
Motion: In accordance with the continuing contract executed between Cook x
the City and Bessent, Hammack and Ruckman, authorization Edwards x x
be given to Bessent, Hammack and Ruckman to proceed with Gulliford x x
the preliminary design documents for public improvements Morris x
in Section H for a sum not to exceed $149,273.00. Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE FOUR V V
MINUTES NAME OF
JANUARY 12,1987 COMMRS. M S Y N
10.Action by the City Commission to approve the preliminary plat for
Ocean Edge, Phase II.
Mayor Howell advised the Advisory Planning Board had considered the
preliminary plat and recommended approval. Mr. Pete Dowling explained
he wanted to down-zone the property to four (4) single family lots.
Motion: Approve the preliminary plat for Ocean Edge, Phase II. Cook x x
Edwards x
No discussion before the vote. Motion carried unanimously. Gulliford x x
Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
11.Action to confirm fifth member of the Pension Board of Trustees as
recommended by the Pension Board and discuss further actions in regard
to increasing pension benefits and reducing the vesting period from
ten to five years.
Item 11 was deferred until the Commission was so notified by the Board
of Trustees that they selected the fifth member.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
12.Discussion regarding the need for undertaking the necessary engineering
design and development of specifications for a new 400,000 gallon
sewage treatment tank in the Buccaneer Water and Sewer District.
she City Manager reported the third tank was complete and ready to go on
line. Capacity in the third tank had been totally obligated and they had
pending a request for another 1,000 connections. The Commission could
either authorize the City Manager to advertise under the Consultants
Competitive Negotiation Act requesting proposals from engineers for the
design work in connection with the fourth tank, or award the work for the
fourth tank under our continuing contract with Smith and Gillespie.
Discussion was held on whether they could use the same plans that were
used for the third tank, possibly with modifications to eliminate the
manual grit chamber, and construct a central 12 million gallon grit
chamber to take care of pre-treatment for all four tanks. Following
discussion, Commissioner Morris moved for the following:
Motion: Send to Committee. Cook x
Edwards x
No discussion before the vote. Motion carried unanimously. Mayor Gulliford x x
Howell appointed Commissioners Edwards and Morris to serve on the Morris x x
committee. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
13.Action by the City Commission to grant authority to Parks and
Recreation Department to hold a Spring Festival in Jack Russell
Park April 3 and 4, 1987.
Mrs. Rose Blanchard reported a change in the dates for the festival to
',.pril 4th only. The outdoor festival would be primarily to introduce oLr
)eautiful 16 acre park to the public. There would be arts and crafts, rides
for the children, and entertainment by the school band, and some locals.
Following discussion, authority was granted to Mrs. Blanchard to hold the
Spring Festival on April 4, 1987.
PAGE FIVE V V
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JANUARY 12, 1987 COMMRS. MSYN
14. Action by the City Commission to approve a request from Thomas Gibson
for relief from the septic tank moratorium to construct a home on Lots
5 and 6, Block 108, Section H
The City Manager read a letter from Mr. Gibson stating he had purchased
the property on August 2, 1986, with plans to build in November of 1986.
Had he known he would be unable to build a septic tank, he would not
have purchased the property. All financing and construction plans had been
arranged. Mr. Fellows reported the Advisory Planning Board recommended
approval, only provided that Mr. Gibson agreed to hook up to the sewer
system when available.
Motion: Approve the request from Thomas Gibson for relief from the Cook x
septic tank moratorium to construct a home on Lots 5 and 6 Edwards x
Block 108, Section H, with the condition that Mr. Gibson Gulliford x x
agreed to sign a document binding the owner, successors, Morris x x
and assigns of Lots 5 and 6, Block 108 to hook up to the Howell x
sewer system when available. No building permit shall be
issued until such instrument has been received by the city
and recorded in the Duval County Court of Records.
During discussion before the vote, Mayor Howell noted he would vote aye
on the assumption Mr. Gibson was building his home, not speculation, as
Le was not going to set a precedent of voting for speculators to build
.louses in Section H. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
15. Action by the City Commission to approve a budget adjustment trans-
ferring $27,000 from prior year's cash carry forward to equipment expendi-
ture account in the Police Department to pay for the new police communi-
cations equipment.
