Item 8BAGENDA ITEM # 8B
FEBRUARY 23, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Annual Contract -Landscape Maintenance at Atlantic Blvd.
Medians, Mayport Road Medians & Flyover areas, and Town Center, Hopkins Creek
Ponds, City Parks & Common Areas -Bid #0809-OS
SUBMITTED BY: Rick Carper, P.E., Public Works Director /~-
DATE: February 2, 2008
BACKGROUND: On January 28, 2009 bids were received for the Annual Contract for
Landscape Maintenance for Public Works. We had seventeen firms attended the
mandatory pre-bid meeting held on January 21, 2009. We had 12 firms submit bids;
however, 5 of the bids were incomplete leaving us with 7 complete bids. Bid
specifications stated bid would be awarded to the company with the lowest total bid.
Com lete Bidders
Ch
d B
k E PW -Streets PW -Parks Total
a
roc
nte rises
L
k
B
h $84,756.00 $76,440.00 $161,196.00
u
e
rot
ers, Inc.
N
k
L
d $85,860.00 $140,892.00 $226,752.00
ana
s
an
sca in
PHS I $82,272.00 $89,964.00 $172,236.00
nc.
R & D L
d $113,228.64 $195,238.80 $308,467.44
an
sca e & Irri ation
S
St
N $59,196.00 $85,524.00 $144,720.00
un
ate
urse &Landsca in ,Inc
Tri
All L $279,300.00 $242,220.00 $521,520.00
m
awn Services, Inc. $79,500.00 $72,910.00 $152,410.00
BUDGET: Funds are budgeted as follows:
001-5002-541-3400 -- $38,152.00
001-5002-541-3402 -- $10,512.00
001-5001-541-3403 -- $34,861.00
001-6020-572-3400 -- $60.000.00
$143,525.00
RECOMMENDATION: Award the contract to R & D Landscape & Irrigation. References
checked for R & D were consistently exceptional. City of Jacksonville has indicated
intent to piggyback on this contract for R & D Landscape to maintain the other 11
medians on Mayport Road after award and have AB oversee the contract to our standard.
ATTACHMENTS: Bid Tabulation Sheet
Bid is on file in the City Clerk's Office
REVIEWED BY CITY MANAGER:
February 23" 2009 Regulaz Meeting
AGENDA ITEM # 8B
FEBRUARY 23, 2009
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