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11-03-87 v MINUTES OF THE RETIRING CITY COMMISSION OF ATLANTIC BEACH, FLORIDA HELD AT CITY HALL ON NOVEMBER 3, 1987 AT 7 :15 P.M. V V O O RESENT: William S. Howell, Mayor/Presiding Officer T T Robert B. Cook, Sr. E E Glenn A. Edwards D D William I. Gulliford, Jr. John W. Morris, Jr. , Commissioners M S AND: Richard C. Fellows, City Manager 0 E Peter Corbin, Acting City Attorney T C Adelaide R. Tucker, City Clerk I 0 Y NAME OF ONEN ABSENT: Claude L. Mullis, City Attorney, Out of the City COMMRS. NDSO The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Cook was followed by the pledge to the flag. 1. Approval of the Minutes of the Regular Meeting of October 26, 1987 Motion: Minutes of the regular meeting of October 26, 1987 be Cook x approved as submitted. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x 2. Recognition of visitors - None 3. Bid Openings: . Receipt of competitive bids for furnishing and installing communications tower at the new Public Safety Building Angle Tower Company $4,025.00 Gainesville, Florida Temco Tower Company $1 ,200.00 Jacksonville, Fl. Bid tabulation attached hereto and made a part thereof. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Motion: Bids be sent to Committee. Cook x x Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Mayor Morris x Howell appointed Commissioner Cook to Chair the Committee, and report Howell x back at the next meeting. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 4. Appearances: A. Mr. Peter Corbin, Chairman of the Board of Trustees of Atlantic Beach Pension Fund, to discuss the recommendations of the Board of Trustees for decreasing vesting time from ten years to five years. r.Corbin briefed the Commission on the Pension Board's recommendation to uecrease the vesting period from ten to five years. Mr. Corbin stated the Board believed their recommendation would make the fund consistent with PAGE TWO V V MINUTES NAME OF NOVEMBER 3, 1987 COMMRS. MSYN Appearances - Continued the requirements of the private sector. Commissioner Cook asked the Ci:y Manager if he had any record showing the number of people that had worked for the city who quit after five years employment. Mr. Fellows reported that since the Pension plan was adopted in 1972, there had been 13 people to resign after five years employment, but before ten years. Mr. Cook asked if those 13 people would be completely vested. Mr. Fellows said no, they would not. Mr.Corbin advised the Commission that the Pension Board also considered the issue of retroactivity, and added that Mr. Mullis, who acts as Attorney to the Board, had advised the Pension Board that the City could not legally go back and retroactively vest someone who, at this point in time, was no longer an employee of the city. Mayor Howell expressed concern over a policeman that had resigned just a little over a year ago that had eight years with the city, and now employees would be vested in five. He asked if the Pension Board had considered the possibility of going to five year vesting starting now. Mr.Corbin replied they discussed two alternative plans that would have phased vesting in. They considered a proposal where after five years the employee would be vested 50% and after ten years they would be 100% vested. However, there was not much support on the Board for that proposal. Con- missioner Morris noted that he worked for a company who operated under a ten year, 100% vesting, but at five years the employees started getting a percentage. Following a lengthy discussion, the following motion was moved: Motion: Amend the Pension Ordinance to change the vesting period Cook x from ten to five years, based on the recommendation of Edwards x the Pension Board. Gulliford x x Morris x x Howell x Following discussion before the vote, the motion carried with a three to two vote. Mayor Howell and Commissioner Edwards voted nay. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 5. Action by the City Commission to authorize the drawing of plans and specifications for Major Sewer Rehabilitation, Phase II, the remaining portions of Section "A" and Section "B" in an amount not to exceed $20,000.00. The City Manager stated that this was a continuation of the City's major Sewer Rehabilitation program. He added that the bids on Section "A" will be received at the next meeting. The proposal was to prepare the plans and specifications for the rest of "A" and all of Section "B". Mr. Fellows reported this was a five year program and they budgeted $100,000 each year to make major sewer system repairs. He added that this was E.P.A.funding, therefore 55% of it would be paid for by the Federal Government. Commissioner Gulliford asked if the job the City bid that went over budget was included in this. Mr. Fellows replied that it was included, and it was being combined with the special project of the nine manhole repairs. They have recombined it to make bigger job. Commissioner Gulliford asked if the bid was going to be .eparated into parts or would it be a lump sum bid. Mr.Fellows replied PAGE THREE V V MINUTES NAME OF NOVEMBER 3, 198 7 COMMRS. MSYN _ . Major Sewer Rehabilitation specifications - continued that it would have to be separated into parts,due to the fact that the nine manholes were not eligible for E.P.A. funding. Motion: Authorize the drawing of plans and specifications Cook x for Phase II and the remaining portions of Edwards x Section "A" and "B" not to exceed $20,000.00. Gulliford x