08-10-87 v AGENDA
CITY OF ATLANTIC BEACH
AUGUST 10, 1987
Call to Order
Invocation and Pledge to the flag
1. Approval of the minutes of the regular meeting of July 27, 1987
2. Recognition of visitors
3. Bid Openings:
A. Receipt of sealed bids for vehicle towing within the City of
Atlantic Beach for a one year period
B. Receipt of sealed bids for furnishing and installation of a
telephone system in the new Public Safety Building
4. Appearances:
A. Julie Anderson of the North Duval Beaches Association to
present petition from property owners requesting rezoning of
property in the North Atlantic Beach area
B. Susan Tripp requesting renewal of the audit contract between
Deliotte, Haskins and Sells and the City of Atlantic Beach for
a fee of $12,000.00
5. Application from Reuben and Janie Bennett for exception to the
sewer moratorium in Section H
6. Committee reports:
A. Report by Commissioner Glenn Edwards on committee delib-
erations relative to public vs. private operation of the City .
and Buccaneer Water and Sewer District utility systems
7. Discussion by the City Commission on the desirability of authoriz-
ing the City Manager and City Attorney to conduct negotiations for
the possible acquisition of additional land for public use
8. Authority for the City Manager to continue arrangements with
Goodwins Beach Cleaning Service on a month to month basis through
September 30, 1987, for the cleaning of Atlantic Beaches
9. Mr. Wesley Bunce appealing a decision of the Community Development
Board denying him authority to subdivide property at 1144 East
Coast Drive
10. Action on Resolutions:
A. Adoption of Resolution No. 87-27 commending the officers and
men on the return of the U.S.S. Stark to the Mayport Naval
Station
11. Action on Exceptions:
A. Public hearing on an application for an exception by Conrad
Cowart to construct mini storage facilities on Mayport Road
adjacent to the City of Atlantic Beach Water Plant No. 2
(The Community Development Board recommends approval)
12. Action on Ordinances:
A. Public hearing and final reading of Ordinance No. 65-87-16
closing, vacating and abandoning that certain road easement
and/or right-of-way over all of Lot 725 and the west 50 feet
of Lot 736, Saltair Subdivision
B. Public hearing and final reading of Ordinance No. 95-87-32
authorizing the transfer of certain real estate of the City of
Atlantic Beach to Selva Linkside Partnership in exchange for
other properties, monies, and other considerations
13. City Commission acknowledging receipt of proposed city budget for
fiscal year beginning October 1, 1987
14. Miscellaneous
Mayor to call on City Commissioners, City Attorney, City Manager,
and City Clerk for reports and/or requests
Adjournment
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT CITY HALL ON AUGUST 10, 1987 AT 7:15 P.M. V V
O O
T T
PRESENT: William S. Howell, Mayor/Presiding Officer E E
Robert B. Cook, Sr. D D
Glenn A. Edwards
William I. Gulliford, Jr. , Commissioners M S
AND: Richard C. Fellows, City Manager 0 E
Claude L. Mullis, City Attorney T C
Adelaide R. Tucker, City Clerk I O Y
NAME OF ONEN
ABSENT: John W. Morris, Jr. , Commissioner. Out of Town COMMRS. NDS • O
The meeting was called to order by Mayor Howell. The invocation, offered
by Commissioner Cook was followed by the pledge to the flag.
1. Approval of the minutes of the Regular Meeting of July 27, 1987
Motion: Minutes of the regular meeting of July 27, 1987 be Cook x x
approved as written. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * ;; * * * * * * * * * * * ;: * * Howell x
Recognition of Visitors - None
3. Bid Openings
A. Receipt of sealed bids for vehicle towing within the City of Atlantic
Beach for a one year period
One bid was received. Notices were sent to the three companies that had
expressed interest in bidding. The other two companies advised they would
not bid. Following discussion for a possible solution on the problem of
towing charges, there was no motion in opposition of opening the bid. The
one bid received was opened:
Beach Body, Jacksonville Beach $14.99 per vehicle. Storage rates
@ $3.00 per day
* * * * * * ,. ,. * * * * * * * * * ,. * * * * * * * *
Motion: Instruct the Mayor to appoint a Committee for further study. Cook x
Defer action on the bid received. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Mayor Howell x
Howell appointed Commissioner Gulliford to Chair the Committee, and
designated the City Manager and Police Chief to serve as members.
