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08-11-86 v UNOFFICIAL MINUTES OF THE BUDGET WORKSHOP MEETING OF THE ATLANTIC BEACH COMMISSION HELD AT CITY HALL ON AUGUST 11, 1986 AT 9:15 P.M. Mayor Howell called the meeting to order at 9:15 p.m. Those present were Mayor William S.Howell, Commissioners Robert B. Cook, Sr. , Glenn A. Edwards, William I. Gulliford, Jr. , and John W. Morris, Jr. ; City Manager, Richard C. Fellows, City Clerk, Adelaide Tucker, and all Department Heads. Proposed additional personnel for 1986-87 was discussed in detail. 1. Police Chief Thompson asked for two (2) additional personnel. There had been no increase in the number of sworn personnel since 1981, but there had been a considerable increase in the crime rate since that time. Atlantic Beach has 17 sworn officers; 8 on one shift and 7 on the other, one detective and the Chief. One of the new personnel would be placed on the street and the 2nd would have combined clerical and patrol duties that were not presently being done, such as neighborhood watch, and drug and narcotic enforcement which had been cut back since February, 1986. The combined slot was to be funded for an entry-level sworn officer at around $18,000 per year. Entry level for sworn patrol officers was $17,825. The Chief pointed out he could save somewhere in the neighborhood of $10,000 on overtime pay by hiring the two officers. The statment was made relative to the $18,000 sworn officer,that Chief Thompson was attempting to create an "Assistant Chief of Police" position. The general opinion of the Com- mission was that they preferred to hire two sworn patrol officers to handle drug enforcement, etc. ,but not one with combined clerical and patrol duties, and one road officer, and definitely not an Assistant Police Chief at this time. Commissioner Morris pointed out the city was going to pay for clerical help one way or another, as the paper work had to be done. All the officers could do it, or just one. He also commented we don't see the shore patrol any more and we were paying for that by having to enforce members of the navy's behaviour off base. The Chief was asked if additional automobiles would be needed and he replied in the negative. It would put more mileage on the present cars, but as discussed at a previous meeting, he hoped to keep one or two of the existing vehicles. The biggest overlap he had was between 9:30 p.m. and 3:30 a.m. and he would have five cars on the road during those times. Chief Thompson asked for guidance on animal control. Did they want to hire the animal control officer on a full time, part time, or seasonal basis. That position was not included in his proposed budget. Discussion on that subject to be held at a later date. 2. Fire Chief Royal asked for $19,710 to cover 365 nights (6 p.m.-6 a.m.) @ $4.50 hr. for 15 volunteers. They would spend the night at the station two nights monthly. That would help the volunteer program and also provide better integration of the full time paid firemen and the volunteers. 2 paid firemen are presently on duty at all times (on 24 hr. and off 48 hr.) With 15 volunteers there could be three on at all times. Presently there are 7 full time firemen on the payroll. Chief Royal hoped to get volunteers that were already certified (40 hr. course to be Certified) and encourage others to become certified. 1 PAGE TWO MINUTES-Budget Workshop AUGUST 11,1986 2. continued Discussion was held on outfitting 15 volunteers with gear that would cost $15,000. There was some concern relative to the definition of "volunteer" paid firemen as opposed to "part-time" firemen. The suggestion was made to hire 2 full-time professionals and forget the volunteers. During debate, the"fire fighting force"of St. Augustine was used as an example, and we could not afford a full time paid fire department. Chief Royal said the insurance industry said adequate manpower was 5 men per engine. Mayor Howell commented we could not afford to keep enough men on duty to have the adequate manpower the insurance industry called for. The Chief said they had answered approximately 900 calls last year, and about 300 were fire responses. He was asked who covered Seminole Beach and the Mayport area, and he said Station 41 who had 4 man per shift for one engine and a tanker. They were backed up with volunteers. Jacksonville has 127 volunteers throughout the city. Chief