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Item 6AAGENDA ITEM # 6A MARCH 9, 2009 RESOLUTION NO. 09-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING THE CTfY OF ATLANTIC BEACH STRATEGIC PLAN DATED FEBRUARY 2009 WHEREAS, solving some of the lazgest problems or realizing some of the greatest opportunities for a community often takes a considerable amount of time and commitment of community resources over many months and sometimes years, and WHEREAS, a city government only has a limited amount of time, money and resources to solve problems or realize opportunities, so a process is needed to determine which goals aze the most important, and WHEREAS, the City of Atlantic Beach has used a strategic planning process to determine which goals should receive scarce time and resources and that practice over many years has led to many major improvements in the community, and WHEREAS, the Mayor and Commission has again conducted a strategic planning process in February 2009 resulting in the most recent yearly Strategic Plan entitled "City of Atlantic Beach Strategic Plan February 2009", and WHEREAS, it is appropriate for the Mayor and Commission to formally adopt this Strategic Plan for the upcoming year. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMISSION OF THE CITY OF ATLANTIC BEACH THAT; 1. The City of Atlantic Beach Strategic Plan February 2009 is hereby adopted, and 2. City staff is directed to focus their best efforts towazd the accomplishment of the goals and objectives outlined in the Strategic Plan, and 3. The Mayor and Commission of Atlantic Beach support to the extent possible the legislative and budgetary steps needed for the accomplishment of the goals contained in the Strategic Plan. ADOPTED by the City Commission of the City of Atlantic Beach this day of , 2009. JOHN MESERVE Mayor APPROVED AS TO FORM: ALAN C. JENSEN, ESQUIlZE City Attorney ATTEST: DONNA L. BARTLE, CMC City Clerk AGENDA ITEM # 6A MARCH 9, 2009 City of Atlantic Beach Strategic Plan February 2009 The Mayor and Commission of the City of Atlantic Beach have adopted and revised long-term goals and priorities for the community yearly through the process of strategic planning. First started in 2000, this has consisted of a series of workshops for the Commission and top staff to discuss and prioritize the projects and goals that are strategic in nature. These goals generally require a considerable commitment from the City of top administrative or legislative time and/or money and often require several years to complete. While many important issues come up every year that briefly require the City's attention, completion of the strategic plan goals require that we refocus attention on the long-term and most important issues after each "brushfire" is resolved. Quarterly reports as to the status on the strategic items are distributed to the Mayor and Commission throughout the year to track progress and keep these issues in mind. The financial condition of Atlantic Beach, like others across the nation, was a major factor that overshadowed virtually all discussions of strategic projects this year. Over the last two years, the Florida Legislature has mandated restrictions on property tax collections. More recently economic conditions have reduced sales, gas and bed taxes as well as other funds that the City uses to pay for ongoing services and capital projects. While Atlantic Beach has fared considerably better than most other local governments in these tough times, the flexibility to fund capital projects or programs in the future has been drastically reduced. The possibility of reducing services in the next year is very real. The strategic goals for the next year reflect both the tough economic times, but also an optimistic outlook for Atlantic Beach over the long term. Each of the major goals identified in the following strategic plan have been prioritized into one of three levels described as follows; A. Highest Priority; these are the goals that the city expects to have completed or ongoing within the next year. Substantial resources of top administrative time, legislative support and budget will be devoted to each one. B. High Priority; these are major projects that the Mayor and Commission plan to do in the future, although some may not be accomplished or even started within the next year. Considerable progress maybe made during the year depending on available resources. C. Important Goals; these are goals that the City Commission would like to get accomplished at some point in the future, although no timetable has been established and little time or money is expected to be spent on these in the coming year. The priorities established during the strategic planning workshops in 2009, along with assignment of responsibility and timeframes, are described as follows; A. Highest Priorities AGENDA ITEM # 6A MARCH 9, 2009 • Mayport Road Corridor Improvements Descri tion. Crime, traffic and pedestrian safety, a blighted appearance and other factors along the Mayport Corridor have caused this area to be in the City's strategic plans in one form or another for many years. Last year, a comprehensive approach to improvements became the highest priority in the City's 2008-09 strategic plan. It has evolved into the most complex issue that city staff has ever taken on. In the last year the City established a position for a Community Coordinator to work with the businesses, citizens and volunteers. A Community Oriented Policing Team has been dedicated to work full time on crime, homeless issues and code enforcement. The Building Official has addressed housing problems including the demolition of several dilapidated structures, and the Code Enforcement Officer has addressed numerous code violations. Parks and Recreation as well as Community Development staff are utilizing grant funds to enhance recreational opportunities at the parks. Jacksonville has dedicated both code enforcement and law enforcement resources to the Mayport Corridor. The announcement of a new carrier coming to the Mayport Naval Station has provided good news for area businesses. When this goal was first established last year, it was conceived as a two to three year commitment of city resources. During the 2009 workshops, the commission reaffirmed that commitment. Existing staffing