* * .. ;: * * * * * * * * * * ;: * * * * * ;; * * * * *
'.Receipt of sealed bids for furnishing and installation of a telephone
system in the new Public Safety Building
The following bids were received and opened:
PAGE TWO V V
MINUTES NAME OF
AUGUST 10, 1987 COMMRS. MSYN
3. Bid Openings - continued - telephone system
1.Allstate Electrical Contractors, Jacksonville $ 9,660.00
2. A.T. & T. $12,090.30
3. Atlantic Telephone & Computers, Jacksonville $10,003.40
4. Communications Systems, Jacksonville $11,875.00
" Alternate Bid $ 9,950.00
5. Jarvis Corp. , Jacksonville $11,952.00
6. Marcom Telecoumiunications, Jacksonville $10,314.00
7. Southern Bell, Jacksonville (12 mo.warranty) $13,900.70
8. Tel Plus Florida,Inc. , Jacksonville $ 9,080.00
9. TeleSystems, Inc. $ 9,836.85
Bid tabulation is attached hereto and made a part thereof.
* * * * * * * * * * * * * * * * * * * * * * * * *
Motion: Bids are to be referred to Committee for evaluation and Cook x
submission of its report at the next meeting. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Mayor Howell x
Howell appointed the Fire Chief, Police Chief, City Manager and
himself to serve on the aforementioned Committee.
* * * * * * * * * * * * * * * * * * * * * * * * * * * :.
4. Appearances:
A.Mrs.Julie Anderson of the North Duval Beaches Association to present
petition from property owners requesting rezoning of property in the
North Atlantic Beach area
Mrs.Anderson submitted a petition listing 60 signatories requesting
rezoning of property in the North Atlantic Beach area from RG-2 to RG-1
to make the zoning more uniform from Coral Street on the south, 18th 5:.
on the north, Seminole Road on the west, and Beach Avenue on the east,
and the area from 18th to 19th on the Ocean Front rezoned from RG-2 to
RS-2. The request for rezoning was maximum duplex. It was pointed out
that one lot presently is multi-family. Some tenants, not property owners,
signed the petition stating that they felt the owners would have no ob-
jections. Mayor Howell expressed concern over not being certain that t`ie
property owners that had not been contacted had no objections to down-
grading the zoning. After discussion, the following motion was moved by
Commissioner Gulliford in accord with the recommendation of the City
Attorney:
Motion: Refer the request for rezoning of property in the North Cook x x
Atlantic Beach to the Community Development Board, at the Edwards x
initiation of the City Commission as recommended by the Gulliford x x
City Attorney, with the condition the City Manager and the Howell x
City Attorney comply with the City Ordinances and the
Statutes insofar as insuring compliance, and that Mr.Rumrell
coordinate the work with the homeowners association to insu:e
that what we do would be according to the Fl.Statutes and t`Le
Ordinance Code of Atlantic Beach.
PAGE THREE V V
MINUTES NAME OF
AUGUST 10, 1987 COMMRS. M S Y N
4. Appearances - continued
B. Susan Tripp requesting renewal of the audit contract between Deliot:e,
Haskins and Sells and the City of Atlantic Beach for a fee of $12,000.00
Miss Tripp requested Commission approval for renewal of their audit con-
tract for the third year in the amount of $12,000.00 in accordance with
their engagement letter,dated July 3, 1985, which was approved by the
City Commission at the meeting on June 24, 1985. The firm sent a letter
to Mayor Howell on August 6, 1987 summarizing the scope of their proposed
services which were basically the same as the prior two years.
Motion: Renew the audit contract for the third year with Deliotte, Cook x
Haskins and Sells at the price stated. Edwards x x
Gulliford x x
During discussion, Commissioner Gulliford asked if the City Manager, Howell x
Finance Director, or anyone else interested were satisfied with their
services. Mr. Fellows responded he was very pleased with the firm. The
latter asserted that one report asked for last year was not received, but
he expressed the opinion that mis-communication was the reason. The City
Manager asked for the Mayor's comments, but Mayor Howell declined. The
question was called and the motion carried with a three to one vote.
Mayor Howell voted nay.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
5. Application from Reuben and Janie Bennett for exception to the sewer
moratorium in Section H
Mrs. Janie Bennett asked for Commission approval for an exception to the
sewer moratorium in Section H due to a hardship because of their under-
standing that sewer was available. Mr. Fellows said there was a misunder-
standing between Public Service Director Braid and Mr. Bennett relative
to their ability to hook up to the city sewer system. Mr. Bennett bought
the property thinking utilities were available; however, when he went :o
city hall,city officials advised him that without a great deal of expense
to raise the grade of the lot and house, he could not tie into the exist-
ing manhole at the next block. Mr. Fellows told the Commission Mr.Bennett
had agreed,that when the sewer line became available, he would disconnect
the septic tank and hookup to the city line. Commissioner Gulliford ex-
pressed concern on the present elevation; Mayor Howell told him Mr.Bennett
was right on the verge of the east/west flow.
