02-10-86 V * AMENDED TO ADD ITEM #6 INTRODUCING RESOLUTION #86-2
AGENDA
CITY OF ATLANTIC BEACH
February 10, 1986
Call to Order
Invocation and Pledge to the Flag
1. Approval of Minutes of the regular meeting of January 27, 1986
2. Recognition of visitors
3. Bid Openings:
A. Sealed bids for furnishing and installing boxed culverts and
appurtenances on Seminole Road and Plaza
B. Sealed bids for 17 four-yard dumpsters, 7 six-yard dumpsters,
and 2 eight-yard dumpsters
4. Appearances:
A. Don Ford for approval of plat of his property on Church
Street, and dedication of a 50-foot right of way to the City
B. Delliote, Haskins and Sells, Certified Public Accountants, to
present 1984-1985 audit report
5. Committee Report:
A. Commissioner Morris to report with recommendations of the
committee appointed to study the bid for communications system
for the Police Department
*6. Action on Resolutions:
A. Introduction of Resolution No. 86-2 supporting the City of
Jacksonville in their efforts to seek enabling legislation to
allow the City of Jacksonville to apply for Community
Development Block Grant funds as an urban county.
7. Action on Ordinances:
A. Introduction of an Ordinance amending the Ordinance Code of
the City of Atlantic Beach, Florida; amending Chapter 6,
Article II, to add Sections 6-18 through 6-28, providing rules
and regulations for the City's Coastal Construction Code, and
setting of a Public Hearing for February 24
8. Action by the City Commission on requests for exceptions:
A. Public Hearing on a request for exception by Seymour Silver
for on-premise consumption of liquor, beer and wine at 1109
Atlantic Boulevard
B. Public Hearing on a request for exception by Seymour Silver
for the sale of used cars at 1119 Atlantic Boulevard
C. Public Hearing on a request for exception by Charles and Ruth
Bratcher for an automotive service garage at 750 Mayport Road
D. Public Hearing on a request for exception by Robert Leslie for
used car sales and car rentals at 1400 Mayport Road
E. Public Hearing on a request for exception by David Chitty for
auto and repair garage at 25 Dudley Road
F. Public Hearing on a request for exception by Robert N. Smith
for night-club/lounge/sports-club, and on-premise consumption
of alcoholic beverages at 1099 Mayport Road
9. Miscellaneous business
ADJOURNMENT
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD AT CITY HALL ON FEBRUARY 10, 1986 AT 7: 15 P.M. V V
O O
T T
Present: William S. Howell, Mayor-Commissioner E E
Robert B. Cook, Sr. D D
Glenn A. Edwards
William I. Gulliford, Jr. M S
John W. Morris, Jr. , Commissioners
O E
AND: Richard C. Fellows, City Manager T C
Claude L. Mullis, City Attorney I 0 Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook was followed by the pledge to the flag.
Approval of Minutes of the Regular Meeting of January 27, 1986
Motion: The minutes of the regular Commission meeting of January 27 , Cook x
1986 be approved as submitted. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * ;: * * * ;: * * * * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors - None
mid Openings
A. Sealed bids for furnishing and installing boxed culverts and
appurtenances on Seminole Road and Plaza
The following bids were received and opened:
1. Carl Hankins, Inc. , Tampa,Fl. $169,896.40
Bid Bond - Dependable Ins. Co. ,Jacksonville
2. S. A. Hannah Contracting, Jacksonville $111,864.00
Bid Bond - USF&G
3. Fraley Assoc.Inc. ,Sea Bright, N. J. $ 72,700.00
Bid Bond - Safeco Ins. Co.
4. MacDonald Construction Co. , Jacksonville $123,400.00
Bid Bond - Wausau Ins. Co.
Bid tabulation is attached hereto and made a part hereof.
Motion: Bids be referred to Committee for a report back at the Cook x
next meeting. Edwards x x
Gulliford x
Mo discussion before the vote. Motion carried unanimously. Morris x x
ayor Howell appointed Commissioner Edwards, City Manager Fellows, Howell x
and Director of Public Works Braid to serve on the Committee.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE TWO V V
MINUTES NAME OF
0.---- FEBURARY 10,1986 COMMRS. MSYN
Bid Openings - continued
B. Sealed bids for 17 four-yard dumpsters, 7 six-yard dumpsters, and
2 eight-yard dumpsters
One bid was received and opened:
Ray Pace's Waste Equipment $11,680.00
Motion: Bid be referred to Committee for a report back at the Cook x x
next meeting. Edwards x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
Mayor Howell appointed Commissioner Edwards, City Manager Fellows, Howell x
and Director of Public Works Braid to serve on the Committee.