Royal explained the difference between volunteer certification and professional certification was the volunteer certification was 40 hrs long as opposed to 240 hrs. long and the requirements were much greater on the professional. He said the volunteers were not grumbling for money, but he planned to use the money as an enticement to cause more people to become part-paid/part-time firemen. It gave the department more control and they could make more demands of the person if they were being paid. There had been very little success during the past year in getting volunteers to remain interested. The Commission agreed they did not have the money to put in, nor was it economically wise, to fund a fully paid fire department. Mayor Howell said they had three choices: hire more full-time firemen, strike the proposed payment for volunteers, or leave in $19,710 for the volunteers. No action taken. Will discuss at the next meeting. 3. Recreational Coordinator @ $12,189. The individual would coordinate all activities, schedule times for games, tennis, etc. Also coordinate the maintenance of Howell Park, as well as Russell, Donner, and the basket- ball court; work closely with the Navy for picnics, etc. The City Manager felt it should be a full time position. He proposed during the summer (June 1 thru Labor Day) to bring in two interns from UNF or FJC who were taking physical education to come in and work about 20 hrs each. Cost for 2 part time recreation workers would be $1,920. If Coumiission decided to approve the program, City Manager would apply for a grant to expand our picnic pavilion and build a small office building to accommodate not only the Recreational Coordinator but for storage of equipment, and provide room for the Dial-a-Ride program which handles the elderly and handicapped people. There was no space provided in the new Public Safety Building for the Dial-a-Ride office and since they served all the beaches, it was considered a worth while cause, and could be conveniently located in the recreational building. Both Neptune and Jax Beaches contribute to the Dial-a-Ride program. Estimated cost of the 1,000 sq. ft building was about $15,000. They budgeted $15,000 for a walkway for handicap, new basketball court,& improving the picnic area,and $29,000 for new tennis court & lights PAGE THREE BUDGET MEETING AUGUST 11, 1986 3. continued City would pay $39,333 of total cost, and we would anticipate receiving $20,000 from the Fla Recreational Development Administration on a 1-2 grant to assist in paying that off. The grant would not cover any salaries, just facilities. Com- missioner Morris had indicated he would like to include the coordination of beach activities which could also be done. Mr. Fellows pointed out the Advisory Committee appointed earlier in the evening was a requirement to qualify for the grant. Following discussion, the only action taken was to delete the building for the present time, and consider leasing a mobile building. Item will be discussed again at the next meeting. 4. $8,000 was budgeted for seasonal workers. They have been in the budget for the last year or so. They provide the manpower to cut the grass. Proposed re- quest was to keep 2 during the winter season, rather than to hire additional people. They will continue to use contractual labor. Mr. Fellows explained it was really a plus $4,000. He took $4,000 out of part-time workers in personne1, 17 to 13, and put it all in contractual services. Total contractual labor projected was $8,000. Following discussion, Mr. Braid said the actual increase was $2,300. No action taken. Delete the two part time recreation workers budgeted at $1,920. Assistant Mechanic budgeted for $10,172. At the present time, department only has one mechanic authorized for the entire Public Works dept. and is responsible for 35 vehicles and 30 other pieces of mechanical equipment. To help out, Mr. Braid put one of his public works people in to help out, and found two men in the department can be much more efficient and he felt having the 2nd man would pay off in preventive maintenance and save the one figure you could not put a dollar figure on, "time out of service". The second man would save the city money spent on equipment that had to be sent out for maintenance and repairs. The city's mechanics would not maintain the Public Safety equipment. No action taken following discussion. 