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12-14-87 v CITY OF ATLANTIC BEACH December 14, 1987. 7:15 PM AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Meeting of November 23, 1987, and Special Called Meeting of December 7, 1987 2. Recognition of visitors 3. Bid Openings: A. Receipt of bids for providing furniture for the new Public Safety Building B. Receipt of bids for the resurfacing of two existing asphalt tennis courts at Russell Park 4. Appearances: A. Capt. Carl Simonsen, U.S.N. (Ret.) , to introduce a presenta- tion of the proposed Fleet Landing project 5. Action by the City Commission to declare surplus, and authorize for disposition at public auction to the highest bidder, certain items to be removed from the old Public Safety Building 6. Action by the City Commission to authorize advertising under the Consultants Competitive Negotiation Act for plans and specifica- tions for the remaining water mains and sewer mains on Beach Avenue 7. Action by the City Commission on a request by Bill Bryant of Gee and Jenson Engineers, relative to actions for the stabilization of the ditch bank behind the new Public Safety Building, and authority to prepare plans and specifications for needed concrete piers to support pedestrian walkway across the lagoon from the Russell Park parking lot to the new Public Safety Building 8. Discussion by the City Commission on the long range needs of City Hall/Buccaneer District 9. City Commission action on a request to utilize the Consultants Competitive Negotiation Act to obtain engineering services in connection with master drainage study of the old Atlantic Beach area with a view toward elimination of the concrete French drains on Atlantic Beach at the foot of Ahern, Eighth Street, and Tenth Street 10. Action on Ordinances: A. Ordinance No. 80-87-36 Introduction and first reading of an Ordinance approving an interlocal agreement between the City of Atlantic Beach, the City of Neptune Beach and Neptune Square Shopping Center to provide sewer service to the center under certain terms and conditions and setting of a public hearing for January 11, 1988 B. Ordinance No. 90-87-127 Introduction and first reading of an Ordinance amending the Ordinance Code of the City of Atlantic Beach to provide for the recombination of lots where no such recombined lot would have less than 5000 square feet and where the density other- wise permitted would be reduced, and setting of a public hearing for January 11, 1988 C. Ordinance No. 90-87-126 Public hearing and final reading of an Ordinance approving the land development plan and proposal for Seminole Reach and Ocean Side 11. Miscellaneous 12. Mayor to call on City Attorney, City Clerk, City Manager and City Commissioners for reports and/or requests Adjournment A4 CORRECTED ON 1/11/88 to reflect the correct vote of yes on all votes. MINUTES SUBMITTED IN THE AGENDA PACKET ON 1/8/88 REFLECTED SOME NO VOTES. MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT CITY HALL ON DECEMBER 14, 1987 AT 7:15PM V V O O T T E E PRESENT: William S. Howell, Mayor/Presiding Officer D D Robert B. Cook, Sr. Glenn A. Edwards M S William I. Gulliford, Jr. Alan C. Jensen 0 E T C AND: Richard C. Fellows, City Manager I O Y NAME OF ONEN Claude L. Mullis, City Attorney COMMRS. N D S 0 Adelaide R. Tucker, City Clerk The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Cook was followed by the pledge to the flag. 1. Approval of the Minutes of the Regular Meeting of November 23, 1987 Motion: Minutes of the regular meeting of November 23, 1987 be Cook x x approved as submitted. Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Jensen x * * * * * * * * * * * * * * * * ., * * * * * Howell x 1.B. Approval of the minutes of the special meeting of December 7, 1987 Cook x Motion: Minutes of the special meeting of December 7,1987 Edwards x x be approved as written. Gulliford x Jensen x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * *- * * * * * * * * * * * * * * * 2. Recognition of Visitors Mr. Louis MacDonell appeared before the Commission to request plat approval for Selva Linkside. In response to the City Attorney's question, Mayor Howell said the streets would not be private. Mr. MacDonell pre- sented the engineer's drawing of Phase 1, Selva Linkside, which consisted of 80 lots. Land that was being deeded to the City was not on the plat, It was pointed out there was infringement on the lake up towards the golf course, and Mr. Merritt explained they had a easement from Selva Marina Country Club to put that lake onto their property. Motion: Authorize the Mayor and City Clerk to sign the plat for Cook x x record subject to receipt of the proper deeds to Atlantic Edwards x Beach that have been approved by the City Attorney, and Gulliford x x receipt of funds agreed to at a prior meeting in accord- Jensen x ance with Ordinance No.90-87-116 passed 4/13/87. Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * .. PAGE TWO V V MINUTES NAME OF DECEMBER 14, 1987 COMMRS. MSYN 3. Bid Openings: A. Receipt of bids for providing furniture for the new Public Safety Building: 1. Carver Colvin Company $7,411.65 Jacksonville, Florida Delivery date: As needed 2. Crazy Elliotts Furniture $7,095.94 Jacksonville, Florida Delivery date: 30 to 60 days 3. Wilco Office Supply $8,338.42 Jacksonville, Florida Delivery Date: December 18,1987 Bid tabulation is attached hereto and made a part hereof. * * * * * * * * * * * * * * * * * Motion: Bids be sent to Committee with authority to award to the lowest and best bidder. Commissioner Edwards Cook x to Chair the Committee. Edwards x x Gulliford x x Jensen x o discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * B. Receipt of bids for the resurfacing of two existing asphalt tennis courts at Russell Park: 1. Sport Courts, Inc. $3,580.00 Jacksonville, Florida Bid tabulation is attached hereto and made a part hereof. * * * * * * * * * * * * * * * * * * * Motion: To accept the bid. Cook x x Edwards x Gulliford x x Jensen x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * 4. Appearances: A. Capt. Carl Simonsen, U.S.N. (Ret.) , to introduce a presentation of the proposed Fleet Landing project. Capt. Simonsen, Vice President of the Naval Continuing Care Retirement Foundation represented the Foundation as the President, Admiral Joe oleman was unable to attend the meeting. He introduced the Board of PAGE THREE V V MINUTES NAME OF DECEMBER 14, 1987 COMMRS. M S Y N 4A. Appearances - Continued Directors as: Captain Frank Alcorn, Secretary; Captain Len Graves, Treasurer; Captain Hank Cutler; Rear Admiral Byron Fuller, U.S. Navy Retired; Dr. Patricia Cowdery, and Captain Fred Torsch. Captain Simon offered a brief informational review of Fleet Landing,anc told the Commission that Fleet Landing was a not for profit community designed for retired Navy and Marine officers and surviving spouses who have reached the age of 62. The Certificate of Authority for the project was received from the State at the end of September. Captain Simon introduced Mr.Ed Vandergraft, Senior Vice President of the Haskel Company who presented the plans for Fleet Landing, and was assist- ed with the visual aides by Tom Brannon, Chief Executive Officer for the Haskel Community Developers, Inc. Mr.Vandergraft explained to the Com- mission they had furnished some information to city staff, but had not formally sought any type of rezoning or variances that will be requires for the project. It would probably take the next year to 18 months for the required pre-marketing. Construction should begin within 18 months. The 70 acre tract of land is located behind the Confort Inn on Mayport Road, north of Selva Marina Country Club and west of Selva Norte Subdi- vision. Mr.Vandergrift added the project was a Life Care Facility, and here were three basic qualifications: a member of the residence must le over 62 years old, must be in good health at time of occupancy, and must be financially responsible. Mr. Vandergrift showed the Commissioners site plans for Fleet Landing. The project was currently planned for 439 living units, (approximately 6.4 units to the acre.) It was made up of three basic types of housing units: Manor homes which will be made up of single family housing; Cluster or patio homes which will be similar to one story facilities, and larger apartment units which will be in two, three, and four story buildings. Mr. Vandergrift said there was a buffer zone of 300 to 350 feet from Selva Norte which would be left as a jurisdictional mitigation area. He also explained to the Commissioners there would be an officers' club, with a large dining area, and a life care community where resider.ts lived in one of the three independent living settings (take one meal to- gether as part of the monthly fee.) , and also maintenance, maid service, and other living amenities would be provided. A gentleman in the audience asked about through traffic from Mayport Road to Selva Marina Drive. Mr. Vandergrift stated that both entrances would be guarded twenty-four hours a day and anyone entering would be required to have a pass. A lady in the audience asked why there had to be a road onto Selva Marina Drive. Mr. Vandergrift replied the primary justification would be to give the residents access to the project from lelva Marina Drive. Mayor Howell stated that the City of Atlantic Beach rould require the 2nd access for Fire and Police entrance to the project. A gentleman in the audience asked if the weaving road coming through PAGE FOUR V V MINUTES NAME OF DECEMBER 14, 1987 COMMRS. MSYN 4A. Appearances - Continued Selva Marina would have to be redesigned as there would surely be traffic problems. Mr. Vandergrift