will be maintained through the current year as well as next year, and their focus will continue to evolve by expanding efforts to create a stronger sense of belonging and responsibility on the part of the area residents through more recreational opportunities and greater focus on creating and supporting various groups of businesses owners, religious leaders and residents. Responsibility. Various elected and appointed officials. Steps/Timeframe. Various new programs and efforts will be started and most existing programs and projects will be continued throughout the coming year. • Police Building Description. The City's Police building was constructed many years ago when the police force was much smaller and Dispatch Office "electronics" included a phone and a radio console. With the growth of the City has come a demand for more officers and equipment and the building has become cramped and inefficient. Funding to remodel and expand the Police building was first included in the budget in 2005, but after a close inspection by architects a recommendation was made to construct a new one instead. Since that time, three city-owned parcels have been evaluated as possible locations. The final recommendation was for a site adjacent to City Hall. While the site has been chosen, there is no agreement as to the size or budget for the new building. The architects envisioned a building several times larger than the current facility. Because of economic conditions there is a question about the city's ability to fund the project. The next step will be to prepare a conceptual design to evaluate the AGENDA ITEM # 6A MARCH 9, 2009 spatial needs of the department and conceptual drawings to determine how it might look. When the size is determined then a budget will be prepared. Once decisions are made on these basic criteria, the Mayor and Commission will be in a position to determine whether or not to move ahead with the detailed design phase of the building. Responsibility. Assistant City Manager and Police Chief. Steps/Timeframe. The conceptual design portion of this project should take no longer than 120 days for completion, presentation to the Commission, and final decision as to size, price and next steps. • Wastewater Treatment Plant Improvements Descri tp ion. The Florida Department of Environmental Protection has set a new standard for a Total Maximum Daily Load (TMDL) of nitrogen in the St. Johns River. Meeting the new rule will require a considerable investment from ratepayers. The goal is to meet the new regulations in the most cost effective and beneficial manner. A report on wastewater treatment plant options was presented to the City Commission in December of 2008 with a recommendation to eliminate the city's Buccaneer Wastewater Treatment Plant and re-pipe the wastewater to the main plant, which will be upgraded to meet the new standards. Combining these two plants will cost less to meet the standard than upgrading both plants and will reduce operating costs. It may also be less expensive for the City of Neptune Beach to send their wastewater to Atlantic Beach for treatment rather than upgrade their own wastewater treatment plant. Engineers for both cities are studying this possibility. Responsibility. City Manager and Utilities Director. Steps/Timeframe. New permits issued by the State Department of Environmental Protection (DEP) require that the city have new upgraded wastewater facilities ready to begin operation by March 31, 2013 and obtain final operational levels of treatment by October 1, 2013. Because of the extensive design, permitting, financing, construction and operational phases needed to reach this level of treatment, the design for the wastewater plant upgrades should be started soon. • Pension Plans Description. The City of Atlantic Beach has two pension plans for its employees; one for the police and one for all the others. Because of increasing cost and the fact that the plans were somewhat more generous than those offered by other employees, the City negotiated with the employee unions to increase the portion of the cost paid by employees for both funds and has made several amendments to the general employees plan which reduced the benefits and cost for newly hired employees. However, costs have continued to escalate and investment losses related to economic conditions will cause future city contributions to increase for several more years. AGENDA ITEM # 6A MARCH 9, 2009 The City Commission has asked for a report of the options to reduce cost. A brief summary was presented during the strategic plan workshops. The Commission felt that additional time was needed to understand and discuss the issues before giving direction to staff on upcoming union negotiations and budget preparation. A special meeting will be scheduled. Repponsibility. Human Resources Director. Steps/Timeframe. The meeting with the Commission will be set sometime within the next two months to enable adequate time for union negotiations prior to completion of the draft budget in the summer of 2009. • Royal Palms Neighborhood Redevelopment Descri tp ion. The Royal Palms neighborhood in Atlantic Beach is one of the largest in the city. Built in the 1960s, the area has an aging and somewhat deteriorated appearance and the infrastructure is failing. Reconstruction of the utility lines is relatively straight-forward but costly. Galvanized metal stormwater lines have severely rusted creating several cave- ins in the last year. The City has recognized the need for reconstruction of the infrastructure for many years. Sewer lines have already been rehabilitated and $2.8 million dollars has been set aside for the stormwater system. The preliminary estimate for the reconstruction in the subdivision is $3.4 million dollars. However, with the economic downturn, construction prices have fallen and it may be possible to get all of the work completed with current funds. There is also a possibility of obtaining a federal economic stimulus grant. One possible impediment is that there are over 301arge abandoned propane tanks in the public right of way. They were originally installed by a private gas company. Many of these are in conflict with the new storm line locations. The city has filed suit against the owner to force the removal the tanks. Depending