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08-10-87 v AGENDA CITY OF ATLANTIC BEACH AUGUST 10, 1987 Call to Order Invocation and Pledge to the flag 1. Approval of the minutes of the regular meeting of July 27, 1987 2. Recognition of visitors 3. Bid Openings: A. Receipt of sealed bids for vehicle towing within the City of Atlantic Beach for a one year period B. Receipt of sealed bids for furnishing and installation of a telephone system in the new Public Safety Building 4. Appearances: A. Julie Anderson of the North Duval Beaches Association to present petition from property owners requesting rezoning of property in the North Atlantic Beach area B. Susan Tripp requesting renewal of the audit contract between Deliotte, Haskins and Sells and the City of Atlantic Beach for a fee of $12,000.00 5. Application from Reuben and Janie Bennett for exception to the sewer moratorium in Section H 6. Committee reports: A. Report by Commissioner Glenn Edwards on committee delib- erations relative to public vs. private operation of the City . and Buccaneer Water and Sewer District utility systems 7. Discussion by the City Commission on the desirability of authoriz- ing the City Manager and City Attorney to conduct negotiations for the possible acquisition of additional land for public use 8. Authority for the City Manager to continue arrangements with Goodwins Beach Cleaning Service on a month to month basis through September 30, 1987, for the cleaning of Atlantic Beaches 9. Mr. Wesley Bunce appealing a decision of the Community Development Board denying him authority to subdivide property at 1144 East Coast Drive 10. Action on Resolutions: A. Adoption of Resolution No. 87-27 commending the officers and men on the return of the U.S.S. Stark to the Mayport Naval Station 11. Action on Exceptions: A. Public hearing on an application for an exception by Conrad Cowart to construct mini storage facilities on Mayport Road adjacent to the City of Atlantic Beach Water Plant No. 2 (The Community Development Board recommends approval) 12. Action on Ordinances: A. Public hearing and final reading of Ordinance No. 65-87-16 closing, vacating and abandoning that certain road easement and/or right-of-way over all of Lot 725 and the west 50 feet of Lot 736, Saltair Subdivision B. Public hearing and final reading of Ordinance No. 95-87-32 authorizing the transfer of certain real estate of the City of Atlantic Beach to Selva Linkside Partnership in exchange for other properties, monies, and other considerations 13. City Commission acknowledging receipt of proposed city budget for fiscal year beginning October 1, 1987 14. Miscellaneous Mayor to call on City Commissioners, City Attorney, City Manager, and City Clerk for reports and/or requests Adjournment MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT CITY HALL ON AUGUST 10, 1987 AT 7:15 P.M. V V O O T T PRESENT: William S. Howell, Mayor/Presiding Officer E E Robert B. Cook, Sr. D D Glenn A. Edwards William I. Gulliford, Jr. , Commissioners M S AND: Richard C. Fellows, City Manager 0 E Claude L. Mullis, City Attorney T C Adelaide R. Tucker, City Clerk I O Y NAME OF ONEN ABSENT: John W. Morris, Jr. , Commissioner. Out of Town COMMRS. NDS • O The meeting was called to order by Mayor Howell. The invocation, offered by Commissioner Cook was followed by the pledge to the flag. 1. Approval of the minutes of the Regular Meeting of July 27, 1987 Motion: Minutes of the regular meeting of July 27, 1987 be Cook x x approved as written. Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Morris x * * * * * * * * * * * * * * * * ;; * * * * * * * * * * * ;: * * Howell x Recognition of Visitors - None 3. Bid Openings A. Receipt of sealed bids for vehicle towing within the City of Atlantic Beach for a one year period One bid was received. Notices were sent to the three companies that had expressed interest in bidding. The other two companies advised they would not bid. Following discussion for a possible solution on the problem of towing charges, there was no motion in opposition of opening the bid. The one bid received was opened: Beach Body, Jacksonville Beach $14.99 per vehicle. Storage rates @ $3.00 per day * * * * * * ,. ,. * * * * * * * * * ,. * * * * * * * * Motion: Instruct the Mayor to appoint a Committee for further study. Cook x Defer action on the bid received. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Mayor Howell x Howell appointed Commissioner Gulliford to Chair the Committee, and designated the City Manager and Police Chief to serve as members. * * .. ;: * * * * * * * * * * ;: * * * * * ;; * * * * * '.Receipt of sealed bids for furnishing and installation of a telephone system in the new Public Safety Building The following bids were received and opened: PAGE TWO V V MINUTES NAME OF AUGUST 10, 1987 COMMRS. MSYN 3. Bid Openings - continued - telephone system 1.Allstate Electrical Contractors, Jacksonville $ 9,660.00 2. A.T. & T. $12,090.30 3. Atlantic Telephone & Computers, Jacksonville $10,003.40 4. Communications Systems, Jacksonville $11,875.00 " Alternate Bid $ 9,950.00 5. Jarvis Corp. , Jacksonville $11,952.00 6. Marcom Telecoumiunications, Jacksonville $10,314.00 7. Southern Bell, Jacksonville (12 mo.warranty) $13,900.70 8. Tel Plus Florida,Inc. , Jacksonville $ 9,080.00 9. TeleSystems, Inc. $ 9,836.85 Bid tabulation is attached hereto and made a part thereof. * * * * * * * * * * * * * * * * * * * * * * * * * Motion: Bids are to be referred to Committee for evaluation and Cook x submission of its report at the next meeting. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Mayor Howell x Howell appointed the Fire Chief, Police Chief, City Manager and himself to serve on the aforementioned Committee. * * * * * * * * * * * * * * * * * * * * * * * * * * * :. 4. Appearances: A.Mrs.Julie Anderson of the North Duval Beaches Association to present petition from property owners requesting rezoning of property in the North Atlantic Beach area Mrs.Anderson submitted a petition listing 60 signatories requesting rezoning of property in the North Atlantic Beach area from RG-2 to RG-1 to make the zoning more uniform from Coral Street on the south, 18th 5:. on the north, Seminole Road on the west, and Beach Avenue on the east, and the area from 18th to 19th on the Ocean Front rezoned from RG-2 to RS-2. The request for rezoning was maximum duplex. It was pointed out that one lot presently is multi-family. Some tenants, not property owners, signed the petition stating that they felt the owners would have no ob- jections. Mayor Howell expressed concern over not being certain that t`ie property owners that had not been contacted had no objections to down- grading the zoning. After discussion, the following motion was moved by Commissioner Gulliford in accord with the recommendation of the City Attorney: Motion: Refer the request for rezoning of property in the North Cook x x Atlantic Beach to the Community Development Board, at the Edwards x initiation of the City Commission as recommended by the Gulliford x x City Attorney, with the condition the City Manager and the Howell x City Attorney comply with the City Ordinances and the Statutes insofar as insuring compliance, and that Mr.Rumrell coordinate the work with the homeowners association to insu:e that what we do would be according to the Fl.Statutes and t`Le Ordinance Code of Atlantic Beach. PAGE THREE V V MINUTES NAME OF AUGUST 10, 1987 COMMRS. M S Y N 4. Appearances - continued B. Susan Tripp requesting renewal of the audit contract between Deliot:e, Haskins and Sells and the City of Atlantic Beach for a fee of $12,000.00 Miss Tripp requested Commission approval for renewal of their audit con- tract for the third year in the amount of $12,000.00 in accordance with their engagement letter,dated July 3, 1985, which was approved by the City Commission at the meeting on June 24, 1985. The firm sent a letter to Mayor Howell on August 6, 1987 summarizing the scope of their proposed services which were basically the same as the prior two years. Motion: Renew the audit contract for the third year with Deliotte, Cook x Haskins and Sells at the price stated. Edwards x x Gulliford x x During discussion, Commissioner Gulliford asked if the City Manager, Howell x Finance Director, or anyone else interested were satisfied with their services. Mr. Fellows responded he was very pleased with the firm. The latter asserted that one report asked for last year was not received, but he expressed the opinion that mis-communication was the reason. The City Manager asked for the Mayor's comments, but Mayor Howell declined. The question was called and the motion carried with a three to one vote. Mayor Howell voted nay. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 5. Application from Reuben and Janie Bennett for exception to the sewer moratorium in Section H Mrs. Janie Bennett asked for Commission approval for an exception to the sewer moratorium in Section H due to a hardship because of their under- standing that sewer was available. Mr. Fellows said there was a misunder- standing between Public Service Director Braid and Mr. Bennett relative to their ability to hook up to the city sewer system. Mr. Bennett bought the property thinking utilities were available; however, when he went :o city hall,city officials advised him that without a great deal of expense to raise the grade of the lot and house, he could not tie into the exist- ing manhole at the next block. Mr. Fellows told the Commission Mr.Bennett had agreed,that when the sewer line became available, he would disconnect the septic tank and hookup to the city line. Commissioner Gulliford ex- pressed concern on the present elevation; Mayor Howell told him Mr.Bennett was right on the verge of the east/west flow. Motion: Move to grant an exception to the sewer moratorium to Cook x Reuben and Janie Bennett based on information furnished Edwards x x by the City Manager relative to the Bennetts agreeing to Gulliford x x hook up to the city's sewer line when available. Howell x No discussion before the vote. Motion carried with a three to one vote, Commissioner Cook voted nay. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Committee reports A. Report by Commissioner Glenn Edwards on committee deliberations relative to public vs. private operation of the City and Buccaneer Water and Sewer District utility systems PAGE FOUR V V MINUTES NAME OF AUGUST 10, 1987 COMMAS. MSYN Committee Reports Commissioner Edwards reported the Committee met on Wednesday, August 5, 1987 at 7p.m.in the City Hall Commission Chamber. He stated that, fol- lowing an in-depth discussion, the Committee's recommendations were that the present proposal from Jax Utilities Management to operate the Atla-itic Beach utility was not workable in its present form, and that the question of the City taking over the Buccaneer Water and Sewer District would re- quire a more detailed financial analysis by the City Administrative staff before reconsideration by the committee at a later date. Commissioner Gulliford reported that the proposal from Jax Utilities to operate the City's utility system was un-realistic in that what they proposed was, in essence, a six months trial basis. He indicated it would take that long to give a meaningful quote, and that the Committee did not see any way, under the circumstances, the City could do something like that. He challenged Mr. Fellows and Mr. Braid that if they felt i: was prudent for the City of Atlantic Beach to operate Buccaneer that the Committee wanted to see real figures and a true budget based on actual costs and covering every base. He pointed out that the only way he per- sonally could see the City taking over Buccaneer's system would be if Messrs. Fellows and Braid convinced him it would be completely and total- ly accounted for and operated separately from the City of Atlantic Beach, Lt least for that period of time required to retire the debt. Mayor Howell said under the bond issue, that would certainly be required. It was agreed that the City Manager will submit to the Committee a new cost estimate to operate the Buccaneer system at the earliest possible date, and if he can develop a cost estimate lower than that of Jax Util- ities, the City will probably assume operation of the facility. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 7. Discussion by the City Commission on the desirability of authorizing the City Manager and City Attorney to conduct negotiations for the possible acquisition of additional land for public use. Mr. Fellows requested authority for he and the City Attorney to under- take negotiations with three property owners of additional land abutting some property already purchased for public use, with the understanding that any agreements reached would be subject to approval by the City Commission. Motion: Authorize the City Manager and City Attorney to enter into Cook x x negotiations with the property owners for the possible Edwards x acquisition of additional land for public use and report Gulliford x x back to the City Commission. Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE FIVE V V MINUTES NAME OF AUGUST 10, 1987 COMMRS. M S Y N 8. Authority for the City Manager to continue arrangements with Goodwins Beach Cleaning Service on a month to month basis through September 30, 1987 for the cleaning of Atlantic Beaches. Mr. Fellows requested the City Commission to allow him to continue wit`i the contractual arrangements with Goodwins Beach Cleaning Service thru September 30,1987. The proposed budget includes a long term relationship with the cleaning service. Excellent reports had been received from the residents of Atlantic Beach. Discussion followed on using city forces to clean the beach. Motion: Continue the contractual arrangement with Goodwins Beach Cook x Cleaning Service through September 30, 1987. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 9. Mr. Wesley Bunce appealing a decision of the Community Development Board denying him authority to subdivide property at 1144 East Coast Dr. Mr. Bunce presented a signed petition containing names of all neighbors within a 360 degree perimeter of his property. The petitioners stated `hey had no objections to Mr. Bunce subdividing his property and the hange would not significantly alter the density of the neighborhood. Mayor Howell stated it would be a violation of the Code to cut in half a lot 50'wide and 150' deep which would give him 2 lots 50' x 75' . The minimum lot allowed in the city was 5,000 sq. ft. (50'x 100') . Following discussion, no action was taken. 