explained they had not done a traffic study, but would do so while they were going through the planning process. After a lengthy discussion, Mayor Howell told the audience that the project had not been approved, and had not gone through even the first step in the zoning and approval process. He stated that it would have to go to the Community Developement Board for public hearings, then it would come tp the City Commission for additional public hearings. Following discussion, Mayor Howell thanked the representatives of Fleet Landing for attending the meeting. * * * * * * * * * * * ,. * * * With no objections from the Commission, Mayor Howell called for item 10A on the agenda to be moved up. Mr. Mullis presented Ordinance #80-87-36 in full, in writing on first reading, and explained the Ordinance was to approve the interlocal agree- ment between the City of Atlantic Beach, The City of Neptune Beach, and the shopping center, where Atlantic Beach would accept the sewage from the shopping center. The lines would be constructed by the developer it no cost to Atlantic Beach or Neptune Beach, and would be maintained by the developer. If, at any time during the next five years, Neptune Beach decides it has the capacity to treat the sewage, and desires to do so, it can so notify the City of Atlantic Beach that it wishes to exercise that option. At the end of five years, if the option is not taken, it will become a permanent connection to the sewer system of Atlantic Beach,and who will charge the developer of the shopping center 150% of the rates and charges our city charges for residences outside the incorporated area of Atlantic Beach. If Neptune Beach decides to exercise their option, the developer will have to pay the impact fees due at the time the connection was made. If they decide to stay with the City of Atlantic Beach at the end of the five years, the developer will pay to the City of Atlantic Beach the sewer impact fees due. Mayor Ish Brant of Neptune Beach was present in the audience for first reading of the Ordinance. He advised the Commission Neptune Beach had passed their Ordinance on first reading. Their Public Hearing will be January 4, 1988. Motion: Passage of Ordinance No. 80-87-36 on first reading. Cook x Edwards x x Gulliford x x Jensen x Howell x During discussion Commissioner Gulliford asked if anyone had :alculated the impact on gallons per day. Mayor Howell replied ,he impact would be approximately 20,000 gallons per day. The question was called and the motion carried unanimously. Mayor Howell set the Public Hearing for January 11, 1988. * * * * * * * * * * * * * * * PAGE FIVE V V MINUTES NAME OF DECEMBER 14, 1987 COMMRS. MSYN 5. Action by City Commission to declare surplus, and authorize for dis- position at public auction to the highest bidder, certain items to be removed from the old Public Safety Building. Mr. Fellows stated they have made a list of all the items in question and there were some items the contractor who will demolish the building will claim. Part of the bid included the recovery of some of the doors, He told the Commission that he would have to go over the items with Mrs. Linger, the architect, and determine which of the material may be re- covered by the contractor. Mayor Howell asked if any of the equipment would be usable in the new building. Mr. Fellows replied the contractor would not utilize most of the material in the building because he would not take responsibility for used equipment. Motion: To authorize for disposition at a public auction, Cook x x certain items from the old Public Safety Building, Edwards x with Monies collected to go towards new furniture Gulliford x x Jensen x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * 6. Action by the City Commission to authorize advertising under the Consultants Competitive Negotiation Act for plans and specifications for the remaining water mains and sewer mains on Beach Avenue. Mr. Fellows stated that they have had a number of people who live on Beach Avenue call the City to inquire when any kind of improvements will be made to Beach Avenue, specificially resurfacing. He said he had discussed the problem with members of the City Commission to bring them up to date, and it was agreed, after research, that to go in there with- out making sure that all of the additonal water and sewer lines are pu: in would be a waste of money, because you would have to go back in a year or so, tear up the roads, put the water and sewer mains in, and make the cuts across the streets for the various laterals. Mr.Fellows asked the Commission to consider allowing him to solicit engineering expertise to make some determination as to what it would cost for engineering plans and specifications to be prepared for this work, and then the Commission could determine if they want to go