on the outcome of the suit, the City may have to pay for the tank removal which would increase project cost by several hundred thousand dollars. A more complex problem in Royal Palms is the appearance. While many of the houses are well-maintained, many more are not. Accumulations of junk, lack of adequate parking, lack of landscaping or trees, rusted chain-link fences and poorly-maintained buildings all contribute to the problem. Some improvements can be gained through more enforcement of current codes, but many other factors do not violate current rules. Possible streetscape improvements including adding trees, street lighting enhancements and other items may be added to the infrastructure project. Making significant improvements in neighborhood appearance will ultimately take a combination of code enforcement, taking a close look at amending codes to address specific problems, city-implemented improvements and, perhaps most important, building a sense of neighborhood cohesiveness and civic responsibility so that residents will clean-up their own property. AGENDA ITEM # 6A MARCH 9, 2009 Responsibility. Public Works Director, Assistant City Manager, Community Development Director. Steps/Timefrazne. It is anticipated that the stormwater project can be "shovel ready" with completion of design in May of this year and construction to begin by late summer. Completion of the project is expected in 2011.Other neighborhood enhancements will be ongoing throughout the yeaz. B. High Priorities • Planning for Impact of New Shins at Navel Station MaYeort Description. The U.S. Navy has announced the assignment of a nucleaz carrier to Naval Station Mayport by 2014. This ship will bring with it approximately 3,200 crew members and maintenance personnel that will be based at the Naval Station. There is also a strong possibility that additional ships will be ported at the base which could bring as many as 5,000 more staff. The work needed to complete the facilities to support the nucleaz carrier at the base will begin soon. Thousands of new personnel located at Naval Station Mayport will undoubtedly have a significant and positive impact on Atlantic Beach, particulazly along the Mayport Rd. Corridor. It will be important to work with the Navy and the City of Jacksonville to anticipate the needs and impacts these new residents will bring and be ready for their arrival. Responsibility. Mayor and City Manager. . Buckman Prouerty Description. The Buckman Property consists of approximately 350 acres of saltwater marshes (including a small amount of uplands) on the west side of the City adjacent to the Intracoastal Waterway. City oi~icials have been trying to acquire this property for over three years but the efforts have been hindered by complex legal issues relating to the ownership. An agreement has been reached to purchase the property using City funds and a major contribution from an anonymous donor. The purchase agreement will include a conservation easement which limits the use of the property to non-invasive public recreation such as canoeing and kayaking. Improvements will be needed to facilitate public use of the property. These will probably include opening up of several access points on the west side of the city by dredging several shallow canals that will be accessible at low tide. There may be some grant opportunities to help fund these improvements. After the purchase is completed, the next step will be to prepare a master plan of needs, phasing and cost estimates. This document can then be used as a basis for grant applications and budgeting. Responsibility. Assistant City Manager, Public Works Director and Recreation Director AGENDA ITEM # 6A MARCH 9, 2009 Steps/Timeframe. The City Commission will consider funding for the master plan in connection with the FY 2010 budget unless grant funds for the plan can be obtained prior to that time. C. Important Priorities • Pedestrian Path Extensions Description. The City of Atlantic Beach has constructed several pedestrian/bike paths in various areas in the city since a pedpath plan was initially established in 2002 with cooperation with Neptune Beach and Jacksonville Beach. These have been well received by the public and are a positive enhancement to the neighbors they serve. An update to that pedestrian path plan was presented to the Commission during the strategic plan workshops and there was a general consensus on a desire to construct additional sections when funds become available. However, in the current economic climate, funding is not anticipated anytime soon. Res onsibility. Public Works Director and Community Development Director. Steps/Timeframes. No timeframe has been established • Seminole Road Reconstruction and Streetscape Description. Seminole Road from the Five Points Intersection south to Atlantic Boulevard has deteriorated rapidly in recent years and must be resurfaced soon. Staff recommended that the City Commission also consider widening this street because of the volume of traffic and the installation of several "streetscape" improvements that would make this entrance to the City look much better. These include decorative crosswalks, bike/pedpaths, curb and gutter, decorative street lamps, additional trees and removing overhead utility lines. The preliminary estimate of cost was set at one million dollars. While the City Commission agreed that these improvements would greatly enhance a major entrance to the city, funding was not anticipated except for resurfacing. ResponsibilitX. Public Works Director Steps/Timeframe. Not yet determined Items not to be included on the strategic list but approved for staff work • Grants. As previously described, the City is in very difficult economic times with few dollars expected to be available for new projects. There is a considerable amount of federal money being made available under the economic stimulus program that will go for various "shovel ready" projects and there may be other funds from a variety of grant sources. The staff has been encouraged to aggressively seek out grant funding in the AGENDA ITEM # 6A MARCH 9, 2009 coming year not only for the projects listed in the strategic plan, but also for any other projects that have been approved by the City Commission. 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