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Item 8B~= aF Ft~"`°~t is i ~~-=/'' 1 ~ ~/ 'h4L~'Y •OGrC~-=' OFFICE OF THE SUPERVISOR OF ELECTIONS JERRY HOLLAND SUPERVISOR OF ELECTIONS OFFICE (904) 630-7777 CELL (904) 318-6877 January 14, 2009 Mayor John Meserve Atlantic Beach City Hall 800 Seminole lid. Atlantic Beach, FL 32233 AGENDA ITEM # 8B FEBRUARY 9, 2009 1D5 EAST MONROE STREET JACKSONVILLB. F[.ORJDA 32202 FAX (904) 630-2920 E-MAIL JHOLLAND@COJ.NET Dear Mayor: Happy New Year! As we look ahead to the Atlantic Beach Election cycle, we have compiled same recommendations for you and your city commission to consider. A review of your Charter, Article 9, section 39, outlines candidate qualifying week occurring 29 days out from the October 6 primary election. This gives us only 5 weeks to produce ballots and fulfill vote by mail requests (absentee ballots). We strongly encourage you to build in at least 6 weeks, preferably 8 weeks between qualifying and the election in order to accomplish the necessary tasks and allow all voters the opportunity to participate. Another consideration: State statute allows for five days of qualifying, Monday to Friday, noon to noon. Your charter currently extends qualifying for 7 days (Tuesday to Tuesday). Adjustmerns to these time frames will enable to us to effectively prepare and execute your next Fall Election Cycle and beyond. We look forward to assisting you in the months ahead. Don't hesitate to contact me with any questions. ~~~ Elections, Duval County cc: Donna Bartle AGENDA ITEM # 8B FEBRUARY 9, 2009 a .^., U U v "" ~ U v U v ,~ c i ~ -~ ~ O N ~ 41 O ~ _O~ v rii N© O~ ~ vO O O ~ ~ dq~ ~ O ~ ~ ~ ~ ~ ~ O U -.a ~ ~ ~ ~a ~w ~a ~r=.~ ~ w ~ ~w -~ ~:, ° U °' ~ `~ ~ ~~ caw ~ ~~ ~a ~i a~ z .~~ ~~ '-' ~ O x N ~ ~ O~ O O O ~ "~ ~ Q vi Cp .b ~ '~ M N 'L3 y0 .~ ~ M O M O p :~ ~ N N ti ~ ~., d0 ~ ~~ O ~ ~ za ~ OA ~ OO .~ ~.~ O ~ Z ~ ~ O -.~~ O ~ .~ Z an ~ ,~~" .~' ~~, ~ ~ ~ ~ ~. ~ ~ p ~ ~ v p a~ U ~ °' b ~ ~ ~~ ~ 0~ a~ ~, ~-~°,° O~ ~~ O~ ' ' try a '#~." ~ U ra O ~ tr" bA ~ C *-' M ~ C ~ ~'" cn +'~ 'O i p ~ ~ p µy M Z U ~ ~ ~ M Z ~+ ~ ~ ~ O ~ Z ~ v i v ~ ~ y ~ . p jl ~ '~ •°~ '° ~ .~A ~~~ .~~~i ~~ .~ot' ~M~ °' ~ as ~ ~ ~ ~ O ;~ '~ a~i v ~" ~ ~ p :~ ~ ai N '~ a~i ~ p ~ '~ o ~ ' t~ ~ W ~i c~ ++ "' fir' [~ Zi ~ ~ ~ ~ ~ *~ .~ m ' M ~ ~ N O O ~ O O p w O ~ ~r ~ ~ ~ +-' ~O ctf O ~ ..5 O ~ ~ v~ N ~ p y a~i ~~ c~ aQ'i ~'w w ~ .~ ~ ~ ' a a ~~^~ ~ w ~ o~ ~ o a ' o ~'' wo ~ ~ ~ ~ a a s t~d w c4 ' ~ , . ~ c . .-.: r, `~ ~" ° _ _ _ ~ ~ o °~~' ~ ~ ~ o ~ o ~ o '~' o °~' 0 0 ^~ ~ i„, ' `~ ~ CA ~ O ~ M 4"r M ~ M w M ~ M~ M ~ M 4"{ M ~ M M M M ti ~ zw Zc~ Z~ Zw Z Z a ~ o ~ c ~ ~ `~ ¢~ ~ c~ ~ v p v p v ~ rs;c°v U ~ ~ O~ O~ O~ O~ O O 0 0 0 ~ a o 0 0 0 0 N N N N N N N N N N Q ~ ~ ~ n ~ ~ OHO OHO O~ 01