Motion: Move to grant an exception to the sewer moratorium to Cook x
Reuben and Janie Bennett based on information furnished Edwards x x
by the City Manager relative to the Bennetts agreeing to Gulliford x x
hook up to the city's sewer line when available. Howell x
No discussion before the vote. Motion carried with a three to one vote,
Commissioner Cook voted nay.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Committee reports
A. Report by Commissioner Glenn Edwards on committee deliberations
relative to public vs. private operation of the City and Buccaneer Water
and Sewer District utility systems
PAGE FOUR V V
MINUTES NAME OF
AUGUST 10, 1987 COMMAS. MSYN
Committee Reports
Commissioner Edwards reported the Committee met on Wednesday, August 5,
1987 at 7p.m.in the City Hall Commission Chamber. He stated that, fol-
lowing an in-depth discussion, the Committee's recommendations were that
the present proposal from Jax Utilities Management to operate the Atla-itic
Beach utility was not workable in its present form, and that the question
of the City taking over the Buccaneer Water and Sewer District would re-
quire a more detailed financial analysis by the City Administrative staff
before reconsideration by the committee at a later date.
Commissioner Gulliford reported that the proposal from Jax Utilities to
operate the City's utility system was un-realistic in that what they
proposed was, in essence, a six months trial basis. He indicated it
would take that long to give a meaningful quote, and that the Committee
did not see any way, under the circumstances, the City could do something
like that. He challenged Mr. Fellows and Mr. Braid that if they felt i:
was prudent for the City of Atlantic Beach to operate Buccaneer that the
Committee wanted to see real figures and a true budget based on actual
costs and covering every base. He pointed out that the only way he per-
sonally could see the City taking over Buccaneer's system would be if
Messrs. Fellows and Braid convinced him it would be completely and total-
ly accounted for and operated separately from the City of Atlantic Beach,
Lt least for that period of time required to retire the debt. Mayor Howell
said under the bond issue, that would certainly be required.
It was agreed that the City Manager will submit to the Committee a new
cost estimate to operate the Buccaneer system at the earliest possible
date, and if he can develop a cost estimate lower than that of Jax Util-
ities, the City will probably assume operation of the facility.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
7. Discussion by the City Commission on the desirability of authorizing
the City Manager and City Attorney to conduct negotiations for the
possible acquisition of additional land for public use.
Mr. Fellows requested authority for he and the City Attorney to under-
take negotiations with three property owners of additional land abutting
some property already purchased for public use, with the understanding
that any agreements reached would be subject to approval by the City
Commission.
Motion: Authorize the City Manager and City Attorney to enter into Cook x x
negotiations with the property owners for the possible Edwards x
acquisition of additional land for public use and report Gulliford x x
back to the City Commission. Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE FIVE V V
MINUTES NAME OF
AUGUST 10, 1987 COMMRS. M S Y N
8. Authority for the City Manager to continue arrangements with Goodwins
Beach Cleaning Service on a month to month basis through September 30,
1987 for the cleaning of Atlantic Beaches.
Mr. Fellows requested the City Commission to allow him to continue wit`i
the contractual arrangements with Goodwins Beach Cleaning Service thru
September 30,1987. The proposed budget includes a long term relationship
with the cleaning service. Excellent reports had been received from
the residents of Atlantic Beach. Discussion followed on using city
forces to clean the beach.
Motion: Continue the contractual arrangement with Goodwins Beach Cook x
Cleaning Service through September 30, 1987. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
9. Mr. Wesley Bunce appealing a decision of the Community Development
Board denying him authority to subdivide property at 1144 East Coast Dr.
Mr. Bunce presented a signed petition containing names of all neighbors
within a 360 degree perimeter of his property. The petitioners stated
`hey had no objections to Mr. Bunce subdividing his property and the
hange would not significantly alter the density of the neighborhood.
Mayor Howell stated it would be a violation of the Code to cut in half
a lot 50'wide and 150' deep which would give him 2 lots 50' x 75' . The
minimum lot allowed in the city was 5,000 sq. ft. (50'x 100') . Following
discussion, no action was taken.
10. Action on Resolutions:
A. Resolution No. 87-26
Mayor Howell presented in full, in writing, Resolution No. 87-26, a
Resolution naming two of its parks in honor of two of our most dis-
tinguished citizens, Reverend William Holsey Jordan and Adele Grage.