* * * * * * * * * * * * * * * * * * * * .. * * * * * * * * * *
Appearances
A. Don Ford for approval of plat of his property on Church St. , and
Dedication of a 50-foot right of way to the City.
411±. Ford presented his amended plat for dedication of a 50-foot right-
f-way instead of a 40-foot right-of-way originally requested.
Motion: Approve the plat for Lakeview Road and authorize the Cook x x
necessary officials to sign on behalf of the city. Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * „ >; * * * * * * * * * * * ;; ;; * * * * * * * Howell x
B. Delliote, Haskins and Sells, Certified Public Accountants, to
present 1984-85 Audit Report
Jim Scheuer, Kim Thorpe, and Susan Tripp, Engagement Team, presented
the audit report for 1984-85 which included general purpose financial
statements with a clean audit opinion and new disclosures for the 1985
fiscal year; letter report on internal control and other recommendation;,
and a single audit report covering clean opinion on schedule of grant
activity, letter report on internal control, and compliance letter.
Mayor Howell asked if they could furnish next year a breakdown of
interdepartmental expenditures. Mr. Scheuer explained that information
could be obtained from the city's computer printout of September 30th.
If desired, the additional schedule would be furnished next year.Mayor
Howell said he definitely wanted the additional schedule. Susan Tripp
oriented the Commission with the new report referred to as Single Audit
Report. The purpose of the single audit report was to provide an audit
report to the agencies that fund various projects during the year and
Alitlso satisfied grant requirements. Under discussion on recommendations,
r. Scheuer reported they found no conditions they believed to be
material weaknesses in the city's internal controls. Recommendations
or improvements they felt could be made to existing controls were:
PAGE THREE V V
MINUTES NAME OF
FEBURARY 10,1986 COMMRS. M S Y N
Appearances - continued - Audit Report
1. Establish an upper monetary limit for single signature authority for
cash disbursements and require dual signatures on cash disbursements
which exceed the limit. In addition, dual signatures should be
required for all cash disbursements from grant and other restricted
funds. The City should also consider the use of facsimile signature
with respect to routine batched disbursements.
2. The security status of the utility cashier's EDP terminal be changed
to "inquiry only". Mr. Scheuer reported the City Manager and Finance
Director concurred with their recommendations and it was his under-
standing that had been implemented.
3. Periodically perform surprise payroll distributions. The City Manager
or another responsible employee, independent of routine payroll
responsibilities, should deliver and distribute payroll checks on a
surprise basis on randomly selected dates, 2 or 3 times a year.
4. The city should study the feasibility of establishing an encumbrance
accounting system over expenditures in Governmental Fund Type and
other budgeted funds. The City Attorney and Commission discussed the
point in detail.
5. As the city has not formally established accounting for the revenue,
sinking fund and other related accounts and reserves outlined in the
debt covenants of the Buccaneer District Water & Sewer Revenue Bond
Ordinance, they recommended to prepare a monthly working paper
analysis which accounts for these restricted asset accounts in accord-
ance with the covenants of the Bond Ordinance.
6. The City should consider obtaining a microcomputer for use in the
Finance Department.
Following discussion, Commissioner Gulliford suggested that Mr. Fellows
come back at the next meeting and report on his reaction to their recom-
mendations, particularly the item on debt covenants. Mayor Howell thanked
the Engagement Team for attending the meeting.
5. Committee Report
A. Commissioner Morris to report with recommendations of the Committee
appointed to study the bid for communications system for the Police Dep:.
Commissioner Morris reported he had talked with Mr. Fellows and Chief
Thompson on the matter and two matters stood out for serious considera-
tion: 1.) At least one other major company (G.E.) was not forwarded the
invitation to bid by its local dealer. The company has indicated
a desire to bid.
2.) The price appeared to be on the high side.
Commissioner Morris said the above information was furnished by the State
PAGE FOUR V V
MINUTES NAME OF
FEBRUARY 10,1986 COMMRS. MSYN
Committee Reports - continued
Communications Dept.in Tallahassee. Commissioner Morris reported in view
of that it was the Committee's unanimous recommendation that all bids be
rejected and be re-advertised with a return date set so as to be avail-
able for the City Commission on March 10, 1986.
Motion: All bids be rejected and be re-advertised with a return Cook x
date set so as to be available for the City Commission Edwards x x
on March 10, 1986. Gulliford x
P^orris x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
6.Action on Resolutions:
A.Introduction of Resolution No. 86-2
Mayor Howell presented in full, in writing proposed Resolution 86-2, a
Resolution supporting the City of Jacksonville in their efforts to seek
enabling legislation to allow the City of Jacksonville to apply for
Community Development Block Grant funds as an urban county.