Motion: Approve Budget adjustment (Resolution 87-1) transferring Cook x x
$27,000 from prior year's cash carry forward to equipment Edwards x
expenditure account in the Police Department to pay for Gulliford x x
the new police communications equipment. Morris x
Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
16. Action on Resolutions:
A. Resolution 87-2
Mayor Howell presented in full, in writing, Resolution 87-2, a Resolution
adopting the assessment plat and plans and specifications submitted by
the consulting engineers; determining to defray a portion of the expense
thereof by special assessments against the properties specially benefited
`.hereby; stating the total estimated cost and portion to be paid by special
assessments; directing the engineers to make and file with the City Com-
mission an assessment roll covering such local improvements which sets
forth the assessment against each lot and the number of annual installments;
and providing an effective date.
•
PAGE SIX V V
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JANUARY 12, 1987 COMMAS. MSYN
16 Action on Resolutions - continued
Motion: Adopt Resolution 87-2. Cook x
Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Copy of Morris x
Resolution 87-2 attached hereto and made a part hereof. Howell x
* * * * * * * * * * * * * * * * * * * * *
16.B. Introduction of Resolution 87-3
Mayor Howell introduced for further consideration, Resolution 87-3, a
Resolution authorizing a method for the collection of special assessment
liens. Mr. Mullis advised the Florida Statutes provides that Property
Appraisers are authorized to enter into agreements with Municipalities
located therein for the provision of putting improvement liens and special
assessment liens onto the tax roll, if so done by contract. The Reso-
lution would not be adopted until after a Public Hearing was held and tie •
Property Appraiser had agreed to enter into an agreement with the city.
Motion: Authorize the City Attorney and City Manager to make every Cook x x
effort to negotiate with the Property Appraiser entering Edwards x
into a contract to place our special assessments on the Gulliford x x
tax rolls every year. Morris x
Howell x
No discussion before the vote. Motion carried unanimously.
* * .. * * ., * * * * x .. * * * * * * k k * * * * * *
Mr. Fellows advised Oceanwalk Units 1, 2, and 4 had been inadvertently
left off the Agenda, but there was a long discussion of the units in
the Status Report. All necessary documents had been received and the
City Manager recommended the Commission accept the improvements for
maintenance.
Motion: Accept the public improvements for maintenance for Ocean- Cook x
walk Units 1, 2, and 4. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * „ ,, * * * * * * * * * * ;: Howell x
17.Action on Ordinances
A. Ordinance No. 45-86-7 - Public Hearing and Final Reading
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 20, ARTICLE III, OCCUPATIONAL LICENSE TAXES,
SECTION 20-59 TO PROVIDE AN OCCUPATIONAL LICENSE CATEGORY FOR JUNKYARDS/
SALVAGE YARDS; PROVIDING AN EFFECTIVE DATE.
iayor Howell presented in full, in writing Ordinance No. 45-86-7 on second
and final reading. Said Ordinance was posted in line with Charter require-
ments. He opened the floor for a Public Hearing and invited comments from
the audience. As no one spoke for or against, the Mayor declared the
•
PAGE SEVEN V V
MINUTES NAME OF
JANUARY 12, 1987 COMMRS. M S Y N
Action on Ordinances - continued
Public Hearing closed.
Motion: Passage of Ordinance No. 45-86-7 on second and final Cook x
reading. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
B. Ordinance No. 90-86-113 - Public Hearing and Final Reading
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 24, ARTICLE III, DIVISION 5 SECTIONS 24-104,
105, 106, 107, 108, 109, AND 110 TO ELIMINATE THE REQUIREMENT REGARDING
MAXIMUM LOT COVERAGE; PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing Ordinance No. 90-86-113 on
second and final reading. Said Ordinance was posted in line with Charter
requirements. He opened the floor for a Public Hearing and invited
comments from the audience. As no one spoke for or against, the Mayor
declared the Public Hearing closed.
Motion: Passage of Ordinance No. 90-86-113 on second and final Cook x
reading. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
C. Ordinance No. 5-86-18 - Public Hearing and Final Reading.
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 2, ARTICLE VII, DIVISION 4, SECTION 2-368 TO
REDUCE MINIMUM CHARGES FOR BACKHOE AND TO CORRECT A TYPOGRAPHICAL ERROR
ON THE COST OF LABOR, PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing Ordinance No. 5-86-18 on
second and final reading. Said Ordinance was posted in line with Charter
requirements. He opened the floor for a Public Hearing and invited
comments from the audience. As no one spoke for or against, the Mayor
declared the Public Hearing closed.
