Item 3BAGENDA ITEM #3B
NOVEMBER 25, 2002
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Stormwater Best Management Practices (BMP) Implementation
and Public Education Program for the Core City Improvements
Project
SUBMITTED BY: Robert S. Kosoy, P.E.
Director of Public Works
DATE: November 19, 2002
BACKGROUND:
Several questions/concerns were raised regarding this program at the City Commission Meeting
on November 11, 2002, and the responses follow:
Number of Field Events to Monitor -The FDEP grant requires that sampling be done at
each baffle box after each rainfall event of 1" or greater, using automatic samplers which
need to be emptied as soon as possible after each event. Due to rainfall variability, the
grant does not specify the number of events required, but our FDEP grant administrator,
Patti Sanzone, advised that 7-10 one-inch rainfall events is the target number FDEP
would like to have. If we do not have this many events in the next year, obviously the
number of sampling would be less.
We received a letter from B1ueWater stating that they will honor their bid price of
$81,370 to include 7-10 stormwater sample events, as instructed by FDFtirP.
2. Credentials Required by FDEP for Field Monitoring: The FDEP Grant requires that "A
Quality Assurance Project Plan (QAPP) shall be submitted to the DEP Project Manager
fro review and approval." Our Project Manager is Patty Sanzone in Tallahassee. FDEP
Form 62-160.900(1) Quality Assurance Project Plan and the Instructions for completing it
requires that field personnel and laboratories involved with the project have currently
approved CompQAPs on file with DEP, but if they do not, the affected parties may
submit CompQAPs concurrently with the submission of the QAPP.
Anew Quality Assurance Rule became effective on Apri19, 2002 which eliminated the
Comprehensive Quality Assurance Plan (CompQAP) as a prerequisite for performing
field or laboratory activities in Florida. Unless exempted by other provisions of the rule,
laboratories must now be certified by the Department of Health Environmental
Laboratory Certification Program (DoH ELCP).
Therefore, the BlueWater proposal, with Columbia Analytical Services as the laboratory,
meets DEP requirements for submitting a QAPP. Approval of the QAPP comes after a
firm is selected and the paperwork is submitted to DEP.
AGENDA ITEM #3B
NOVEMBER 25, 2002
City Staffs' Ability to Perform Program -The City staff has expertise to perform portions
of the program, but those portions that could be performed in-house would take many
hours away from other significant commitments.
a) The laboratory work could not be performed in-house since we do not have a
certified laboratory.
b) The field work to purchase the six automated sampling devices and become
familiar with their usage, install them, and monitor and maintain them several
times a week would take at least 4-8 hours per week, or about 200-400 hours over
the next year. After every 1"rainfall, samples would need to be transported to the
laboratory in strict accordance with the Quality Assurance Project Program
(QAPP) of the laboratory. This effort, including training of the designated
individual and possible overtime, would take approximately 80 hours over the
next year.
During the course of the year, laboratory reports would require analysis and
interim reporting, and a final report to FDEP would take approximately 100 hours
over the next year. In summary, the field work and its reporting, would require an
estimated 380-500 hours, or 48 to 60 man days, of staff time. Unless other
strategic tasks, such as the time devoted to the Core-City Improvements Project or
Stormwater Master Plan are reduced, we would have problems devoting this level
of effort to the field work portion of this program.
c) The public education would require staff preparation, field trips to schools and
coordination, totally approximately 230 hours, or 29 man days of staff time.
RECOMMENDATION: Authorize City Manager to sign contract with Bluewater
Environmental of Florida, Inc.
BUDGET: Within the EPA 319 Grant, a preliminary estimate of $100,000 was
budgeted for this component. Bluewater Environmental of Florida,
Inc. is proposing to complete the work for $81,370. (Aerostar
proposed $88,640 and ECT proposed $104,810.)
ATTACHMENTS: Letter dated November 19, 2002 from Bluewater Environmental
of Florida.
REVIEWED BY CITY MANAGER:
AGENDA ITEM #3B
FROM Blue Water Environmental PHONE NO. 904 282 8005 Nov. 19 NOVEIVIBER25,2002
~~
Bluev~r~ter
~~' ENVIRONMENTAL 4F FLOR-D~ INC;
Mr. Bob Kosoy /Director Public Works
City of Atlantic Beach
1200 Sandpiper lane November 19, 2002
Atlantic Beech, FL 32233
RE: 13MP Implementation and Public Education Project
Dear Mr. Kosoy,
It is our understanding that the FDEP is requesting that seven (7) td ten (10)
stromwater samples are taken as part of the BMP project as per your communication
Monday, November 18th. We had originally bid a total of four (4) samples to be taken
over the course of the twelve month period. I have reviewed our proposal and agree to
honor our bid price as submitted on Friday, October 4th. for the total of $81,370.00. This
price will now include seven (7) to ten (10) stormwater samples as instructed by the
FDEP.
We wilt make ourselves available to attend the upcoming commission meeting on
November 25th to answer any questions. Should you need any additional information,
please contact me via cell number (904) 80fi-1184.
Very truly yours,
a~_
ohn F. Pastore /President
Blue water Environmental oP Florida, Inc.
11341 Distrlbutian Ave. East -Suite ~F6 ]acksonvllte Florlda 32256
Phone; (904) 880-1817 Fax: (904) 880-1339 E-malt: btuewaterenviro(~Paol.com