Motion: Passage of Resolution No. 87-26. Cook x x
Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Resolution No. 87-27
Mayor Howell presented in full, in writing, Resolution No. 87-27, a
Resolution commending the officers and crew of the U.S.S. Stark.
Motion: Passage of Resolution No. 87-27. Cook x x
Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Howell x
PAGE SIX V V
MINUTES NAME OF
AUGUST 10, 1987 COMMAS. MSYN
Action on Resolutions - continued
C. Resolution No. 87-28
Mayor Howell presented in full, in writing, Resolution No. 87-28, a
Resolution supporting the efforts of the United States Soccer Federa-
tion in bringing the 1994 World Cup to the United States.
Motion: Passage of Resolution No. 87-28. Cook x
Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
11. Action on Exceptions
A. Public Hearing on an application for an exception by Conrad Cowart
to construct mini storage facilities on Mayport Road adjacent to the
City of Atlantic Beach Water Plant No. 2
Mayor Howell advised the Community Development Board had considered
the request and recommended approval. He opened the floor for a Public
nearing and invited comments from the audience. As no one spoke for or
gainst, the Mayor declared the Public Hearing closed.
Motion: Approve the request for an Exception by Conrad Cowart to Cook x
construct mini storage facilities on Mayport Road adjacent Edwards x x
to the city water plant No. 2 Gulliford x x
Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
10. Action on Ordinances
A. Ordinance No. 65-87-16 - Public Hearing and Final Reading
AN ORDINANCE CLOSING, VACATING, AND ABANDONING THAT CERTAIN ROAD EASE-
MENT AND/OR RIGHT-OF-WAY DESCRIBED IN O.R. VOLUME 2509, PAGES 576, 577
AND 578, MORE PARTICULARLY DESCRIBED AS ALL OF LOT 725, AND THE WEST
FIFTY (50) FEET OF LOT 736, ALL AS SHOWN ON THE PLAT OF SECTION 3,
SALTAIR, RECORDED IN PLAT BOOK 10, PAGE 16, OF THE PUBLIC RECORDS OF
DUVAL COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing Ordinance No. 65-87-16 on
second and final reading. He opened the floor for a Public Hearing and
invited comments from the audience. As no one spoke for or against the
Ordinance, the Mayor declared the Public Hearing closed.
Motion: Passage of Ordinance No. 65-87-16 on second and final Cook x
reading. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE SEVEN V V
MINUTES NAME OF
AUGUST 10, 1987 COMMRS. MSYN
Action on Ordinances - continued
B. Ordinance No. 95-87-32 - Public Hearing and Final Reading
AN ORDINANCE AUTHORIZING THE TRANSFER OF CERTAIN REAL ESTATE OF THE CITY
OF ATLANTIC BEACH TO SELVA LINKSIDE PARTNERSHIP IN EXCHANGE FOR OTHER
PROPERTIES, MONIES, AND OTHER CONSIDERATIONS AS SET FORTH HEREIN;
PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing, Ordinance No. 95-87-32 on
second and final reading. He opened the floor for a Public hearing and
invited comments from the audience. As no one spoke for or against the
Ordinance, the Mayor declared the Public Hearing closed.
Motion: Passage of Ordinance No. 95-87-32 on second and final Cook x
reading. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
13. City Commission acknowledging receipt of proposed city budget for
fiscal year beginning October 1, 1987
iayor Howell acknowledged receipt of the City Manager's proposed city
budget for fiscal year 87-88. A Workshop Meeting was set for Monday,
August 17, 1987 at 7 : 15 p.m. If not completed during the meeting of
the 17th, the Commission to meet again on Thursday, August 20, 1987
at 7: 15 p.m.
14. Miscellaneous - None
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 9:02 p.m.
dYe/i
it iam Howell
Mayor/Presiding Officer
ATTEST:
Adelaide R. Tucker
City Clerk
FOR TOWING SERVICE CITY OF Daof Opening August 10, 1987
ATLANTIC BEACH
FLORIDA Department
4
Beach Body Company
BID NUMBER 8687-7 922 7th Avenue S.
Jax Beach, 32250
ITEM � � 1
Brief Description Unit Price bct. F'ricc'Unit Pricebct. Price unit Priou, pct. Price,Unit PriceEct. Price I • Price lh�itPr � t, Primo
Vehicle towing from within
the City of Atlantic Beach
Per Vehicle 14 .99
Storage 3.00
••
I-
--4
41-
6 6
4
ailments: Committee Chairman: Commissioner Gulliford
-Amount Budgeted
1061 •