1 sewage operator @ $15,308. The Code requires that we have a licensed operator in attendance 16 hours per day 7 days per week. At the present time, we have 5 licensed operators, including the division chief and lab technician to cover the entire grounds. Commissioner Edwards commented the department was top heavy with 2A operator licenses. You could get two C's for one A. Mr. Braid said another requirement by DER and EPA was a sampling requirement of 48 samples per day 7 days per week. Following discussion, no action taken, probably committed to hiring the operator. Mr. Fellows noted they had at present reduced the budget by $67,100: the recreation building, dump truck, reduced warehouse from 50,000 to 20,000 sq.ft. , tire balancer, air conditioner at city hall, and added $3,000 to City Clerk. Commissioner Morris asked why, on the new budget attachment, some of the figures had gone up, and the file cabinet figures were the same. He thought they were PAGE FOUR BUDGET MEETING AUGUST 11, 1986 going to check on the state bid prices. Mr. Fellows explained the figures were put together in a hurry and Mr. Royal would correct that page when he returned from out of town. Mayor Howell told Mr. Braid he would be interested in seeing some other figures at the next budget meeting in connection with the other mechanic. The next budget workshop meeting was scheduled for August 25, 1986 following the Commission meeting. The meeting was adjourned at 12:32 p.m. art AGENDA CITY OF ATLANTIC BEACH August 11, 1986 Call to Order Invocation and Pledge to the Flag 1. Approval of the minutes of the regular meeting of July 28, 1986, and special meeting of August 4, 1986 2. Recognition of visitors 3. Receipt of Bids: A. Sludge hauling equipment for utility department B. New sidewalk construction 4. Appearances: 1. William David Hicks - Resolution 2. Mr. George Moore representing the Beaches Area Chamber of Commerce to discuss plans to plant palm trees on Atlantic Boulevard 3. Robert Hill of Bessent, Hammack and Ruckman for further discussions relative to proposed means of financing improve- ments in Section H 5. Action by the City Commission to appoint an Advisory Recreation Committee 6. Discussion by the City Commission relative to the acceptance of an additional easement on Lot 86 in the Selva Norte subdivision for sewer line maintenance 7. Approval of an invoice in the amount of $4,689.68 for Robert Bates and Associates for additional services in connection with the redesign of pump station "D" on Selva Marina Drive 8. Action on recommendation of Robert Bates and Associates to accept new 1.0 million gallon sewage treatment plant as complete as of July 31, 1986, contingent on completion of punch list items 9. Action on Resolutions: 1. Adoption of a Resolution authorizing the execution of mainte- nance agreements with the Department of Transportation for new traffic signals at Mayport Road and Church Street, Mayport Road and Fairway Villas, and on Atlantic Boulevard at the Atlantic Village Shopping Center 10. Action on applications for exceptions: 1. Public hearing on an application for an exception filed by Ronald Warwick of 1690 Selva Marina Drive, for operating a real estate office in his home as a home occupation. 2. Public hearing on an application from Ash Properties for an exception to operate mini warehouses on Atlantic Boulevard 11. Action on Ordinances: 1. Ordinance # 65-86-11 Introduction and first reading of an Ordinance providing for the naming of certain unnamed streets in Section H in the City of Atlantic Beach, and setting of a public hearing for August 25. 2. Ordinance #90-86-109 Public Hearing and final reading of an Ordinance amending the Ordinance Code of the City of Atlantic Beach to provide for the rezoning of Lots 1 and 2, Block 70, located at 92 West Eighth Street in Section H, from RG-1 to CG 3. Ordinance #25-86-18 Public Hearing and final reading of an Ordinance amending the Ordinance Code to amend Chapter 6 of Section 6-18 to change the effective date of the Coastal Code from March 1, 1986 to January 1, 1987 12. Miscellaneous Adjournment MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT CITY HALL ON AUGUST 11, 1986 AT 7: 15 P.M. V V O O T T PRESENT: William S. Howell, Mayor-Commissioner E E Robert B. Cook, Sr. D D Glenn A. Edwards William I. Gulliford, Jr. M S John W. Morris, Jr. , Commissioners O E AND: Richard C. Fellows, City Manager T C Peter R. Corbin, Acting City Attorney I 0 Y Adelaide R. Tucker, City Clerk NAME OF ONEN COMMRS. NDSO The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Cook was followed by the pledge to the flag. 1. Approval of the minutes of the regular meeting of July 28,1986 Motion: Approve the minutes of the regular meeting of July 28, Cook x 1986 as submitted. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Approval of the minutes of the special meeting of August 4, 1986 Motion: Approve the minutes of the special meeting of August 4, Cook x 1986 as submitted. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Mayor Howell requested agenda item 4. (1) be moved up and action taken. No objection from the Commission. Mayor Howell presented in full, in writing Resolution 86-13,a Resolution of the City Commission commending William David Hicks for twenty-one years of faithful service. Motion: Adoption of Resolution No. 86-13. Cook x Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x x Howell x Mr. Hicks was given a round of applause when Mayor Howell presented to him the laminated Resolution. He thanked the Commission, and said he had enjoyed his 21 years of serving the city and working with his fellow employees. * * * * * * * * * * * * * * * * * * * * * * * * * * * . Recognition of visitors - None PAGE TWO V V MINUTES NAME OF AUGUST 11,1986 COMMRS. M S Y N 3. Receipt of Bids: A. Sludge hauling equipment for utility department The following bids were received and opened: Jacksonville Mack Trucks, Inc. No bid They wrote on bid form "We would like to be considered for sludge hauler bid but respectfully decline to bid as we feel the chassis specifications are too vague and under rated and not in the best interests of the City of Atlantic Beach." Southland Equipment Corp. , Bartow,Fl. One truck mounted,tilt-frame Sludge hauler $63,426.00 Two 16 cu.yd. roll-off sludge containers 16,940.00 If performance bond required, add $1500 to total Bid bond-S.E. Cashiers check for $4,250.00 Waste Equipment Leasing, Inc. , Jacksonville One truck mounted,tilt-frame Sludge hauler $64,306.00 Two 16 cu.yd. roll-off containers 10,600.00 Bid Bond-Lawyers Surety Corp, Dallas,Texas Bid tabulation attached hereto and made a part hereof. Motion: Bids be referred to Committee to report back at the next Cook x meeting. Edwards x x Gulliford x Morris x x Howell x Mayor Howell appointed Commissioner Gulliford to Chair the committee, and he appointed Commissioner Morris, the City Manager, and the Direc- tor of Public Works to serve with him. Mr. Braid was asked who prepared the specifications. He replied Robert Bates had prepared them, and the specifications had to be approved by DER before they could go to bid. The budgeted amount was $81,000. Mr. John Story, Waste Equipment Leasing, commented the engine was too small, but the stipulations read everyone had to bid according to the specifications.The bidder awarded the bid could then come back and offer something better if the Commis- sion desired. Mr. Story said if he was awarded the bid, he would offer a truck that was constructed to do the job with a heavier engine, at the same price. Discussion was held on whether they should open for negotiations. Mr. Braid was asked why the bidders were limited to bid only on what the specs called for. Why couldn't the specs say "equal or superior to, or greater than". Mr. Braid said he could not answer the question as that was all handled between the engineer, Mr. Bates, Ind DER in Tallahassee. The question was called and the motion carried tnanimously. PAGE THREE V V MINUTES NAME OF AUGUST 11, 1986 COMMRS. M S Y N 3. Receipt of bids - continued B. New sidewalk construction The following bids were received and opened: Brian Feltis General Contractor, Inc. , Jax Beach $56,512. 12 Transamerica Bid Bond Grant Construction,Peddler of Service,Jacksonville $89,374. 14 Seaboard Surety Co. Bid Bond Hankins Utility Contractor, Inc. , Tampa, Fl. $109,959.60 Cashiers check - $5,497.98 - Bid Bond Harrison Building, Inc. , Jacksonville $64,956.00 Transamerica Bid Bond Bid tabulation attached hereto and made a part hereof. Motion: Bids be referred to committee to report back at the next Cook x meeting. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Mayor Morris x owell appointed Commissioner Edwards to chair the committee. No Howell x _ommittee members were selected at that time. * * * * * * * * x * * * * * * ;: * * * * * * * ,. 