10. Action on Resolutions: A. Resolution No. 87-26 Mayor Howell presented in full, in writing, Resolution No. 87-26, a Resolution naming two of its parks in honor of two of our most dis- tinguished citizens, Reverend William Holsey Jordan and Adele Grage. Motion: Passage of Resolution No. 87-26. Cook x x Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * B. Resolution No. 87-27 Mayor Howell presented in full, in writing, Resolution No. 87-27, a Resolution commending the officers and crew of the U.S.S. Stark. Motion: Passage of Resolution No. 87-27. Cook x x Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Howell x PAGE SIX V V MINUTES NAME OF AUGUST 10, 1987 COMMAS. MSYN Action on Resolutions - continued C. Resolution No. 87-28 Mayor Howell presented in full, in writing, Resolution No. 87-28, a Resolution supporting the efforts of the United States Soccer Federa- tion in bringing the 1994 World Cup to the United States. Motion: Passage of Resolution No. 87-28. Cook x Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 11. Action on Exceptions A. Public Hearing on an application for an exception by Conrad Cowart to construct mini storage facilities on Mayport Road adjacent to the City of Atlantic Beach Water Plant No. 2 Mayor Howell advised the Community Development Board had considered the request and recommended approval. He opened the floor for a Public nearing and invited comments from the audience. As no one spoke for or gainst, the Mayor declared the Public Hearing closed. Motion: Approve the request for an Exception by Conrad Cowart to Cook x construct mini storage facilities on Mayport Road adjacent Edwards x x to the city water plant No. 2 Gulliford x x Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 10. Action on Ordinances A. Ordinance No. 65-87-16 - Public Hearing and Final Reading AN ORDINANCE CLOSING, VACATING, AND ABANDONING THAT CERTAIN ROAD EASE- MENT AND/OR RIGHT-OF-WAY DESCRIBED IN O.R. VOLUME 2509, PAGES 576, 577 AND 578, MORE PARTICULARLY DESCRIBED AS ALL OF LOT 725, AND THE WEST FIFTY (50) FEET OF LOT 736, ALL AS SHOWN ON THE PLAT OF SECTION 3, SALTAIR, RECORDED IN PLAT BOOK 10, PAGE 16, OF THE PUBLIC RECORDS OF DUVAL COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 65-87-16 on second and final reading. He opened the floor for a Public Hearing and invited comments from the audience. As no one spoke for or against the Ordinance, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 65-87-16 on second and final Cook x reading. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE SEVEN V V MINUTES NAME OF AUGUST 10, 1987 COMMRS. MSYN Action on Ordinances - continued B. Ordinance No. 95-87-32 - Public Hearing and Final Reading AN ORDINANCE AUTHORIZING THE TRANSFER OF CERTAIN REAL ESTATE OF THE CITY OF ATLANTIC BEACH TO SELVA LINKSIDE PARTNERSHIP IN EXCHANGE FOR OTHER PROPERTIES, MONIES, AND OTHER CONSIDERATIONS AS SET FORTH HEREIN; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing, Ordinance No. 95-87-32 on second and final reading. He opened the floor for a Public hearing and invited comments from the audience. As no one spoke for or against the Ordinance, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 95-87-32 on second and final Cook x reading. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 13. City Commission acknowledging receipt of proposed city budget for fiscal year beginning October 1, 1987 iayor Howell acknowledged receipt of the City Manager's proposed city budget for fiscal year 87-88. A Workshop Meeting was set for Monday, August 17, 1987 at 7 : 15 p.m. If not completed during the meeting of the 17th, the Commission to meet again on Thursday, August 20, 1987 at 7: 15 p.m. 14. Miscellaneous - None There being no other business to come before the Commission, the Mayor declared the meeting adjourned at 9:02 p.m. dYe/i it iam Howell Mayor/Presiding Officer ATTEST: Adelaide R. Tucker City Clerk FOR TOWING SERVICE CITY OF Daof Opening August 10, 1987 ATLANTIC BEACH FLORIDA Department 4 Beach Body Company BID NUMBER 8687-7 922 7th Avenue S. Jax Beach, 32250 ITEM � � 1 Brief Description Unit Price bct. F'ricc'Unit Pricebct. Price unit Priou, pct. Price,Unit PriceEct. Price I • Price lh�itPr � t, Primo Vehicle towing from within the City of Atlantic Beach Per Vehicle 14 .99 Storage 3.00 •• I- --4 41- 6 6 4 ailments: Committee Chairman: Commissioner Gulliford -Amount Budgeted 1061 •