Draft Min 2-9-09MINUTES
REGULAR CITY COMMISSION MEETING
February 9, 2009
CITY HALL, 800 SEMINOLE ROAD
Attendance IN ATTENDANCE:
Mayor John S. Meserve City Attorney Alan C. Jensen
Mayor Pro Tem Mike Borno City Manager Jim Hanson
Commissioner John L. Fletcher City Clerk Donna L. Bartle
Commissioner Paul Parsons Recording Secretary Nancy E. Bailey
Commissioner Carolyn Woods
Call to Order/Pledge Mayor Meserve called the meeting to order at 6:00 p.m. Commissioner Parsons gave
the Invocation, followed by the Pledge of Allegiance to the Flag.
Approval of Minutes 1. Approval of the minutes of the Regular Commission Meeting of January
26, 2009.
Motion: Aaarove the minutes of the Regular Commission Meeting of January 26.
2009. as written.
Moved by Borno, seconded by Fletcher.
Votes:
Aye: 5 - Borno, Fletcher, Meserve, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Miscellaneous 8. Miscellaneous Business
Business (SB taken
out of sequence) B. Letter from Jerry Holland, Supervisor of Elections.
Supervisor of Elections Jerry Holland explained his recommendation asking Atlantic
Beach to put a referendum on the ballot extending the time between qualifying and the
election to six weeks which would take effect in the 2011 election. After several
questions to Mr. Holland, it was the consensus of the Commission to go forward with
an Ordinance allowing a referendum to be put on the ballot for the time extension and
other minor changes.
Courtesy of the Floor 2. Courtesy of the Floor to Visitors.
Mayor Meserve opened the Courtesy of the Floor to Visitors. He welcomed the
audience and explained the process for public comments.
No one from the audience spoke so Mayor Meserve closed the Courtesy of the Floor to
Visitors.
Unfinished Business 3. Unfinished Business from Previous Meeting
from Previous
Meeting A. City Manager's Follow-up Report.
None.
Febrnary 9.2009 REGULAR COMMISSION MEETING Pace 2
Consent Agenda 4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY
ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL
BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND
STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO
THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of List of New Business Tax Receipts for January 2009.
B. Extend the contract with Florida Pipe Tech., Inc. for Storm Water Jetting,
Cleaning & Televising for the Public Works Department for one year at current
prices and authorize City Manager to sign related paperwork.
C. Extend the contract with Shaw's Tree Service, LLC for Trimming Palm Trees
for one yeaz at current prices and authorize City Manager to sign related
paperwork.
D. Extend the contract with Tom's Asphalt Repairs, Inc. for Asphalt Repairs for
the Public Works/Utilities Department for one year at current prices and
authorize City Manager to sign related paperwork.
Mayor Meserve read the Consent Agenda.
Commissioner Parsons asked that Items B, C, and D be pulled.
Motion: Aaarove Consent Agenda Item A as read.
Moved by Borno, seconded by Parsons
Votes:
Aye: 5 - Borno, Fletcher, Meserve, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Commissioner Parsons questioned Public Works Director Rick Carper regarding
whether the prices for Item B are for the yeaz. Mr. Carper confirmed it is for a year at
$10,000.
Commissioner Parsons further questioned whether the extension for Shaw's Tree
Service was also a total for the fiscal yeaz. Mr. Carper stated those were the totals for
those specific line items, but there are additional funds expended for any work Public
Utilities needs at a unit price per tree, as well as additional funds for trees in the parks.
Commissioner Parsons stated he believes Tom's Asphalt does shoddy work. Mr.
Carper explained this is the first complaint he has had and he has always been satisfied
with Tom's work. He stated when there has been an issue with a job, Tom's has
always come back out and fixed it. He stated Tom's Asphalt does what they tell him to
do. He stated all they are paying them to do is cut out damaged asphalt and put some
other asphalt in. He stated they aze not paying them for any base work. Mr. Hanson
explained dips in the road are the result of improper compaction, which is often caused
February 9.2009 REGULAR COMMISSION MEETING Page 3
by utility crews. He stated the asphalt company is not supposed to tamp that dirt back,
just put the asphalt on top.
Motion: Aaarove Consent Agenda Items B, C, and D as read.
Moved by Borno, seconded by Parsons.
Votes:
Aye: 5 - Borno, Fletcher, Meserve, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Committee Reports 5. Committee Reports
None.
Action on Resolutions 6. Action on Resolutions
None.
Action on Ordinances 7. Action on Ordinances
A. Ordinance No. 55-09-35, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA
INCREASING THE MONTHLY SANITATION RATES FOR EXTRA PICK.-UPS
BY AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE I,
SOLID WASTE DEFINITIONS AND PROCEDURES, SECTION 16-10 FEES FOR
COLLECTION; PROVIDING FOR INTENT; PROVIDING FOR THE
AMENDMENT TO EXISTING RATES; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mayor Meserve read Ordinance No. 55-09-35 by title only.
Motion: Aaurove Ordinance No. 55-09-35 as read.
Moved by Borno, seconded by Parsons.
Mayor Meserve opened the Public Hearing.
No one from the audience spoke so the Mayor closed the Public Hearing.
Commissioner Woods asked when this contract comes back up and if there will be
more increases at that point. Mr. Carper explained the contract with the sanitation
hauler has a specific allowance in it for two different types of cost increases, an annual
CPI increase, and a quarterly fuel rate adjustment which can go up or down stating last
quarter it dropped substantially. Commissioner Fletcher asked what the impact of the
reduction in the fuel surcharge is to each individual payer. Mr. Carper stated there is
no impact to the individual payer because our rate the residents pay is mandated by
ordinance. The only effect the CPI cost or the fuel rate has is the amount the City pays
to the hauler.