4. Appearances 1. Action taken earlier in the meeting. 2.Mr.George Moore representing the Beaches Area Chamber of Commerce Mr. Moore, representing the Beaches Area Chamber of Commerce Beautifi- cation Committee, discussed their plans to plant palm trees on Atlantic Blvd. The committee,comprised of 28 local residents of the three beaches have chosen a theme "Palms across the beaches",and planned to line both routes with sago palms,20'tall at planting, and spaced 20' apart. The Committee's proposed contract with a landscaping firm called for a one year's replacement guarantee, as well as maintenance for one year. Mr. Moore told the Commission the State Department of Transportation had no objections with the project subject to the committee having written approval from all three beaches, and that the cities would maintain the trees on an annual basis after the first year of maintenance. Mayor Howell told Mr.Moore one major problem was that the city limits of Atlantic Beach did not extend to where the trees would start on the north side. That land belonged to the City of Jacksonville. On the south side was the City of Neptune Beach. He suggested they call Forrest Boone. mother problem involved the stipulation of "maintenance" by the city ifter the first year. The Mayor felt there would be no problem in prun- ing the trees, but replacement of dead trees was another issue yet to be negotiated. Also water & sewer lines installation was planned in one area where trees were planned. Although the Commission felt the idea PAGE FOUR V V MINUTES NAME OF AUGUST 11, 1986 COMMRS. MSYN Appearances - continued a lot of merit and would be an asset to Atlantic Beach, they asked Mr. Moore and Mrs.Peggy Cornelius, Chairman of the Committee,to bring a copy of their agreement with the State to the City Manager and go over the planned route with him. Action was tabled. 3. Robert Hill of Bessent, Hammack and Ruckman Mr. Hill appeared for further discussions relative to proposed means of financing improvements in Section H. He offered cost analysis of linear footage of lots for Area I, II, and III, copy of which is attached here- to and made a part hereof. Option A was all of Main St. to be assessed to Area I with 1/3 of road/drainage paid by city, cost ranging from $21.84/L.F. to $43.51/L.F. Option B, Add L.F. from Area III fronting Main to Area I, and 1/3 of road/drainage paid by city. Option C,all lots share total cost with 1/3 of road/drainage paid by city. Mr. Hill felt Option B represented a fair way to do the project based on Main St. splitting the project. Discussion was held on the possibility of extending Area I to take in the two north streets immediately west of Main (Jasmine and Begonia) . That might include all the growth for the next four to six years. The ity should front the extra money in the new Area I to have the larger _orce main to later take in Area II and the new Area III. That would spread the cost more fairly. It was suggested that Mr. Hill and Mr. Weathers get together for new figures and come back at the next meeting. Mr. Fellows commented if they redefined Area I and cut out everything west of Begonia, and Area II was so small, you were almost back to the proposition of doing the entire project and assessing all the lots ex- cept those west of Begonia. That would come down to the most economical for all lots, approximately $33.00 per 1s-t. That would be the new I and II and leave the new III. F120/,flof Motion: Consider the cost to Re-configure Area I to include moving Cook x the boundary west to Begonia St. and also take in Area II. Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Morris x x Howell x Mayor Howell asked Mr. Hill to look at new Area I and Area II. Forget new Area III. Get with Mr.Weathers for new figures, and report back at the next meeting. * * * * * * * * * * * * * * * * * * * * * * * * * * * 5.Action by the City Commission to appoint Advisory Recreation Committee Mr. Fellows advised the Commission that due to the publicity on the ad, they had been fortunate to include another fifteen or twenty names to :he list already submitted of interested citizens to serve on the com- mittee. He recommended the following individuals: Nancy Minton, Don Phillips, John Jackson, Dave Montayne, Jenny Brinkley, Mike Levine, and Mary Frances Dove. • PAGE FIVE