Motion: Passage of Ordinance No. 5-86-18 on second and final Cook x
reading. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
). Ordinance No. 47-86-3 - Public Hearing and Final Reading
PAGE EIGHT V V
MINUTES NAME OF
JANUARY 12, 1987 COMMRS. MSYN
Action On Ordinances - continued No. 47-86-3
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; REPEALING IN ITS ENTIRETY ARTICLE XV, SECTIONS 132 THROUGH
SECTION 147; REPEALING IN ITS ENTIRETY CHAPTER 14, SECTIONS 14-1
THROUGH 14-22; CREATING A NEW CHAPTER 14 TO BE TITLED PLANNING/ZONING/
APPEALS; PROVIDING RULES AND REGULATIONS, PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing, Ordinance No. 47-86-3 on
second and final reading. Said Ordinance was posted in line with Charter
requirements. He opened the floor for a Public Hearing and invited
comments from the audience. As no one spoke for or against the Ordinance,
the Mayor declared the Public Hearing closed.
The City Manager stated he had consulted with the City Attorney and they
suggested the following amendments to the Ordinance:
Section 14-20, Subparagraph 15 should read as follows:
To act as an Appeals Board or Board of Adjustment where it is
alleged there is an error in any order, requirement, decision
or determination made by the Administrative Official in that
official's interpretation of the terms of Ordinances relating
to planning, zoning, or other technical codes of the City.
The Board shall not have the authority to grant a variance or
exception to the provisions of these above mentioned Ordinances
except as set forth in subparagraph 14 above.
It was the general consensus of the Commission that the wording of the
suggested amendment was vague.
Motion: Defer action on Ordinance 47-86-3 until the next meeting. Cook x x
Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
E. Ordinance No. 58-86-6 - Public Hearing and Final Reading
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 2, ARTICLE VI, DIVISION 3, SECTIONS 2-266
THROUGH 2-270 TO REORGANIZE THE PENSION BOARD OF TRUSTEES TO BRING IT
INTO CONFORMITY WITH FLORIDA STATUTES CHAPTER 175 AND 185: PROVIDING
AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing Ordinance No. 58-86-6 on
second and final reading. Said Ordinance was posted in line with Charter
requirements. He opened the floor for a Public Hearing and invited
comments from the audience. As no one spoke for or against, the Mayor
declared the Public Hearing closed.
Motion: Passage of Ordinance No. 58-86-6 on Second and Final Cook x
Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * ;: * * * * * * * * * * * * * * * * ;: * * * * * * * Howell x
PAGE NINE V V
MINUTES NAME OF
JANUARY 12, 1987 COMMRS. MSYN
Miscellaneous
Mayor Howell advised Beaches Aquatic Gardens had asked the Commission
to accept for maintenance the retaining pond which was deeded back to
them.
Motion: Accept the retaining pond at Beaches Aquatic Gardens for Cook x
maintenance. Gulliford x
Commissioner Morris said he was not sure the original proposal sub-
mitted by Mr. Crofton showed plans to deed the retaining pond. The
City Attorney suggested the Commission defer acceptance until the next
meeting.
Commissioner Cook withdrew his motion and Commissioner Gulliford with-
drew his second to the motion.
The City Attorney suggested the Commission also review the conditions
found on the plats of Oceanwalk relative to the language of ponds,
lakes, etc.
Mayor Howell recommended the following individuals to fill the vacancies
of the Code Enforcement Board:
Ars. Mattie Freeman, Royal Palms, replacing Willie Davis who resigned
Mr. William McGee, Selva Marina, replacing Alan Potter who resigned
Mr. Herbert Moller,N.Atlantic Beach, replacing Marjorie Dunson who resigned
Re-nominate Mr. Fred Mills.
The terms of office would expire as follows:
Mr. George Bull 10-1-87
Mr. William McGee 10-1-87
Mr. Fred Mills 10-1-88
Mrs. Mattie Freeman 10-1-88
Mr. Jerome Strayve 10-1-89
Mr. Alan Salfer 10-1-89
Mr. Herbert Moller 10-1-89
Motion: Approve the nominations to the Code Enforcement Board as Cook x
recommended by the Mayor. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 8:45 p.m.
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
Mayor Howell called the meeting back to order at 8:50 p.m. to discuss
"further action on item 11 of the agenda relative to increasing the
)ension benefits from 2% to 2.5%, and reducing the vesting period from
ten to five years. The suggestion was made to send the proposal back to
the Board for review, as it was a new Board, and let them come back to
the Commission with a recommendation.
•
PAGE TEN V V
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JANUARY 12, 1987 COMMRS. M S Y N
Mayor Howell objected to the fact that neither proposal was retroactive.
