07-27-87 v • AMENDED TO ADD NEW ITEMS # 7 AND 8
AGENDA
CITY OF ATLANTIC BEACH
July 27, 1987
Call to Order
Invocation and Pledge to the Flag
1. Approval of the minutes of the regular meeting of July 13, 1987
2. Recognition of visitors
3. Committee Reports:
A. Report by Commissioner Bob Cook on the committee recommenda-
tions relative to paving and drainage bids for Russell Park
4. Commission discussion and action relative to accepting a sewer line
easement across property owned by the Community Presbyterian Church
5. Discussion by the City Commission on adopting an amendment to the
Personnel Rules and Regulations by adding a new Section 4.12
providing a written policy on the accrual and use of compensatory
time
• 6. Action by the City Commission to hear an appeal by Wesley Bunce of
1144 East Coast Drive appealing a decision of the Community Devel-
opment Board in denying him authority to subdivide his lot
7. Action by the City Commission on recommendation from the Community
Development Board on application for use by exception by E. Conrad
Cowart to construct mini storage facilities in a CG District, and
setting of a public hearing for August 10, 1987
8. Application by Mealy Street Properties for acceptance for
maintenance of the infrastructure improvements in the Mayport
Industrial Park project
9. Action by the City Commission to grant authority for the use of the
Consultants Competitive Negotiation Act for the selection of
engineering services in connection with water main improvements in
Royal Palms and on Beach Avenue, and for water treatment plant
improvements in connection with a report furnished by Connelly and
Wicker, Consulting Engineers
10. Action on Resolutions:
A. Introduction and approval of Resolution No. 87-25 making
budget transfers for the purpose of providing additional funds
for the paving and drainage improvements in Russell Park, and
salary adjustments for the City Manager
11. Action on Ordinances:
A. Introduction and first reading of Ordinance No. 95-87-32
authorizing the Mayor and City Clerk to execute documents in
connection with the exchange of property between the City of
Atlantic Beach and the Planned Unit Development of Selva
Linkside, and setting of a public hearing for August 10, 1987
B. Introduction and first reading of Ordinance No. 65-87-16
vacating, closing and abandoning all of Lot 725 and the west
fifty feet of Lot 736 in the Saltair subdivision and setting
of a public hearing for August 10, 1987
12. Miscellaneous
Mayor to call on City Commissioners, City Clerk, and City Manager
for reports and/or requests
Adjournment
I
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V
COMMISSION HELD AT CITY HALL ON JULY 27, 1987 AT 7 :15 P.M. O O
T T
E E
PRESENT: William S. Howell, Mayor/Presiding Officer D D
Robert B. Cook, Sr.
Glenn A. Edwards
William I. Gulliford, Jr. M S
John W. Morris, Jr. , Commissioners O E
T C
AND: Richard C. Fellows, City Manager I O Y
Claude L. Mullis, City Attorney NAME OF ONEN
Adelaide R. Tucker, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook was followed by the pledge to the flag.
1. Approval of the minutes of the Regular Meeting of July 13, 1987
Motion: Minutes of the regular meeting of July 13, 1987 be Cook x x
approved as written. Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * ;, * * * * * * ;: * * * * * * * * * * * * * * * * Howell x
2. Recognition of Visitors
[r. Scott Prescott, 306 Plaza, a new resident to Atlantic Beach, com-
plained about the police department having his car towed away, costing
him a total of $73.00. He called the police department and was told his
car was blocking the driveway. The police spokesman also told him they
heard he had torn up a previous ticket issued the week before for
parking on the grass in front of his house. He explained there was no
driveway on his property, only a sidewalk. Mayor Howell responded that
it was his understanding Mr. Prescott had been warned the week before
he should not to park his cars there. Chief Thompson advised the city
adopted an Ordinance prohibiting parking on sidewalks, and instructed
the police department to tow any vehicle parked on a sidewalk. Mr.
Prescott was cited on 7/3/87 for parking on the pavement, at which time
he was warned. He was cited again on 7/8/87. The car was then towed.
Commissioner Morris asked Mr. Prescott if he had space for off-street
parking, and he replied in the affirmative. 90% of the time he parked
in the front, but would not do so in the future. Commissioner Morris
told him it was sad, but growth had made the city start to enforce the
rules.