ahead with the con- struction at this time, and do it through a formal appraisal basis, or an informal basis, as in letters to the residents in the area. Mayor Howell suggested the City could do some minor type repairs to Beach Avenue until the City was ready to go in, and the people are ready for an assessment put against them for water and sewer mains. Motion: Authorize the City Manager to go out under the Consultants Cook x x Competitive Negotiations Act to seek engineering services Edwards x for the remaining water and sewer mains on Beach Avenue. Gulliford x x Jensen x Jo discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE SIX V V MINUTES NAME OF DECEMBER 14, 1987 COMMRS. MSYN 7. Action by City Commission on a request by Bill Bryant of Gee and Jenson Engineers, relative to actions for the stabilization of the ditch bank behind the new Public Safety Building, and authority to prepare plans and specifications for needed concrete piers to support pedestrian walkway across the lagoon from the Russell Park parking lot to the new Public Safety Building. Mr. Bill Bryant introduced Rick Lexer, an architect from Gee and Jenson who had done work in the vicinity of the new Public Safety Building and the proposed new City Hall site. Mr. Bryant reminded the Commission about the conceptual layout that was prepared for the utilization of the property on which the old Public Safety Building set, with the new Public Safety Building and adjacent to it, to the south would be the new City Hall. He explained that as the new Public Safety Building developed, i: grew in size, and grew closer to the existing ditch which separates the Public Safety Building and the new City Hall site from the parking area, and the parks and playground to the west. He stated that he had talked to the City Manager and they had decided what needed to be done was to put a foot bridge across the existing ditch in order to get to the parking area. He further stated that Mr. Fellows had asked him to attend the meeting to explain to the Commissioners about the possibility of designing some footings and supports for a foot bridge, and go ahead with the construction which should not be costly. Mr. Bryant oted the reason for Mr. Lexer being there was to advise the Commission unless they locate part of the ditch now, the city might spend that same money in later days, and he did not want the city to come back later and say "why didn't you tell us about this then". Mr. Lexer explained that they were responding to the need to go to the parking lot now under construction, and they could provide the pre-cast concrete over the spot to stabilize the ditch to prevent erosion. They suggested several alternatives, including the relocation of the ditch. Construction costs would run approximately $30,000 to $40,000, or using the boxed culvert of 175' long would be over $100,000 for construction, Mayor Howell reminded them of the land fill, and asked if they could satisfy DER, EPA, etc. Mr. Bryant said they thought they could get the necessary permits to move the ditch west by 15 to 20 feet. If not, they would have to go ahead and put in a boxed culvert. A lengthy discussion followed. Motion: Authorize Gee & Jenson to pursue acquiring the necessary Cook x x permits to move the ditch at the new Public Safety Bldg. Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Jensen x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x 8. Discussion by the City Commission on the long range needs of City call/Buccaneer District Mr. Fellows commented he had, on several occasions, discussed alterna- tives to the space needs of the city in the future. The City had an PAGE SEVEN V V MINUTES NAME OF DECEMBER 14,1987 COMMRS. MSYN • 8. Discussion on long range needs of City Hall/Buccaneer District-continued offer made to purchase the Buccaneer office building on Assissi Lane, which could be considered a "satellite city hall". There were also dis- cussions on replacing the temporary trailer at Russell Park with a building that had been offered to the city. Or whether or not the com- mission wished to build a new city hall on property adjacent to the new Public Safety Building. During discussion, Commissioner Gulliford opposed the purchase of the Buccaneer office building. He preferred a new City Hall. The Mayor suggested we could use the existing city hall for a community center. Discussion followed. Motion: Pursue competitive negotiations with the plan or purpose Cook x x of conceptual drawings and plans for a new City Hall. Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Jensen x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x 9.City Commission action on a request to utilize the Consultants Com- petitive Negotiation Act to obtain engineering services in connection with master drainage study of the old Atlantic Beach area with a view toward elimination of the concrete French drains on Atlantic Beach at the foot of Ahern, Eighth St. , and Tenth Street 'he City Manager pointed out the need of eliminating the french drains if at all feasible. Following discussion, the following motion was moved. Motion: Authorize the City Manager to proceed under the Consultants Cook x x Competitive Negotiation Act to obtain engineering services Edwards x in connection with a master drainage study of the old Gulliford x x Atlantic Beach area with a view toward elimination of the Jensen x concrete french drains on the beach at Ahern, Eighth, and Howell x Tenth Streets. No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * ;: * * * * * * * * * * * * * * * * * * 10. Action on Ordinances: A. Taken up earlier on the agenda B. Ordinance No. 90-87-127 - First Reading AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 24, ARTICLE IV, DIVISION 1, SECTION 24-188 (c) TO PROVIDE FOR RECOMBINATION OF LOTS WHERE NO SUCH RECOMBINED LOT WOULD HAVE LESS THAN FIVE THOUSAND (5,000) SQUARE FEET AND WHERE THE DENSITY OTHERWISE PERMITTED WOULD BE REDUCED; PROVIDING AN EFFECTIVE DATE. 'Iayor Howell presented in full, in writing, Ordinance No. 90-87-127 on first reading. PAGE EIGHT V V MINUTES NAME OF DECEMBER 14, 1987 COMMRS. MSYN Action on Ordinances - continued - B Motion: Passage of Ordinance No. 90-87-127 on first reading. Cook x Edwards x x Gulliford x x Jensen x No discussion before the vote. Motion carried unanimously. Mayor Howell x Howell set the Public Hearing for January 11, 1988. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 10 C. Ordinance No. 90-87-126 - Public Hearing and Final Reading. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH ACCEPTING AND APPROVING LAND DEVELOPMENT PLAN AND PROPOSAL SUBMITTED BY MR. MICHAEL A. AKEL AND CERTAIN CONDITIONS FOR DEVELOPMENT OF LAND IN THE CITY OF ATLANTIC BEACH; PROVIDING AND EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 90-87-126 on second and final reading. He opened the floor for a Public Hearing and invited comments from the audience. As no one spoke for or against, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 90-87-126 on second and final Cook x x reading. Edwards x Gulliford x x Jensen x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 11. Miscellaneous Commissioner Cook brought up the subject of City employees receiving half-day off on Christmas Eve. No action was taken Commissioner Gulliford suggested on bids in the future that they should carry some type of terminology that required any goods and/or services that are provided to the City of Atlantic Beach shall meet all existing Ordinances of the City. Mayor Howell stated that Mr. Mullis had received a proposed amendment to the Convention Development Tax Agreement between the consolidated City of Jacksonville and the three beach Cities and the Town of Baldwin. Mayor Howell further stated that if the Commissioners agree to the amendment; the City would receive the money once a month rather than once a year. Mayor Howell commented that it was a restricted revenue. Mr. Mullis recommended that approval be put off by the Commissioners until the City of Jacksonville approves it. Er. Fellows stated that he had two items to bring up. The first was on .:xtensive changes at the Public Safety Building necessitated by the 91: equipment revisions amounting to $16,000, which the City was going to PAGE NINE V V MINUTES NAME OF DECEMBER 14, 1987 COMMRS. MSYN 11. Miscellaneous - continued send a bill to Pat Welty. In addition, the City would bill them for their share of the increase kilowatt rating of the generator, which was raised from 50 to 60 kilowatts to take care of additional equipment. The change order was in the amount of $18,250. Mr. Fellows asked for an approval on the change order. Mayor Howell asked how much the City would have to pay, and Mr. Fellows stated that if the 911 people came through, the City would not pay anything. Mayor Howell asked that the record show it would • all be recoverable. Motion: To approve the change order in the amount of $18,250 Cook x Edwards x x Gulliford x Jensen x x No discussion before the vote. The motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ;: * The second item that Mr. Fellows brought up was Resolution No. 87-43. Mayor Howell presented in full, in writing Resolution No. 87-43, a Resolution transferring certain monies between funds. Motion: Passage of Resolution No. 87-43. Cook x Copy of said Resoultion attached hereto and made a part Edwards x x thereof. Gulliford x x Jensen x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * There being no other business to come before the Commission, the Mayor declared the meeting adjourned at 9:02 p.m. irk / illiam S. Howell Mayor/Presiding Officer ATTEST: a/4/Cike Adelaide R. Tucker City Clerk