V V MINUTES NAME OF AUGUST 11, 1986 COMMRS. MSYN 5. Recreation Committee - continued Motion: Approve the City Manager's recommendations for the Cook x Recreational Committee. Edwards x x Gulliford x x During discussion, Mr. Fellows said one of the functions of the Morris x Committee would be to provide suggestions and recommendations rela- Howell x tive to the number and types of recreational facilities, types of recreation programs, and how to direct the grant monies. The question was called and the motion carried unanimously. * * * * * * * * * * * * * * * * * * :; * * * * * * * * * 6. Discussion by the City Commission relative to the acceptance of an additional easement on Lot 86 in the Selva Norte Subdivision for sewer line maintenance Mr. Fellows reported about the middle of July they had received an application for a building permit from Don Meuse for Lot 86 in the Selva Norte subdivision. Upon examining the survey of the property they noted improper location of the sewer line in the subdivision, a latent defect, which only turned up when someone applied for a building permit on the property. The city refused to issue a building permit, claiming the edge of the building would be too close to the sewer line, and suggested the ewer line be relocated into the easement as provided for in the as-built rawings furnished to the city. They went on the scene and took some on- site readings and found out the information the builder brought in was correct, the sewer line was out of the easement. He wrote to the engineer and developer and told them they would have to make it right and relocate the sewer line into the easement, or the city would need to have a hold harmless agreement, because the foundation of the house was practically going to be built on the sewer line. The developers did not want to do that for fear it would decrease the value of the house. The engineers, England, Thims and Miller,wrote that the relocation of the main was not cost effective due to the cost of relocation approaching or exceeding the value of the lot. The engineers suggested that an additional ease- ment ten feet north and parallel to the actual main location be granted to the city for maintenance of the sewer line. The structure foundation would be about ten feet from the sewer line. Following discussion, the Commission agreed no building permit should be issued where the city might be liable in the future. Motion: Defer to legal council for a recommendation back at the Cook x next meeting. Direct the City Manager that no building Edwards x permits are to be issued on that piece of property. Gulliford x x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 7.Approval of an invoice in the amount of $4,689.68 for Robert Bates ind Associates for additional services in connection with the redesign of pump station "D" on Selva Marina Drive. PAGE SIX V V MINUTES NAME OF AUGUST 11, 1986 COMMRS. MSYN . 7. Approval of invoice for Robert Bates - continued Mr. Fellows reported the additional invoice from Robert Bates was for the redesign and redrafting of pump station "D" at the end of Selva Marina in the amount of $4,689.68 which Mr. Bates considered additional services under his contract. Mayor Howell asked if that was part of the additional $40,000 that originally was going to be $20,000. Mr. Fellows replied in the affirmative. Motion: Approve the additional invoice from Robert Bates & Assoc. Cook x in the amount of $4,689.68 for the redesign and redrafting Edwards x x of pump station "D" at the end of Selva Marina Dr. Gulliford x Morris x x No discussion before the vote. Motion carried four to one. Commis- Howell x sioner Gulliford voted no. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 8. Action on recommendation of Robert Bates and Associates to accept new 1.0 million gallon sewage treatment plant as complete as of 7/31/86 Mr. Fellows reported at the pre-construction conference that morning, Mr. Meadows, the contractor, told him all the punch list items had been completed or would be completed by the time of the Commission meeting. [r. Braid confirmed the punch list items were completed. Mr. Fellows iso had received in writing a certification from Mr. Bates, the engineer,that all work had been completed in accordance with the plans and specifications, and certified the project as ready for acceptance by the City. Public Services Director Braid and