He said he would not vote for the increase to 2.5% if the employees that
had already retired did not receive the same benefits. There were also
objections raised relative to reducing the vesting period from ten to
five years. The comment was made there were nine employees, no longer
with the city, that had five or more years service, but less than ten,
and they should be included in the program. Also, when the Retirement
Program first started in December, 1975,the employees gave up a raise
for the year in order to help fund the initial payment of $200,000 for
the program. Contributions were made annually for them until their
termination. Commissioner Cook suggested the new Board also give some
justification and comparisons from other pension funds when they sub-
mitted their recommendations to the Commission. Following discussion,
Commissioner Gulliford moved for the following:
Motion: Send the recommendation back to the new Pension Board for Cook x
their evaluation and review and ask that they come back Edwards x
with any recommendations they see fit relative to the Gulliford x x
two proposals. Morris x x
Howell x
No discussion before the vote. Motion carried unanimously.
* x * * * * * * * * * * * * * * * * * * * * * * * * *
'here being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 9:15 p.m.
Aie(
William ".THowell
Mayor/Presiding Officer
ATTEST:
4
Adelaide R. Tucker
City Clerk
RESOLUTION NO. 87-1
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach requires
that the City Commission approve all budgetary increases and transfers
from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require adjustment from time
to time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City
of Atlantic Beach, that the attached Budget Adjustment No. 87-02 be
approved for the 1986-1987 budget.
Adopted by the City Commission January 12, 1987.
* * * * * * * * * * * * *
e _�a
William S. Howell, Presiding Officer
Approved as to Form and Correctness:
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'407 aude L. Mul i', Ci y Attorney
ATTEST:
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Adelaide R. Tucker, City Clerk
CITY OF ATLANTIC BEACH
BUDGET ADJUSTMENT
..UMBER: 87-02 DATE: 01-31-87
FUND: General Fund-01
EXPENDITURE REVENUE
ACCOUNT NO. ACCOUNT TITLE ADD DEDUCT ADD DEDUCT
01-521-6400 Equipment 27, 000
01-271-01 Fund Balance 27, 000
TOTALS 27, 000 0 27, 000 0
EXPLANATION :To provide funds for payment of communications equipment and its
installation.
PREPARED BY: Harry E. Royal, Finance Director
INITIATED BY: Richard C. Fellows, City Manager DATE:01-12-87
COMMISSION ACTION REQUIRED: Yes DATE RECEIVED:01-12-87
ATLANTIC BEACH POLICE DEPARTMENT
COMMUNICATIONS EQUIPMENT EXPENDITURES
Goods/Services Vendor P.O. Cost Total
Communications Equipment General Electric 0922 $25,860.00
Repair Duplexer and Ogilvie Electronics 1878 157.50
Check Antennae
Wiring Ogilvie Electronics 1971 130.00
287.50
Put in 3 outlets Brooks & Limbaugh 1757 75.00
Hookup Radio to Generator Brooks & Limbaugh 1798 336.56
Repair Emergency Generator Brooks & Limbaugh 1866 90.00
Repair Emergency Generator Brooks & Limbaugh Pending 180.00
681.56
$26,829.06
determined to construct the Project and to defray a portion of the cost thereof in the
amount of $3,800,000, comprising 85.327% of total estimated construction costs, by
special assessments to be levied against the properties specially benefited thereby.
SECTION 3. PAYMENT AND COLLECTION. Such special assessments
shall be paid in not exceeding 18 equal yearly installments with interest at the rate of not
exceeding eight and four tenths per centum (8.40%) per annum on the unpaid balances
from the date of acceptance by the City of the Project, to which, if not paid when due,
there shall be added a penalty of one percent (1%) per month until paid; provided that
such special assessments may be paid without interest at any time within thirty (30) days
after the Project is completed and a resolution accepting the same has been adopted by
the City. Such special assessments shall be levied on a front foot basis against all lots and
lands adjoining and contiguous or bounding and abutting upon such improvements or
specially benefited thereby and further designated by the assessment plat. The special
assessments shall be levied against such properties in a direct proportion to the benefits
received from the construction of the Project. The special assessments as finally
determined and adjusted shall be payable at the office of the Tax Collector. The first
installment of the special assessments, together with interest upon the whole assessment,
shall be due and payable in cash on the first day of November after the date of
acceptance of the Project by the City, and like payment, together with interest upon the
unpaid balance of the special assessment, shall be due and payable on November 1st in
each and every year thereafter until paid in full; provided, however, that such assessments
may be paid in full without interest at any time within thirty (30) days after the adoption
of a resolution by the City accepting the completed Project; and provided, further, that
unpaid balances of assessments may be paid at any time by payment of the principal and
interest thereon to the next interest payment on any bonds issued which are payable from
such special assessments.