x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 6. Discussion by the City Commission on correcting an error on the zoning atlas on Cornell Lane east of Mayport Road Mr. Fellows reported there was an apparent error in the zoning Atlas. It was simply the line that was drawn was in error, and included a piece of residential property in commercial zoning, thereby preventing the owners from building a home on the lot. Motion: To correct the error on the zoning atlas. Cook x x Edwards x x Following discussion, the question was called and the motion Gulliford x carried unanimously. Morris x * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x 7. Committee report by Commissioner Glenn Edwards on recommendations relative to evaluation of bids on a portable generator Commissioner Edwards reported the Committee met on October 27, 1987 at 10:00 a.m. Following evaluation of the bids, the Committee unani- mously agreed to recommend to the Commission to award the bid to Reagan Equipment Company in the amount $11,950. Motion: Accept the recommendation of the Committee, and award Cook x the bid to Reagan Equipment Company, of Jacksonville, Edwards x x subject to $5,000 part-payment Oceanwalk agreed to pay. . Gulliford x x Morris x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 8. Any other old business Commissioner Cook told Commissioner Morris it had been a pleasure to spend the past four and one-half years with him, and even his poetry wasn't too bad. Commissioner Gulliford told Commissioner Morris he had enjoyed serving with him, as he had made dull evenings exciting again. Commissioner Morris had been a worthy adversary at times and a supportive comrade at ,ther times. PAGE FOUR V V MINUTES NAME OF NOVEMBER 3, 1987 COMMRS. MSYN Jther Business - continued Commissioner Edwards said that he had enjoyed serving with Commissioner Morris and wished him God speed. Commissioner Morris thanked everyone for their indulgence during some of his long winded debates, and pointed out that the real highlight of his career as a Commissioner was during the waning hours of the Buccaneer debate. He had prepared for many, many days and weeks, and even had the TV stations present. The house was packed with interested citizens. He had bags of evidence, etc. ready to take on the Commission once again. The Chair recognized him and said "Commissioner Morris, you have five minutes". Commissioner Morris said he would never forget that, after all of his preparation, he only had five minutes to speak. He told the Mayor "that's what separates the men from the boys". Commissioner Morr_s told the Mayor and Commission it certainly earned his respect for them, and the lady that was on the Commission at the time. Commissioner Morris expressed the opinion that serving as a Commissioner was like getting a small pox vaccination, everyone should have a dose of it, and added the Commission would certainly have a sympathetic critic when he was present in the audience. "ommissioner Morris further stated he had enjoyed working with all of the taff, and was very proud of our city. He was also very pleased Alan Jensen was taking over his seat. He ended by saying it had been a pleasure serving on the Commission. There being no other business to come before the Commission, the Mayor declared the meeting adjourned at 7:50 p.m. I11ia S. ' tell Mayor/Presiding Officer ATTEST: Adelaide R. Tucker City Clerk MINUTES OF THE MEETING OF THE NEW CITY COMMISSION OF ATLANTIC BEACH HELD AT THE CITY HALL ON NOVEMBER 3, 1987 AT 8:00 P.M. V V O O RESENT: William S. Howell, Mayor-Commissioner T T Robert B. Cook, Sr. E E Glenn A. Edwards D D William I. Gulliford, Jr. Alan C. Jensen, Commissioners M S AND: Richard C. Fellows, City Manager O E Peter Corbin, Acting City Attorney T C I 0 Y Adelaide R. Tucker, City NAME OF ONEN ABSENT: Claude L. Mullis City Attorney, Out of Town COMMRS. ND SO 1. The Oath of Office was administered to the new Commissioners by the City Clerk. 2. The meeting was called to order by Mayor Howell. 3. Special Presentation Mayor Howell presented to Commissioner Morris a plaque commending him him for his years of service. The Mayor told Commissioner Morris they had not always agreed on decisions that were being considered, but one thing he thought was very important in situations of that type, was when they left the Commission table, those disagreements stayed there. They 'id not carry on into their friendship. They had remained friends and )uld continue to be friends through the years. Commissioner Morris received a round of applause when the Mayor presented the plaque. He thanked the Mayor and told the Commission and audience he was very proud to receive the plaque, and humbly thanked the citizens for allowing him to serve as a Commissioner. 4. Any new business - None 5. Miscellaneous Mayor Howell welcomed Commissioner Jensen on board again. He had served with all the present Commission with the exception of Commissioner Edwards. Commissioner Jensen said it was a pleasure to be back and he looked for- ward to serving with everyone on Board. Mayor Howell advised the Commission of a new TV show that would be held on Monday, November 9th at 5:00 p.m. The show will run each week from 5:30 p.m. until 6:00 p.m. All Commissioners were asked to be present for a general discussion. There being no other business to come before the Commission, the Mayor declared the meeting adjourned at 8:20 p.m. AO"( rTE ��"� W'R is S. Howell Mayor/Presiding Officer Adelaide R.Tucker,City Clerk