Motion: Move to adopt Resolution No. 86-2. Cook .x
Edwards x x
Gulliford x x
Following discussion, the motion carried with a three to one vote. Norris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Dowell x
7. Action on Ordinances
A. Ordinance No. 25-86-17
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 6, ARTICLE II, TO ADD SECTION 6-18 THROUGH
6-28, PROVIDING RULES AND REGULATIONS FOR THE CITY'S COASTAL CONSTRUCTION
CODE; PROVIDING AN EFFECTIVE DATE.
Mayor Howell introduced proposed Ordinance NO. 25-86-17 in full, in
writing on first reading.
Motion: Passage of Ordinance No. 25-86-17 on first reading. Cook x 'x
Edwards x x
Gulliford x
The construction code was discussed in detail. Following discussion, Morris x
Commissioner Gulliford requested the advertisement for the Public Howell .x
Hearing be much larger than the standard legal notice and that some
--mmentary be placed below it. The question was called and the motion
!Tied unanimously. Commissioner Morris requested the records show he
voted aye under duress.
PAGE FIVE V V
MINUTES NAME OF
FEBRUARY 10,1986 COMMRS. MS Y N
8. Action by the City Commission on requests for exceptions
A. Public Hearing on a request for exception by Seymour Silver for on-
premises consumption of liquor, beer and wine at 1109 Atlantic Blvd.
Mayor Howell opened the floor for a Public Hearing on the request by
Mr. Silver for exception for on-premises consumption of liquor, beer
and wine at 1109 Atlantic Blvd. As no one spoke for or against, the
Mayor declared the Public Hearing closed.
Motion: Approve the request by Mr. Seymour Silver for a Use by Cook x
Exception for on-premises consumption of liquor, beer, Edwards x x
and wine at 1109 Atlantic Blvd. Gulliford x x
Norris x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Public Hearing on a request for exception by Seymour Silver for the
sale of used cars at 1119 Atlantic Blvd.
Mayor Howell opened the floor for a Public Hearing on the request for
exception by Mr. Silver. As no one spoke for or against, the Mayor
declared the Public Hearing closed.
Motion: Approve the request by Mr. Seymour Silver for a Use by Cook x
Exception for the sale of used cars at 1119 Atlantic Blvd. Ddwards x x
dulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Public Hearing on a request for exception by Charles and Ruth Bratcher
for an automotive service garage at 750 Mayport Rd.
Mayor Howell opened the floor for a Public Hearing on the request for
exception by Mr. & Mrs. Bratcher. As no one spoke for or against, the
Mayor declared the Public Hearing closed.
Motion: Approve the request by Charles and Ruth Bratcher for a Use Cook x
by Exception for an automotive service garage at 750 May- Edwards x x
port Road. Gulliford x x
Morris x
During discussion, Commissioner Cook asked if Mr. Bratcher planned to Howell x
enlarge the business. Mayor Howell said yes and explained they had to
get the Use by Exception before they would be granted the building
permit. The question was called and the motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
D. Public Hearing on a request for exception by Robert Leslie for used
car sales and car rentals at 1400 Mayport Road.
Mayor opened the floor for a Public Hearing on the request for
exception by Mr. Leslie. As no one spoke for or against, Mayor Howell
declared the Public Hearing closed.
PAGE SIX V V
MINUTES Names of
FEBRUARY 10, 19f fommrs. MS Y N
Action on requests for exception - continued
Motion: Approve the request by Mr. Robert Leslie for a Use by Cook x
Exception for the sale of used cars and car rentals at Edwards x x
1400 Mayport Road. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * :; * * * * * * * * * * * * * * *
E. Public Hearing on a request for exception by David Chitty for auto
and repair garage at 25 Dudley Road.
Mayor Howell opened the floor for a Public Hearing on the request for
exception by Mr. Chitty and invited comments from the floor. As no one
spoke for or against, the Mayor declared the Public Hearing closed.
Motion: Approve the request by Mr. David Chitty for a Use by Cook x
Exception for an auto and repair garage at 25 Dudley Rd. Edwards x x
Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * ., * * * „ * * * * * * ,.
, . Public Hearing on a request for exception by Robert N. Smith for
night-club/lounge/sports-club, and on-premise consumption of alcoholic
beverages at 1099 Mayport Road.
Mayor Howell opened the floor for a Public Hearing on the request for
exception by Mr. Smith and invited comments from the floor. As no one
spoke for or against, the Mayor declared the Public Hearing closed.
Mayor Howell asked Mr. Smith if he was requesting an exception for
anything other than on-premises consumption of alcoholic beverages.