3. Committee Reports:
A. Report by Commissioner Bob Cook on the Committee recommendations
relative to paving and drainage bids for Russell Park
Commissioner Cook reported the Committee met on Tuesday, July 21, 1987
.n the City Hall conference room to evaluate bids submitted by three
;ompanies on the paving and drainage improvements in Russell Park, and
make a determination as to whether to proceed with the project, and if
so, where the funding was to come from, and whether or not the apparent
low bidder was qualified. After discussing various layouts, the Committee
PAGE TWO V V
MINUTES NAME OF
JULY 27, 1987 COMMAS. MSYN
3. Committee Reports - continued
agreed the proposed layout was the best and they recommended the city
proceed with paving the parking area at Russell Park. $30,000 wat budget-
ed for FY 86-87. The Committee recommended $28,840.00 be transferred oat
of General Fund cash reserves to capital projects to fund the balance.
Lights were included in the recommendation.
Motion: Proceed with the paving and drainage improvements in Cook x x
Russell Park, and award the bid to Land Formations, the Edwards x
low bidder, in the amount of $58,840.00. $30,000 was budget- Gulliford x
ed and the balance of $28,840.00 to come from fund balance Morris x x
of Capital Projects. Howell x
During discussion, Commissioner Gulliford expressed concern on the
ability of the fire trucks to make the turn into the back door of the
fire bays. If the parking lot was paved now, and a boxed culvert had to
be put in over the ditch later to enable the fire trucks to make the
turn, it would impact the parking spaces, etc. which could be costly.
Following discussion, the question was called and the motion carried
unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
. Commission discussion and action relative to accepting a sewer line
easement across property owned by the Community Presbyterian Church
Item 4 was deferred until the next meeting.
5. Discussion by the City Commission on adopting an amendment to the
Personnel Rules and Regulations by adding a new Section 4. 12 providing
a written policy on the accrual and use of compensatory time
Mr. Fellows asked for an amendment to the last paragraph. Insert 240
hours in 30 days in place of 212 hours in 28 days and scratch the rest
of the sentence.
Motion: Move to amend the Personnel Rules and Regulations Sec.4. 12 Cook x
Accrual and Use of Compensatory time in lieu of overtime Edwards x x
pay with corrections as noted. Gulliford x
Morris x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
6. Action by the City Commission to hear an appeal by Wesley Bunce of
1144 East Coast Drive appealing a decision of the Community Development
Board in denying him authority to subdivide his lot.
Mr. Bunce was not present to appeal so the item was passed until the
text meeting.
7. Action by the City Commission on recommendation from the Community
Development Board on application for use by exception by E. Conrad Cowart
to construct mini storage facilities in a CG District.
PAGE THREE V V
MINUTES NAME OF
JULY 27, 1987 COMMRS. MSYN
7. Use by Exception by E. Conrad Cowart - continued
Mayor Howell acknowledged application for use by exception by E. Conrad
Cowart to construct mini storage facilities in a CG district, and
set a Public Hearing for August 10, 1987.
8. Application by Mealy Street Properties for acceptance for maintenance
of the infrastructure improvements in the Mayport Industrial Park Project
Mr. Fellows reported all necessary documents had been received, with the
exception of the sewer as-builts and the engineer's certification. Botn
would be received by the end of the week.
Motion: Accept for maintenance the infrastructure improvements in Cook x
the Mayport Industrial Park Project by Mealy St. Properties, Edwards x x
subject to receipt of the sewer as-builts and the engineer's Gulliford x x
certification. Morris x
Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
9. Action by the City Commission to grant authority for the use of the
Consultants Competitive Negotiation Act for the selection of engineering
services in connection with water main improvements in Royal Palms and on
Beach Avenue, and for water treatment plant improvements in connection
with a report furnished by Connelly and Wicker, Consulting Engineers
Discussion was held on methods of selecting engineering services. The
suggestion was made to appoint a Committee that was not made up of
Commissioners to screen and rank the applicants in one, two and three
order. The Commission would approve their ranking. The Committee should
be instructed to interview and discuss the matter with each firm that
submitted a proposal before they made their ranking.