Plant Superintendent Townsend accompanied the engineer and contractor on the final inspect- ion of the project and had agreed the facility was ready for accept- ance, contingent on the contractor finishing up the punch list items. Motion: Accept the new 1.0 million gallon sewage treatment plant Cook x as complete as of July 31, 1986. Edwards x x Gulliford x x During discussion, Mr. Fellows said he would contact Mr. Wilson to Morris x have the insurance picked up. The question was called and the motion Howell x carried unanimously. * * * * * * * * * * * ;; * * * * * * * * * * * * * * * * 9. Action on Resolutions: 1. Adoption of a Resolution authorizing the execution of mainte- nance agreements with the Department of Transportation for new traffic signals at Mayport Rd and Church St. , Mayport Rd. , and Fairway Villas, and on Atlantic Blvd. at the Atlantic Village Shopping Center. Mayor Howell pointed out in the double taxation agreement signed with Duval County in 1982, one provision was that the City of Jackson- uille Signal Bureau would take over the maintenance of any traffic ights within the city limits. He talked to them and they wanted us to sign the agreement with the State and then the Jacksonville Signal Bureau would take it over under the agreement. PAGE SEVEN V V MINUTES NAME OF AUGUST 11, 1986 COMMRS. M S Y N . l I Action on Resolutions - continued The question was asked who chose the locations and Mr. Fellows said the City Commission had asked that a traffic study be made at Church and Mayport Rd. The Department of Transportation approved all locations. Mr. Fellows suggested the city ask DOT to synchronize the lights when the new lights were installed. Motion: Authorize the Mayor and appropriate officials to execute Cook x the maintenance agreements with the Department of Trans- Edwards x x portation for new traffic signals, with the suggestion Gulliford x x they synchronize the lights. Morris x Howell x No discussion before the vote. Motion carried with a four to one vote. * * * * .. * * * * * * * * * * * * * * * * * * * * * * * 10.Action on applications for exceptions 1. Public Hearing on an application for an exception filed by Ronald Warwick of 1690 Selva Marina Drive, for operating a real estate office in his home as a home occupation. Mr. Warwick was not present at the meeting. Mayor Howell told the Commis- ;ion he originally wanted to place a real estate office in his summer :ottage but the Advisory Planning Board had recommended approval for the office to be located in his home, subject to no traffic, no clients or customers. He announced discussion on the application was open for a Public Hearing and invited comments from the audience. Linda Richards, objected to the application. As no one else spoke for or against, the Mayor declared the Public Hearing closed. Motion: Disapprove the request by Ronald Warwick to place a real Morris x estate office in his home at 1690 Selva Marina Drive. Before the motion was seconded, Commissioner Morris withdrew his motion. Motion: Defer action and continue Public Hearing until the next Morris x meeting. Gulliford x Commissioner Gulliford suggested Mr. Warwick be notified the Commission would like for him to be present at the next meeting. Following dis- cussion on the interpretation of the covenants and restrictions, Com- missioner Morris moved a substitute motion: Substitute Motion: Deny the request by Ronald Warwick for a Use by Cook x Exception to operate a real estate office in his home at Edwards x x 1690 Selva Marina Drive. Gulliford x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE EIGHT V V MINUTES NAME OF AUGUST 11, 1986 COMMRS. MSYN 10. 2. Public Hearing on an application from Ash Properties for an exception to operate mini warehouses on Atlantic Boulevard Mayor Howell advised the mini warehouses had been there for a number of years and permitted under the prior zoning. The Advisory Planning Board had recommended approval for a Use by Exception. The opened the floor for a Public Hearing on the Exception and invited comments from the audience. As no one spoke for against, the Mayor declared the Public Hearing closed. Motion: Approve the request for a Use by Exception by Atlantic Cook x Beach Mini-Storage, Inc. for mini warehouses located on Edwards x x Atlantic Boulevard. Gulliford x Morris x x Following discussion before the vote,the question was called and the Howell x motion carried unanimously. * * * * * * * * ;; * * * * * * * * ;: * * * * * * * * * * 11. Action on Ordinances 1. Ordinance No. 65-86-11, First reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH CLOSING, VACATING AND ABANDONING A PORTION OF BEGONIA STREET, MORE PARTICULARLY HERE- INAFTER DESCRIBED, RESERVING UNTO THE CITY A PERPETUAL EASEMENT FOR CERTAIN PURPOSES; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 65-86-11 on first reading. Motion: Passage of Ordinance No. 65-86-11 on first reading. Cook x Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Morris x x Mayor Howell set the Public Hearing for August 25, 1986. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 2. Ordinance No. 90-86-109, Public Hearing and final reading AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING THE LAND DEVELOPMENT CODE AND THE OFFICIAL ZONING MAP OF THE CITY OF ATLANTIC BEACH, FLORIDA TO REZONE LAND OWNED BY AMERICAN ALLOYS AND REFRACTORIES COMPANY, AND DESCRIBED AS LOTS 1 & 2, BLOCK 70, SECTION H; FROM RG1 RESIDENTIAL GENERAL TO CG COMMERCIAL GENERAL AND PROVIDING AN EFFECTIVE DATE. Mayor Howell presented Ordinance No. 90-86-109 in full, in writing on second and final reading. Said Ordinance was posted in line with Charter requirements. The Mayor opened the floor for a Public Hearing nd invited comments from the audience. As no one spoke for or against the Ordinance, the Mayor declared the Public Hearing closed. • PAGE NINE V V MINUTES NAME OF AUGUST 11, 1986 COMMRS. MSYN Action on Ordinances - continued Motion: Passage of Ordinance No. 90-86-109 on second and final Cook x reading. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x * * * * * * :: * * * * * * * * * * * * * * * * * * * * * Howell x 3. Ordinance #25-86-18 - Public Hearing and final reading AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING ORDINANCE NO. 25-86-17 KNOWN AS THE "COASTAL CODE"; AMENDING SECTION 2 OF SAID ORDINANCE TO PROVIDE AN EFFECTIVE DATE OF JANUARY 1,1987; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented Ordinance No. 25-86-18 in full, in writing on second and final reading. Said Ordinance was posted in line with Charter requirements. The Mayor opened the floor for a Public Hearing and invited comments from the floor. As no one spoke for or against the Ordinance, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 25-86-18 on second and final Cook x reading. Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Morris x x * * * * * * * * * * * * * * * * :; * * * * * * * * * * * * * * Howell x Miscellaneous Commissioner Gulliford referred to correspondence he received relative to the Retirement Fund. He announced a seminar would be held on October 8th and 9th in Clearwater Beach. He suggested the City Attorney attend the meetings if at all possible. Commission agreed, and also suggested the City Manager, Secretary to the Pension Board attend the meetings. Mayor Howell requested the City Commission authorize the Mayor and the City Attorney, pursuant to the Fla. Statutes, to officially request the City of Jacksonville to forward to the city those funds due the City of Atlantic Beach according to law that is applicable to what is commonly known as the "bed tax". Motion: Authorize the Mayor and City Attorney to officially request Cook x x the City of Jacksonville to forward to the city those funds Edwards x due the City of Atlantic Beach according to law that is Gulliford x x applicable to what is commonly known as the "bed tax". Morris x Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE TEN V V MINUTES NAME OF AUGUST 11, 1986 COMMRS. M S Y N The City Clerk requested permission to purchase steel shelving for the mini warehouse to store the city's records. Purchase to be paid out of left over funds from the clerk's election account. There were no object- ions from the Commission. Mayor Howell said he hoped at the next meeting he would have all the paper work for the Municipal Loan Program, and he and Mr. Mullis would be going to Tampa the following day to finalize the loan. The Mayor reminded the Commission a Budget Workshop Meeting would be held immediately upon adjournment of the Commission meeting. There being no other business to come before the Commission, he declared the meeting adjourned at 9:02 p.m. )001".. /I/ ' l// Wil f . Howell Mayor/Presiding Officer ATTEST: &&A-c-44(_. Adelaide R. Tucker City Clerk