SECTION 4. ASSESSMENT ROLL; PUBLIC HEARING TO BE SET UPON
COMPLETION. The Engineers are hereby directed to promptly make and file with the
City an assessment roll, on a front foot basis, as aforesaid, showing the lots and lands
assessed, and which includes the amount of the assessment against each lot or parcel of
land, which special assessments, if not paid in cash, shall be divided into. not exceeding 18
equal annual installments. Upon the completion of said assessment roll, the City
Commission shall by resolution fix a time and place at which the owners of the property
to be assessed, or any other persons interested therein may appear before the City
LKL-01/09/87-95A-2548 -2-
RESOLUTION NO. 87-2
A RESOLUTION OF TIIE CITY OF ATLANTIC BEACH, FLORIDA,
ADOPTING THE ASSESSMENT PLAT AND PLANS AND
SPECIFICATIONS SUBMITTED BY THE CONSULTING
ENGINEERS; DETERMINING TO DEFRAY A PORTION OF THE
EXPENSE THEREOF BY SPECIAL ASSESSMENTS AGAINST THE
PROPERTIES SPECIALLY BENEFITED THEREBY; STATING THE
TOTAL ESTIMATED COST AND PORTION TO BE PAID BY
SPECIAL ASSESSMENTS; DIRECTING THE ENGINEERS TO MAKE
AND FILE WITH THE CITY COMMISSION AN ASSESSMENT ROLL
COVERING SUCH LOCAL IMPROVEMENTS WHICH SETS FORTH
THE ASSESSMENT AGAINST EACH LOT AND THE NUMBER OF
ANNUAL INSTALLMENTS; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida (the
"City") has previously passed a motion directing preparation of an assessment plat and
plans and specifications, and directing a determination of estimated construction costs to
be placed on file with the City Clerk for inspection by the public; and
WHEREAS, such action has been accomplished; and
WHEREAS, Chapter 170, Florida Statutes (1985), particularly Section 170.03,
Florida Statutes (1985), and other applicable provisions of law (the "Act"), requires that
the City designate by resolution the lands upon which special assessments shall be levied,
declare the total estimated cost of the improvements, and declare certain other matters
pertaining to such special assessments;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. ADOPTION OF ASSESSMENT PLOT AND PLANS AND
SPECIFICATIONS; NATURE AND LOCATION OF IMPROVEMENTS. The assessment plat
and plans and specifications for certain local paving improvements, consisting of new and
reconstructed streets and storm drains, and other appurtenant facilities as described in
Section (H) of the Master Plan for Roadway, Drainage, Water Distribution, Fire
Protection and Wastewater Collection Conceptual Design Report prepared by Bessent,
Hammack & Ruckman, Inc., the Engineers, and presently on file with the City Clerk of
the City, are hereby adopted and approved. The location of such local improvements
(herein called "Project") includes all lots and lands adjoining and contiguous or bounding
and abutting upon such improvements or specially benefited thereby and are further
designated by the assessment plat, all as more particularly described in the maps attached
hereto as Exhibit "A" and hereby made a part hereof.
SECTION 2. ESTIMATED COST; PORTION TO BE PAID BY SPECIAL
410 ASSESSMENTS. The total estimated cost of the Project is $4,453,417. It is hereby
LKL-01/09/87-95A-2548 -1-
Commission and be heard as to the propriety and advisability of making such
improvements, as to the cost thereof, as to the manner of payment therefor and as to the
amount thereof to be assessed against each property so improved, all in accordance with
the Act.
SECTION 5. PUBLICATION. The City Clerk of the City is hereby
directed to cause this Resolution to be published one time in a newspaper of general
circulation published in the City, and if there be no newspaper published in the City, this
Resolution shall be published once a week for a period of two (2) weeks in a newspaper of
general circulation published in Duval County, Florida.
SECTION 6. EFFECTIVE DATE. This Resolution shall take effect
immediately upon its adoption.
Adopted this 12th day of January , 1987.
Approved as to form and correctness:
CITY OF ATLANTIC BEACH, FLORIDA
ity Attorney Mayor
Attest:
City Clerk
•
S
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