Mr. Smith replied in the negative. He said he was changing his type of
entertainment from a disco night club to a sports night club. He added
he had addressed a letter to the City Attorney for clearance before
appearing before the Commission. He has all required County and State
licenses. Commissioner Morris commented, in reading minutes from the
Advisory Planning Board, the Board had recommended no expansion of
the facility be approved, but recommended approval for on-premises
consumption. Commissioner Gulliford expressed concern over some of
the sports events perhaps getting out of hand, and Mr. Smith assured
him that would be no problem. He also assured the Commission there
would be no mud wrestling.
Motion: Authorize the request by Mr. Robert N. Smith for a Use Cook x
by Exception for on-premises consumption of alcoholic Gulliford x
beverages at 1099 Atlantic Blvd. The approval of such
exception is not to be interpreted as acquiescing any
activity that is not otherwise allowed under the Ordi-
nance Code of the City of Atlantic Beach.
PAGE SEVEN V V
MINUTES NAME OF
FEBRUARY 10,1986 COMMRS. M S Y N
Action on requests for exception - Smith continued
During discussion before the vote, Commissioner Gulliford asserted they
had received a memo from the Chief of Police that the police department
had made over 200 responses to calls on various activities in the park-
ing lot of the Atlantis during 1985 and his candid feeling was that
unless that activity slowed down Mr. Smith should close. It was his
understanding Mr. Smith could not afford security. Commissioner Gulliforc
did not feel it was the city's responsibility to continue to respond to
the condition that exists at the Atlantis. Mr. Smith agreed, but he com-
mented half of his problems were two city bus stops adjacent to his pro-
perty which he had no control over. Commissioner Gulliford asked Mr.
Fellows to contact JTA for some solution. Chief Thompson said he had
contacted JTA and they don't have any ready answers and they needed to
use that location at the present time. JTA will be re-building bus stops
within the next month and will work with the Police Department for a
solution. Chief Thompson agreed the bus stops were a contributing factor
but the absence of security made a big difference. Commissioner Cook tolc
Mr. Smith he should have security. Mayor Howell stated he would approach
the JTA Board for discussion on the bus stops.
The question was called and the motion carried unanimously. Cook
Edwards
Culliford
Norris
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Powell
Miscellaneous Business
Commissioner Gulliford outlined past discussions with JEA on the city's
utilities and expressed the view that he would like the city to research,
with the idea of acquiring our own distribution system, possibly through
condemnation if necessary, and also make some inquiry into the Florida
Municipal Power Association, as to how effective it has been, and what
the city might realize by being able to buy power anywhere. During dis-
cussion of various meetings with JEA, Mayor Howell said he would still
like to pursue excess profits. Following discussion, it was suggested
the City Manager investigate. Commissioner Gulliford offered his help.
Mayor Howell reported he had received a request for water service at
1800 Beach Avenue, which was outside the city limits.
Motion: Approve the request for water service at 1800 Beach Avenue Cook x
with the understanding the owner will pay for all costs Edwards x x
with no reimbursement from the city. Culliford x x
Norris x
No discussion before the vote. Motion carried unanimously. Powell
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
imissioner Cook asked if platted lots could be re-arranged as long
as they were the same size. Mayor Howell suggested he contact the
City Attorney for a legal opinion.
PAGE EIGHT v v
MINUTES NAME OF
FEBRUARY 10,1986 COMMRS. MSYN
Miscellaneous - continued
Mayor Howell reported that he, Commissioner Edwards and Mr. Fellows
visited the Department of Environmental Regulation while in Tallahassee
last week. He said back when the plans were drawn for the new sewer
plant and the rehabilitation of the old plant, apparently the engineer
left a number of things out, so that consequently the city was now in
a shortfall position. They discovered it would be impossible to receive
additional grant money, but the original grant had a 10% contingency
and hopefully they may be able to work something out.
Mayor Howell advised the Northeast Florida League of Cities meeting
will be held on February 20, 1986 in St. Augustine and suggested any-
one planning to attend advise the City Manager.
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 8:50 p.m.
1'/
illiam S. Howell
Mayor/Presiding Officer
ATTEST:
(ZeIc.C.ke,C.
Adelaide R. Tucker
City Clerk
CITY OF •
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FOR Storm Drainage — Seminole Road/. ATLANTIC BEACH
Plaza FLORIDA Department
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Carl Hankins, Inc. S.A. Hannah Con— Fraley Associates MacDonald Const— .
Tampa tracting, Inc. Sea Bright, N.J. ruction Co. , Inc.
BID NUMBER
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ITEMr__-_____
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system complete — Seminole
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TOTAL BID, ITEMS 1 , 2, & 3 •
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