Febmarv 9.2009 REGULAR COMMISSION MEETING Page 4
Votes:
Aye: 5 -Borno, Fletcher, Meserve, Parsons, Woods
Nay: 0 -
MOTION CARRIED
B. Ordinance No. 20-09-95, Pu61ic Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2008 AND ENDING SEPTEMBER 30, 2009.
Mayor Meserve read Ordinance No. 20-09-95 by title only.
Motion: Approve Ordinance No. 20-09-95 as read.
Moved by Borno, seconded by Fletcher.
Mayor Meserve opened the Public Hearing.
No one from the audience spoke so the Mayor closed the Public Hearing.
Mr. Hanson explained the reductions in the City's revenues which necessitated the
budget amendment. Commissioner Fletcher expressed concern that this year the
reductions in revenue were offset by cutting expenses that were not continuing
expenses but next year he believes the City may not have that same luxury and might
be in a much greater bind. Mr. Hanson explained over the years the City has been
making capital improvements , such as Hopkins Creek stormwater system, and funding
them out of cash, which now leaves the flexibility of not doing capital projects when
we don't have the funds because they are pretty much already completed.
Votes:
Aye: 5 -Borno, Fletcher, Meserve, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Miscellaneous 8. Miscellaneous Business
Business
A. Donner Park Proposed Improvements.
Mr. Hanson explained the City has received block grant money allocated to put some
tennis courts in Donner Park but Rick Carper and David Thompson concluded it was
best to do some master planning for the park so they maximize the use of the space.
Rick Carper explained the proposed improvements and answered questions from the
Commissioners.
Motion: Approve general layout of proposed improvearents to Donner Park
Moved by Borno, Seconded by Woods
Commissioner Borno suggested sweat equity to get the community involved and get
some pride in ownership. Mayor Meserve also suggested looking at parking, which
February 9.2009 REGULAR COMMISSION MEETING Pace 5
Mr. Carper stated is under consideration. Mr. Carper stated he would like to see some
type of pervious material used for any parking that goes there.
Votes:
Aye: 5 - Borno, Fletcher, Meserve, Parsons, Woods
Nay: 0 -
MOTION CARRIED
(Item 8B was taken out of sequence and acted on earlier in the meeting.)
C. Polymer for Wastewater Treatment Plants (Bid No. 0809-04).
Utility Director Donna Kaluzniak explained why the polymer we received from Ciba
did not work and requested the Commission authorize polymer to be a sole source
product and also authorize the cancellation of the contract with CIBA.
Motion: Cancel contract with CIBA Specialty Chemicals and authorize staff to
use LC802C Polymer from Leahchem Industries as a sole source product.
Moved by Fletcher, Seconded by Borno
Ms. Kaluzniak explained there are no ramifications from cancelling the contract with
CIBA. Ms. Kaluzniak answered several questions from the Commission.
Votes:
Aye: S - Borno, Fletcher, Meserve, Parsons, Woods
Nay: 0 -
MOTION CARRIED
D. Mayport Road Update.
Assistant City Manager David Thompson gave an update on the progress made on
Mayport Road including the reduction in violent crime, traffic crashes, and injuries;
efforts on prostitution and transient issues; code enforcement violations; and upcoming
events. He also reminded everyone of the meeting on landlord/tenant issues tomorrow
night at Donner Park.
Commissioner Woods stated she would like to see more of our events posted on the
Beaches Leader calendar. Mr. Thompson agreed these events need to be promoted
more in the local media as well as on our website.
Mayor Meserve reported he will attend the Jacksonville City Council meeting
tomorrow.
City Manager 9. City Manager
A. City Manager's Report
Mr. Hanson reported Legislative Action Day is scheduled for March 25 in Tallahassee
and stated if any Commissioner wants to go to let him know.
February 9.2009 REGULAR COMMISSION MEETING Pale 6
Reports/itequests 10. Reports and/or requests from City Commissioners and City Attorney
City Commissioners
City Attorney Commissioner Borno
• Reported Glen Fisher's term on the Board Member Review Committee expires
March 27, 2009 and asked whether the Commission wanted the BMRC to bring
back a recommendation for this upcoming vacancy or does the Commission
want to handle it without the Board's involvement. It was the consensus of the
Commission that they should appoint the members to that board.
• Reported he received a letter from the Career Counselor at Mayport Middle
School regarding Evan Bell, who passed away. He stated they are asking for
funding fora $50,000 room in his honor in the teen wing of the 4~' Floor of
Wolfson's new addition.
Commissioner Parsons
• Agreed with Commissioner Woods regarding we should put more calendar
events in the newspaper.
• Wished the runners, planners and volunteers good luck during the marathon.
Commissioner Woods
• Thanked everyone for picking up the bandwagon with Evan's Room, stating
they were close friends.
Commissioner Fletcher
• Stated he was delighted we have a Proclamation to show the City's support for
Evan Bell.
• Regarding the Board Member Review Committee vacancies, he stated the
Resolution reads that members who are not automatically on will be appointed
by the Mayor subject to the approval of the Commission.
Mayor Meserve
• Read the Proclamation for Evan Patrick Bell and asked the Commissioners to
sign it.
• Reviewed the topics discussed at strategic planning.
Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 7:08
p.m.
John S. Meserve, Mayor/Presiding Officer
ATTEST:
Donna L. Bartle, CMC
City Clerk