Motion: Authorize the Mayor to appoint a Committee to solicit bids Cook x
under the Competitive Negotiations Act and report back with Edwards x
a recommendation to the Commission. Gulliford x x
Morris x x
During discussion, the suggestion was made to advertise the city would Howell x
pay a consulting firm a fee, not to exceed 6%, of the total project
cost, as part of the solicitation for competitive negotiations. The
question was called and the motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * .. * * * * * * * * * *
10. Action on Resolutions:
A. Resolution No. 87-25
Mayor Howell presented in full, in writing, Resolution No.87-25, a
tesolution making budget transfers for the purpose of providing additional
funds for the paving and drainage improvements in Russell Park, and salary
adjustments for the City Manager.
PAGE FOUR V V
MINUTES NAME OF
JULY 27, 1987 COMMRS. MS Y N
10. Action on Resolutions - continued
Motion: Passage of Resolution No. 87-25. Cook x x
Copy of said Resolution attached hereto and made a Edwards x x
part thereof. Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * x * * * * * * * ,. * ;: Howell x
11. Action on Ordinances
A. Ordinance No. 95-87-32 - first reading
AN ORDINANCE AUTHORIZING THE TRANSFER OF CERTAIN REAL ESTATE OF THE
CITY OF ATLANTIC BEACH TO SELVA LINKSIDE PARTNERSHIP IN EXCHANGE FOR
OTHER PROPERTIES, MONIES, AND OTHER CONSIDERATIONS AS SET FORTH HEREIN;
PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing, Ordinance No. 95-87-32 on •
first reading.
Motion: Passage of Ordinance No. 95-87-32 on first reading. Cook x
Edwards x x
Gulliford x x
?ollowing discussion before the vote, the question was called and Morris x
zhe motion carried unanimously. Mayor Howell set the Public Hearing Howell x
for August 10, 1987.
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Ordinance No. 65-87-16 - First Reading
AN ORDINANCE CLOSING, VACATING, AND ABANDONING THAT CERTAIN ROAD
EASEMENT AND/OR ROAD RIGHT-OF-WAY DESCRIBED IN 0/R VOLUME 2509, PAGES
576, 577, AND 578, MORE PARTICULARLY DESCRIBED AS ALL OF LOT 725, AND
THE WEST FIFTY (50) FEET OF LOT 736, ALL AS SHOWN ON THE PLAT OF SECTION
3, SALTAIR, RECORDED IN PLAT BOOK 10, PAGE 16, OF THE PUBLIC RECORDS OF
DUVAL COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing, Ordinance No. 65-87-16 on
first reading.
Motion: Passage of Ordinance No. 65-87-16 on first reading. Cook x
Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
Mayor Howell set the Public Hearing for August 10, 1987.
* * * * * * * * * * * * *- * * * * * * * * * * * * * * * * * * * *
Miscellaneous
En response to Commissioner Gulliford's question, Mr. Fellows said Don
Ford, Building Inspector, would be attending the Fl. Shore & Beach
Preservation Association's Conference. He will submit a report on the
conference upon his return.
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JULY 27, 1987 COMMRS. MSYN
Miscellaneous- continued
Mayor Howell announced the Polly B dancers would be arriving home on
Friday night at 11:05 p.m. at the airport from the Soviet Union. He
encouraged all present to be at the airport to welcome the group home.
The Mayor reminded the Commission the contract with Jax Utilities for
Buccaneer Water & Sewer District would be coming due soon. Mr. Harry
Royal, Finance Director furnished a statement of changes in working
capital for the water and sewer system at the request of the City
Manager on the Buccaneer plant. The estimates were as follows:
Water system, working cash of $33,000 over $6,000 last year.
Sewer system, working cash of $113,000 over $61,000 last year.
Restricted Assets:
Sewer system $763,000 over $486,000 last year.
Water system $256,000 over $177,000 last year.
Following discussion, Mayor Howell appointed Commissioner Edwards to
chair a Committee to evaluate the entire utility system for the city.
Commissioners Gulliford and Morris, and Mr. Fellows will serve on
the Committee. They will submit their recommendations to the Commission
at the next meeting.
here being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 7 :58 p.m.
/ig
Wil - .m ` Howell
Mayor/Presiding Officer
ATTEST:
Adelaide R. Tucker
City Clerk